City Council

. -'y. 'if "-V Mayor Council President Councilors ^p Jairo Rios-Campos DaraTan John C. Miner Patricia Smith Chariene Gothard aTYOFWood WOODVILLAGECITYCOUNCILMEETING MINUTES February 17, 2026-6:00 PM PRESENT Mayor Jairo Rios-Campos, Council President Dara Tan, Councilors John C. Miner, Patricia Smith and CharleneGothard, City ManagerGreg Dirks, PublicWorksOperationsManagerErikaBronson, Public WorksProjects ManagerBeckyGallien, Directorof FinanceSeth Reeser, and interested parties. ABSENT None. CITIZEN COMMENTS (NON-AGENDA ITEMS) RoseThoman,a parentrepresentativeforthe ReynoldsHighSchoolSeniorAll NightCommittee, explained the committee is raising funds forthe event, noting the cost for students is $30-$40 perticket and the hope isto raise$20,000to support200or morestudents. Parentsfundraisethe entire year, including BottleDrop collections, pizza sales, and silent auction raffle donations. Thoman explained she is asking the City for a donation. Miner asked about the history of support. Dirks stated the City has never been asked to support this particular event but has previously supported educationalprogramsusingCouncildiscretionaryfunds. Rios-Camposstated hisdaughtergraduatedandattendedtheall-nightpartylast year, and in hisopinion, it is a positive event to allow kids a safe wayto celebrate graduation. Dirks mentioned he attended as well many years ago. Thoman mentionedthatcharterbusestake studentsto Bullwinkles,explainingit is a prettycoolevent. Miner asked about taking it into consideration based on Dirksmentionedthinkinghaveabout$5,000 in thefund. Thoman mentioned that both the teacher's union and classified union each donated $500, so around that amount would be impactful. Rios-Campos explained the Council would take it into consideration and discuss it with staff. Dirksstated staffcould bring it backto a future Council meetingfora decision. Miner asked Thoman if the committee is asking the other area cities too. Thomanconfirmedthatshewill also be asking FairviewandTroutdale. Miner stated he thinks she will be successful in the fundraising. Dirks relayed an online comment regarding speeding, noting a speed trailer is currently stationed on Oregon St based on previous concerns. The new public comment asked about revisiting the residential speed limit of 25 miles an hour. Dirks mentioned that Oregon statute allows it to be lowered to 20 mph, which was considered around 8 years ago by a previous Council who ultimately found out from traffic studies atthe time that the average residential speed was 18mph, so it did not make sense to undergo the expense of swapping out signs. Dirks did express, though, that from an enforcement standpoint lowering the speedto 20mphwould be moreeffective. Dirks explained that no decision was needed tonight but noted that reexploring the residential speed seemed a reasonable request. Rios-Camposasked ifthatwould bethroughoutthe city. Dirks stated it would be beneficial for all neighborhoods across the city, explaining the City can do this itself. Tan asked ifthis would involve placing new signs. Dirks confirmed that ifthe Council and Citydecided to move forward then it would replace all the old signs. Tan asked about the cost ofdoing so. Dirks explained underthe cost was$5, 000 a fewyears ago. Miner stated ifthe study has merit and shows lowering the speed is safer for our residents, then we should go forward with it, Dirks stated staff would work on updating the speed studies over the next few months before coming back to the Council with potential next steps. Gothard asked howthe study would work. Dirks explained the City has traffic counters that record speed, frequency, time ofday, etc., which allows the City to collect and analyze the data. Dirks mentioned even ifthe updated traffic studies don't show a high level of speeding that the Council could still move forward with the project to show dedication to public safety and provide another tool for enforcement by lowering the speed limit. Gothard askedabouthaving Maple Blvd on the list. Dirksconfirmedthiswould impactthelargerresidentialthoroughfares. Rios-Campos stated there is a consensus to move forward with the study and then rediscuss. PROCLAMATION- VIETNAMESEAMERICANLUNARNEWYEARCELEBRATION Tan read the proclamation recognizingtheVietnameseAmericanLunarNewYearcelebrationon