City Council

Minutes Woodbury City Council Wednesday, July 24, 2024 Pursuant to the due call and notice thereof, a regular meeting was duly held virtually and at the Woodbury City Hall, 8301 Valley Creek Road, on the 24th day of July 2024. Call to Order Mayor Anne Burt called the meeting to order at 7:30 p.m., and she welcomed those attending the meeting both in person and virtually. Mayor Burt explained that members of the public may attend the meeting in person and may also join the meeting using a computer, tablet, or smartphone. She stated public comments will be accepted during the meeting both in person and virtually. Virtual questions should be submitted via the online Q&A feature within the virtual meeting link. Questions regarding the meeting will also be taken between the hours of 8:00 a.m. to 4:30 p.m. via email at council@woodburymn.gov or at 651-714-3524. Questions received after 4:30 p.m. will be responded to in the next three to seven business days. Pledge to Flag Audience, staff, and Council pledged allegiance to the flag of the United States of America. Roll Call Upon roll call the following were present: Mayor Anne Burt, Councilmembers: Kim Wilson, Andrea Date, Steve Morris, and Jennifer Santini. Absent: None Others Present: Kimberlee K. Blaeser, City Clerk; Kevin Sandstrom, City Attorney; Clinton Gridley, City Administrator; Janelle Schmitz, Community Development Director; Eric Searles, Assistant Community Development Director/City Planner; Mike Hejna, Assistant City Engineer; Tony Kutzke, Assistant Engineering Director/City Engineer and Chris Hartzell, Engineering Director. Special Order of Business A. Review of 2023 Audit and Annual Comprehensive Financial Report City CFO/Controller Jason Schirmacher presented the 2023 Comprehensive Financial Report and Audit. On July 19th, the financial statements and 2023 audit results were presented to the Audit and Investment Commission. The Commission unanimously voted to accept the financial statements and audit results and recommended that they be presented to the City Council. He mentioned that the representative from BerganKDV, Ryan Engelstad would review the results of the 2023 financial audit. Mr. Engelstad explained that the Audit and Investment Commission received a lengthy presentation reviewing the 2023 financial audit and would provide the Council with a shorter version of the presentation. He reviewed the independent auditor’s report and noted that management is responsible for the financial statements and the auditor is responsible to express an opinion on the financial statements. He added that an unmodified opinion is the best opinion an auditor is able to offer. It is required to do various procedures that is prescribed by the State Auditor Office. The Minnesota Legal Compliance Audit was conducted and there were no findings with no concerns or reportable findings. Through all of the procedures that were performed there were no issues that surfaced or considered reportable or fall into the category of significant deficiencies or material weaknesses. Mr. Engelstad noted in 2022 ACFR awarded the GFOA Certificate of Achievement for Excellence in Financial Reporting. For entities that receive Federal grants and expend more than $750,000 on the grants in a given year, an additional compliance audit is required to be performed to ensure that the funds are in accordance with the requirements of the Federal government. A Federal Single Audit was performed in 2023 on Coronavirus State and Local Fiscal Recovery Funds and there were no findings that surfaced. Mr. Engelstad showed the Council the Governmental Funds Revenue Per Capita with State-Wide Averages by Population Class spreadsheet. He highlighted that the spreadsheet compared Woodbury with metro cities of similar size. He explained that in Woodbury, revenue sources are tied towards property taxes and minimal on the intergovernmental revenue. On a per capita basis, Woodbury’s property taxes are well below the average. He noted that Woodbury is about 40% less on a per capita basis when it comes to operating costs. He added that the City is well below the average of metro cities of similar size when it comes to debt services. Mr. Engelstad reviewed the growth in the tax capacity which is estimated through the County’s estimated market value within the City. There has been continued growth throughout the last five years. The tax levy is increasing at a lower percentage on an annual basis. Due to those changes, the tax rate is decreasing.  City Council Meeting Minutes Wednesday, July 24, 2024 Mayor Burt thanked Mr. Schirmacher and his team as well as the Audit Investment Commission for reviewing the 2023 Audit and Annual Comprehensive Financial Report. She mentioned that the City was ranked in Fortune Magazine again to be the number one city to live in in Minnesota and number 12 for the entire country. She added that everyone should be proud to be residents in Woodbury. Councilmember Wilson explained that she has the pleasure of sitting on the Audit and Investment Commission. She noted that the audit was not to look for what is wrong or if there is fraud but instead are looking at the accounts to make sure the controls are in place and that there is efficient balance. Mr. Engelstad agreed. Mayor Burt asked Mr. Engelstad asked if they would notice something if there was something wrong. Mr. Engelstad agreed and noted that there are procedures in place to determine if there are any fraud risks. Councilmember Wilson mentioned that the Audit and Investment Commission does a great job asking questions and she feels comfortable with their recommendation. Councilmember Date clarified that the Audit and Investment Commission is comprised of volunteers who live in the City who have a financial background. Councilmember Santini moved, seconded by Councilmember Morris, to accept the 2023 Audit and Annual Comprehensive Financial Report. Voting via voice: Kim Wilson – aye Andrea Date – aye Steve Morris – aye Jennifer Santini – aye Anne Burt – aye Open Forum The Open Forum is a portion of the Council meeting where a maximum of three persons will be allowed to address the Council on subjects, which are not a part of the meeting agenda. Persons wishing to speak must complete a sign-up sheet prior to the start of the meeting. Give the sign-up sheet to any staff person. Speakers are limited to three minutes each. The Council will listen attentively to comments but, in most instances, will not respond at the meeting. Typically, replies to the concerns expressed will be made via letter or phone call within a week. Scott Kotnour, 7116 Montrose Road explained that he had an ambulance incident that he would like the ambulance chief to look into. He mentioned that on July 10th his 82-year-old mother passed out while reading so he called 911 and received an instant response. The police were at the house in two minutes. However, there was no ambulance available so it took 10 minutes for an ambulance from a different community to arrive. If someone has cardiac issues and an ambulance does not show up for more than 10 minutes, that person could die. He added that brain damage can occur after 5 minutes if the heart is not restarted. He wondered if the City had enough ambulances to provide services for all of the residents. City Administrator Clinton Gridley suggested that Mr. Kotnour speak with Fire Chief Chris Klein. Consent Agenda All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion and an affirmative vote by roll call of a majority of the members present. