City Council Meeting

1ST CITY COUNCIL MEETING (CITY HALL) November 13, 2024; 6:30 PM Woodcreek, Texas MEETING NOTICE The City Council of the City of Woodcreek, Texas will conduct a meeting at Woodcreek City Hall, 41 Champions Circle, Woodcreek, Texas. The meeting will be held on Wednesday, November 13, 2024 at 6:30 PM. All attendees are encouraged to wear face coverings when a minimum of six-foot social distancing cannot be maintained. Smoking is not allowed anywhere on the property of City Hall. The public may watch this meeting live at the following link: https://zoom.us/j/93042077015?pwd=VWltS09Va1lJZWxzZHY4TVRMUzBvQT09 Meeting ID: 930 4207 7015; Passcode: 946057 A recording of the meeting will be made and will be available to the public in accordance with the Texas Public Information Act upon written request. This notice, as amended, is posted pursuant to the Texas Open Meetings Act (Vernon's Texas Codes Ann. Gov. Code Chapter 551). ----------------------------------------------------------------------------------------------------------- The City of Woodcreek is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Please call the City Secretary's Office at 512-847-9390 for information. Hearing-impaired or speech disabled persons equipped with telecommunications devices for the deaf may call 7-1-1 or may utilize the statewide Relay Texas program at 1-800-735-2988. Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a handgun that is carried openly. It is anticipated that members of other City Boards, Commissions, Panels and/or Committees may attend the meeting in numbers that may constitute a quorum of the other City Boards, Commissions, Panels and/or Committees. Notice is hereby given that this meeting, to the extent required by law, is also noticed as a meeting of the other City Boards, Commissions, Panels and/or Committees of the City, whose members may be in attendance. The members of the City Boards, Commissions, Panels and/or Committees may participate in discussions on the items listed on this agenda, which occur at this meeting, but no action will be taken by those in attendance unless such action item is specifically listed on an agenda during a regular or special meeting for the respective Board, Commission, Panel and/or Committee subject to the Texas Open Meetings Act. ----------------------------------------------------------------------------------------------------------- The City Council may retire to Executive Session any time during this meeting, under Texas Government Code, Subchapter D. Action, if any, will be taken in open session. This agenda has been reviewed and approved by the City’s legal counsel and the presence of any subject in any Executive Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. ----------------------------------------------------------------------------------------------------------- 1st City Council Meeting (City Hall) Agenda Page 1 of 4 November 13, 2024 Any citizen shall have a reasonable opportunity to be heard at any and all meetings of the Governing Body in regard to: (1) any and all matters to be considered at any such meeting, or (2) any matter a citizen may wish to bring to the Governing Body’s attention. No member of the Governing Body may discuss or comment on any citizen public comment, except to make: (1) a statement of specific, factual information given in response to the inquiry, or (2) a recitation of existing policy in response to the inquiry. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting per Texas Local Government code Sec. 551.042 Citizen comments will be allowed at the beginning of every meeting, or alternatively, before an item on the agenda upon which the citizen wishes to speak is to be considered. All citizens will be allowed to comment for three (3) minutes per person and shall be allowed more time at the Mayor or Chair’s discretion. In addition, citizens may pool their allotted speaking time. To pool time, a speaker must present the names individuals present in the audience who wish to yield their three(3) minutes. Citizens may present materials regarding any agenda item to the City Secretary at or before a meeting, citizens attending any meeting are requested to complete a form providing their name, address, and agenda item/concern, but are not required to do so before speaking and presenting it to the City Secretary prior to the beginning of such meeting. Comments may only be disallowed and/or limited as per Government Code § 551.007(e). Submit written comments by email to woodcreek@woodcreektx.gov by NOON, the day prior to the meeting. Please include your full name, home or work address, and the agenda item number. Written comments will be part of the official written record only. AGENDA CALL TO ORDER MOMENT OF SILENCE PLEDGES ROLL CALL and ESTABLISH QUORUM PUBLIC COMMENTS CONSENT CALENDAR 1. Approval of Regular City Council Meeting Minutes From September 25, 2024 2. Approval of Regular City Council Meeting Minutes From October 9, 2024 3. Approval of Regular City Council Meeting Minutes From October 23, 2024 REPORTS FROM OFFICERS AND COUNCIL LIAISONS 4. Report from Parks & Recreation Liaison - SpookTacular 5. Report by City Administrator, Jim Burton - Sheriff Report - Check Register 1st City Council Meeting (City Hall) Agenda Page 2 of 4 November 13, 2024  - Quarterly Financials - Code enforcement - City Hall Updates REGULAR AGENDA 6. Presentation of the Spirit of Woodcreek Award 7. A Proclamation by the City of Woodcreek in Appreciation of our Staff, Volunteers and Consultants 8. Discuss and take appropriate action on adopting the resolution to authorize the Mayor to act as the City's executive officer and authorized representative in all matters pertaining to the City's participation in the Resilient Communities Program (RCP) grant program administered by the Texas General Land Office (GLO), and to request that the City applies for the full $300,000.00 grant limit. (Rasco) 9. Approval of Resolution 2024-11-13-02 designating the Official City Newspaper for the City of Woodcreek. (Burton) 10. Discuss and take possible action on the ordinance amending TMRS eligibility for staff retirement from 25 to 20 years. (Burton) 11. Discuss and possible action to adopt a Resolution implementing the State mandated Applications and Prohibited Technology Policy. (Grummert) 12. Discuss and take possible on sign installation and location in the Safety Enhancement Bid Package. (Burton) 13. Discuss and take appropriate action to approve a change order for the Deerfield portion of the Safety Enhancement Package to approve cost increases for the patchwork on the north to south corridor and to change the scope of work with a cost increase on the east to west corridor. 14. Discussion and possible action to send a draft document retention policy to legal to place in ordinance and resolution formats as needed and return to Council for the first December regular meeting. (Hines) 15. Canvass of the Returns of the City of Woodcreek General Election held on November 5, 2024, for the Purpose of Electing Three (3) Council Members of the City Council, At-Large, to Serve Two-Year Terms, and Other Matters in Connection Therewith. (Rasco) 16. Discuss and Take Appropriate Action to Approve Resolution 2024-11-13-03 Canvassing the Returns and Declaring the Results of the General Election held on November 5, 2024, for the Purpose of Electing Three (3) Council Members of the City Council, At Large, to Serve Two- Year Terms, and Other Matters in Connection Therewith. COUNCIL CONSIDERATIONS FOR AGENDA ITEMS AT NEXT REGULAR COUNCIL MEETING ANNOUNCEMENTS ADJOURN POSTING CERTIFICATION IT IS HEREBY CERTIFIED that the foregoing agenda has been posted on the outdoor Notice Board of Woodcreek City Hall on the 8th day of November, 2024 at 4:00pm. 1st City Council Meeting (City Hall) Agenda Page 3 of 4 November 13, 2024 BY: ______________________________________ Jeff Rasco, Mayor 1st City Council Meeting (City Hall) Agenda Page 4 of 4 November 13, 2024