City Council

WOODS CROSS CITY COUNCIL MEETING DECEMBER 3, 2024 The minutes of the Woods Cross City Council meeting held December 3, 2024, at 6:30 P.M. in the Woods Cross City Hall located at 1555 South 800 West, Woods Cross, Utah. COUNCIL MEMBERS PRESENT: Ryan Westergard, Mayor Wally Larrabee Eric Jones Gary Sharp Matt Terry COUNCIL MEMBERS EXCUSED: Julie Checketts STAFF PRESENT: Bryce Haderlie, City Administrator Annette Hanson, City Recorder Sam Christiansen, Public Works Director Brian Passey, Finance Director Curtis Poole, Community Development Director POLICE DEPARTMENT PRESENT: James Bigelow, Police Chief Jim Linton, Police Sgt. Dan Schultz, Assistant Police Chief Michelle Rowley Josh Smith Breeanna Sanders Colby Green Corey Boyle PUBLIC ATTENDANCE: LeGrande Blackley Dixie Weeks Katie Pronsolina Branlio Araya Amy Moore Robert Moore J Richins Marcus Arbuckle Emily Riccio Ryan Riccio Zachary Linton Wyatt Linton Gisele Furafia INVOCATION/PLEDGE: Eric Jones RECOGNITION OF SERGEANT JIM LINTON The Mayor gave the floor to the Police Chief who said he would like to officially recognize Jim Linton as the newest Sergeant for the Woods Cross Police Department. Sergeant Linton said it was a privilege to have this new position, and he was excited for the opportunity and would do the best he could to support the city and his fellow officers and he was happy to have this new position. He also introduced his family and thanked them for their support. Those in attendance congratulated Sergeant Linton on his new position in the police department and the Mayor and Council thanked him for his many years of dedicated service to the city of Woods Cross and to the students at the schools he has worked with over the years. OFFICIAL MINUTES WOODS CROSS CITY COUNCIL MEETING DECEMBER 3, 2024 PAGE 2 FY2024 AUDIT REPORT The Mayor noted Woods Cross City had a recent audit done by K & C, LLC. Representatives from K & C reported to the Mayor and City Council regarding the information that had been gathered during the audit. They noted the city’s finances were in good order and the audit went well. They also noted the city was in compliance with state requirements, with one recommendation regarding the financial reports. They recommended monthly financial statements and detailed quarterly statements should be shared each month. They noted there were a few statements missing but that was the only issue they had found. They reported it was nice to work with the city staff. The Mayor thanked all the city staff who were involved in getting the audit ready and completed and for the efforts that were made for a smooth audit. RATIFY CASH DISBURSEMENTS The Mayor then called for the City Council to ratify the cash disbursements issued on 11/19/24. Council Member Larrabee made a motion to ratify the cash disbursements as presented. Council Member Sharp seconded the motion, and all voted in favor of the motion through a roll call vote. PUBLIC COMMENT The Mayor then opened the meeting to items from the public that they would like to bring before the City Council that would take less than three minutes. Ms. Dixie Weeks asked a question about the streets in her HOA. She wanted to know if the streets were private or public streets. The Mayor said it was his understanding that those streets were private. Ms. Weeks asked if there could be a gate put up into their community. The City Administrator said there are restrictions for public and private streets, and it would be best to check with the Community Development Director to see what the rules are for the streets in her area. Ms. Weeks said she felt like Bountiful Dispatch may not know the streets are private because she called about a stranger in a parked car late at night and they told her it was a public street. She also said there are some kids in her neighborhood riding four wheelers around the streets and wondered if there was anything that could be done. The Chief of Police said they could enforce reckless driving if it meets state statute as well as people driving under the influence. Ms. Weeks also said there is someone that comes into the area during the winter to go into sheds to keep warm. The Chief said the owner of the property could contact the police and state they would like the police to issue a “No Trespassing” warning. There were no further public comments, and the Mayor closed the public comment period. CONSIDERATION TO ADOPT RESOLUTION 2024-882 CDBG SUBRECIPIENT AGREEMENT WITH DAVIS COUNTY The Mayor gave the floor to the City Administrator who noted the