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event, the items will be removed from the consent agenda and considered a separate subject of discussion by the Council. Item A Approval of Council Minutes – July 10, 2024 Item B To adopt the following resolution Resolution 24-155 Resolution of the City of Woodbury, Washington County, Minnesota adopting Council Directive CD- COMDEV-3.25 as the City of Woodbury’s Official Fair Housing Policy. Item C To adopt the following resolution Resolution 24-156 Resolution of the City of Woodbury, Washington County, Minnesota approving the agreement for Enterprise Permitting and Licensing System with Tyler Technologies, Inc. Page 2 of 15  City Council Meeting Minutes Wednesday, July 24, 2024 Item D To adopt the following resolution Resolution 24-157 Resolution of the City of Woodbury, Washington County, Minnesota authorizing the 2024 Safe Streets and Roads for All (SS4A) supplemental planning grant application submittal. Item E To adopt the following resolution Resolution 24-158 Resolution of the City of Woodbury, Washington County, Minnesota identifying the need for Livable Communities Demonstration Account funding and authorizing application for grant funds. Item F To adopt the following resolution Resolution 24-159 Resolution of the City of Woodbury, Washington County, Minnesota authorizing the acceptance of a donation from the Woodbury Police K9 Fund of a K9 Training Treadmill. Item G To adopt the following resolution Resolution 24-160 Resolution of the City of Woodbury, Washington County, Minnesota authorizing the acceptance of the Minnesota Department of Public Safety Pathways to Policing Grant Amendment in the amount of $30,000 and approving the associated budget amendment. Item H To adopt the following resolution Resolution 24-161 Resolution of the City of Woodbury, Washington County, Minnesota authorizing the acceptance of the Woodbury Community Foundation Grant in the amount of $2,110.63 and approving the associated budget amendment. Item I The abstract of bills includes payments made from the operating or project budgets for expenses of the city. The expenditures are from all funds of the city. Any purchased contracts requiring signature of the mayor and City Administrator is hereby approved. Staff recommends approval of the abstract of bills for July 5, 2024, in the amount of $5,144,005.64 and July 12, 2024, in the amount of $2,960,343.56. Councilmember Date moved, seconded by Councilmember Santini, to approve the Consent Agenda items. Voting via voice: Kim Wilson – aye Andrea Date – aye Steve Morris – aye Jennifer Santini – aye Anne Burt – aye Mayor Burt thanked staff for looking into opportunities to get grants. She thanked Donna Stafford for raising money for the police K9s. She mentioned that they raised funds to get a treadmill for the K9s. Public Hearings Mayor Burt reviewed the City’s Public Hearing process and stated that in order to allow for a full airing of all speaker comments, individual remarks may not exceed 10 minutes each. If a speaker determines that more time is necessary, they are advised to make a request in writing to the Mayor at least three days prior to the hearing. If there are more than three (3) green sheets submitted to make comments at a public hearing, the Mayor may reduce the individual time allotted to each speaker so that all interested parties have the opportunity to provide their comments within the aggregate thirty-minute (30) public comment period of the public hearing process. Remarks or points already made by someone else should not be repeated, unless simply to state that they are “opposed” to, or “favor” the issue. Remarks should be limited to the subject at hand only. Speakers are encouraged to coordinate presentations to the extent possible. Those in attendance at the Public Hearing will refrain from applause, or other expressions of emotion, whether in favor of, or opposition to, any particular application or argument. Inappropriate language, outbursts or criticisms aimed at individuals or groups are not allowed. A. Garrison Reed, LLC dba Red’s Savoy Pizza, 1575 Queens Drive, #202 On Sale Wine and Beer License Mayor Burt declared the public hearing open. Page 3 of 15  City Council Meeting Minutes Wednesday, July 24, 2024 City Clerk Kimberlee Blaeser stated there has been a change in ownership at Red’s Savoy Pizza. As a result of the change in ownership, Garrison Reed, LLC dba Red’s Savoy Pizza has submitted an application for an On Sale Wine and Beer Liquor License for their restaurant located at 1575 Queens Drive, #202. The sole owner of the establishment is Reed Daniels. As required by City Code, a criminal history check as it pertains to liquoring licensing was conducted on the owner, Reed Daniels and no violations that would preclude the owner from obtaining a liquor license were found. All necessary fees have been submitted. A meeting will be scheduled to discuss the City’s Protect Your Business Manual which outlines City Ordinances and alcohol violation policy. The application has been reviewed and approved by the City attorney. Mayor Burt moved, seconded by Councilmember Morris, to close the public hearing. Voting in Favor: Wilson, Date, Morris, Santini, Burt Absent: None Mayor Burt opened opportunity for discussion and questions from the Council. Councilmember Morris moved, seconded by Councilmember Santini, to approve an On Sale Wine and Beer Liquor License for Garrison Reed, LLC dba Red’s Savoy Pizza located at 1575 Queens Drive, #202. Voting via voice: Kim Wilson – aye Andrea Date – aye Steve Morris – aye Jennifer Santini – aye Anne Burt – aye B. Interim Ordinance Extending Interim Ordinance 2036 Prohibiting the Operation of Hemp Businesses in the City Mayor Burt declared the public hearing open. City Attorney Kevin Sandstrom explained that the Legislature passed a new law in 2023 related to cannabis and hemp products. The new law specifically said that cities could put interim Ordinances, also known as a moratorium, in place related to cannabis products that would extend all the way through January 1, 2025. Unfortunately, the law did not say anything about hemp businesses. Many cities made a moratorium related to hemp businesses that would last for one year. Woodbury put a moratorium in place for hemp products on August 12, 2023. There are still some pending actions in the law that are still in the works. The Council has an option to extend the moratorium for an additional 120 days which would extend it to about the same time the cannabis moratorium will expire. Mayor Burt moved, seconded by Councilmember Morris, to close the public hearing. Voting in Favor: Wilson, Date, Morris, Santini, Burt Absent: None Mayor Burt opened opportunity for discussion and questions from the Council. Mayor Burt asked what would happen when the moratorium for hemp products expires on December 12, 2024, since it will not completely line up with the moratorium for cannabis products. Mr. Sandstrom replied that the plan is for the Council to begin working on the zoning-related issues and formulate a final regulation. He added that the Council would workshop further during the August Council workshop. Mayor Burt asked if hemp was the same as the cannabinoid products. Mr. Sandstrom replied that there are technically two different sets of laws. The cannabinoid law was passed in 2022 but the new law has redefined that as a hemp business. Mayor Burt clarified that cannabinoid becomes hemp essentially. Mr. Sandstrom agreed and added that any business that had been selling cannabinoids and had a cannabinoid business in place will automatically convert into a hemp business under the new law. Councilmember Santini clarified that there are some businesses in the City that are selling cannabinoid products and it is technically fine for them to do so. Mr. Sandstrom agreed and explained that the law from 2022 still exists and is in place. Companies that are selling products are selling under the cannabinoid product law of 2022. Councilmember Morris added that the City is waiting for the Office of Cannabis Management (OCM) to exist and for them to provide guidance. He asked what would happen if December 12, 2024 hits and the OCM still has not provided guidance. Mr. Sandstrom replied Page 4 of 15  City Council Meeting Minutes Wednesday, July 24, 2024 that it hopefully will not happen but the State is already coming out with guidance and rules. The State has also provided a set of proposed or sample Ordinances that the cities could enact. Councilmember Morris explained that he likes to plan for the worst and noted that the Council will have to take action on December 12, 2024. Mr. Sandstrom replied that his colleague Christina Benson has been taking the lead on the issues for the City and plans to be present at the work shop. Councilmember Wilson asked if it was possible to extend the moratorium for 180 days. Mr. Sandstrom replied that the Statute only allows for an extension of 120 days. Councilmember Santini explained that because of the population and size of the City, the City is required to have some licenses. The City does not have the option to not issue any licenses. Mr. Sandstrom agreed and added that cities are required to have at least 1 per 12,500 residents of cannabis-related businesses. Mayor Burt clarified that the discussion is in regards to cannabinoid and hemp products, not cannabis which has a