Parks & Natural Resources Commission
Regular MeetingWoodbury, MN · April 6, 2021
Minutes
City of Woodbury
Woodbury City Hall
8301 Valley Creek Road
Woodbury, MN 55125
651-714-3583
Minutes of
Parks and Natural Resources Commission Regular Meeting
Tuesday, April 6, 2021
Commission Members Present: Timothy Brewington, II, Karin Freymann, Arin Kurttila
Co-chair, Bruce Montgomery, Deborah Musser, Rachel
Nelson, Benjamin Sayers
Commission Member(s) Absent: Isaac Eikenberry
Commission Member Virtual: Greta Bjerkness, Chair
Councilmember Present: Jennifer Santini
Staff Present: Michelle Okada, Parks and Recreation Director
Belinda Reed, Administrative Assistant
Reed Smidt, Recreation Manager
Staff Virtual: Mary Hurliman, Public Works Director
Jason McCarville, Parks and Forestry
Jodi Sauro, Parks and Recreation Coordinator
Robert James, Information & Communications
Technology Director
Ben Strobach, IT Manager
Call to Order
Chair Bjerkness called the meeting to order at 7:00 p.m.
Open Forum
Ms. Kim Wilson, 9146 Cambridge Alcove, Woodbury, Minnesota 55125 listed Agenda items 5.
Emerald Ash Borer Update and 6. Pioneer Park Improvements.
Special Order of Business
A. Councilmember Santini administered the Oath of Office to new Student Commission Member
Benjamin Sayers.
Action Items
A. February 2, 2021, Parks and Natural Resources Commission Meeting Minutes
Chair Bjerkness asked for the approval of the Minutes of the February 2, 2021, meeting of the Parks
and Natural Resources Commission.
Motion: Moved by Commissioner Montgomery, seconded by Commissioner Nelson, to
approve the February 2, 2021, Parks and Natural Resources Commission Minutes.
Parks and Natural Resources Commission Minutes
April 6, 2021
Page 2
Vote: In favor All In-person and/or Virtual
Against None
Absent Commissioner Eikenberry
B. Emerald Ash Borer Update – Memorandum No. 21 - 06
Ms. Okada introduced Public Works Director, Mary Hurliman. Ms. Hurliman introduced one of the
Foresters in the Parks and Forestry Division: Jason McCarville.
Ms. Hurliman referred to the memorandum, included in the Commissioner’s meeting packet, and
briefly reviewed some of the key points surrounding the Emerald Ash Borer (EAB), described as an
invasive forest insect responsible for the death of millions of ash trees throughout the United States
and since its first identification in Woodbury in August of 2017, has become a major issue in the
city.
It was noted that the city has taken a proactive response of removing infested trees before they
become brittle and thus hazardous, which make removal difficult, treating high quality trees and
replacing the ash trees in the city. In anticipation of the ash trees being removed, staff pre-planted
trees in areas prior to the removal of the ash trees. Staff noted that stump removal is for restoration
purposes and that brush is chipped into 1 x-2” pieces that will dry out with the larger logs removed
for grinding by a tree firm. The removed trees are being replaced with as many or more trees than
are being removed with not more than 30 percent of the same genus.
Ms. Hurliman noted that the city partnered with Rainbow Tree Care and ISA certified tree care
company and has been proactively marketing to residents about EAB to encourage private property
owners to treat and/or remove ash trees located on their property. The city has also partnered with
the University of Minnesota for a pilot treatment program, currently in its 4th year, in Potawatomi
and Odawa parks.
It was noted that city staff inventoried boulevard ash trees throughout the city. It was suggested
that it may be helpful to homeowners to be notified if they have an ash tree on their property. Staff
noted that many of the trees inventoried are HOA owned/maintained; however, staff will look at
ways to further engage with residents and HOA’s about the EAB.
Mr. McCarville noted that staff has come-up with a number of species and varieties of replacement
trees that will grow in Minnesota, taking into account the area soil, ranging from maples, hybrid
elm, ginkos to hackberry.
One of staff’s goals for 2021, is to continue to educate the public about EAB and to conduct a tree
sale to encourage the growth of the community’s tree canopy, which results in environmental and
stormwater benefits.
Following the review, Ms. Hurliman asked the Commissioners to share any experience or
knowledge they may have noticed taking place in their respective neighborhoods by neighbors or if
they belonged to a Homeowners’ Association (HOA), how they may be managing the EAB
infestation.
Discussion took place with regard to the treatment of the ash trees and the likelihood of success. It
was noted that with treatment every two years, it is highly unlikely that the tree will die from the
EAB. The following city website page link provides information on the treatment and cost,
including a short video, with a link to Rainbow Tree Care’s website:
https://www.woodburymn.gov/departments/parks_and_trails/emerald_ash_borer.php
Parks and Natural Resources Commission Minutes
April 6, 2021
Page 3
C. Pioneer Park Improvements – Memorandum No. 21 - 07
Ms. Okada introduced Recreation Manager, Reed Smidt.
Mr. Smidt provided an overview of the Pioneer Park pavement project scheduled for this coming
summer, noting that the main entrance road into the park, the parking lot and basketball court,
tennis/pickleball dual lined courts, hopscotch and four square are all part of the paving project with
no other park amenities being including in the initial project, which is simply a mill and overlay on
the road and parking lot and refurbishing the courts.
Mr. Smidt noted that in the past seven or so years, pickleball play has been taking place at Pioneer
Park, when pickleball lines were added to the existing two tennis courts. In addition to the
tennis/pickleball courts in Pioneer Park, the only other pickleball courts in the city are the six
dedicated pickleball courts located in Shawnee Park, which are highly used.
Ms. Wilson inquired as to how the neighborhood outreach was determined and shared concerns
that the reach of the engagement was not greater.
Mr. Smidt noted that in the last number of months, residents from around the city have been
communicating with staff as to when additional pickleball courts will be added to the park system.
Consequently, when the pavement project arose at Pioneer Park, it provided an opportunity to add
much needed pickleball courts to the park system. As a result, staff reached out to the
neighborhood to get their feedback and input as to adding additional pickleball courts to the project.
The letter of engagement went out to 297 households surrounding the park and most affected by the
pickleball play. Of the 297 letters sent, 27 provided feedback with 16 mentioning the pickleball
courts and out of those 16, only 3 wanted to leave the dual line tennis/pickleball courts.
With the high demand in the community for more dedicated pickleball courts, the scheduled
Pioneer Park project provided an opportunity to add more pickleball courts to the city system.
A discussion took place with regard to the project neighborhood letter of engagement, which was
sent to properties nearest or adjacent to the park who have been the most directly impacted by the
pickleball play the last 7 years. Mr. Smidt noted that if the project had only included a regular mill
and overlay, keeping the park as it is, there would not have been a reach out to the neighboring
properties, as the project would be simply refreshing those areas.
The following three court options were reviewed:
1. Leave the tennis/pickleball courts as it currently is with dual lines, as well as the other park
Amenities: basketball court, hopscotch and four square, etc., and just freshen up the park.
2. Keep current foot print for the full-size basketball, hopscotch and four square and fit 6
pickleball courts where the current two tennis/pickleball dual lined courts exist; however
this option would result in there being no tennis courts at this park.
3. Expand footprint toward Wimbledon Drive, which would allow keeping one
designated tennis court and adding 4 dedicated pickleball courts. Expansion adds additional
costs with accommodating expansion and fencing.
A discussion took place with regard to tennis/pickleball dual lined courts and it was noted that
players of each sport prefer dedicated courts for their sport.