following for the City Council: “Given to the Council is the Subrecipient Agreement with Davis County for Woods Cross City to receive a $115,000 grant that will be used to complete the home stabilization project for Mrs. Patsy Child. Mrs. Child OFFICIAL MINUTES WOODS CROSS CITY COUNCIL MEETING DECEMBER 3, 2024 PAGE 3 meets the requirements for the grant and a resolution will be brought to the RDA Board in the future to authorize the contract for the repairs following the required bidding process.” Following the information given, Council Member Terry made a motion to adopt resolution 2024-882, a resolution adopting the CDBG Subrecipient Agreement with Davis County as presented. Council Member Jones seconded the motion, and all voted in favor of the motion through a roll call vote. CONSIDERATION TO ADOPT RESOLUTION 2024-883 APPOINTING MAYOR WESTERGARD TO SOUTH DAVIS SEWER DISTRICT The City Administrator continued with the floor and noted the following for the Council: “Given to the Council is a letter dated October 1, 2024, from Matthew J. Myers, General Manager of South Davis Sewer District, that Ryan Westargard’s term as a member of the Board of Trustees will expire on January 6, 2025. The Council can consider the re-appointment of Ryan Westergard to this position for another 4-year term.” Following the information given, Council Member Sharp made a motion to adopt resolution 2024-883, a resolution appointing Mayor Westergard to the South Davis Sewer District Board of Trustees. Council Member Terry seconded the motion, and all voted in favor of the motion through a roll call vote. 4-WAY STOP REQUESTED AT 1970 SOUTH 1100 WEST—ALLWEATHER WOOD The Mayor gave the floor to the Public Works Director who noted the following for the City Council: “Earlier this summer, Allweather Wood approached city staff about turning the 1970 S 1100 W intersection into a four way stop because Union Pacific (UP) requested changes to keep their private rail crossing. These changes in UP requirements came about due to Allweather Wood's ownership change and the city's construction of 1970 S. The city has no jurisdiction in privately owned crossings. Due to the proximity of the private rail crossing to the 1970 S 1100 W intersection, Allweather Wood was asked to perform a traffic study, hold a prediagnostic meeting with UP and UDOT about the effects of a 4-way stop on the public road crossing on 1100 W just south of the intersection, and prepare a presentation for the City Council. While this is a discussion only, the City Council will need to consider and give direction for one of the following options: • Right turn onto 1100 W (Northbound) into a receiving pocket o This would introduce large Class 8 commercial trucks into areas of the city that have been traditionally not allowed as per the city code and council direction. • Turn the 2-way Stop intersection into a 4 way Stop o This option does not fully meet MUTCD guidelines. Still, the MUTCD does not consider the proximity of the private rail crossing and the safety issues that arise due to these trucks fouling (blocking) the rail line. At the same time, they wait for an opening on 1100 W traffic to exit their facility. • Deny the Request o This could jeopardize Allweather Woods’ Private Crossing, potentially losing the ability to cross UP’s rail line with vehicles and trucks. OFFICIAL MINUTES WOODS CROSS CITY COUNCIL MEETING DECEMBER 3, 2024 PAGE 4 It was noted that Allweather Wood’s project team had reviewed their options and determined the best solution would be to install a four-way stop at the intersection. This solution would allow Allweather Wood to continue to access its property from this intersection and increase safety for trucks leaving Allweather Wood’s operation. A four-way stop ensures trucks leaving the Allweather Wood property are not idling on the tracks while waiting for a gap, as is currently done at a two-way stop. A four-way stop would also allow trucks to turn left and go southbound on 1100 W instead of northbound through the “Restricted Truck Route” and through the residential area. Union Pacific’s Representative has stated that Union Pacific would be willing to sign an agreement with Allweather Wood to grant a private license across the private grade crossing if a four-way stop is installed. Union Pacific has stated that a resolution of this issue is necessary before it agrees to grant a license to Allweather Wood for the private grade crossing. Ms. Katie Pronsolina addressed the Council on behalf of Allweather Wood. She noted that