City Council

A- (^ Mayor Jairo Rios-Campos Council President Dara Tan Councilors John C. Miner Patricia Smith Charlene Gothard .w cm.°F.Wood ^e WOODVILLAGECITY COUNCILMEETING MINUTES March 24, 2026- 6:00 PM PRESENT MayorJairoRios-Campos,Council PresidentDaraTan, CouncilorsJohnC. Miner, PatriciaSmith and CharleneGothard, City ManagerGreg Dirks, PublicWorksOperationsManagerErikaBronson, Public Works Projects Manager Becky Gallien, City Attorney Christine Taylor and interested parties. ABSENT Directorof Finance Seth Reeser CITIZEN COMMENTS (NON-AGENDA ITEMS) ChrisDamgen,from the Portof Portland butreppingWestColumbiaGorge RotaryClub, lastyear, Council considereda $500donationto the Paddleswith PurposePickleballtournamentwhichraisedabout$2,000 forlocalcauses. Damgenremarked the Rotaryis a goodstewardofmoneyand requested anotheryearof sponsorship from the City forthis year's Paddles with Purpose Pickleball tournament whichwill once again be held in Troutdale. Damgenannouncedthe Rotaryis a stewardofa scholarshipin honorofa recently passed Reynolds School District faculty, Eric Schneider. Miner stated they are a busy Rotary chapter. Damgenagreed, notingtheyaresmall butmightyin the community Miner shared his support. Dirks stated it would be from the Council discretionary fund. Rios-Campos asked for Smith's input. Smith stated she believes it is a worthy cause. Rios-Camposand Dirksconfirmed a $500donationto the Rotary. Damgenthankedthem forthesupport, remarkingthe Citylogowill be includedon promotional materials. Dirksremarkedthere havebeen morefrequentcalls aboutundergroundspringsdueto the recent heavy rain, so wanted to make it public that the area has a high water table so pretty common. RESOLUTION2.2026:RECREATIONALIMMUNIFfUPDATE Dirksprovided a briefbackgroundon recreationalimmunity, notingtypicallyuseofland hasto be at no chargeor in somecasesdoesnotexceed$20. Dirksreviewedthe mostrecentcourtcasethatled to this updatein the statute, remarkingthe interesting piece is cities must nowopt-in to the newprovisions, which is the purpose ofthis resolution to publicly opt- in to the updates. Dirksreviewedthe updatedprovisions, noting the languagein the resolution isdirectlyfrom the ORS. Gothard asked Rios-Campos about the PlayEast fun run. Rios-Camposexplainedparticipantssigna waiverforthatevent. Gothardaskedifthat isthesameforCityevents. Dirksstated becausethe City'seventsarefreethatthe Citywould beexempt, exceptfor instancesofgross negligence and provided an example. Upon motion byTan seconded by Smith and passing 5-0, Resolution 2-2026 wasapproved. RESOLUTION3-2026:COMMITMENTTO PUBLICSERVICE Dirks mentioned this resolution is based on Council discussion in February around neighboring cities conversations around immigration and enforcement. Thatdiscussion involved the City of Gresham's actions and the County. Based on previous Council discussion, this resolution outlines the City's roles as a governmententityand largerserviceto the community. Dirksreviewedpiecesofthe resolution language, noting it wasdeveloped in partnershipwiththe mayor. Dirks stated it is presented for adoption but could be brought backagain if needed further revising. Rios-Camposreiterated thisresolution incorporatedthefeedbackfrom theCouncil'sdiscussionin February to ensureeveryonefelttheirfeedbackwasheard. Miner stated, as a City and as a Council, we should not shy awayfrom a resolution in support ofthe Constitution, orthe ruleoflaw, or supporting ourcitizens,whichincludesimmigrants. Minerstatedwe should betaking actionwhenthereareongoingactsviolatingtheConstitution. Minerexpressedhis appreciationfor Dirksand Rios-Campos'workon the resolution. Minerstatedthis is non-partisanand rather aboutfundamentallibertiesand responsibilitiesaselected officials. Tan statedthis is notnewforthe City, noting this is ourpurposemappedout in furtherdetail and in writing. Gothardstated hersupportofthe resolution aswritten,whichis abouta constitutionalright. Smith agreed with the way it is written and gives clear value. Rios-Campos stated this was a collective effort based on the Council's earlier conversation. Upon motion by Minerseconded by Tan and passing 5-0, Resolution 3-2026 wasapproved. Minerremarkedthatthis is occurring acrossthe nationand sharedthere is a march in Greshamthis Saturdayaboutsupportingthe Constitution andequal protections. Minerstated