Planning Commission

ii^%i ^ ^ Mayor Council President Councilors JairoRios-Campos DaraTan John C. Miner PatriciaSmith Charlene Gothard aTy.°.F<Wood ige WOOD VILLAGE PLANNING COMMISSION MEETING MINUTES October 6, 2025-6:00 PM PRESENT ChairJim Mott, Commissioners Faith Fox, and LindaJensen, Council Liaison DaraTan, Planner Robin Scholetzky, City ManagerGreg Dirks, and PublicWorks Projects ManagerBeckyGallien ABSENT CommissionerT. Scott Harden CITY FILECU 25.02: MWH KIEWiT The meeting wasopened at 6 PM. Dirksexplainedthatthe applicantswerenot present. Staffhad informed them thattheirattendancewasnot required. Dirksread the hearingstatement. Scholetzkygavethe staffreportforCU 25-02. Shestated thatthe locationforthis application is 24435- 24505 NESandyBlvd, the applicantis MWH Kiewit.The application is for Conditional Usefor an industrial Service Use for material storage associated with the Bull Run filtration facility. The site zoning is Commercial/lndustrial mixed use. There are no residential lands in the general vicinity ofthe property. The site is close to Troutdale airport. The site containsa structure thatwould have indoorstorageand there would be externalstorageas well. The applicantprovided theirapplicationon 7/21/25, it wasconsidered completeon 9/16/25, andthe publicnoticewentouton 9/16/25. There wasonecomment receivedfrom the Portof Portland regardingcraneheight. Scholetzkyshared thatdueto the proximityofthe propertyto Troutdale airport, if there weresubstantiallytail cranes (over 100ft), thattheywould needto have a discussion about proper noticing and lighting/other requirements associated with the FAA. That is for the applicantto followup on iftheywill havethoseon site. Scholetzkythen reviewedthe ConditionalUse ReviewCriteria in section 620.040, Thecriteria is predominantlyaboutthe compatibilityofthis industrialservice usewithsurrounding uses in the areaofthe project. This is a pretty substantialsite at4 acres. There is some existing landscapingto the north andeast. The site size is largeenough thatthere is enough bufferbetweenthe proposed storage areasand other surrounding uses. There arevery compatibleusessurroundingthe site. Theotherconditional use criteria haveto do with whatkindofeffects allowingthis projectwould haveon other uses. Staffhave indicated there is very little, if any, effect on the surrounding uses as there are other industrial-related uses surrounding the site. The transportation ofthose materials will not affect the surrounding uses, Multnomah county is the transportation service provider for Sandy Blvd. and they were comfortable with this project moving forward. As for water, sanitary, sewer, waste management, police and fire protection, all of these services were found to be adequate for the proposal, and no comments were received from other agencies. There are no residential landswithinat least a halfmile so there would be minimal impactsforresidential Planning Commission Minutes (10/6/2025) | Page 1 lands due to the geographical distance. The proposal doesn't include any waste related use categories so that is not applicable. Scholetzkyadvisedthatthestaffrecommendationto planningcommission is approval ofprojectwiththe followingconditions: . Approval expires when this indoor/outdoor storage is no longer needed for the Bull Run facility. . ExpirationofApproval. This approvalexpireswhenthe IndustrialService Use is no longer operational, oroperationscan no longerbedefinedas an IndustrialServiceperSection 710.300. Tan inquiredaboutthe crane and whyit was not included as a conditionofapproval. Scholetzkyexplained that crane requirements are not mandated as conditions of approval; rather, it is the responsibility of the businessto managecompliance, whilethe city's role is to inform the applicantof any relevant requirements. Tan also asked aboutthe expirationofthe approval. Jensenrespondedthat if a new operator takes over, they will need to go through the approval process again, Mott raised a question regarding the crane and its 75-foot height. The Commission then discussed the varying crane height limits referenced by the FAAand the reasonsfor thosedifferences. Mottsubsequentlyclosed the hearing. Upon motion byJensento approve CD 25-02, a Conditional UseApplicationfortemporarystorageofpipe and electrical equipmentpriorto shipmentto the Bull Run Filtration Facility, the PlanningCommissionfinds that the application meets the required findings for a conditional use, subject to the conditions of approval to assure compliance with City standards, seconded by Mott and passing 3-0, DR 25-02 was approved. CITY FILECU 25-03: APPOLLORECOVERY SERVICES LLC Dirks read the hearing statement. Scholetzky presented the staff report for the property located at 23845 NE SandyBlvd, submitted byApollo RecoveryServices.The parcel is in the samegeneralvicinityasthe previous application and also nearthe TroutdaleAirport, The application is a land use reviewrequestto allowvehiclestorageand towingoperations. No newbuildingsare proposed, and all activitieswill occurin the northern portion ofthe site. The property is surrounded by industrial uses and has limited street frontagealong SandyBlvd. The application was received on August 13, 2025, deemed