higher potency and contains THC. Councilmember Morris moved, seconded by Councilmember Santini, To adopt the following ordinance Ordinance 2058 Ordinance of the City of Woodbury, Washington County, Minnesota extending the Interim Ordinance 2036 Prohibition on Hemp Businesses in the City under Minnesota Statute Section 462.355 Subdivision 4 for an additional 120 days. Voting via voice: Kim Wilson – aye Andrea Date – aye Steve Morris – aye Jennifer Santini – aye Anne Burt – aye C. Woodbury Car Wash; Conditional Use Permit, and Site and Building Plan; Project No. 02-2024-00546 Mayor Burt declared the public hearing open. Community Development Director Janelle Schmitz stated 4SD submitted an application for a Conditional Use Permit (CUP) and Site and Building Plan to construct a new car wash to be located at 10430 Hudson Road, immediately west of Caliber Collision. The property is zoned B-2, General Business District and guided as Places to Shop on the Land Use Plan. The lot was created as part of the Planned Unit Development (PUD) for Gander Mountain. Ms. Schmitz noted the Applicant is proposing to create one new access point into the proposed site. The access point will be off of the north private road. There will be no access points off Hudson Road. There is median and a stop sign at this access point that will help create traffic calming measures at the intersection. Ms. Schmitz mentioned that the ordinance does not identify a parking standard for car wash uses. For uses not specifically identified, the Ordinance identifies the ratio to be determined by the City Council following review and recommendation by the Planning Commission. Because the nature of the business is auto-centric and there is little reason for customers to park for prolonged periods of time, staff feels that the amount of parking proposed is appropriate for this use. The Applicant is proposing to construct 21 parking stalls, which are also used as vacuum stalls. There is also one handicapped stall included within the number of stalls proposed. The site design also allows stacking up to 18 cars. City Code requires a minimum of 6 stacking spaces per customer lane for drive-through businesses. Ms. Schmitz explained the Zoning Ordinance requires commercial buildings to be constructed with 65 percent Class I materials which includes brick, glass and stone. The Applicant is proposing to construct the Woodbury Car Wash building out of 67.9 percent Class I materials featuring brick to match the adjacent Caliber Collision. There are no existing significant trees onsite, but there will be volunteer growth removals occurring on the southern and western portions of the site as part of the site grading. The Applicant is proposing to install 16 trees, 62 shrubs, and numerous perennials and grasses. The Planning Commission recommended additional landscaping be added along Hudson Road. Ms. Schmitz stated staff reviewed water use of the proposed use as part of the development review. The car wash application was originally submitted with a proposed 58 percent water reclamation. City staff worked with the applicant to increase the overall Page 5 of 15  City Council Meeting Minutes Wednesday, July 24, 2024 reclamation percentage and decrease the overall municipal water usage for this project, and were able to obtain 74 percent reclamation, which is high for industry standards. These changes equated to saving 1.5 million gallons of water on an annual basis. Ms. Schmitz shared a chart that showed water usage for other car wash uses within the City of Woodbury as well as several other businesses for comparison purposes. She noted that the peak times of a car wash are during the winter, from November through May. This is opposite the peak times for the overall water usage in the City, which is the summer months due to lawn irrigation. The Public Works Department has reviewed the proposed water usage and has determined that the proposed peak for this use would not negatively impact the overall availability or delivery of water within the community. Ms. Schmitz noted a CUP is required for motor vehicle wash uses located in the B-2 district, and that a resolution with the required findings of fact had been prepared. She noted that the Planning Commission reviewed the application at their July 15th meeting, and that Commissioner John Jarrett was in attendance to present their recommendation. Mr. Jarrett stated the Planning Commission discussed water usage, noise and lighting, consideration for a right-in and right-out turn restrictions on the access road, and the aesthetic of car stacking along Hudson Road. He noted that the Applicant was present to discuss various operational items, and that the owner of the property next door, Caliber Collision, was also in attendance and brought forth several concerns. Mr. Jarrett continued that the Commission voted 4-0 to recommend the project. George Holden, 6633 Biscayne Boulevard, Edina, Minnesota, explained that he is the owner of the adjacent building (10450 Hudson Road- Caliber Collision) which is located on lots one and two of this development. He noted that he has several reasons why he believes the car wash is a bad idea, including that he believes it would cause the value of his property to go down. He said that the Applicant has described the proposed use as a high-volume car wash with an average annual volume of 120,000 cars. With that volume he estimates there would be about 28 cars going down the small private road, which he is part owner of, each hour. He added that the car wash volume could increase by 50 percent during the peak months, which would be 500 cars a day or 42 cars an hour. Right now, the road is primarily used by Caliber and due to the traffic caused by the car wash, it would be difficult to get to Caliber. He explained that the Applicant mentioned that he would employ a maximum of four people while Caliber currently has 18 people employed and they have similar business hours as the car wash. He noted that 26 percent of the water would go into the sewer, adding to pollution, and believed that it would be a higher percentage since they were asked to stretch the reclamation percentage, and often times stretch goals are not accomplished. He added that with the water issues the City is dealing with, the Council needs to ask themselves if the car wash is a way the City wants to use the water. He mentioned that there should be a traffic study to see how his business would be affected by the increase in traffic on the private road. Mr. Holden explained that his daughter is a property manager at Blackstone and believes that the car wash would lead to wear and tear on the City’s infrastructure, and that the Metropolitan Council taxes the City for water usage which will cause the City’s costs to increase. Steve Stephenson, 5013 Kathryn Glen Drive, Acworth Georgia, explained that he is the Applicant and believes that the car wash would be a great use for the property and the community. He mentioned that he and his partner, Brian, have been in the car wash business for over 40 years. He added that this type of service is not currently in Woodbury. He noted that his friend has lived in the city for a number of years and has tried to convince him to build a car wash in Woodbury. He stated he has done everything he can to adhere to the requirements the City has and looks forward to offering the proposed use. Mayor Burt asked what was different about this car wash than other car washes in the city. Mr. Stephenson replied that places like Paradise typically do an exterior and interior clean which can take longer, have more staff and usually customers tip the workers at the end of the service. This car wash will have one tunnel where the machines do all the exterior cleaning and then people have the option to turn right to exit or turn left to where there are free vacuums for them to use to clean the interior. This car wash is more affordable and time-efficient, giving people the option to get a car wash in three minutes. Mayor Burt asked if people drive their own cars through the car wash. Mr. Stephenson agreed and added that the employees help direct cars onto the track and then the driver puts the car in neutral while it goes through the car wash. He noted that there are only four employees on the property at a time but there will be 15-16 total employees. Mayor Burt moved, seconded by Councilmember Morris, to close the public hearing. Voting in Favor: Wilson, Date, Morris, Santini, Burt