February 21st. Rios-Campospresentedthe proclamationto representativesfromthe VietnameseCommunityofOregon. Thao Tu, the VCO representative, thanked the Council for the proclamation. PUBLICSAFETYREPORT Lt. Howell presentedthe monthlyreportforJanuary:no majorincidents;9 trafficreported crasheswithno injuries, 5 ofwhichwere reported hitand runswith4 taking place in parking lots; 201 self-initiatedcontacts ofwhich 105weretrafficstopswitha focuson the 238tharea;a speedtrailerwasplacedon Oregonas a reminder; there was an enhanced patrol detail on January 27th in Wood Village with a focus on traffic complaints. Minerstated healwayslikesto see thoseenhancedpatrols. Howell stated that these always get people's attention. Howell mentioned the area around Oregon St is used as a cut-through in the afternoon to get around Glisan or out to 238th and asked about making some streets dead-ends. Dirks stated the street was changed a little bit when 238th was redone, but day cares have established in that area since then, so afternoon traffic makes sense. Dirks expressed appreciation for the enhanced efforts and explained the City is working with neighbors to find solutions. Rios-Campos thanked Howell for the hard work and the enhanced patrols. CONSENTCALENDAR A. City Events . Appreciation Dinner Dirksmentionedstaffareexploring a newcatererfortheeventto keepthingsfresh andexplainedthe appreciation event to Gothard, who has not previously attended. Smith asked who would cater, Dirks mentioned a community member, who has previously catered, and offers enchiladas, rice, beans, et cetera but noted the City will need to find a licensed server in addition to the caterer. Smith stated it is fun to get together and see people. Upon motion by MinersecondedbyTanandpassing5-0,the ConsentCalendarwasapproved. DISCUSSION:PUBLICSAFETYRESOLUTION Dirks mentioned he would allow the Mayor to lead the discussion but explained Gresham's resolution was discussed at the last Council meeting. Rios-Campos explained that he and Dirks attended a community meeting a fewweeks ago where it was asked whatthe CityofWoodVillageisdoing rightnow, noting whilethe Citydoes notalwayspublicizetheir work, the work is still being done to support all community members. Rios-Campos stated Gresham's resolution was included in the packet for the Council's review so that they may discuss whatthey would like to do in Wood Village. Tan stated she agreed at the last meeting that having something in place, while small for us, could be meaningful for others. Miner stated he is glad to see this discussion taking place, mentioning that what we are witnessing in communities across the country is frightening. It is time for elected officials to speak out and take a stand up for the Constitution; apathy makes so-called immigration enforcement behavior normal. Symbolic gestures can mean a lot to our community. Conversations with community members show fear about going to thegrocery, attending events, and reduced recreation participation. The Cityand State havenot asked for the federal police force's help, and we are seeing the impact in our own community. Miner provided compliments tothe Mayorforstarting theconversation, mentioning it needed to beinitiated bythe Council. Miner resonated with the language in Gresham's resolution regarding the Constitution and due process, explaining the City could tweak it a bit, but noting the Gresham resolution's sentiment also applies to our community. Tan agreed with Miner's pointaboutwhatelected officialscan do, noting Rep. Dexterand Rep. Ruizcando more at theirlevel, butthis iswhatthe Councilcandoto showitssupport. Tanshared it reallyhitshome when you see it in your community and shared a story about a young girl, who is a legal resident, who was detainedwith herfamilytryingto get healthcarein Portland. Gothard stated the City needs to be inclusive ofall, but we also need to recognize the inhumane treatment ongoingcurrentlyandtakea stand. Smith stated this is a complex issue and expressed that she does not know what the solution is, asking if putting it on paperwould helpthe issue. Tan explained thatthis is notto changeanything but more forthe Cityto makea statement, noting the City already quietly acts this way because it is the right thing to do, Smith stated that the humanity