Parks and Natural Resources Commission Minutes
April 6, 2021
Page 4
A discussion took place regarding expanding the footprint 16 feet and whether the expansion could
be larger than the 16 feet proposed in Option 3. Staff noted that the 16 foot expansion is within the
range and will not trigger the stormwater requirement, which if triggered can add anywhere from
$75,000 to $100,000 to the project costs for engineering and actual construction of the stormwater.
There was consensus among the Commissioners that Option 3 is their first choice, followed by
Option 2 and in last place Option 1, all of which are outlined above.
D. Recreation Facility Use and Access Fee – Memorandum No. 21 - 08
Ms. Okada noted that the Parks and Recreation Department operates with a cost recovery, whether
it is an enterprise operation or the Recreation Division, staff are looking at the balance of providing
really great recreational opportunities while recovering 60 percent of costs, particularly in the
recreation area. Potential revenue opportunities have been discussed over the last couple of years
with the City Council as well as the Parks and Natural Resources Commission. Recently, staff was
directed to again study revenue opportunities and Ms. Okada noted that this is the first step in the
public process.
Mr. Smidt provided a background on Recreation’s current revenue stream from fees. The new fees
under consideration for 2022, includes Carver Lake Park Vehicle Access Fees and Priority III Youth
Athletic Association outdoor athletic field use fees.
Carver Lake Park Vehicle Access Fees
Mr. Smidt noted that Carver Lake Park has a regional draw with the off-road cycling trail, new bike
park playground, Woodbury’s largest park shelter, a beach with additional picnic tables and
shelters, sand volleyball courts and paved trails. June through August the beach is very heavily used
and the park amenities are attractive and draw from the east metro and beyond.
In recent years there has been an increase in park incidents particularly in the beach season. The
beach is located down below the main parking lot in a more secluded area. Staff has received calls
from the local residents who are active users of the park and are struggling with the negative
behaviors in the park and they are looking to the city to do something in the park.
Mr. Smidt provided a list of benefits if a vehicle access fee were to be introduced. The fee would
cover the cost of having staff presence in the park and could include adding a rental shop at the
beach for users to enjoy on the lake and in the park such as kayaks, paddleboard, canoes, etc. A
daily vehicle access fee of $3 and/or a seasonal pass of $25/resident and $35/non-resident, could
potentially provide $115,000 in revenue, after expenses and seasonal staff wages and Kiosk are
deducted. These numbers are based on the traffic study conducted prior to the parking lot and main
road being renovated with almost 600 visits per day during the main summer season.
The Commissioners were asked for their level of support if fees were to be introduced.
A discussion took place regarding the park incidents and time of day when misconduct has been
experienced at the park.
With the beach being a free amenity, rentals have been considered by staff to provide new
recreational activities and opportunities in the park the question arose as to whether it would be
possible to block off the entrance to the beach and reinstate a beach fee similar to the Lake Elmo
Regional Park along with state parks. Staff noted that there is no lifeguard at the beach; however, a
Parks and Natural Resources Commission Minutes
April 6, 2021
Page 5
number of years ago the beach was fenced and a lifeguard was present and a fee charged for
entrance to the beach area.
A discussion took place with concerns over a parking fee noting that residents that live near the
park, are able to walk to the park for no fee; however, if a resident drives to the park or has a
physical disability and would require the use of a vehicle, they would be charged an access fee for
their vehicle. Also, how it might be interpreted or whether it indirectly implies that lower income
community members are the problem in the park and that somehow a fee will result in less park
incidents or misconduct.
It was noted that consideration should also be made as to how a parking fee might affect the
neighborhoods surrounding the park, if visitors parked on side streets and walked into the park to
avoid an entrance fee
Mr. Smidt noted that seasonal staff serving as guest services ambassadors, dressed in city branded
clothing, would be welcoming and friendly while at the same time providing a level of oversight.
A discussion took place with regard to the city’s consideration of a franchise fee and the timing of
adding another fee to use the park. The question arose as to how much revenue could be generated
if residents were not charged. Mr. Smidt noted that the traffic study did not determine resident or
non-resident.
A discussion took place regarding charging for amenities, such as kayaks, paddleboard or canoes
and recreational activities and only charging non-residents park access fees since they are not
paying city property taxes or franchise fees.
It was suggested that rather than focus on one park, consider charging non-resident fees for use of
the Woodbury park system and include fees for Madison’s Place playground, Carver Lake Park and
consider other parks. Selling ice cream at the beach was also suggested.
Athletic Facility Use Fees – Woodbury-based Youth Athletic Associations
Ms. Okada noted that staff is bringing this policy back for revisions and potential review as to how
to increase revenue specific to field fees, which was a direction from Council a couple of years ago,
with the presentation at the meeting tonight being the first step in the public process.
This revenue option focuses on Priority III – Recognized Woodbury-based youth athletic
associations. The fees that they pay for field access from the middle of April for summer season
through July 31, and the fall season begins in the middle of August through the middle of October,
large window to access fields seven days a week. The athletic associations currently only pay for
their non-resident players. If they have a tournament, they do not pay for field access: they invite
teams from all over the state and region to come play on Woodbury fields. They only pay pass-
through costs of additional portable bathrooms, extra field lining, field material used and lights.
They do not pay for the lining during the entire season or the field chalk or field materials that they
use for their weekday or weekend practices or games.
Each sport has an in-season and off-season that they follow as laid out in the policy.
Looking at fees for Priority III, Mr. Smidt outlined three options to start the conversation.
1. $30,000 – Per field tournament fee for all Priority III user groups (based on $50/field/day)
Approximately $15-$40 per player depending on the sport and number of tournaments held
Parks and Natural Resources Commission Minutes
April 6, 2021
Page 6
Many teams using our facilities do not have a Woodbury player. Travel teams are the
heaviest users of the tournaments. The in-house baseball hosts one tournament that are all
Woodbury players. So perhaps the in-house would be exempt.
2. $100,000 – Impose a percentage field use fee
Approximately $30-$40 per player depending on the sport and total reservation hours
(It was noted that the City of Plymouth uses this second option.)
It was noted that an advantage of using Option 2. could right size the field requests.
Currently Priority III users don’t pay field access fees so they request as many fields as they
can get. With an imposed percentage field use fee, they would be inclined to only request the
fields they need and that would help determine whether we have enough fields for the next 5,
10, 15 years or whether we are running out of the field space.
3. $115,000 – Impose an hourly field use fee for all Priority III user groups (based on
$5/hour/field)
$20-$60 per player depending on total hours reserved and participation
Although Priority III currently do not pay user fees except for the non-resident and pass-through
fees, the Priority IV and V are paying user fees per the policy and fee schedule.
Mr. Smidt noted that Priority III teams qualify for state tournaments and those tournaments held in
Woodbury generate revenue for these organizations with concessions and the outside teams coming
into the community pay fees. Some of the tournaments have 100 participating teams coming into
the community with no fees charged for the support provided for the field maintenance and facility
use.
A discussion took place with the importance to the residents and benefits to have children outside
being active.
It was also noted that we should not assume that the associations are not going to adjust their
budgets and that whatever is charged will have a direct impact on the participating families. It was
also noted that there currently is a misconception that the fees families are paying the athletic
associations, include paying for fields.
The question was asked whether the athletic associations have a preference as to one of the three
options. Ms. Okada noted that after the Council has their review, and subsequently they direct staff
to proceed further, at that time the athletic associations would be brought to the table.
Mr. Smidt noted that there are other groups, that do not qualify for a priority III designation, that
are looking for fields and staff are not able to find fields for these other groups. There is a need to
right size this so that fields are allocated appropriately and fees are going to help with that and open
up other opportunities for other user groups that are already in our community that are struggling
to get field access.