Absent: None Mayor Burt opened opportunity for discussion and questions from the Council. Councilmember Morris asked if the light pollution concern was addressed by including more screening. City Planner Eric Searles noted that it was addressed with additional screening. Councilmember Morris asked if there was a noise study. Mr. Searles replied that a noise study was not conducted; however, staff went to various similar car washes in the metro area and reviewed distances from car washes and residential areas. The nearest residential area to the proposed project is across Hudson Road which made staff feel comfortable Page 6 of 15  City Council Meeting Minutes Wednesday, July 24, 2024 with the distance and noise concerns. He added that staff spent a significant amount of time discussing how to orient the car wash and ultimately decided on an east/west building orientation which would significantly decrease any noise potential to the residential area to the south. Councilmember Morris agreed and noted his concern was the noise of the vacuums especially if they are 24-hour use. Mr. Stephenson explained that the business hours are 8 a.m. to 8 p.m. and vacuums will not be available outside of that time and there will be a gate so people cannot access them after hours. Councilmember Santini asked if Caliber could use the private road on the east side of the property. Ms. Schmitz replied that Caliber can use the private road and there is an additional access point that serves the Caliber property. Councilmember Santini asked if Caliber has a car washing system on their property and felt like having a car wash next door was a complementary business. Councilmember Morris noted that if Caliber has a car wash it would not be a public one. Councilmember Santini noted that she considers how long the vehicle stacking is at a car wash to determine if she is going to go there or not. She added that she has a few concerns about the traffic and cars exiting across from Lakeview View Drive. She noted that Hudson Road is seeing more traffic due to construction on I-94. Assistant City Engineer Mike Hejna replied that later in the meeting the Council would be discussing the 2025 Roadway Rehabilitation Project, which includes plans for signal improvements at this intersection. Mayor Burt suggested Mr. Hejna provide a brief overview of the plans for this intersection now. Mr. Hejna explained that there is development in the northeast area. Through the application process, staff are working with developers to review the traffic studies. If the plans go through, a signal will be included at this intersection. Councilmember Date mentioned that she is struggling with the site layout for the car wash. She pointed out the median that is circled on the site plan graphic and mentioned that it could create additional traffic flow issues. Mr. Searles replied that the purpose of the proposed median is to decrease traffic flow issues. Due to the sharp nature of the initial right turn into the site, vehicles can sometimes drift into the next lane, which is the out-bound lane. Staff felt it was important to channelize this intersection with a median in this location. He added that coming out of the car wash is a low-speed movement compared to the speed of people coming into the site off Hudson Road and staff do not want there to be collisions due to people not making the turn tight enough. Councilmember Morris noted that in a car wash, the tunnel will push cars out and wondered what would happen if a car was delayed in getting out of the car wash. Mr. Searles replied that there is an increased width to allow the cars to get out of the car wash and make a decision on if they are going to turn left or right. Councilmember Date explained that the layout felt awkward and could create collisions. She showed on the graphic to the Council and staff a situation where this conflict would occur. Councilmember Date wondered if there could be different charges for commercial discretionary water such as the car wash. Councilmember Santini noted that there is a tier rate for commercial properties. Mr. Searles noted that staff looked at the layout closely and mentioned that Councilmember Date is correct in noting the various movements that could occur. Staff proposed several different calming movements within the location including the stop condition and a one-way aspect. The concept is that vehicles will come through the car wash tunnel and get out of the tunnel before having to make a decision on which direction to turn. The median could be removed if the Council desires, but staff would caution from removing it. Councilmember Wilson mentioned that she was at the Planning Commission meeting and has been wrestling with the project since it was presented. She noted that she likes that there is an opportunity to develop a property that has been sitting vacant for a while. She explained that she believes businesses should be allowed to build as long as it fits in with the surrounding areas. However, the Council has recently intentionally slowed the growth due to water issues. The high use of water at the facility is primarily in the winter, which means water would not need to be tapped in from the contaminated wells. Yet, due to continued building and possible droughts, it could pose a potential issue. Councilmember Morris replied that he hears Councilmember Wilson’s concerns about the water but all growth cannot be halted until the water plant is operational. He added that the solution is the water treatment plant, which is coming. He explained that it is more of a timing issue for him and shared his concerns about the water. Councilmember Morris agreed with Councilmember Date’s concerns regarding traffic flow. He wondered why staff were recommending the layout instead of other options such as reducing the number of vacuums or shifting the building. Mr. Searles replied that staff identified that it is not uncommon for there to be conflict points in commercial areas. Staff works to minimize conflict points and to ensure that they don’t spill onto public streets. Councilmember Date noted the diagonal parking spaces next to the stop sign would have cars backing out into two more conflict areas which makes the parking spots nearly unusable. She explained that she respects the recommendation of staff but is having a difficult time seeing how the site plan will work. Mr. Searles explained that the parking spaces that Councilmember Date is referring to is Page 7 of 15  City Council Meeting Minutes Wednesday, July 24, 2024 actually a trash enclosure. However, there is one parking spot that could potentially back out near the stop sign. The Council could evaluate the impact of removing that particular space. Councilmember Date stated that if the project is approved, there should be some modifications to parking that should be included in the conditions of approval. Councilmember Morris asked where the employee parking was. Ms. Schmitz replied that they would park in the vacuuming parking spots. Councilmember Morris asked if the parking spaces were larger than average. Mr. Searles replied that they were larger. Mayor Burt asked if there are guidelines or covenants that exist on the private road. Mr. Searles replied that most private roads in the City have agreements, but they are between the private property owners and include several items such as maintenance, when the roadways should be rebuilt, and how decisions are made. The City generally does not get into the details of how those agreements are written but usually requires that those documents are in place. Mayor Burt asked if there was an agreement for the private road in place. Mr. Searles replied that there will likely be a review of the existing documents. Councilmember Wilson asked Mr. Gridley when the water treatment plant is expected to open. Mr. Gridley replied in 2028. Councilmember Wilson explained that the Council regulates who can build what on property. The project is using the land properly, however, the City has slowed growth and development because of the water situation. She added that it is not valid to say that the Council has to approve the project because the Council cannot stop someone from building on a piece of land. Councilmember Morris clarified that the Council cannot deny a property because the Council does not like it. He added that if the property meets the conditions of the zone, the Council has to say yes but there are conditions