piece could be expressed in a single sentence, noting again it is hard for her. Gothard explained she understands Smith's perspective ofthe ongoing divisiveness, us versus them. Miner expressed his appreciation for Smith sharing her thoughts, stating we need to listen and hear each other. Minerstated, to him, the wordsin the resolutionare apolitical,explainingit is aboutwhoweare as a nation and howwethinkall people should be treated. Rios-Campos explained those who do not have a voice are feeling unheard, and the City and its elected officials have created a space in the community to recreate, to enjoy, and to be a part of. This is a showof unity, nothingto be political about. Community members are hurting andafraidandfeel unsafe. Thisis an act to show we are the City that cares. Not asking to take a political stand, but this is very unprecedented, andto him, this is very important. Thisexamplewasa template from Gresham,andthe Councilcould ask staffto draftsomethingforWoodVillageatthe nextmeeting. Smith stated she agreed about bringing something back to the next meeting and asked to not include anything that could be considered divisive. Rios-Camposand Mineragreedandexplainedthe resolutionwould not includethe exactlanguagein the Gresham resolution but could alternatively provide direction to other resources. Rios-Campos explained the staff direction in Gresham's resolution is unique to their city and does not reflect necessarilywhatWoodVillageneedsto do. Gothard explained the resolution title could be different, as well, not directly calling for immigration reform, possibly instead calling for humanity. Rios-Campos stated this was just an example from a neighboring City, but staff could provide direction to some of these resources. Smith expressed that she doesn't want to split the city based on some language on paper. Dirks stated the consensus seems to draft something that is non-divisive, apolitical but supportive of all people, noting he would work with the Mayor closely on this. Rios-Camposagreedthat it alignswithCity'sgoalandvision. Miner stated he believes the foundation needs to be the Constitution, all we are asking is for people to followthe Constitution. Don'tshyawayfrom usingwordslike Constitution, federalgovernment, ordue process. Rios-Campos reiterated tonight was to start the conversation, not make a decision. Minerthankedthe Mayorforbringingforwardtheseconversations, notingtheyare nuanced. DISCUSSION:FIREUPDATE Dirks provided an update on the latest fire task force meeting from last week: Tiberius Solutions was asked to put together comparative costs for nearby, similar fire service providers. The report looked at cost per station, per capita, per call, per AV but did not include info on level of service, metrics or staffing. For example, operating cost per station was variable but without detail there is no context for cost drivers. Operating cost per capita is a tighter margin but again no context. Takeaway, there's a high cost for the servicebut regardlessofmetric mostwerewithin 15%ofeachotheron most elements. Notasfruitful as hoped but led to good discussion. Discussion progressed on what service is now and what the ideal model service looks like, all parties expressed need to know what cost actually buys. Next steps, Gresham will diagram out what new service model lookslike includinghowmanyfirefightersand locations, adminstaff, andattemptto understandthe service and where the costs go. District 10wants to take the Gresham proposal and develop its cost for service. District 1 proposal might be ready in early summer. By late summer, the hope is to have real cost comparisons and service proposals. Rios-Campos stated Dirkssummarized the meeting well, noting Tan, Dirks, and himselfanticipated the meeting to go this way, understanding the real conversations would nottake place until the next meeting. In hisopinion, it is notthe idealscenariothat District1 cannotprovidean earlierproposal, but it is a positiveto establish the "North Star" model as the baseline for all proposals. Dirks added that discussion also included future collective polling efforts. Miner asked whata District 10 proposal would look like, asking ifeveryone would still be contracting with Greshamor iftheywould reform asa real district. Dirks explained it could take a couple of