With no clear Commission consensus, Ms. Okada asked the Commissioners to come to the May
meeting after giving more consideration to the topic and to not hesitate to reach out to staff if there
are questions, so that we can have a refresh conversation at the May 4, meeting to determine how
the Commission would like to move these revenue options/opportunities forward.
Parks and Natural Resources Commission Minutes
April 6, 2021
Page 7
E. Discussion Items
Valley Creek Park – Ms. Okada noted this project went out for bid and the final budget is
scheduled to be brought back to the City Council in May. Project estimates came in higher than the
$3.2 million budget allocation, resulting in the project being split into two phases. The first phase is
the lower section of the park with the second phase the upper (northern) park section. The other
benefit to breaking the project into two phases is the consideration of oak wilt and tree removal in
the northern section of the park.
Summerlin and Fair Haven Parks– Construction plans are being finalized and both projects
will be combined for bid purposes. Staff is hoping to get out to bid with construction planned for
this fall.
Briarcroft and Highcroft Parks – The project timeline on both parks had been adjusted and
staff is working with consultants to complete design documents in order to bid project out at the
beginning of 2022, with construction to take place in 2022.
F. Monthly Update – Memorandum No. 21 – 09
Ms. Okada highlighted the opening of Eagle Valley Golf Course in the report.
Council Report – Councilmember Santini
Ms. Santini noted that the Council March workshop focused on one of the Council’s strategic
initiatives: Adapt and Enhance Public Safety Effectiveness.
Announcements/Miscellaneous
None
Adjournment
The meeting adjourned at 9:31 p.m.
Respectfully submitted,
Belinda Reed
________________________________
Belinda Reed
Administrative Assistant
Approved by the Parks and Natural Resources Commission on May 4, 2021.
Agenda
Parks and Natural Resources Commission Meeting
Agenda
April 6, 2021 | 7 p.m.
Ash North/South Conference Rooms
City Hall, 8301 Valley Creek Road
Please note: Due to COVID-19, the April 6, Parks and Natural Resources Commission
Meeting is taking place virtually and at City Hall in the Ash North and South Conference
Rooms. Members of the public may attend the meeting, but will be required to comply
with social distancing parameters as determined by the City. Members of the public may
also join the meeting using a PC, Mac, iPad, iPhone or Android device.
Public comments will be accepted during the meeting by using the link to the virtual
meeting to join the meeting and then submit your questions via the online Q&A feature
within the meeting.
* Please note that all agenda times are estimates.
7:00* 1. Call to Order
7:05 2. Open Forum
7:10 3. Special Order of Business
A. Swearing in of Commissioner: Benjamin Sayers
7:15 4. Approval of the Minutes – February 2, 2021
7:20 5. Emerald Ash Borer Update – Memorandum No. 21 - 06
7:30 6. Pioneer Park Improvements – Memorandum No. 21 – 07
7:45 7. Recreation Facility Use and Access Fee – Memorandum No. 21 - 08
8:00 8. Discussion Items
A. Current Projects
• Valley Creek Park
• Summerlin Park
• Briarcroft Park
• Highcroft Park
8:15 9. Monthly Update – Memorandum No. 21 - 09
8:20 10. Council Report – Councilmember Santini
8:25 11. Announcements/Miscellaneous
8:30 12. Adjourn
If a Commission member cannot attend this meeting, please contact Belinda Reed
at 651-714-3584 by Monday, April 5, 2021. Thank you.
The City of Woodbury is subject to Title II of the Americans with Disabilities Act, which
prohibits discrimination on the basis of disability by public entities. The City is committed to
full implementation of the Act to our services, programs, and activities. Information regarding
the provisions of the Americans with Disabilities Act is available from the City Administrator's
office at 651-714-3500. Auxiliary aids for disabled persons are available upon request at least 72
hours in advance of an event. Please call the ADA Coordinator, at 651-714-3500 (TDD 651-714-
3568) to make arrangements.
City of Woodbury
Woodbury City Hall
8301 Valley Creek Road
Woodbury, MN 55125
651-714-3583
Minutes of
Parks and Natural Resources Commission Regular Meeting
Tuesday, February 2, 2021
Commission Members Present: Timothy Brewington, II, Karin Freymann, Arin Kurttila
Co-chair, Bruce Montgomery, Deborah Musser, Rachel
Nelson
Commission Member(s) Virtual: Isaac Eikenberry
Benjamin Sayers
Commission Member Absent: Greta Bjerkness, Chair
Councilmember Virtual: Jennifer Santini
Staff Present: Michelle Okada, Parks and Recreation Director
Belinda Reed, Administrative Assistant
Staff Virtual: Mike Adams, Parks Planner
Tony Kutzke, City Engineer
Reed Smidt, Recreation Manager
Jodi Sauro, Parks and Recreation Coordinator
Robert James, Information & Communications
Technology Director
Ben Strobach, IT Manager
Call to Order
Co-chair Kurttila called the meeting to order at 7:00 p.m.
Open Forum
None
Special Order of Business
A. Councilmember Santini administered the Oath of Office to new Student Commission Member
Isaac Eikenberry.
Action Items
A. December 1, 2020, Parks and Natural Resources Commission Meeting Minutes
Co-chair Kurttila asked for the approval of the Minutes of the December 1, 2020, meeting of the
Parks and Natural Resources Commission.
Motion: Moved by Commissioner Nelson, seconded by Commissioner Brewington, to approve
the December 1, 2020, Parks and Natural Resources Commission Minutes.
Parks and Natural Resources Commission Minutes
February 2, 2021
Page 2
Vote: In favor All In-person and/or Virtual
Against None
Absent Commissioner Bjerkness
Discussion Items
B. Bike and Pedestrian Study – Memorandum No. 21 - 02
Ms. Okada introduced City Engineer, Tony Kutzke, who presented the Bike and Pedestrian Plan.
Mr. Kutzke noted that the information to be presented would include background information,
project goals followed by discussion and feedback by the Commission on a recommendation.
Mr. Kutzke covered the plan benefits which include: equity, environmental, community identity,
health, safety, economic and safe routes to schools (SRTS), plan goals. A number of existing policies
which guide the plan were noted along with the public engagement used to guide the plan including
a community-wide survey. The community-wide survey helped identify how the trail system is
utilized for bicycle and foot traffic, along with identifying barriers in the system.
Mr. Kutzke highlighted the plan’s five different network classifications: Primary Routes,
Washington County Corridors, Neighborhood Collector, Residential Connections and Park
Destination Trails.
The ten Draft Plan Recommendations were reviewed.
1. Maintenance 6. Safety
2. Sidewalk Construction 7. Amenities
3. Development 8. Winter Maintenance
4. Identify Retrofit Corridors 9. Project Prioritization
5. Major Roadway Trails 10. Equity
Comments and Feedback
Ms. Okada noted that a large team worked on the plan with the consultant, including staff from
Community Development, Parks Maintenance, Engineering and Recreation.
Mr. Smidt noted that Woodbury is currently a Bike Friendly Community at the Bronze level and that
the plan will help move toward a future goal of obtaining the Silver level and at some point in the
future, a Gold or Platinum level.
A discussion took place with regard to the plan maps, specifically the “Very Challenging” and
“Uncomfortable” designations highlighted. Mr. Kutzke noted the designations refer to traffic levels,
locations of trails adjacent to roadways, and traffic signals where bicycle/pedestrians cross the road.
The intersection of Valley Creek Road and Radio Drive was provided as an example with heavy
traffic levels and free right turns which create free flow for traffic, but are less desirable for
bicycle/pedestrian traffics due to the longer crossing distances, and reliance on vehicles to yield.
A discussion took place with regard to designated bicycle lanes on roadways. Mr. Kutzke noted part
of the plan will be to evaluate and identify roadways with existing shoulders or areas that could be
identified as bike routes throughout the plan.