that the Council can add. He mentioned that the Council has previously denied permits based on items such as environmental concerns and insufficient infrastructure, which are within the findings of fact. Mayor Burt asked to have the water usage spreadsheet displayed and cautioned the Council from denying a project based on water usage since many restaurants use a lot of water. Ms. Schmitz added that there are many restaurants that do not go before the Council because they are renovating an existing building. Councilmember Morris added that staff have reviewed the water usage and would not put the City in a dangerous situation based on a single use. Mayor Burt addressed Mr. Stephenson and explained that he may want to see his business operate at full capacity but it likely will not be like that all of the time. She expressed her appreciation for the increased water reclamation. She noted that there seems to be enough concerns raised and wondered if it would be possible to send the project back to staff to review and rework. Mr. Searles replied that it was possible to table the item and noted that staff’s proposal would be to add a condition stating “prior to the issuance of a land disturbance permit the applicant shall revise plans to eliminate the northwest vacuum stall.” He added that staff can continue to look at the project deeper and assured the Council that staff have looked at various options with the site plan to address the concerns noted. He explained that it would make a positive impact on the traffic flow to remove the northwest parking stall. Councilmember Morris expressed his concern regarding the exit of the car wash and would like to see detailed evidence from an engineering and planning perspective that the traffic flow could be successful. Councilmember Morris moved, seconded by Councilmember Wilson to table item 7C “Woodbury Car Wash; Conditional Use Permit, and Site and Building Plan; Project No. 02-2024-00546” with the direction to staff to provide the Council with more engineering or planning around the exit/entrance area. Mayor Burt agreed and noted that she has heard enough caution from the Council to think it could be worth looking into. Councilmember Wilson added that there may be a stop light added at Hudson Road in the future and wondered whether this would provide for separate right and left turn lanes, as this could cause a backup of vehicles while they wait for the traffic light. Voting via voice: Kim Wilson – aye Andrea Date – aye Steve Morris – aye Jennifer Santini – aye Anne Burt – aye D. Project Wrangler; Planned Unit Development; Conditional Use Permit; Preliminary Plat and Site and Building Plan; Project No. 01-2024-00547 Ms. Schmitz explained that staff is recommending that the public hearing be moved to August 14, 2024. She stated that there were some final details that are being worked out before this item is reviewed by the Planning Commission and City Council. Councilmember Santini moved, seconded by Councilmember Morris, to adopt a motion to continue the Public Hearing for “Project Wrangler” Planned Unit Development; Conditional Use Permit; Preliminary Plat and Site and Building Plan; Project No. 01-2024- 00547” to August 14, 2024. Page 8 of 15  City Council Meeting Minutes Wednesday, July 24, 2024 Voting in Favor: Wilson, Date, Morris, Santini, Burt Absent: None E. 2025 Roadway Rehabilitation Project; Approve Preliminary Report; Order Project; Authorize Preparation of Plans and Specifications; Authorize Preparation, Acquisition and if Necessary, Condemnation of Easements Mr. Hejna explained the purpose of the meeting was to hold the public improvement hearing, approve the preliminary reports, order the project, order the plans and specifications, and authorize preparation, acquisition, and if necessary, condemnation of easements. The area of the project includes the Fox Run Neighborhood which is east of Woodbury Drive and south of Hudson Road; it will also include a small piece by Central Park Place, a small private road, and Promenade Lane. Mr. Hejna reviewed the public process which included public engagement with a Fox Run neighborhood questionnaire sent to surrounding neighbors in the fall of 2023 and two neighborhood open houses held on February 15, 2024, and July 9, 2024. On November 8, 2023, the Council authorized the preparation of the preliminary report. Mr. Hejna stated the purpose of the project was to repave the streets. The average pavement condition index is 36 with the goal being 70 on residential roads. The general project scope includes pavement removal and replacement, spot curb repairs, minor storm sewer repairs, minor sanitary sewer repairs, storm water quality improvements, re-paving the trail along Promenade Lane, replacing Forest Hill Drive with a trail, and enhancement of the storm water BMP in the area, connecting existing trail and sidewalk gaps, and potential intersection improvements at Lake View Drive and Hudson Road and Eastview Road and Settlers Ridge Parkway. Mr. Hejna noted that Forest Hill Drive does not add a lot of connectivity to the neighborhood. Staff conducted some traffic counts and noticed that it has low traffic volume. In addition, staff asked for feedback and the majority of the comments did not have a strong opinion and wanted to maintain it as a trail or sidewalk. Converting the road into a trail would reduce maintenance, plowing, and impervious surface. The Public Works and Public Safety departments do not have any concerns about converting the road into a trail. Mr. Hejna explained that staff is looking to close some sidewalk gaps since adjacent development was built, one side had sidewalks and the other side did not. In addition, the current sidewalks do not meet ADA requirements since the sidewalks end and do not allow someone in a wheelchair to get safely off the sidewalk. At a minimum, the City is required to install a pedestrian ramp so that pedestrians can get on and off of the sidewalk but staff would like to do that at an intersection. Another gap that staff is recommending to be filled is on Eastview Road near the fire station. Staff proposes to eliminate the right turn lane on Eastview Road so no trees would need to be removed. The trail would allow the trail to be continuous from Fox Run Road to Settlers Ridge Parkway. Mr. Hejna reviewed the estimated funding sources. $4,686,423 is estimated to come from the Street Reconstruction and Maintenance Fund, $10,646 from the Storm Water Utility Fund, $567,365 from the Water and Sewer Utility Fund, $28,000 from the Parks and Trails Replacement Fund, and $2,134,767 from Assessments. The total estimated cost would be $8,127,200. An additional $1,100,000 of funding from the Major Roadway Special Assessment Fund is proposed for intersection improvements pending future development in the northeast area. Mr. Hejna stated a special assessment is a charge imposed on properties for a certain improvement. It benefits the owners of the selected properties. It is a levy the City uses to finance or partially finance a certain public improvement. An assessment hearing must be held prior to the project being awarded. There is a 30-day no-interest payment period. Payments can be made over 15 years. The first payment would be due with the first half property tax payment in 2026. Interest rate will be determined prior to the assessment hearing and is based on a number of factors, including the City bonding rate. Mr. Hejna stated the estimated assessment for single-family would be $3,056 based on the minimum assessment, for multi-family the estimated assessment would be $1,529 for the Power Lake Association, and all other multi-family assessments would be estimated at $1,466.86. The City walk area ranges from $40 to over $23,000 depending on the parcel. More information for specific amounts can be found in the Preliminary Report Assessment Roll. Commercial properties in the area can find the specific assessment amounts in the Preliminary Reports Assessment Rolls but will range from $5,692 to $71,183. Mr. Hejna reviewed the proposed schedule:  July 24, 2024 – Approve the preliminary report, hold the public improvement hearing, and order the project  January 2024 – Open bids  February 2025 – Neighborhood Meeting (Pre-Assessment)  March 2025 – Assessment Hearing, Award the contract  April 2025 – Neighborhood Meeting (Pre-Construction)  May 2025 – Begin Construction  October 2024 – Complete Construction Mr. Hejna encouraged community members