hehasattended a few marches, noting it is non-partisan and reflects this resolution. Miner expressed he intends to attend on Saturdayandinvited Councilto a luncheonafterthe marchat his home. Rios-Camposthankedeveryonefortheirinput, remarking it reallyreflectsourvalues. DIRECTOROFPUBLICWORKSREPORT Bronson presented the annual report for March: completed a built-up task list with the four new utility workers; work focused on the park last month, including vegetation and wood chip maintenance; replaced fencelineandaddednewgardenboxesforthe CommunityGarden;newfencearoundgardenwill bedone in nextfewweeksafterEaster;reservoir 1 fencelinevegetationcleared in collaborationwithcommunity memberwhosharesadjacentproperty; pressurewashedliftstations, areasaroundthe park, sewerand storm manholes in advance of l&l work; section ofArata fenceline repaired and pressure washing began. Bronson sharedphotosoftheentire utilitystaff, noting Charpentierhasbeen herefora fewyearsand Bueno for a few months now. Bronson statedthewaterloss roseto over 16%butcrewbelievesa goodsizeleakwasfoundand repaired in the238thhillside, so hopeto see a decentdropin nextmonth'spercentage. Gallien noted it would be a month and a half before that would be known due to reading schedules. Bronson remarked the SCADA system shows greater duration between well runs already, so hope to see significantchangein the nextfewmonths. Staffwill keepworkingto identifyotherproblem areas. Smithstatedthatthe newworkersare veryfriendlyandgreetherintheparkevery morning. Bronson mentioned she will pass it along, sharing that the crew outside in the rain today was singing and dancing too. Rios-Camposagreedthatthe crewalwaysseemsbusy, especiallyin the park, and mentioned it isgreatto see the City fully staffed and complete work for the community. DIRECTOROFFINANCEREPORT Dirkspresented on behalfof Reeser:City revenuesarelookingwell andexpenditureson target. The City's budgetadoption hearingis coming up nextmonth, andstaffareworkingwiththe Countyon the Business Income Tax (BIT), as well. Rios-Campos stated Reeser does a good job of providing everything in the packet. Dirksnoted interestisstill lookinggood. CITYMANAGERREPORT Dirks provided an update on the wetland park project: the delineation has been updated and is under reviewbythe State; a newdesignfirm is workingon enhancingandcompleting an unfinishedoriginal design from several years ago, highlighting the new plan's retention of existing vegetation where possible but also noting, overall, there is not much opportunity forother recreation atthe site. Dirks stated his hope wasto bring a change orderfor adoption tonight as needed engineering had already been identified forthe elevated crossings. The current quote wastoo high, so Herrera is reexamining options before bringing backa future contract amendment, which is likely atthe firstApril meeting, Dirks presented the updated site rendering for the wetland park, pointing out key features and remarking staffare excited about the changes. Gallien statedthe lowersectionofthetrail will windthroughexistingred twigandothervegetation. Tan asked if the walkways would be narrow or wide. Dirks stated 8 feet with Gatlien remarking most will be 8' with some at 6' for tighter areas. Dirks mentioned this is for ADA consideration but also for strollers too, Mineraskedabouttheelevated walkwaysfromtheArataside, Dirks explained there is a storm ditch along this whole side, so the elevated pathway will cross that area, and pointedoutotherpathwayoptions includedinthedesign. Rios-Camposmentionedthis providesa greatnaturetrail. Miner agreed. Dirks provided a quick update on regional fire discussions: a meeting on March 12thoverviewed a hypothetical regional fire service, coming in around $52 million or about $10 more than current costs. The next meeting in April will likely include a proposal from District 10. There was consensus on a need for additional stations, but outstanding questions remain about who and how it would be led, noting Gresham statedthiswasnottheirconcept, whichwasconfusingforothersatthe meeting. Dirksexplainedhe is meeting with Eric Schmidt tomorrow morning about fire with the hope to create collective ownership from all involved in the discussion. Dirksreviewedthe Council'sworksessionon March 10th, noting theCouncilpushed a publicsafetylevy