City Council

Minutes Woodbury City Council Wednesday, May 13, 2020 Pursuant to the due call and notice thereof, a regular meeting was duly held virtually, due to COVID-19, on the 13 th day of May 2020. Call to Order Mayor Anne Burt called the meeting to order at 7:30 p.m. Mayor Burt welcomed those listening. She said members of the public may join the meeting using a PC, Mac, iPad, iPhone or Android device. Public comments will be accepted during the meeting by using the link to the virtual meeting to join the meeting and then submit your questions via the online Q&A feature within the meeting. She reminded Councilmembers and staff to announce their title and name before commenting. Questions regarding the meeting are also taken between the hours of 8:00 a.m. to 4:30 p.m. via email council@woodburymn.gov or call 615-714-3524 and leave a voicemail. Pledge of the Flag Audience, staff, and Council pledged allegiance to the flag of the United States of America. Roll Call Upon roll call the following were present: Mayor Anne Burt, Councilmembers: Andrea Date, Amy Scoggins, Steve Morris, and Jennifer Santini. Absent: None Others Present: Kimberlee Blaeser, City Clerk; Clinton Gridley, City Administrator; Janelle Schmitz, Community Development Director and Chris Hartzell, Engineering Director. Special Order of Business A. 2020 Emergency Medical Services Week Proclamation Mayor Burt read the Proclamation. She said these services are needed now more than ever and are very much appreciated by everyone in the community. Open Forum The Open Forum is a portion of the Council meeting where a maximum of three persons will be allowed to address the Council on subjects that are not a part of the meeting agenda. Persons wishing to speak may submit a question or comment virtually via the Q&A chat feature on the right side of the live event screen. Please provide your name and address with your question for the official record. Speakers are limited to two minutes each. The Council will listen attentively to comments but, in most instances, will not respond at the meeting. Typically, replies to the concerns expressed will be made via letter or phone call within a week. Consent Agenda All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion and an affirmative vote by roll call of a majority of the members present. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event, the items will be removed from the consent agenda and considered a separate subject of discussion by the Council. Item A Approval of Council Minutes – April 22, 2020 Item B To adopt the following resolution Resolution 20-93 Resolution of the City of Woodbury, Washington County, Minnesota authorizing the Mayor and City Administrator to sign Addendum No. 3 to Lease Agreement, with Summit Health ASO Corp., for a three-month Rent Deferment for the Property they Lease from the City, attached to the HealthEast Sports Center, for a Total Deferment of $34,670.82.  City Council Meeting Minutes Wednesday, May 13, 2020 Item C To adopt the following resolution Resolution 20-94 Resolution of the City of Woodbury, Washington County, Minnesota identifying public services as a high need for the use of CDBG, adopting the 2020-2024 Consolidated Plan and its 2020 AAP, and authorizing the City Administrator to execute various compliance certifications. Item D To adopt the following resolution Resolution 20-95 Resolution of the City of Woodbury, Washington County, Minnesota authorizing the Mayor and City Administrator to enter into a contract with Affordable Housing Connections, Inc. for HOME professional monitoring services subject to the approval of the City Attorney and the US Government’s approval of the City of Woodbury’s 2020-2024 Consolidated Plan. Item E To approve the CityPlace Healthcare Specialty Center Site and Building Plan, Project No. 04-2020-00393 subject to the conditions as outlined in Council Letter 20-120. 1. All conditions of the original Planned Unit Development shall remain in full force and effect. 2. All conditions of Preliminary Plat approval shall remain in full force and effect. 3. This approval does not include signs. A separate sign permit is required for all proposed signage. 4. All light poles shall be a maximum of 25 feet in height, including base, and shall be shoebox style, downward directed, with LED lamps and flush lens unless approved in writing by the Zoning Administrator. Other than wash or architectural lighting, attached security lighting shall be shoebox style, downward directed with flush lens. In addition, any entry lighting under canopies shall be recessed and use a flush lens. Shields shall also be added as directed by the City. 5. The proposed trash enclosure shall be relocated to provide better turning movements for the future access by garbage trucks. 6. The Applicant shall work with staff to identify opportunities for proof-of-parking for both the first phase of construction and the ultimate buildout. 7. Prior to the issuance of a building permit, the Applicant shall submit a materials board. All final building materials shall be approved by the Planning staff. 8. Prior to the application of building materials, the Applicant shall construct sample material mock-ups on-site. The mock-ups shall be approved by the Planning staff. 