to sign up to InTouch to receive information about the construction. Page 9 of 15  City Council Meeting Minutes Wednesday, July 24, 2024 Mayor Burt declared the public hearing open. Nancy Knapp, 10479 Bayview Lane, stated she was representing her neighbors at Spinnaker Cove and noted that they objected to the sidewalks proposed for Bayview Lane and Lake Ridge Drive. She explained that there would be impacts from the sidewalks to the association including removing trees, relocation of a utility box, moving a landscape garden, irrigation zone valves and underground piping, and two fire hydrants and a street lamp that are in the path of the prosed sidewalk, She added that sidewalks were not a part of the original design of the community and are not compatible with the present structure. Eight driveways would be torn up. The driveways were recently replaced in 2016 and seal coated in 2020. Street parking is limited in the community. Adding a sidewalk would shorten the driveways from being able to park four cars to two cars. She added that the impacts are similar to Lake Ridge Drive such as removal of trees, and relocation of utility boxes and a fire hydrant. Four driveways would be affected and have similar parking concerns. For 500 feet of sidewalk, it would cost the association money and replacement costs in landscaping. In addition, there would be costs for sidewalk snow removal. Tax payer’s money could be spent on developing a more comprehensive plan to install sidewalks that connect to other areas of the City. She suggested adding extension slabs from existing sidewalks to the street to satisfy the ADA concern. She mentioned that if the Council had any questions, they could reach out to the association at Spinnaker Cove through the Community Manager, Jennifer Morris at 651-429-2233. If the project is approved, community members at Spinnaker Cove have additional detailed questions surrounding the implantation of the sidewalk. She added that the residents at Spinnaker Cove are prepared to begin a petition in order to oppose the project. Sarah Crosby, 589 Lakeview Drive, stated that she has seen children almost get hit by a car because they get off the path and walk onto Lakeview Drive. She noted that the City needs to be proactive so a catastrophe does not occur. The signage has been removed that would notify drivers about the path coming up. The sign needs to be addressed. Vehicles drive down Lakeview Drive very fast. She suggested having something that could post the speed limit and show drivers how fast they are driving. She expressed her concern of traffic at Hudson Road and Lakeview Drive during rush hour time since it is not safe. She added that they need a stoplight there. Megan and Josh Loahr, 914 Lake Ridge Drive, agreed with Ms. Crosby’s comments about how fast people drive down Lakeview Drive and children almost getting hit by cars. He noted that this is the time for the Council to do something to provide a “calming solution.” He suggested putting in a stop sign at Lakeview Drive or Lake Ridge Drive or speed bumps to slow cars down. He mentioned that he would not like to see a stop light at Hudson Road and Lakeview Drive but would rather see a roundabout. Ms. Loahr asked what it would take for the City to become proactive instead of reactive and reiterated how fast cars drive down the road. She explained that she would like to see speed bumps and a decreased speed limit and a sign that shows drivers how fast they are going. Richard Gibbs, 10122 Waterfront Drive, agreed with the concerns about the speed on Lakeview Drive. He added that there are similar concerns on Waterfront Drive and Stony Creek Drive. He has spoken with police officers and was told that it was the neighbors speeding and to talk to them. He mentioned that he has followed people who are speeding down the road and only one time it has been a neighbor. He stated that the neighborhood is working on getting enough signatures on the petition to receive more calming traffic measures. He encouraged getting traffic calming measures included in the plan. Nancy Remakel, 723 Lake View Echo stated connecting the sidewalk on Lakeview Drive would not solve any real problems because there is no road to cross and it does not connect to the trail. She explained that it is a lot of money and resources for a short amount of sidewalk. She hoped that the Council and staff would review the proposed sidewalk and see if there is a different answer for it. Darleen Tauer, 10478 Bayview Lane, stated online “in regard to Bayview Lane, before approval specifically to understand the benefits of these changes on Bayview Lane. She is a fairly new resident to Woodbury with a fixed income as well as many of the neighbors and cannot understand the proposed work and needless cost of the project specifically on Bayview Lane with no apparent benefits to the residents.” Mayor Burt asked if Ms. Tower was referring to the sidewalk or road. Residents in the audience replied that it was the sidewalk. Emily Butenhoff, 10186 Waterfront Drive, agreed with the comments regarding the speeding on the roads. She expressed her support for traffic calming measures. She mentioned that she would like to see more green space and noted her excitement for the proposed green space on Forest Hill Drive. Mayor Burt moved, seconded by Councilmember Morris, to close the public hearing. Voting in Favor: Wilson, Date, Morris, Santini, Burt Absent: None Mayor Burt opened opportunity for discussion and questions from the Council. Mayor Burt stated her appreciation for all the community members who attended the meeting to express their concerns and input. She noted the discussions can be difficult, but the Council is there to listen and make the City better as a whole. Councilmember Date asked what road width of the roads that were discussed. She asked if a trail was ever discussed. She noted that one of the best options for traffic calming measures is to narrow the road and add a trail. Mr. Hejna replied that all of the roads that were Page 10 of 15  City Council Meeting Minutes Wednesday, July 24, 2024 discussed are 32 feet wide. Staff looked into installing a trail on Lakeview Drive but the issue is that there is a lot of grade and short driveways. The best way to include a trail would be to raise the profile of the road so that driveways would not be steeper as well as shifting the road so the driveways are not too short which would be a full reconstruct which is no included in the scope of the project. The similar issue is with Waterfront Drive and would require a full reconstruction. He mentioned that he spoke with a number of residents in the area and a trail or sidewalk was not their preferred solution and were more interested in other traffic calming methods that are seen in other neighborhoods. Councilmember Date asked if the residents on Lakeview Road familiar with the traffic calming petition process. Mr. Hejna replied that he has reach out to a few residents and he has explained it to them. Mayor Burt noted that the standard changed with road widths to be 28 feet. Councilmember Santini explained that there are curbs that are steep, especially around driveways on City Walk Drive. She asked if that issue would be resolved with the project. Mr. Hejna replied that it will be spot curb replacement so only the panels that need to be replaced will be replaced. Assistant Engineering Director/City Engineer Tony Kutzke replied that they have not completed the full design of the project and are waiting to receive authorization to move forward with the scope. It would be within the scope of the project to fix the driveways. Mr. Gridley explained to the Council that staff are not seeing to adopt a plan but are explaining the process. Councilmember Wilson mentioned that the next time the Council would see the plan would be when everything is done and the Council can no longer question the plan because it is completed and need to open it up for bids. City Engineering Director Chris Hartzell noted that there is a spot on the curb that goes directly from City Walk Drive to Lake View Drive that is a valley gutter. It is something staff can look at. He mentioned that now is the time to bring forth concerns and input if the Council would like something different. Once the direction is given, staff will work to address all of the concerns and then staff will bring it back to the Council for approval. He added that staff are looking for larger scope and other items