until May 2027 election and discussed howto continue community conversations and education over the next year, including identifying key groups and neighbors to start outreach. Dirks noted Reynolds School District might be a potential partner asthey consider outreach efforts in the region too. Dirks mentioned weekly social media posts, the website, newsletter, and City events to continue pushing talking points. Dirks stated the League ofWomen Voters will be at Easter and will help perform RCV education with fire components, so staffwill incorporate dot exercise on firefor Easter. Dirksmentionedthe nextsteps involve keepingall partiesontrackand progressingthe conversation, noting a large burden is placed on Gresham as the current and longstanding service provider to answer hard questions. Minerasked if District1 is still submittinga proposal. Dirks,confirmed, noting District1 hasrequested notto engageinthe conversation until afterthe May election as they have other communities voting on annexation soon. Dirks stated it was likely to have all proposals by early summer, but question remains about what to do with those proposals, such as having an independentcontractorevaluatethe optionsforfeasibility. Dirksmentioned he andRios-Camposmetwith the SpecialDistrictsAssociationofOregonyesterday, andthe overall consensusseemedthateveryone needed to be moving together but, in the association's opinion, fire service in the region is likely to move to just Portland, TVF&R, and Clackamas 1 as everyone is consolidating. Rios-Campos stated the reps also mentioned cutting down redundancies to shave off costs. Miner stated he is pleased to hear District 1 is still committed to a proposal. Dirksagreed noting theyseemto examinepotentialserviceoptions, if possible. Dirksprovidedan updateonthisyear'sstreet projecton NE236thhill area, notingthe baseis in good shape, but a shallow overlay is causing issues. Other potential work on stormwater in this area, as well, is possible while the road is dug up, which has pushed the project schedule back a bit, Staff hope to bid the project in late summeror earlyfall ofthiscalendaryear. Dirksaskedthe Councilabouttheirupcomingvacationsand howit wouldimpacteventandmeeting attendance, noting there is nothingcurrently ontheApril 28thagenda, buta quorumwill be neededon April 21stat the least. Rios-Camposreiterated the importanceofthe budgetmeeting on April 21st Tan and Miner stated it is on their calendar. Dirksasked Gothardto confirmifshewasout in May. Gothard confirmed. Smith stated she is here in April and May. Rios-Campos stated he will be gone starting April 28th Miner is gone on the April 28th, as well. Dirks mentioned a plan to cancel the 28th meeting. Mineraskedabouta budgetmeeting dateinvite. Dirksexplainedthe invitewasforthe non-Councilmembersofthe BudgetCommitteeand Urban Renewal Agencyto givethem a five-yearfinancialforecast, whichwasgiven atthisyear'sCouncilretreat, aheadof the budgetadoption meeting. Rios-Camposmentionedthat Hinderssenta follow-upemailearliertoday. Dirks mentioned the Councilors should have received the Statement of Economic Interest from the Ethics Commission, noting it is due byApril 15th, Ifnot, letthestaffknow. Gothardand Smithstatedtheyhadalreadycompleted it. Dirks asked for input on food forthe budget meeting on April 21st. The Councilors discussed, remarking overall it doesn't matter. Dirks stated he would have staffdecidethen. CITYATTORNEYREPORT Taylor shared that she has been tracking some ofthe bills from the short legislative session, noting most are still awaiting signature but mentioned she could provide an update in a future report ifthere is interest. Rios-Campos stated it would be niceto have a future date. MAYORAND COUNCILCOMMENTS Rios-Campos stated he and Dirkswrote a letter to share with the County regarding budget cuts, especially aroundthe SheriffsOfficeandthe HOPETeam services. WoodVillageChiefsupportsthe letter, aswell. Rios-Camposmentionedfurtherdiscussionson theambulanceservice plan havebeensharedwithour County Commissioner, to provide better service and response forour communities in East County, which he will share with the other councilors. Rios-Camposstatedthe EasterExtravaganzaison April 4th at 10AM in the park. ADJOURNMENT With no further business, the Council adjourned at 6:57 pm. ai ios-Campos M OR A ST: CITY RECORDE