9. The final landscaping plan shall be reviewed and approved by staff in writing. Additional planting shall be provided along the south property line. 10. Prior to the issuance of a building permit, final drainage, stormwater, grading, utility and sediment control plans shall reviewed and approved by the Engineering Division. 11. Prior to the issuance of a building permit, the Applicant shall execute an approved Operations and Maintenance Plan for all onsite infrastructure. 12. Prior to the issuance of a building permit, the Applicant shall submit and acceptable snow removal and storage plan detailing how snowfalls will be accommodated. 13. Prior to the release of the building permit, a landscape financial security shall be submitted for at least 150 percent of the estimated cost of landscaping including sod. The landscaping plan shall meet all landscaping ordinance requirements including canopy coverage and tree and species diversification. 14. Prior to the issuance of a building permit, the Applicant shall submit a plan identifying placement of no less than four (4) inches of an acceptable topsoil mix as determined by Planning staff. 15. Prior to the installation of sod, the Applicant shall provide written verification that a minimum of four (4) inches of topsoil has been placed throughout the site. Prior to installation of the sod, the City shall inspect and approve the placement of the topsoil in writing. 16. All HVAC and other roof- or ground-mounted equipment shall be hidden from view with materials that match materials and colors used on the building. 17. Prior to the issuance of a building permit, the Applicant shall submit an irrigation plan meeting the following design requirements:  System must be designed by a certified irrigation contractor.  The system, including pumps, controllers, connections and irrigation line placement must be submitted for review and approval, in writing, by City staff.  Private irrigation wells as a back-up irrigation source are not permitted.  Irrigation heads shall be placed a minimum six (6) inches from back of curb, trail, sidewalk, or other hard surface.  EPA WaterSense approved smart controllers shall be used. The controller shall be approved by Engineering staff in writing.  MP rotator heads or equivalent shall be used throughout. Item F To extend the project approvals for Cornerstone Medical Office Building Expansion, Project No. 17-2019-00335 subject to the conditions of approval as listed in Council Letter 20-121. Page 2 of 7  City Council Meeting Minutes Wednesday, May 13, 2020 1. All conditions of the original approval shall remain in full force and effect. 2. The extension shall expire on May 13, 2021 unless a building permit has been issued or an additional time extension has been granted. Item G To adopt the following resolution Resolution 20-96 Resolution of the City of Woodbury, Washington County, Minnesota authorizing Bolton & Menk, Inc. to provide the preliminary survey for the 2022 Roadway Rehabilitation Project and amending the 2020 Adopted Budget. Item H To adopt the following resolution Resolution 20-97 Resolution of the City of Woodbury, Washington County, Minnesota authorizing Bolton & Menk, Inc. as the Engineering Consultant to prepare an update of the preliminary report for the 2023 Roadway Rehabilitation Project and amending the 2020 Adopted Budget. Item I To adopt the following resolution Resolution 20-98 Resolution of the City of Woodbury, Washington County, Minnesota approving a Memorandum of Understanding between the Washington County Cooperative Weed Management Area Partners and the City of Woodbury. Item J To adopt the following resolution Resolution 20-99 Resolution of the City of Woodbury, Washington County, Minnesota approving the purchase of one replacement truck cab chassis, Freightliner M2 106 vehicle from I-State Truck Center, Inc. for an amount not to exceed $82,551 through the State of Minnesota Cooperative Purchasing Venture, 2020 budget amendment and a total expenditure amount not to exceed $84,051; and To adopt the following resolution Resolution 20-100 Resolution of the City of Woodbury, Washington County, Minnesota approving the purchase and installation of one replacement sign body system #8 from Truck Utilities, Inc. for an amount not to exceed $178,702 through the State of Minnesota Cooperative Purchasing Venture, 2020 budget amendment and a total expenditure amount not to exceed $183,702. Item K To adopt the following resolution Resolution 20-101 Resolution of the City of Woodbury, Washington County, Minnesota approving the purchase of one replacement truck cab chassis, Freightliner M2 106 from I-State Truck Center, Inc. for an amount not to exceed $80,793 through the State of Minnesota Cooperative Purchasing Venture, 2020 budget amendment and a total expenditure amount not to exceed $82,293; and To adopt the following resolution Resolution 20-102 Resolution of the City of Woodbury, Washington County, Minnesota approving the purchase and installation of one replacement aerial bucket system 57’ from Truck Utilities, Inc. for an amount not to exceed $125,389 