different forms. We already know how much revenue District 10 generates, so most likely contracting first to make sure it works before an annexation vote. Currently, District10hasa board butcontractsforservicenow, whereasifmoving forwardwithDistrict10'sproposal, most likely cities would contract with 10first before moving towards annexation votes. Rios-Camposstatedthis isthe simple versionofhowitwouldwork. Dirks explained no matter which existing provider is selected, the model will likely still look like contracting first before annexing. Ifforming a newservice provider, then it's a longer process ofstarting up. Smithasked ifweare looking atthe Greshamproposaland howwecanguaranteetheywould not increase the cost again. Dirksexplained the City is already operating a five-year agreement with Gresham with the understanding that the need is forat least eight stations, so we already knowwhatthose costs are going to be. Under a newmodel, we'd bejoining an existing district or newdistrict with understanding that collectively we have founda newsolutionforfirewithinthatfive-yearcontractperiod.Thiswould not becontractingwith Gresham, rather it would be joining an existing or new district. Rios-Campos explained Gresham is providing whata newdistrict would cost, and District 10will provide its own study for providing the service, remarking these could potentially be the same. Dirksstated it will be interestingto seewhattheycome up with. DISCUSSION:RETREATDEBRIEF Dirksreviewedthe Council'sannualretreatfrom February7th:bulkofthediscussionwason regionalfire solutions, noting no conversation on a Wood Village station has been had since the retreat unfortunately; the Council decided May 2026 was not the righttime to pursue a levy; discussion with Praxisabout offering a March 10thworksessionforthe Councilaboutexpandingdirectcommunityoutreach, Dirks asked about the March 10th meeting option. Miner stated he likes the idea of a devoted work session. Gothardasked ifthere would bedetailsto havea constructiveconversation bythen. Dirksconfirmedthatworkwith Praxisisalreadyunderwayfornewtalking pointsand identifyingwhothe Council knows for direct outreach. Miner stated that a timeline working backwards would be helpful if pursuing a November 2026 measure and potentially asking for a cost estimate ifthe Council hired help for the levy outreach, Dirks asked if Miner was referring to a PAC effort. Miner confirmed he was asking what the outreach effort would cost. Miner stated he talked with the Secretary of State's office today regarding a PAC formation. Dirksexplainedthatpollingshoweda lot moreeducationneedsto bedone, soworkingbackwardsfrom referral we can see what work needs to be done by the City first. Rios-Campos stated a work session on March 10thwould work well foroutreach and PAC info. Dirksclarifiedthat PACformationspecificscould not be includedaspartofthe March 10thworksession, but he would clarify with Praxis if allowed. Rios-Camposasked iftherewouldbeanyofficialCouncilbusinessatthe worksession. Dirks stated it would be easier to push the rest ofthe agenda to the second March meeting. Dirksreviewedotherretreatdiscussions:thefive-yearfinancialforecast; needto maintaina good relationship with MCSO and remain up to date on activity in neighboring cities; and a developed annual performance plan. Dirksexplainedtheonlyoutstandingquestionwasaboutadding"sustainability"orsome iterationto the missionstatement, askingforCouncil'sdirection. Minerstated it dependson howyou lookatthatterm, noting he looksat it as a broad, philosophicalterm. Financialstabilityis included, butbroadersustainabilitycould be reflected. Minerexpressed he isfine leavingthe missionas is butwantedto explainhisviewoftheterm since he broughtit up atthe retreat. Dirksstated maybefoodforthoughtforthe next retreat, then. Dirksreviewedthe nextsteps: refinefireserviceoutreach;continue relationshipswithregionalpartners; and adoptAPP later this year. Dirks mentioned food cost was around $480, and other costs for Praxisand the Cityattorneyare not knownyet. Rios-Camposstatedthe retreatwasreallywellthoughtout, remarking it wasanotheryearfocusedon fire. Minerstated itwasa timelyandeffectiveconversation. DIRECTOROFPUBLICWORKSREPORT Gallien presented the monthly reportforJanuary:staffremoved holidaydecorations;cleaned upthe leaf