from Council for possible inclusion into the project. Councilmember Wilson asked what traffic measures could be used. Mr. Hejna replied that there is a petition that the residents would have to follow which includes steps. Once the City has the petition, staff can come up with some solutions such as bump-outs that narrow the road intersections, raised crosswalks, or barriers in the middle of the road. Once the petition is submitted, staff will hold a neighborhood meeting to get feedback. Mayor Burt asked if the petition is a separate process. Councilmember Morris explained that through the petition process, the residents have the responsibility of costs. However, if the Council decided to include it in the project, then the petition process would not be needed. Mr. Hartzell agreed. Councilmember Morris suggested adding traffic calming measures to the project scope as engineering deems appropriate. Mr. Hartzell noted that it would impact the budget and will not know what the numbers are until staff has gone through the project development process. There is a debt need in the Roadway Reconstruction Fund in the near future and this could affect the funding and timing of future projects. Councilmember Date added that there would be a cost implication to the City and would potentially affect assessments to the residents. Mr. Hartzell noted that assessments would only be affected if residents go through the petition process. The special benefit appraisal would identify the traffic calming measures and whether that applies to the value of the properties. Councilmember Date clarified that there is a special benefit appraisal and asked Mr. Hartzell if he was suggesting that the special benefit appraisal would not raise the value of the homes enough to impact the assessment. Mr. Hartzell explained that the City hires a third-party independent appraiser and does not believe the cost and value of the properties are going to be significant enough to drive the cost of the project relative to the cost of the improvements. Through a petition process, there would be no impact on the budget since residents would be opting to pay up to 100% of the costs. Councilmember Morris explained that the safety of the community is a top priority to the Council and noted it was an opportunity to improve the safety of the roadways. Mr. Gridley suggested allowing staff to evaluate including traffic calming in the project and provide Council with the pros and cons and cost implications. He agreed with Mr. Hartzell’s comments regarding the assessments not changing a lot. Councilmember Morris moved to adopt a motion directing staff to include in the ordering of the project to include traffic calming measures as the engineering department deems appropriate for the project for Lakeview Drive and Waterfront Drive. Motion failed due to lack of second. Mayor Burt noted that a resident mentioned an intersection with a trail on Lakeview Road and asked that there would be improvements included as well. Councilmember Date clarified that it is important to allow the engineering department to deem what is appropriate. Page 11 of 15  City Council Meeting Minutes Wednesday, July 24, 2024 Mayor Burt expressed her concern of sidewalks ending at a busy intersection on Bay View Lane and Lake Ridge Drive. Councilmember Date explained that she was not advocating for a sidewalk, but believed a trail on Lakeview Drive made a lot of sense. She added that it did not seem like the sidewalks added a lot of value to the expense of trees and the financial implications added to an association. She mentioned that she is fine with not including the sidewalks in the two areas and simply making it ADA accessible. Mayor Burt agreed. Councilmember Morris stated that he is in the same opinion for Kilbirnie Road and suggested correcting the ADA-accessible deficiency. Councilmember Date noted that the road is longer with more potential. Councilmember Morris agreed but noted that it is not a full reconstruction and if it was than the City’s standards would be required. Mayor Burt noted that the sidewalk would put people on a busy road again. Councilmember Morris explained that the sidewalk needs to connect to something once it gets to Lakeview Road but the City is not ready for that project yet. Councilmember Date asked if Kilbirnie Road is 32 feet. Mr. Hejna replied that where the two developments match up, it is 32 feet but it eventually tapers off to 28 feet. Councilmember Date asked when the development was put in. Mr. Hejna replied in 2005. Mr. Gridley stated that the Council has approved a bike and pedestrian plan and has made strong statements of wanting connectivity and noted that there will be aspects that have longer-term implications. He wondered at what point the intention and action came together. He mentioned either policy should further change or understand that not filling in the connections will help staff know what to do moving forward. Mayor Burt explained that putting a sidewalk on Kilbirnie Road does not connect to another sidewalk. Councilmember Morris added that it is a gap in the road but not the network. Councilmember Wilson explained that the policy states that when there is a reconstruction, staff and the Council are looking at the connectivity. She added that the Council would not be discussing sidewalks if the development next to it did not put in sidewalks. She urged the engineers to look at striping the shoulders of the 32-foot roads to increase traffic calming measures. She added that she is comfortable with the decisions the Council has made and does not believe it is against the policy. Councilmember Santini expressed her belief that the roads mentions could be a good candidate for trails to be included in the future as a traffic calming measure. Mayor Burt noted that when there is a full reconstruction, the desire is to have walkable communities but that is not the scope of the work right now. Councilmember Date agreed and thanked the engineering team for their work and proposing sidewalks since that has been the direction from the Council. Councilmember Morris moved, seconded by Councilmember Wilson, To adopt the following resolution Resolution 24-162 Resolution of the City of Woodbury, Washington County, Minnesota approving the preliminary reports, ordering the project, authorizing preparation of plans and specifications and authorizing preparation, acquisition and, if necessary, condemnation of easements for the 2025 Roadway Rehabilitation project with the following additions: 1. For staff to return the project to the Council with the best recommendations for traffic calming measures on Lake View Drive , Lake Ridge Drive and Waterfront Drive. 2. Eliminate sidewalk extensions on Bay View Lane, Lake Ridge Drive, and Kilbernie Road and provide ADA compliant pedestrian ramps at the existing ends of the sidewalks. Councilmember Santini clarified that technically Lakeview Road turns into Lake Ridge Road. Voting via voice: Kim Wilson – aye Andrea Date – aye Steve Morris – aye Jennifer Santini – aye Anne Burt – aye F. Tamarack Road from Weir Drive to Radio Drive Pavement Rehabilitation; Approve Preliminary Report; Order Project; Authorize Preparation of Plans and Specifications; Authorize Preparation, Acquisition and if Necessary, Condemnation of Easements Mayor Burt declared the public hearing open. Mr. Hejna stated the purpose of the meeting was to conduct the public improvement hearing, approve the preliminary report, order the project, order the plans and specifications, authorize preparation, acquisition and, if necessary, condemnation of easements. The project Page 12 of 15  City Council Meeting Minutes Wednesday, July 24, 2024 is located on Tamarack Road between Radio Drive and Weir Drive. MnDOT is responsible for replacing the bridge over I-94, but the City will be replacing the road between Weir Drive and Radio Drive as well as Coller Way, Tamarack Bay, Tamarack Village, and Seasons Parkway. Mr. Hejna reviewed the public process:  April 2024 – Online interactive map feedback  April 29, 2024 – Neighborhood open house  July 8, 2024 – Neighborhood open house  November 8, 2023 – The Council authorized preparation of the preliminary report  July 10, 2024 The Council set the public improvement hearing date Mr. Hejna stated that the average pavement condition index of Tamarack Road is 26, Seasons Parkway is 46, Coller Way is 54 and Tamarack Bay is 45. The City’s goal is to have a pavement condition index of 