Parks and Natural Resources Commission Minutes
February 2, 2021
Page 3
A discussion took place with regard Draft Plan Recommendation 8. Winter Maintenance. Mr.
Kutzke noted that the Public Works team has plans to take a look at the city’s existing ice and snow
control policy to identify what is currently working and where improvements can be made. The
current ice and snow control policy was described as complex with prioritized areas including
schools and major routes.
With regard to security and safety areas, a recommendation was made to consider including
emergency call boxes, similar to what exists on, for example, college campuses, at various locations
throughout the city such as schools as well as included with the future Gold Line installation. Mr.
Kutzke noted he would add same to the amenity discussion throughout the development of the plan.
A discussion took place with regard to the number of trails in the southwest portion of the city
compared to the southeastern portion, which is currently under development. Mr. Kutzke noted
that the southwest portion of the city is currently more rural estate/rural development and due to
the lack of shoulders on roadways and limited right-a-way and restrictions impacting the properties,
it is extremely difficult to add trails. Should that area of the city be redeveloped as a more urban
area at some point in the future, thus becoming more urban, there could be the possibility of adding
more trails and amenities as that time.
There was consensus among the Parks and Natural Resources Commissioners in support of the plan
and its recommendations.
Ms. Okada noted that Mr. Kutzke had previously presented the plan to the Planning Commission,
and the next step will be presenting the plan at a City Council workshop.
C. Central Park Scoping Study – Memorandum No. 21 - 01
Ms. Okada provided an overview of the scoping study process, including the main option that will be
moved forward to bring the PNRC up to speed on where the project currently is.
It was noted that staff worked with all of the community partners including: South Washington
County School District - ISD 833, Washington County and the YMCA with the City of Woodbury
and Washington County owning most of the property with the school district leasing from the City.
Ms. Okada provided a site map of Central Park, which connects to the YMCA and Stonecrest
Retirement Community.
Ms. Okada noted that previous completed Central Park facility studies, reports and assessments go
back to 2016.
In November, 2020, the Central Park concept plans were presented to the City Council, at which
time the Council provided staff with feedback and direction on where to focus.
With the Central Park building currently going on 20+ years old, a number of deferred maintenance
items have been identified. Ms. Okada noted that if State bonding should be obtained for the
project, there will be mechanical and electrical requirements that must be addressed. In the short-
term, upgraded filters were installed as a result of COVID-19.
A discussion took place with regard to the main priorities identified by the partners as well as
through community engagement.
Parks and Natural Resources Commission Minutes
February 2, 2021
Page 4
With regard to Lookout Ridge Indoor Playground (LOR), Ms. Okada noted that 97 percent of the
community respondents identified the indoor playground as important in the recent LOR survey.
It was noted that the Stafford Library at Central Park, which averages 1,000 guests per day (prior to
COVID-19) is the fifth most visited library in the metro area and the sixth in the state.
The school district’s leased space is used for Early Childhood Family Education (ECFE) and adult
education.
The YMCA, is a connected partner with access to their facility from the interior of the park and site
parking lots, will share any improvement costs to the parking lots with the City and County.
The Commission reviewed the main and lower levels as shown in Conceptual Options 1 and 4.
A discussion took place with regard to the benefits of redesigning the main facility entrance to
create a more welcoming space with better visibility and natural lighting, using the existing,
substantial patio area, without any loss of parking spaces or gathering space.
Construction cost ranges were briefly touched upon along with potential funding sources including
possible state bonding.
A discussion took place with regard to rental rates. Mr. Okada noted that every couple of years, staff
survey comparable locations to evaluate rentals rates charged, including resident and non-resident
rates.
It was noted that one of the main objectives is to provide a welcoming and inclusive facility, while
meeting or exceeding ADA requirements.
A discussion took place with regard to Universal Design, which Ms. Okada noted was very common
in the industry. A recommendation was made to consider sustainable energy on any future projects.
D. Work Plan – Memorandum No. 21 - 03
Ms. Okada noted that the PNRC Work Plan highlights a few of the topics that are planned to be
presented during the coming year. The Commissioners were asked for any other initiative(s) they
might like to see discussed. Ms. Okada also noted that the PNRC is part of the city’s public
engagement process with feedback provided to staff and the City Council.
It was noted that a review of the city’s Parks and Recreation ordinances is scheduled for quarter
three. Ms. Okada noted that staff plans to review the ordinances related to Parks and Recreation,
identify any ordinance(s) that seem outdated, research same and bring proposed new language or
removal recommendations for review by the PNRC. It was also noted that most of the feedback staff
receives, related to the ordinances, often times originates with residents, which helps guide the
recommendation which will be brought to the PNRC.
E. 2021 Parks and Natural Resources Commission Meeting Calendar
– Memorandum No. 21 – 04
Ms. Okada reviewed the 2021 calendar and asked for feedback on the July meeting, noting the 6th
falls so close to the 4th of July. The Commissioners were asked which meeting date they would
prefer: 6th or 13th. The Commissioner consensus was to hold the July meeting on Tuesday, the 13th
of July.
Parks and Natural Resources Commission Minutes
February 2, 2021
Page 5
It was noted that the Tuesday, Aug. 10 is the National Night Out to Unite. Ms. Okada noted that in
past years, the PNRC has not met in August, which has resulted in subsequent meeting agendas to
be quite full of items to be covered. The Commissioners were asked if Tuesday, Aug. 10, would work
as the August meeting date. The Commission consensus was to schedule an August 10, meeting.
Ms. Okada noted staff will confirm both the July and August meeting dates and issue a revised 2021
meeting calendar to the PNRC.
F. Valley Creek and Fair Haven Parks Update – Mike Adams
Mr. Adams provided updates on Fair Haven and Valley Creek parks.
Fair Haven Park – Mr. Adams noted that the park project is being prepared to go out to bid in
February. The cost estimate for the entrance road and parking lot and all of the stormwater
treatment associated with all of the impervious surface that would be created, is looking to be
$600,000 of a total park project cost of $1.3M.
Mr. Adams noted that staff is reevaluating recreation amenities and looking at the value of all the
infrastructure associated with the parking lot and entrance road. The thought has been that
someday the open turf space could be used for programming such as pee wee sports activities and
other types of athletic activities and for that reason some parking would be desired at the park
location.
Staff reviewed other parks in Woodbury with basketball and tennis courts and a fairly large play
structure that do not have parking associated with the park and found there are quite a few
throughout the city including: Fox Run Park, Lakeview Knolls Park, Odawa Park, Victoria Park, all
with no additional support for any type of parking.
The Commission was asked for their feedback and thoughts on the value of adding a parking lot and
entrance road to Fair Haven Park at an estimated cost of approximately $600,000.
A discussion took place about adding the parking lot and access road at some point in the future if
the need for additional athletic field space would arise. Mr. Adams noted that all the stormwater
needs for the existing and future impervious surfaces, could be included in the project bid, with the
parking lot and entrance road bid as an alternate. Then at some future date, the parking lot and
road could be added and all the stormwater infrastructure would already be in place.
Ms. Adams noted that there has been a robust community engagement process with feedback
solicited from all the surrounding developments, including neighborhood meetings and staff
speaking with the households immediately adjacent to the space. The entrance road to the park has
always been part of the development plan with the future road extension sign at the roadway cutout
location. The existing concept plan has been accepted by the neighbors. At this point the pause has
to do with the price tag associated with some of this infrastructure.
Whether or not the parking lot is constructed, a recommendation was made to have bike racks
added to the park.
