City Council Special Meeting

AGENDA City Council Special Meeting 7:00 PM - Monday, March 13, 2023 200 East Scott Avenue - Woodland, Washington Page I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. AGENDA APPROVAL V. ACTION ITEMS A. Nominations and Appointment of Councilmember Position #4 3-4 Interview Applicants: • Gabriel Huston • Jennifer Wray-Keene • Douglas Freimarck Sr. • Aaron Alderman • Edward Linnett Item-23-0018 Supporting Packet - Pdf City Council Position 4 Interview Questions 5-6 VI. EXECUTIVE SESSION RCW 42.30.110 1(h) – To evaluate the qualifications of a candidate for appointment to elective office. VII. ACTION ITEMS CONTINUED B. Take nominations for City Council Position # 4 and vote. VIII. END MEETING . Topic: City Council Special Meeting - Interview Position #4 Time: Mar 13, 2023 07:00 PM Pacific Time (US and Canada) Join Zoom Meeting https://zoom.us/j/93034821530?pwd=Vm5MenBxOTEzMEUwclJkRUN4WUR3QT09 Meeting ID: 930 3482 1530 Passcode: 210389 Dial by your location +1 253 205 0468 US +1 253 215 8782 US (Tacoma) Find your local number: https://zoom.us/u/aZqTkNDH5 Page 1 of 6 American with Disabilities Act (ADA) accommodations provided upon request. Those requiring special accommodations should contact the City Clerk Treasurer’s Office at 360-225-8281 by noon on the Thursday preceding the council meeting Page 2 of 6  Agenda Item Report Meeting Date: City Council Special Meeting - 13 Mar 2023 Department: Clerk-Treasurer Staff Contact: Peter Boyce, City Administrator Subject: Nominations and Appointment of Councilmember Position #4 Summary Statement: City Council will draw names in order to determine the order of the interviews, conduct interviews and then meet in executive session in order to discuss the qualifications of the candidates. Prior to each interview the candidate will be given two minutes to make an opening statement. At the conclusion of the interview the candidate will be given two minutes to provide a closing statement. After the executive session the City Council will return to the public portion of the meeting to nominate candidates and vote. City Council rules state the following regarding the filling of a vacant city council seat: 12.1 Notice of Vacancy: If a Council vacancy occurs, the Council will follow the procedures outlined in RCW 35A.12.050. In order to fill the vacancy with the most qualified person available until an election is held, the Council will distribute and publish a notice of the vacancy, the procedure and deadline for applying for the position. 12.2 Application Procedure: The Council will draw up an application form which contains relevant information that will answer set questions posed by Council. The application form will be used in conjunction with an interview of each candidate to aid the Council’s selection of the new Council member. 12.3 Interview Process: All candidates who submit an application by the deadline will be interviewed by the Council during a regular or special Council meeting open to the public. The order of interview will be determined by drawing the names; in order to make the interviews fair, applicants will be asked to remain outside the Council Chambers while other applicants are being interviewed. Applicants will be allowed two (2) minutes to make an opening statement to Council. Applicants will be asked to answer questions submitted to them in advance of the interview and questions posed by each Council member during the interview process. The Council members will ask the same questions of each candidate. Each candidate will then be allowed two (2) minutes for closing comments. Since this is not a campaign, comments and responses about other applicants will not be allowed. 12.4 Selection of Council member: The Council may recess into executive session to discuss the qualifications of all candidates. Interviews of candidates will be conducted in the open public meeting, not in Executive Session. Nominations, voting and selection of a person to fill a vacancy will be conducted during an open public meeting. Page 3 of 6 Financial Impact: Cost of Item: $0 Amount Budgeted: $0 Bars Code description: Unexpended Balance: $0 Page 4 of 6  City of Woodland City Council Candidate Questions 2023 1. Tell us about your previous public service to the Woodland Community. Have you ever attended a council meeting? 2. Are there any issues that are of particular interest to you? What do you hope to accomplish during this appointed term as a Councilmember? 3. City council members must attend numerous meetings and keep up with multiple issues. Council meetings typically start at 7:00 p.m. on the first and third Monday of each month and committee meetings prior to city council meetings can start as early as 5 or 6 p.m. Are you able to commit this amount of time and arrange your life schedule to participate fully as a member of the City Council? Explain how you will handle the demands of the job. 4. Do you intend to file for a council position in the next regular election? 5. What is the role of an individual Woodland city councilmember? Page 5 of 6 6. Do you have any experience in public finance or reviewing, implementing or tracking budgets? 7. There are many situations where people disagree on issues. How do you handle disagreements and bring them to closure? 8. How would you handle a complaint from a citizen that a city employee was rude? 9. What do you think is the most important issue facing the city in the next two years? 10. If appointed, what would you like to accomplish over the next year? 11. How have you helped contribute to making Woodland a better community? 12. What level of experience do you have with Roberts Rules of Order (or another parliamentary procedure system)? Page 6 of 6