drop; performed routine maintenance;interviewed 18peopleafterreviewof90+applicationsandofferedto 4 peoplewhostarted lastweek;stafffocusedonthe park; reallyexcitedaboutnewcandidates,somewith utilitybackgroundsandgeneralconstruction. Miner asked if the newstaffwere local. Gallien stated twowerefrom Corbettand Fairview,andthe othertwo are movingcloserastheyarejust outside the on-call limit. Gallien mentioned the ongoing conversation around the City's water system loss and explained that staff identified a leak in the hillside atThe Byway but opted not to dig into the hill this weekdue to the weather and onboarding new staff. Instead, staff have focused on the community garden since it opens in mid- March. Dirks stated staff are keeping eye on the weather with lowtemperatures and potential for spreading de-icer, noting Erika attends daily meetings but hoping the area avoids any bad weather. Gotharct stated a traffic light at Maple and Arata is out. DIRECTOROFFINANCEREPORT Reeser presented the monthly finance report: the City is on track to hit its budgeted revenue, noting we won'texceedtoo much butalsowon'tfall shorton anyrevenues. Interestratecontinuesto drop slightly but not as much as anticipated, so hoping interest revenue continues. Staffare working on the budget overthe next fewweeks and at the management team meeting this week and next to plug in line-item budgets beforereviewingthecapitalbudget. Smith asked if we were in the black. Reeser confirmed the City's finances are in good shape, noting wewould not need to add anyfees to our utilitybillsto recoverfunds. Miner stated that the trend lines are consistent. CITYMANAGERREPORT Dirks stated the short-session is underway, noting he is tracking a fewbills. He and Reeser met with the Grand Ronde last week and set staffto staff meeting forend of March at Grand Ronde to put together high- level concept plans at the site before starting development of the site's master plan; meeting with Sheriffs office next weekaboutthe site, as well. Miner asked about the gas tax. Dirks stated the legislature is nowtaking action to put it on the May ballot. Rios-Campos stated they have until the end ofthe month to refer it. Miner asked if it was better to have it in May or November. Dirks explained Praxis was more concerned about it being on the May ballot due to the higher level of voter turnout in November anyways. Ifit was on the May ballot, then it might draw out more anti-tax or anti-fee voters. Minerasked iftheyarenotconcernedaboutit being in Novemberthen. Dirks confirmed. Rios-Camposstated he is excitedeverytime he hearsaboutthe Grand Rondesiteand its potential, asking if Dirkshad heardanymore regardingthe Countyapprovalofdrive-thru accessatthesite. Dirksstatedtherewill be serioustransportationworkto bedone, explainingtheoriginaltrafficimpactstudy wasforthe entire Town Centersitewhereimprovementsweredone bythedeveloperplus moniespaidto the County. Theentire sitegotX numberoftrafficcounts, andthere is still an allocation leftforthfeGrand Ronde'ssite. TheCountydisagreeswiththe previous methodology, sothere is a needfordiscussion, in addition, the City's development code needs work, as well, if the Grand Ronde wants to pursue drive-thrus there. Overall, a transportation impact analysis for the entire Town Center site is needed given the changes intrafficpatterns nowversustwo decadesago. Smith asked if the Sheriffwas still interested in having an office at the site. Dirks stated he thinks so, but the reality on a timeline is yet to be determined. Smith expressed that ifthe Grand Ronde is going to develop housing at the site that they would appreciate havingthe sheriffandfireon site, aswell. Dirks explained the Grand Ronde loves the idea of a public safety campus, but the question remains if other parts ofthe County can make it happen. Reeserstatedthe Countyneedsto have moneyand resourcesto contributeandto do it in a reasonable timeline. CITYATTORNEYREPORT None. MAYORAND COUNCILCOMMENTS Dirksstated he hopesthe Councilenjoystheiranniversarycommemorative stickersand magnets, noting Hinders designed them. Smith stated they are very nice. Dirksexplainedtherewouldbeonedesignateachevent, and peoplewill haveto collectthemall. ADJOURNMENT With no further business, the Council adjourned at 7:20 pm.  Jairo s-C MAYOR A TE§?T: CITYRECO DER