Mr. Adams noted that the stormwater infrastructure will treat water coming off of all the
impervious surfaces, including the play area, trail connections and basketball and tennis courts and
noted the cost efficiencies of including the stormwater infrastructure to include future capacity with
the parking lot and roadway in mind.
Staff will continue to study the scope of the project and keep the PNRC informed.
Parks and Natural Resources Commission Minutes
February 2, 2021
Page 6
Valley Creek Park – Mr. Adams noted that Valley Creek Park is also part of the bid set being
prepared to go out late February. The city has recently received Valley Branch Watershed District
approval. Some things have changed in the plan slightly. With all the additional stormwater
treatment ponds that have been added to treat all of the impervious surface and water running
throughout this park site, we are unable to do your typical infiltration pond which essentially allows
water to pool up in the pond area and then soak into the ground. This area has a geological
formation called “Karst” that occurs at subsurface levels or approximately 50 feet below the surface.
As water infiltrates in those areas, the water can build up over the rock material and possibly result
in the ground collapsing into a sinkhole. Following the discovery of this condition, additional
filtration basins are being added to the area that do not allow water to infiltrate into the ground.
Mr. Adams also noted that initially two pod play structures were planned, which took advance of the
topography; however, with all the stormwater and maintaining an ADA assessable grade to this
playground, we were unable to achieve that smaller node up top so the playground has been shrunk
a little. However, for the most part the concept plan has stayed intact and there were no surprises
with the Miller Barn.
It was suggested that the city avoid hostile architecture while building external amenities.
Mr. Adams noted that once the above projects are bid, staff we will have a better idea of the
construction timelines.
G. Monthly Update – Memorandum No. 21 – 05
Ms. Okada highlighted a few items including lives streaming of events at the HealthEast Sports
Center. The Recreation Division is working on a modified program plan and spring/summer
brochure to be distributed in March. Central Park’s Lookout Ridge playground is scheduled to
reopen the week of February 9, with limited capacity following the current CDC’s guidelines.
Council Report – Councilmember Santini
Ms. Santini thanked everyone for work on the Parks and Trails Replacement Plan noting that the
plan’s first touchpoint with the Council happened at their first workshop in January.
Announcements/Miscellaneous
None
Adjournment
The meeting adjourned at 9:05 p.m.
Respectfully submitted,
________________________________
Belinda Reed
Administrative Assistant
Approved by the Parks and Natural Resources Commission on April 6, 2021.
City of Woodbury
Parks and Recreation Department
Parks and Natural Resources Commission Memorandum 21 – 06 April 6, 2021
Park and Natural Resource Commission Members:
Subject: Emerald Ash Borer Update
Emerald Ash Borer (EAB) was first identified in Woodbury in 2017. The Parks and
Forestry Division has dedicated significant resources over the last several years to
managing our local Ash canopy. Attached is the annual EAB update memo provided to
Woodbury City Council. City staff will be available to answer any questions the Parks and
Natural Resources Commission may have about EAB and the city’s response.
City Staff will be looking to the Commission to share any knowledge they have regarding
how EAB is being handled in their neighborhood or by their homeowners association.
Respectfully submitted,
/s/
Mary Hurliman
Public Works Director
Attachment: Spring 2021 Emerald Ash Borer Update
Office of the City Administrator
Council Memorandum 2021-07
Date: March 12, 2021
To: The Honorable Mayor and Members of the City Council
From: Clinton P. Gridley, City Administrator
Subject: Spring 2021 Emerald Ash Borer Update
In August 2017, positive identification of Emerald Ash Borer (EAB) was made in Woodbury.
EAB is an invasive forest insect from Asia responsible for the death of millions of ash trees
throughout the United States. EAB feeds on the tissue of ash trees between the bark and
sapwood, disrupting the nutrient and water flow of the tree, eventually killing the tree after
several years of feeding in the trees.
Ash trees typically die within 4-5 years after positive identification of EAB infestation. When the
tree canopy shows 30 percent dieback, the tree will die within 2-3 years. Research has shown
that if the ash tree is treated before 30 percent dieback and is otherwise healthy, the tree can
recover. Treatment must be performed every 2-3 years for the remainder of the life of the tree to
remain pest free.
For public safety reasons, staff has been removing all ash trees in city maintained boulevards
and park/trail areas where people recreate. If an ash tree dies from EAB infestation, the tree
becomes brittle and hazardous. Traditional removal methods are not possible for these trees
which can make it more difficult to protect private property and public safety during the
removal process. For these reasons, infested ash trees should be removed before the tree dies.
Additionally, in 2019 the City partnered with Rainbow Trees care to begin proactively marketing
to residents about EAB and encouraging them to be proactive about their own Ash tree
treatment or removal. This partnership is in addition to the active communication the city
manages using social media, newsletters, the city website, InTouch, and other sources. 2021 is
the last year of the contract with Rainbow Tree Care and staff will consider the possibility of
recommending a renewal.
EAB Inventory
The city’s current inventory of city owned and maintain ash trees is approximately 1,431. Parks
trees in the general wooded areas are not inventoried, as they pose the least risk. The remaining
inventoried city-maintained ash trees can be found in the following areas:
Maintained areas: 699
Trail corridors: 704 (only includes ash trees that could impact the trail if they fail)
Boulevard ash trees in City-maintained areas: 28
In 2020, staff also inventoried all boulevard trees and found an additional 1,095 boulevard ash
trees in non-city maintained boulevard.
Council Memorandum 2021-07
March 12, 2021
Page 2
Over the past few years, staff have prioritized ash removals along boulevards; they pose the
greatest risk to people and property. Additionally, parks trees have been removed if deemed a
major hazard due to health of the tree. The 2020 EAB management goals were:
Complete boulevard ash tree removals in Royal Oaks and Woodbury Heights. Replant in
Woodbury Heights, Royal Oaks will be planted following the 2022 roadway rehab
project. Status: Boulevard ash tree removal complete, Woodbury Heights planting
delayed for road rehab.
Begin removing the 966 inventoried Parks trees. Status: 267 ash trees removed
Prioritize removing other trail corridor and other city managed trees that pose a threat
because of health or damage. Status: In progress
Plant as many or more trees than removed, with no more than 30% of the same genus in
an area. Status: Complete
Continue active communication to residents and HOAs through City communication
channels, regarding EAB and the dangers of inaction. Status: Complete
Continue partnership with Rainbow Tree Care. Status: Complete
Plan for a 2021 spring tree sale to educate and encourage residents to help grow our
community canopy. Status: Delayed because of pandemic, planning for fall 2021.
Continue to develop longer term plan, EAB continues to progress and more trees are
becoming hazardous – likely peaking in 2022. See outstanding policy decision section,
below. Status: In progress
Following is a summary of the forestry team’s recent ash removals and tree planting. The
software used before 2017 did not inventory tree removals; therefore data before 2017 is not
available:
2017 2018 2019 2020 2021 (ytd)
Park/trail 86 59 50 334 118
Boulevard 22 108 172 79 0
Total 108 167 222 413 118
Trees 358 294 353 449 Goal >= 10% more
Planted than #removed
2021 EAB Management Goals
500 Ash trees removed: Ojibway (complete), Pioneer Park, Ridge Park, Wedgewood
Heights, Wedgewood Valley, Ojibway Trails, Marsh Creek Trails, Wilmes Lake Trails
Plant as many or more trees than removed, with no more than 30% of the same genus in
an area.
Develop and present recommendation to Council for management of non-city owned
boulevard ash trees.
Prioritize removing other trail corridor and other city managed trees that pose a threat
because of health or damage.
Continue active communication to residents and HOAs through City communication
channels, regarding EAB and the dangers of inaction.
Continue partnership with Rainbow Tree Care.
2021 spring tree sale to educate and encourage residents to help grow our community
canopy.