through the State of Minnesota Cooperative Purchasing Venture, 2020 budget amendment and a total expenditure amount not to exceed $128,707. Item L To adopt the following resolution Resolution 20-103 Resolution of the City of Woodbury, Washington County, Minnesota authorizing the closing of certain funds and the transfer of their assets and liabilities. Item M To adopt the following resolution Resolution 20-104 Resolution of the City of Woodbury, Washington County, Minnesota approving various 2019 budget adjustments. Page 3 of 7  City Council Meeting Minutes Wednesday, May 13, 2020 Item N To adopt the following resolution Resolution 20-105 Resolution of the City of Woodbury, Washington County, Minnesota approving the final capital related project carryovers to the 2020 budget. Item O To adopt the following resolution Resolution 20-106 Resolution of the City of Woodbury, Washington County, Minnesota authorizing the transfer of funds between certain funds. Item P To adopt the following resolution Resolution 20-107 Resolution of the City of Woodbury, Washington County, Minnesota for the Budget Amendment and Authorization of CARES Act Funds. Item Q To adopt the following resolution Resolution 20-108 Resolution of the City of Woodbury, Washington County, Minnesota authorizing the purchase of the Public Safety portable radios. Item R To adopt the following resolution Resolution 20-109 Resolution of the City of Woodbury, Washington County, Minnesota authorizing the acceptance of merchant gift cards donated by the Woodbury Fire Alumni and the Woodbury Community Foundation. Item S To adopt the following resolution Resolution 20-110 Resolution of the City of Woodbury, Washington County, Minnesota approving the budget amendment and acceptance of the Minnesota Department of Health COVID-19 Emergency Fund Grant. Item T To adopt the following resolution Resolution 20-111 Resolution of the City of Woodbury, Washington County, Minnesota appointing Patrick Quirk to the position of part-time Meter Reader effective May 21, 2020. Item U To adopt the following resolution Resolution 20-112 Resolution of the City of Woodbury, Washington County, Minnesota reclassifying the part-time Sustainability Specialist position to a regular full-time Sustainability Specialist position and appointing Jennifer McLoughlin to the position of full-time Sustainability Specialist effective May 13, 2020. Item V The abstract of bills includes payments made from the operating or project budgets for expenses of the city. The expenditures are from all funds of the city. Any purchased contracts requiring signature of the mayor and City Administrator is hereby approved. Staff recommends approval of the abstract of bills for April 17, 2020 in the amount of $749,087.47, April 24, 2020 in the amount of $3,115,732.19 and May 1, 2020 in the amount of $692,604.57. Councilmember Date moved, seconded by Councilmember Scoggins, to approve the Consent Agenda items. Voting via voice: Andrea Date – aye Amy Scoggins – aye Steve Morris – aye Jennifer Santini – aye Anne Burt – aye Page 4 of 7  City Council Meeting Minutes Wednesday, May 13, 2020 Public Hearings A. Briarcroft, Amended Planned Unit Development and Amended Preliminary Plat, Project No. 26-2020-00396 City Clerk Kimberlee Blaeser introduced Community Development Director Janelle Schmitz to give the background. Ms. Schmitz explained Tradition Companies has submitted an application for an Amended Planned Unit Development and Amended Preliminary Plat for the Briarcroft Development. The Council approved the Briarcroft rezoning, Planned Unit Development, Conditional Use Permit, and Preliminary Plat at its August 28, 2019 meeting. The applicant is requesting to amend the plan to include 82 single family rental homes with association maintenance amenities with modified setbacks on the northern part of the site. The setback modification requested is to move the house rear yard setback from 35 feet to 25 feet and the house side setback from ten feet to five feet. The plan continues to include the construction of roadway and trail as well as sidewalk connections. The Briarcroft development includes a small parcel in the northwest section of the site that is owned by the City. The City acquired the site last year to facilitate the extension of the water main on County Road 19. The City went through a Request for Proposal process to sell the remaining 2.5 acres and selected the developer, Tradition Companies. The developer agreed to provide stormwater for the ultimate design of Woodbury Drive. Once the entitlement process for Briarcroft is complete, the City would expect to finalize the land sale subject to Council approval. She discussed the Woodbury Drive and Dale Road improvements scheduled to begin in 2021 including a roundabout at Woodbury Drive and Dale Road. Ms. Schmitz said the Planning Commission reviewed the project on May 4, 2020. Their questions and discussion included: guest parking and parking for the clubhouse, rental rates, identification of trail improvements, density for the site, setbacks and Homeowner’s Association maintenance, and tree replacement for City-owned property. The Planning Commission recommended approval