complete on September 16, 2025, and public noticewas issuedthe sameday. A Conditional Use (CD) reviewis required becausevehicleand towing storageis classifiedas an industrial use. The site spans approximately 14 acres,with mostoperations occurring awayfrom Sandy Blvd, minimizing visibility. Surrounding properties have similar industrial uses and paved surfaces. Sinceno newbuildingsare proposed, there are no anticipatedimpacts related to landscapingorsetbacks. Staffdetermined thatexisting landscapingis sufficient. Multnomah County, the review authority for NE Sandy Blvd, submitted documentation indicating no concerns with the proposal. The applicant noted that vehicle transport would occur multiple times daily, and the Countydid not raise any issues regardingtraffic. Regarding public services-water, sanitary sewer, storm sewer, fire, and police, there will be no utility infrastructureon site. The applicantidentifiedtwoexisting gatesalong the panhandleextendingto Sandy Planning Commission Minutes (10/6/2025) | Page 2 Blvd. This site is served by Gresham Fire and Emergency Services, which recommended that any locked gates be equipped with Knox boxes or Gresham-approved locks to ensure emergency access during off- hours. The proposal is notexpectedto havesignificantadverseeffectson residentialzoneareas, with minimal impacts related to noise, glare, odor, or litter. The proposed conditional usedoes notfall underthewaste category. Staffrecommendedthatthe Planning Commissionapprove the applicationwiththreeconditionsof approval: . Approved Use: Any changes to the industrial service use will require a new conditional use review. . GateAccess:The twogates providing accessto SandyBlvd must be reviewed and approved by Gresham Fire. Proofofcompliance must be submittedwithin 30 daysofthedecision'sissuance. This documentation is required for Business License approval. . Expiration of Approval: The approval will expire when the industrial service use is no longer operational or when operations no longer meet the definition of an industrial service under Section 710.300. Tan askedwhetherthe site wasalreadyin use priorto the planning process. Dirksconfirmedthat it was, noting thatconfusion mayhave arisen dueto the neighboringsite also being used forstorage. He stated that the applicant did a good job offollowing through with the process and participating in the hearing, the city had indicatedto them thatif theyfollowedthrough, therewould not be punitive measures until afterthe hearing. ChairMottopened the floorfordiscussion.CommissionerFoxstated thatshe had reviewedthe materials, had no questions, and appreciatedthe staffs recommendations. CommissionerJensensupportedthe report and proposed approvalwith the recommendedconditions. Upon motion by Jensen, to approve CD 25-03, a Conditional UseApplicationforshort-term vehiclestorage, the planning commission finds that the application meets the required findings for a conditional use, subject to the conditionsofapproval to assurecompliancewith City standards,seconded by Mott and passing3-0, DR25-03wasapproved. OTHER BUSINESS: Dirksshared that Chick-fil-Awassupposedto open in a coupleofweeks, butthatdoesn'tlook likely. Maybeit will happen in November.The County restriped WoodVillageBlvd from the Chick-fil-Adriveway south to Glisan, it is betterthan it was before, The City is goingto do a trafficcountbeforethey start business, but the contractorhadto connectto waterand sewer. Itwould be bestto getthe count after construction hasstopped. Thegoal is to find a momentof normal trafficconditions,then do anothertraffic count a while after Chick-fil-A opens. The city is hoping for a 4-way stop at Wood Village Blvd, the County has askedforthe trafficcountas partofthatprocess. Planning Commission Minutes (10/6/2025) | Page 3 Dirks introduced the next topic: fire and emergency services, including the potential levy. He noted that an email was sent earlier today with proposed dates for a community conversation on the issue. The City intends to meet with board and commission members, before it goes to the greater public. Review the suggested dates and share your availability. Dirks also mentioned that work on the Climate-Friendly and Equitable Communities (CFEC) code is still in progress. Dirksstated thatanotherconditional use application may be submitted beforethe end oftheyear, although it is expected to be minor. Mott asked about Fish4Ever, Dirks confirmed that the business received its Certificate of Occupancy in April. The City has since informed the owners that the space must operate as a storefront ratherthan as a storagefacility. They havebeen askedto providean officialopeningdateand regular operating hours; otherwise, the City may need to consider enforcement action. Jensen asked if there was anything more about the food carts, Dirks shared that the approval on that expired 2 years ago. The County was requiring a full traffic impact analysis, causing it to fail. Dirks said that there is not a lot in the works at the moment, butthat is beingseen regionallyas well. ADJOURNMENT With no furtherbusiness, ChairMott adjournedthe meeting at 6:40 P Jim Mott Chair ATTEST: Cl YRECORDER PlanningCommission Minutes (10/6/2025) | Page 4