Treatment
On May 22, 2019 the City Council approved a partnership with an ISA certified tree care
company, Rainbow Tree Care. The partnership established a “not to exceed” price for Woodbury
Council Memorandum 2021-07
March 12, 2021
Page 3
residents and the City to treat private and public ash trees. Additionally, Rainbow coordinated
with the city to develop marketing materials to educate residents on EAB, as well as inform them
of the opportunity. Residents ultimately have the option to hire treatment from whichever tree
company they choose. This is an opportunity for both residents and the City to have access to
quality tree care at a reasonable price. This is the final year of the contract and City staff will be
considering the contracts option to renew. Before this contract, we have recorded approximately
1oo private trees treated a year. In Woodbury, Rainbow Tree Care treated 736 in 2019 and 822
in 2020.
Staff treated 30 Ash trees around the renovated Ojibway Park building in 2019 and 66 at Eagle
Valley Golf Course in 2020. Only trees in exceptional condition are treated and treatment would
only extend the window of safe removal, not save the tree. The extension of life of these trees is
intended to help maintain the character of the area, while some of newly planted trees have a
change to mature.
Additionally, City staff has been treating trees, in partnership with the University of Minnesota,
in Potawatomi, Odawa Parks and Ojibway Parks. The U of M is testing new treatment
technologies. One pilot program treated 40 of 50 remaining ash trees in Potawatomi and Odawa
and is in year four. The second pilot program is in year three and the U of M again treated 40 of
50 remaining ash trees in Ojibway. For both pilots, the 10 treated trees are left as control
subjects. This partnership is a 5 year pilot program; although, if any of the test trees deteriorate
beyond safe condition, they will be removed.
Budget Update
The 2020 budget allocation provided additional funding and staff to support our forestry
workload. The pandemic did impact City staff’s ability to complete planned work resulting in a
carry-forward request of $125,000. We anticipate spending the allocated budget in 2021 as we
continue our proactive approach to EAB removal, general maintenance (pruning and tree care),
and planting.
Outstanding Policy Questions
The magnitude of the problem has only allowed forestry staff to focus their time on City owned
trees in boulevards and park areas where they may pose a threat. The efforts to non-city
maintained trees have been limited to communication and the partnership with Rainbow tree
care. In 2020, we inventoried the non-city owned boulevard trees and identified 0ver 8,000
trees, 1,095 which are Ash trees. City staff is preparing recommendations for maintenance
approaches to non-city owned boulevard trees and will bring to Council the summer of 2021.
Additionally, staff are aware that as Ash trees fail in some of our most cherished wooded areas,
the character of some areas may be significantly impacted. Examples of areas that will be
impacted are City Hall Campus, Carver beach area, Ojibway, Wilmes, and Andy’s bark park.
Staff is beginning to develop strategies for maintain the character of these areas while removing
ash trees to ensure safety.
Written By: Mary Hurliman, Public Works Director
Paul Griffin, Parks Manager
Approved Through: Clinton P. Gridley, City Administrator
City of Woodbury
Parks and Recreation Department
Parks and Natural Resources Commission Memorandum 21 – 07 April, 6, 2021
Parks and Natural Resources Commission Members:
Subject: Pioneer Park Improvements
Summary
Pioneer Park is scheduled to have the park entrance road, parking lot and athletic courts
renovated this summer as part of a park pavement project. Pioneer Park currently has a full
basketball court, hopscotch and foursquare lines, and two dual-lined tennis/pickleball courts.
The basketball court is very popular with local residents and is heavily used. Over the past few
years, the demand for more pickleball courts in the community has increased significantly. The
Pioneer Park pickleball courts receive far more use than the tennis courts with a significant
increase in 2020.
Staff sent out a letter to neighborhood households surrounding the park requesting feedback on
the overall project and input on proposed changes, specifically converting the dual-lined
tennis/pickleball courts to be dedicated pickleball courts only.
Out of the 297 households that received the letter of engagement, 20 residents provided input
and feedback by phone or email. Of those 20 responses, only 13 mentioned the pickleball court
renovation. Ten residents were in favor of adding additional pickleball courts; three requested
the dual-lined courts remain in the park. Pioneer Park has had pickleball courts for over 7 years
with increased use each year making the park an ideal location for additional pickleball courts.
The majority of the resident feedback was to keep the basketball court, which is a very popular
park amenity with families living near the park. Residents provided additional
recommendations on other amenities and improvements and those have been added to a project
folder for review with future Pioneer Park improvement projects.
Recommendation
Staff recommends renovating and updating the current basketball court, hopscotch and
foursquare court lines as they currently exist. Staff would like feedback on potential changes to
the dual-lined tennis/pickleball courts to meet the needs of the community and increased
request for more pickleball courts in the community
Respectfully submitted,
/s/
Reed Smidt
Recreation Manager
Attachment(s): Letter of Engagement
8301 Valley Creek Road • Woodbury, MN 55125-3330 • woodburymn.gov
651-714-3500 • TDD 651-714-3568 • FAX 651-714-3501
March 12, 2021
Pioneer Park Improvements
Dear Property Owner:
During the summer of 2021, the City of Woodbury will begin implementing improvements to
Pioneer Park. Plans include replacing the existing parking lot, basketball and the dual-purpose
pickleball and tennis courts.
Your input would be greatly appreciated regarding the improvements you would like to see in your
neighborhood park! Here are some questions and items to consider:
• Do you want to keep the basketball court, foursquare and hopscotch lines as they currently
exist in the park?
• There is a demand for additional pickleball courts in the community. Pioneer Park has been
a popular destination for pickleball players for the past several years. In response to the need
and current use at Pioneer Park, the City is planning to add additional courts dedicated to
pickleball.
• Are there other improvements for Pioneer Park the City should consider now or in the
future?
Please provide feedback and input by Friday, April 2. A project timeline and updates will be
provided on the City’s website at woodburymn.gov/parkprojects as they become available. Please
contact me if you have suggestions for new amenities or any questions at 651-714-3588, or
reed.smidt@woodburymn.gov.
Sincerely,
/s/
Reed Smidt
Recreation Manager
RS/bjr
City of Woodbury
Parks and Recreation Department
Parks and Natural Resources Commission Memorandum 21 – 08 April, 6, 2021
Parks and Natural Resources Commission Members:
Subject: Recreation Facility Use and Access Fees
Summary
Parks and Recreation staff are considering implementing new recreation facility use and access
fees. There are two areas in consideration of new fees, including vehicle access fees at Carver
Lake Park and Priority III youth athletic association field reservation fees.
1. Carver Lake Park Vehicle Access Fees
Carver Lake Park is a very popular summer destination and has a regional draw with park
visitors coming from Woodbury, throughout the East Metro area and beyond. In turn, the park
has seen an increase in incidents and public safety calls over the past few years. The beach is the
main area of the park that has the most incidents. Public Safety staff have increased patrols, and
Parks and Recreation staff have increased park visits to monitor park activity. Additionally, City
Council has banned the use of alcohol in the park (City Code 16-59).
Staff are considering a parking lot vehicle access fee to generate revenue to cover the costs of
adding seasonal park staff at Carver Lake Park. The seasonal staff would not only monitor park
activity, shelter and facility rentals, but they would also oversee a rental shop located at the
beach building providing canoe, kayak and other rentals to the public. The parking lot vehicle
access fees would cover the wages of the seasonal park staff, start-up costs of the rental shop and
help deter unwanted activity in the park.
The vehicle access fees would be in effect May through September each year. A daily access fee
or a seasonal pass would be available for purchase. The park would still be open to the public
free of charge outside of the vehicle access fees. Local residents could walk, run or bike into the
park and use all the current park amenities free of charge.