by a 6-0 vote that the Council adopt a motion approving the Amended Planned Unit Development and Amended Preliminary Plat for Briarcroft, Project No. 26-2020-00396, subject to the conditions outlined in the Council Letter. Mayor Burt declared the public hearing open. Ms. Blaeser read the inquiry from Sam Evans, 4889 Sonoma Court, asking if the Council had considered the increased population density that will occur southeast of Atlas Trail as a result of the proposed amendment. Ms. Schmitz answered the density had decreased as a result of the amendment. Mayor Burt moved, seconded by Councilmember Morris, to close the public hearing. Voting via voice: Andrea Date – aye Amy Scoggins – aye Steve Morris – aye Jennifer Santini – aye Anne Burt – aye Mayor Burt opened opportunity for discussion and questions from the Council. Mayor Burt asked about the addition of the roundabout and trails. Ms. Schmitz said the roundabout would be located at Woodbury Drive and Dale Road. There are not additional trails; however, the trails are consistent with the previous plans. Councilmember Morris asked about the sidewalk plan. Ms. Schmitz presented the previous sidewalk plan and discussed the changes. Councilmember Morris said the cul-de-sac will limit the connectivity with the trails. He asked where the 20 homes would cross into the trails. Ms. Schmitz said the City did not typically have sidewalks on cul-de-sacs. The homes would have a short walk to get to the trail on Atlas. Ms. Blaeser read a comment from Ian Peterson, Watermark Properties, stating there is not a sidewalk or trail in the cul-de-sac as currently proposed. Councilmember Scoggins asked if all of the intersections are full access. Ms. Schmitz said yes. Councilmember Morris moved, seconded by Councilmember Scoggins, to approve the Amended Planned Unit Development (PUD) and Amended Preliminary Plat for Briarcroft, Project No. 26-2020-00396, all subject to the conditions as outlined in Council Letter 20-137. 1. All conditions of Original Planned Unit Development and Preliminary Plat approval shall remain in full force and effect. 2. Prior to the release of the Final Plat for recording, staff shall finalize the tree replacement calculations and method of achieving replacement or payment in lieu. 3. Final building elevations shall be reviewed and approved by Planning staff. Page 5 of 7  City Council Meeting Minutes Wednesday, May 13, 2020 4. Prior to the release of the Final Plat, the Developer shall provide a recordable document that, to the full satisfaction of the City, memorializes permanent maintenance obligations by the HOA for snow removal, lawn and landscape maintenance and exterior building and grounds maintenance for all detached townhome lots located in the north portion of the preliminary plat. 5. Prior to the release of the Final Plat, staff shall review and approve the private covenants for the development including HOA snow removal, lawn and landscape maintenance and exterior building and grounds maintenance. Voting via voice: Andrea Date – aye Amy Scoggins – aye Steve Morris – aye Jennifer Santini – aye Anne Burt – aye Discussion No items scheduled Transportation Report (2nd meeting of the month, May-October) No items scheduled Administrative Report City Administrator Clinton Gridley updated the Council on the City’s response to the COVID-19 pandemic and the City’s water emergency and potential irrigation ban. Mayor Burt asked for an update on the gas main leak. Mr. Gridley said an accident occurred on Friday, May 8 th, during directional boring. A gas main was clipped. Valley Creek and Tower Drive are closed. Valley Creek will hopefully open on Thursday, May 14 th, but Tower Drive will remain closed. Councilmember Morris asked for clarification on whether the City can be up and running on other wells while Well No. 17 is finished. Mr. Gridley said to start production all four wells did not have to be connected and operational. The City can begin work on other wells while No. 17 is coming along. The City will conduct testing with the Department of Health, but all four wells did not need to be operational to begin producing water. City Clerk Kimberlee Blaeser read an inquiry from Amanda Hemmingsen-Jaeger, 583 Eagle Ridge Road, asking for the historical average of water usage during the summer. Mr. Gridley did not have the exact number. He ventured a guess of 10 million gallons per day. He said the City is currently at 8.8 million. Mr. Gridley gave a verbal update of upcoming City meetings. Neighborhood Meeting 1. KinderCare, May 18, 6:30 p.m. (refer to the mailed neighborhood meeting notice for information on how to access the meeting online) Council Meeting, May 27, 2019 Other Meetings 1. Parks and Natural Resources Commission, May 26, 7 p.m., HealthEast Sports Center Page 6 of 7  City Council Meeting Minutes Wednesday, May 13, 2020 Adjournment Councilmember Date moved, seconded by Councilmember Morris, to adjourn the meeting at 8:15 p.m. Voting via voice: Andrea Date – aye Amy Scoggins – aye Steve Morris – aye Jennifer Santini – aye Anne Burt – aye Respectfully submitted, Kimberlee K. Blaeser, City Clerk Approved by the Woodbury City Council on May 27, 2020 Page 7 of 7