75 on non-residential roadways. Mr. Hejna mentioned that the recommended project scope for Tamarack Road to Weir Drive to Bielenberg Drive is pavement mill and overlay, spot curb replacement and trail rehabilitation. The project scope for Tamarack Road to Bielenberg Drive to Seasons Parkway is pavement mill and overlay, spot curb replacement, signal improvement, trail construction and rehabilitation and stormwater treatment. The project scope for Seasons Parkway, Tamarack Road, Tamarack Village, Tamarack Bay and Coller Way includes pavement mill and overlay and spot curb replacement. The City received a grant to move the project forward. The justification to build the Tamarack Road trail is through guidance and identification in the Safe Streets for All, the 2024 Comprehensive Plan, the Bicycle and Pedestrian Plan and through resident feedback. Mr. Hejna reviewed the impacts in putting the trail in including 40 tree removals and acquiring 20,000 square feet of property. The estimated project costs are:  Tamarack Road Rehabilitation and New Trail Construction: $4,807,508  Tamarack Road South Trail Repaving: $422,200  Coller Way/Tamarack Bay/Tamarack Village Rehabilitation: $613,681  Season Parkway Rehabilitation: $501,706  Right of Way and Easement Acquisitions: $404,500  Total Costs: $6,749,595 Mr. Hejna reviewed the funding sources:  MSA Roadway Construction Fund: $1,579,399  Parks and Trail Replacement Fund: $422,200  Local Road Improvement Program Grant: $1,500,000  Storm Water Utility Fund: $101,680  Assessments: $3,146,316  Total Costs: $6,749,595 Mr. Hejna explained what special assessments were. Mr. Hejna noted the proposed schedule:  July 24, 2024 – Approve preliminary report, public improvement hearing, and order project  January 2025 – Open bids  February/March 2025 – Neighborhood meeting (assessment)/Assessment hearing, award contract  May 2025 – Neighborhood meeting (construction)  May 2025 – Construction begins  October 2025 –Construction ends Mayor Burt moved, seconded by Councilmember Morris, to close the public hearing. Voting in Favor: Wilson, Date, Morris, Santini, Burt Absent: None Mayor Burt opened opportunity for discussion and questions from the Council. Mayor Burt asked if any construction from the Gold Line would impact the proposed project. Mr. Hejna replied that there would not be any construction near the Gold Line construction. Councilmember Morris asked why the section of trail near the Gold Line was not identified as part of the Gold Line project. Mr. Kutzke replied that a trail gap was identified during the project process but it was out of the limits of the Gold Line project. Page 13 of 15  City Council Meeting Minutes Wednesday, July 24, 2024 Councilmember Santini asked if the business owners on private roads are contacted to inform them of the project. Mayor Burt asked what section Councilmember Santini was referring to. Councilmember Santini pointed out a private road on a map. Mr. Hejna replied that notices are sent to the surrounding neighborhood to inform them that the project is coming. He added that if the commercial property owner was interested in having their road paved as well, staff could speak with the contractor to see if they would be willing to do additional work. Councilmember Wilson asked if the project was a four-to-three conversion. Mr. Hejna replied that it was not. Councilmember Wilson asked why it was not. Mr. Hejna replied that Tamarack Road is four lanes divided currently. Three-lane conversions are appropriate with four lanes undivided. Councilmember Wilson noted that there are a lot of retaining walls and asked if the cost of maintaining the retaining walls would come out of the Parks and Trails Replacement Fund. Mr. Hartzell replied that staff have not determined that yet but many of the retaining walls are wet cast block with a lifespan of 75 years. Councilmember Wilson asked if Coller Road was a City Road. Mr. Hejna replied that it was. Mr. Hartzell explained that the Local Road Improvement Program Grant is competitive in the State and the fact that the City received $1.5 million should be recognized. He added that it shows that the road is important to the region. Mayor Burt asked if the trees would be replaced. Mr. Hejna replied that they would replace the trees where they could. Councilmember Wilson asked if there were residential homes behind the proposed retaining wall. Mr. Hejna replied that they were. Councilmember Wilson asked if the residents had been notified about the project and what their input was. Mr. Hejna replied that they were with some negative comments and a majority in favor of the trail. Councilmember Wilson asked if the land needed to be acquired for the trail. Mr. Hejna agreed. Councilmember Wilson asked how much land needed to be acquired. Mr. Hejna replied that it varies per property, but 20,000 square feet total will be acquired. Mr. Hartzell added that the City needs to acquire permanent and temporary easements to hold the retaining wall and the trail. Councilmember Morris moved, seconded by Councilmember Santini, To adopt the following resolution Resolution 24-163 Resolution of the City of Woodbury, Washington County, Minnesota approving the preliminary report, ordering the project, authorizing preparation of plans and specifications and authorizing preparation, acquisition and, if necessary, condemnation of easements for the Tamarack Road from Weir Drive to Radio Drive Pavement Rehabilitation Project. Voting via voice: Kim Wilson – nay Andrea Date – aye Steve Morris – aye Jennifer Santini – aye Anne Burt – aye Transportation Report (2nd meeting of the month, May-October) Mr. Hartzell gave an update on the 2023-2024 Roadway Rehabilitation Project in Royal Oaks. Phase 5 has had the water main and storm sewer constructed. Phase six underground utility work is still underway. Phase two has been completed with the first layer of pavement laid. Phase found has had concrete work completed with paving anticipated soon. Phases seven and eight are scheduled to begin removals in a few weeks. Mr. Hartzell noted that I-94 continues to be reduced to two lanes in both directions between Century Avenue and Woodbury Drive. Woodbury ramps are closed at Tamarack Road to southbound I-494, northbound I-494 to Tamarack Road and Century Avenue to eastbound I-94. Staff expect that to remain until the end of the construction year. Mr. Hartzell stated the Gold Line is still on track to be completed in 2025. Curb repairs are almost completed on Bielenberg Drive. Work continues on Guider Drive and the Queens Drive and Tamarack Road stations. Councilmember Morris asked when Guider Drive would be open again. Mr. Hartzell replied probably at the end of the year. Mr. Hartzell stated that the construction for the 2024 Roadway Rehabilitation Project is complete in the Salem Meadows neighborhood, Orchard Ridge and Erin Court. The Lake Road 4 to 3 Lane Conversion project has made substantial gains. Construction should be done this week to Settlers Ridge Parkway. The Lake Road Trail Construction Project is underway with retaining walls under construction and Page 14 of 15  City Council Meeting Minutes Wednesday, July 24, 2024 the paving of the portion of the trail has been completed. The project is expected to be completed in September. The Bielenberg Drive and Currell Boulevard Roadway Rehabilitation project began construction on the trail rehabilitation work on the east side of Bielenberg Drive. Road closures on Bielenberg are being coordinated with the Gold Line project. Mr. Hartzell mentioned that the future projects for the water treatment pipelines include the Tamarack Wellfield raw water collector pipelines which will begin in October/Fall 2025 and the Woodlane Drive and Hargis Parkway distribution pipeline will go to bid in August – November. City Administrator’s Report Mr. Gridley gave a verbal update of upcoming City meetings.  July 25, 2024 –Neighborhood Meeting, 6:00 p.m., Bailey Elementary School Commons Area, 4125 Woodlane Drive  August 5, 2024 – Planning Commission Meeting  August 14, 2024 – Council Workshop  August 14, 2024 – Public Hearings, 7:30, Council Chambers Adjournment Mayor Burt moved, seconded by Councilmember Morris, to adjourn the meeting at 10:39 p.m. Voting in Favor: Wilson, Date, Morris, Santini, Burt Absent: None Respectfully submitted, _________________________________________ Kimberlee K. Blaeser, City Clerk Approved by the Woodbury City Council on August 14, 2024. Page 15 of 15