The Carver Lake Park vehicle access fee would be similar to the City of Stillwater’s $3 daily
parking lot fees in the downtown area, and Washington County Parks $7 per day vehicle
entrance fee.
Proposed vehicle access fees at Carver Lake Park are $3 per day or a seasonal pass would cost
$25/season.
2. Athletic Facility Use Fees – Woodbury-based Youth Athletic Associations
Due to the increased demand for more field access and more organizations requesting field
reservations, the gap between athletic facility revenue to expenses is increasing significantly.
The cost to maintain the athletic fields at the high level residents expect is becoming more and
more expensive each year. Currently the Woodbury-based youth athletic associations do not
pay field reservation fees while a sport is in season and only pay a non-resident per player fee to
the city.
The purpose of the Outdoor Athletic Facility Use Policy CD-PKREC-7.3 is to prioritize the use
and associated fees of the outdoor athletic fields maintained and scheduled by the City. The
policy prioritizes the scheduling of city-organized programs first, public and private schools
Parks and Natural Resources Commission
Memorandum No. 21– 08
April 6, 2021
second and Priority III youth athletic organizations third. For a youth athletic organization to
be recognized and provided use of the fields, at no cost during their primary season, they must
be a Woodbury-based, non-profit, 501(c)(3) organization, with 80 percent of their participants
as Woodbury residents and/or attending school within Independent School District 833. Also,
the organization’s executive board must sign and submit a Memorandum of Understanding, as
listed in the policy, stating that they meet the specific requirements outlined in the policy and
that they ensure their programs provide for the safety and welfare and are fair and equitable for
their participants.
In 2020, there were five Priority III organizations that received fields at no cost for their
programs: East Ridge Athletic Association (ERAA), Woodbury Athletic Association (WAA),
Woodbury United Lacrosse (WULAX), Woodbury Soccer Club (WSC/Salvo) and Woodbury
Youth Athletic League (WYAL). These organizations utilize over 40,000 hours of City
maintained field time from mid-April through mid-October.
The Council Directive was originally adopted in 2009, updated in 2011, 2015, and 2018, and
again in 2019. The process for the latest update and revision started in the fall of 2018, due to
significant changes with youth athletic associations and outside organizations. Youth athletic
associations fall under Priority III field allocation status, which requires they are a Woodbury-
based organization. In 2019, athletic associations requested clarification on how the City
defines a Woodbury-based youth athletic association. Council confirmed that definition by
adding the specific percentage (80 percent) context to the definition.
Staff were directed to continue reviewing the athletic facility use policy and are considering
updates to the athletic facility use policy by applying field access fees to the Woodbury-based
Priority III youth athletic associations. Three options are being considered and presented to the
Parks and Natural Resource Commission for review and feedback.
Priority III Youth Athletic Association Field Access Fee
• Impose a per field per day tournament fee
• Impose a percentage field use fee based on the total hours reserved by all Priority III user
groups
• Impose an hourly fee to all field reservations
Recommendation
Staff is requesting the Parks and Natural Resources Commission review and discuss the
proposed recreation facility use and access fees, and provide input and direction.
Respectfully Submitted,
/s/
Reed Smidt
Recreation Manager
Attachment(s): Outdoor Athletic Facility Use Policy CD-PKREC-7.3
Adopted: 12-9-09 Number: CD-PKREC-7.3
Revised: 1-12-11,
6-8-11, 1-28-15,
2-14-18, 6-12-19
Mayor: City Administrator:
COUNCIL DIRECTIVE
For: All Users of outdoor athletic facilities in the
City of Woodbury
Subject: Outdoor Athletic Facility Use Policy
PURPOSE
The purpose of this policy is to prioritize use of the outdoor athletic facilities the City of Woodbury
(“City”) is responsible for scheduling. This includes outdoor athletic fields within the City’s parks and
schools, for which there is a shared used agreement.
The policy establishes five priorities for purposes of determining how City athletic facilities will be
scheduled. The policy establishes the use and fees for each of the five priority user groups.
The City reserves the right to determine if an outdoor athletic facility shall be considered “a scheduled
facility” or not. In other words, the City may decide that it is in the public’s best interest to periodically
not schedule specific outdoor athletic fields. Examples would include the need to rest a field for
maintenance or close a field for safety purposes, or make specific fields available to the public at large.
PRIORITIES
I. City of Woodbury Programs: Activities that are organized as part of the City's Parks and
Recreation Department programs or directly sponsored by the City as a cooperative program.
A. Use - Use will be based on the needs of the program. Needs will be established annually and set
prior to scheduling athletic facilities for other user groups.
B. Fees - Fees will not be charged.
II. Public and Private Schools: Schools must be located within the City and there must be an
agreement in place that provides the City with the reciprocal use of the school's athletic facilities. If no
agreement is in place, the school shall be placed in Priority IV.
A. Use - Use will be limited primarily to weekday activities up to 6:00 p.m. The types of uses
allowed will be for organized school programs and physical education classes, provided there is
no disruption to the City's normal maintenance of the facilities. Limited use will be allowed for
weekends, later weekday hours and tournaments provided there are no scheduling conflicts with
Priority I or Priority III groups.
Council Directive
CD-PKREC-7.3
Outdoor Athletic Facility Use Policy
Page 2 of 4
B. Fees - Fees will be charged if the City is providing the field maintenance, including lining or
field preparation outside of normal maintenance procedures. Additional requests for practices,
scrimmages, or games outside of primary hours will only be allowed if time permits.
III. Woodbury Based Youth Non-Profit Organizations: Youth organizations that provide athletic
programs for participants 18 years of age and under, which are independently incorporated youth
athletic associations and in compliance with City requirements to be classified as a Priority III
organization prior to any fields being scheduled.
Priority III organizations include both recreational and competitive (traveling) youth organizations that
are members of one of the following independently incorporated youth athletic associations currently
recognized by the City of Woodbury.
Recognized organizations must meet the following requirements annually to remain within this priority
category. Where multiple organizations request Priority III classification, the City will use these same
requirements to determine which organizations are best suited to serve the community.
Woodbury-based Organization – Organization must have a physical address in Woodbury and/or be
affiliated with Woodbury High School or East Ridge High School. Participation within the entire
organization shall be at least eighty percent (80%) Woodbury residents and/or attending school within
Independent School District 833. A one year probationary period would apply for recognized
organizations that fail to meet the residency requirements.
Non-Profit Status – Proof of non-profit, 501(c)(3) status as defined by the Internal Revenue Service
(“IRS”) letter from IRS or Form 990, along with annual certification of status by an officer of the
organization.
Participation Numbers – Itemized spreadsheet of participation and residency, by individual sport and age
group, prior to the scheduling meeting. Fields will be allocated based upon the number of Woodbury
residents within a particular sport requesting outdoor athletic facilities and a maximum number of hours
per week/team. Rosters with proof of player residency should be readily available to the City upon
request.
Non-resident Fees – Payment of a non-resident fee to the City, for each non-resident participant for their
sport season. Non-resident fees are included in the City’s fee ordinance, updated annually and adopted
by the City Council.
Compliance Letter – Signed letter of compliance certifying that organization meets the requirements to
be granted Priority III status and allocation of outdoor athletic facilities.
Letter of Good Standing – Letter or some other form of communication documenting that the
organization is in good standing with a Minnesota based, state organization, sport governing body or
sanctioning organization (i.e., MBL, Gopher State, MEYFL, MYSA) and their teams are eligible to
compete in tournament or league play.
Council Directive
CD-PKREC-7.3
Outdoor Athletic Facility Use Policy
Page 3 of 4
A. Use - Fields will be allocated based upon the number of City residents (participants residing
within the City) in the sport requesting outdoor athletic facilities and shall not interfere with
Priority I and II use. Allocations will be based upon availability, after Priority I and Priority II
use. The City will hold a sport specific field allocation meeting in which fields will be allocated
to those within the Priority III category. The City reserves the right to limit field use and/or
which fields are available for allocation.
During the Spring/Summer (April – July) season, the following sports will take priority for field
allocations:
• In-house/Traveling Baseball
• In-house/Traveling Softball
• Spring Traveling Soccer
• Lacrosse
During the Fall (August – October) season the following sports/activities will take priority for
field allocations:
• Flag/Tackle Football
• Recreational Soccer
• Fall Traveling Soccer
Other activities will be permitted field space if available and if there are no conflicts with other
programs. Fields will be permitted for non-priority season sports for Priority III organizations
before requests are taken from other Priority IV and Priority V organizations.
B. Fees - Fees will not be charged for daily use for practices and games during a sports priority
scheduling season. Fees will be charged for non-resident participants, camps, clinics,
tournament preparation, lights, sports non-priority season field use and concession use. Fees will
be charged for organizations hosting state/national tournaments, special layouts and
maintenance, which is outside the scope of daily or weekly/maintenance. All fees are based on
time and materials required. Each organization (recreational or traveling) will be allowed one
season of field use in which to carry out their sport program. Any additional seasons will be
assessed field fees if space allows. Fees will be determined annually and will be outlined within
the Fee Ordinance.
IV. Youth and Adult Woodbury Resident Groups: Resident youth or adult City organizations,
businesses, teams, individuals not meeting requirements of Priority III, will only be eligible for
resident rates if the team, organization or business street address is within the City.
A. Use - Use shall be limited to availability of athletic facilities and shall not interfere with
Priorities I - III. Requests will be filled after completion of field allocation of Priority I - III
requests.
Council Directive
CD-PKREC-7.3
Outdoor Athletic Facility Use Policy
Page 4 of 4
B. Fees – Resident fees will be charged for use as well as any other applicable fees associated with
set-up, maintenance, lights, etc. Fees will be determined annually by the City and outlined
within the Fee Ordinance.
V. Non-Resident Groups: Groups that are not based in Woodbury (as defined above), youth or
adult organizations, businesses, teams.
A. Use - Use shall be limited to availability of athletic facilities and shall not interfere with
Priorities I - IV use. Requests will be filled after completion of field allocation of Priority I-IV
requests.
B. Fees – Non-resident fees will be charged for use as well as any other applicable fees associated
with set-up, maintenance, lights, etc. Fees will be determined annually by the City and outlined
within the Fee Ordinance.
C. Large Volume Use - Organizations (not based in Woodbury), providing services to a
substantial number of Woodbury residents.
• Discretion is given to the City Administrator or designee of their choice to determine
circumstances of bulk requests or what defines a large volume field user.
• A memorandum of understanding is established between the City and organization
• Minimum number of rental hours per year will be required.
• Priority V – non-resident fees are charged with resident percentage discount
• Discount based on the percentage of Woodbury residents participating within the entire
organization. (i.e., Woodbury resident percentage = discount applied).
• Discount not to exceed 50% of total fees
• Organization’s player participation data will be submitted to the City for each sport and
season.
• Certificate of Insurance that meets the City’s requirements must be submitted to the City
annually.
City of Woodbury
Parks and Recreation Department
Parks and Natural Resources Commission Memorandum 21 – 09 April 6, 2021
The Parks and Recreation Department continues to adjust to the Governor’s Executive Orders and
guidelines presented by the Department of Natural Resources (DNR), Minnesota Department of
Health (MDH), and Center for Disease Control and Prevention (CDC).
Eagle Valley Golf Course – Dan Moris
Exciting news to report, the golf course opened for the season
on March 20. Our practice area is open with range use
restricted to mats until the turf conditions allow the grass
tees to be open. The weather has been hit or miss throughout
the month but any rounds played this early is a bonus in our
eyes. The course came through the winter in great shape and
is already starting to green up with some sun and warmer
temperatures.
The golf shop opened on March 15, for program registrations
including our flagship Eagle Club. Currently, we have 275 registered in the program, which is ahead of
the average for this early in the season. Registrations for our summer golf lesson programs went live
on March 24. We received an unbelievable first week of registrations, with over 50 percent of the
classes at capacity.
The seasonal hiring process is complete. It was nice to see a surge in applicants looking to work in the
golf industry. Eagle Valley hired approximately 60 seasonal staff members who will deliver
exceptional service levels of service in our operation areas.
HealthEast Sports Center (HSC) – Katie Broderick
The high school and youth hockey seasons are now in the rearview mirror and HSC staff are looking
forward to spring and summer AAA hockey, a handful of tournaments, maintenance and projects.
HSC will host a Border Battle AAA hockey tournament April 16-18, the 25th annual ice-skating show
on April 23-24 and the field house is stacked with reservations for baseball, softball, lacrosse and
indoor soccer. Even in the off peak season, HSC is a popular sports destination!
Maintenance and project lists have been compiled and over the next 6-8 weeks, the majority of our
facility will receive a deep cleaning, paint touch-up and organization in preparation for the busy
summer ahead and the next hockey season.
Recreation Division – Reed Smidt
Summer program registration opened on Wednesday, March 24. Registrations for recreation
programs and special events are doing great this year and have surpassed previous year’s first week
totals for transactions and revenue. Many programs are at or near their maximum enrollment for this
summer. Recreation staff are very excited for a fun and busy summer of recreation programs.
Parks and Natural Resources Commission
Memorandum 21 – 09
April 6, 2021 Page 2 of 2
2021 (1st 6 days) # of Transactions 2019 (1st 6 days) 2018 (1st 6 days)
March 24 $148,747.56 907 Transactions $66,135.85 $57,360.16
March 25 $24,959.42 185 Transactions $11,652.62 $13,680.77
March 26 $12,269.22 109 Transactions $8,748.61 $12,263.09
March 27 $9,353.50 55 Transactions $4,060.00 $6,106.75
March 28 $5,426.41 48 Transactions $4,288.00 $4,663.13
March 29 $10,426.81 106 Transactions $10,890.85 $9,865.83
TOTALS $211,182.92 1,410 Transactions $105,775.93 $103,939.73
The Carver Lake Park bike park playground received an Award of Excellence – Parks and Facility from
the Minnesota Recreation and Park Association. An award presentation, during a City Council
meeting, will be scheduled for later this spring.
Recreation staff will continue to provide support at HSC and Central Park through April.
Central Park – Polly Blom
Central Park reopened at an opportune time, during the cold snap, on Thursday, Feb. 11. Reservations
are required and taken on a first come, first served basis. Current hours are Tuesdays and Thursdays:
9:30-11:30 a.m. and 4:30-6:30 p.m.; Saturdays, 10:30 a.m.-12:30 p.m. and 2-4 p.m. Comments from
those who have visited have been very positive and it’s refreshing to see the excitement and smiles on
the faces of the kids who want to get back and play!
Staff is continuing to evaluate, adjust schedules, capacity and reservations for Lookout Ridge, facility
reservations, programs and events.
Facility and Project Updates
• Highcroft Park and Briarcroft Park - The project timeline on these parks have been adjusted.
Staff is working with SRF Consultants to complete the design documents and move construction
for both parks to 2022.
• Summerlin and Fair Haven Parks - Construction plans are being finalized.
• Valley Creek Park and Miller Barn - The project is out of bid.
Respectfully submitted,
/s/
Michelle Okada
Parks and Recreation Director
Get email alerts for Woodbury
A daily email when new agendas and minutes are posted.