new ownership had taken over about two years ago. She said they have kept the staff that was there before, so the operation had basically stayed the same. She said they were having an issue with Union Pacific with the transferring of ownership and with the only crossing they have into their business being over the Union Pacific railroad tracks. Ms. Pronsolina said that Union Pacific is saying that the assignment of that access does not transfer over to the new owners and change of title. Ms. Pronsolina said she has been working on this challenging issue for the last 22 months. She said that if there was a 4-way stop put in, Union Pacific said that would work for what they are requiring. She said they have tried to explore all options. It was noted trucks could be stuck waiting on the tracks to pull out onto 1100 West if there was not a 4-way stop put in so the trucks could have a turn to move onto the road and move off the tracks. Ms. Pronsolina said they do not have many options since that is the only access they have had onto their property or that they have ever had. Mr. Branlio Araya from Horrocks Engineers addressed the Council. He said they were tasked to gather traffic data and counts and do a cue length analysis if a 4-way stop was installed and run through a 4-way stop warrant. He said with the calculations, a 4-way stop was not warranted through the MUTCD. He said the MUTCD does not take into account the rail crossing so close the intersection. He said Union Pacific’s concerns where for when trucks stops to move onto 1100 West and there is traffic coming, their trailers are sitting on the tracks as they are waiting to turn onto the roadway. He noted that a 4-way stop allows a truck to move out of the way of an oncoming train. The Mayor said some of the busiest times of the day in that area is when the nearby schools are starting school in the mornings and after school in afternoons when kids are being dropped off and picked up and he wondered if a 4-way stop would be an issue. He said there was a concern about cars stacking up to 1900 South. Mr. Araya said there was no concern regarding that issue. He said there would only be two or three cars maximum. It was noted it may also help with school traffic in that area in being able to get in and out of the surrounding neighborhoods. Mr. Araya said when they did the traffic study, the traffic counts were taken during a school day during the week in September. Council Member Terry asked who owned the piece of property east of 1100 West located on the shoulder. The Public Works Director said it is between North Salt Lake and Union Pacific. Council Member Terry OFFICIAL MINUTES WOODS CROSS CITY COUNCIL MEETING DECEMBER 3, 2024 PAGE 5 asked if there could be a way for a truck to head north. The Public Works Director said if trucks moved north, they would be moving into the nearby neighborhood which would be a problem. Council Member Sharp said he was not in favor of putting in a 4-way stop because people will not be used to having a 4-way stop at this location. He said from a resident point of view, there would not be a need for a stop sign here. He said he wondered if there was something else to do since he is aware there is a problem. Council Member Terry asked how many trucks go through this road daily. It was noted there are 10-20 trucks a day going in and out of this property and there are two to three trains going through the area a day. Council Member Jones said it had been mentioned there have never been any incidents between trucks or trains. He asked if a train ever had to stop because of a truck stuck on the tracks. Ms. Pronsolina said she was not aware of any. She said the trains go very slow. Council Member Jones said he thought that just because a parcel changed ownership, it should not cause the business’s only access to be removed. The Public Works Director said that is how Union Pacifici operates. It was noted that it was because 1970 S. had something to do with the review as well as the change in ownership which gives Union Pacific the chance to make a review. Council Member Jones said he felt like allowing trucks out of the property is needed and it might help with traffic when school lets out if there was a 4-way stop put in at the proposed location. It was also noted it may help to slow people going fast along that road. The Council asked what the cost would be, and the Public Works Director said the paving would be covered by Allweather Wood, but the painting and other things would amount to about $1000 to $1500. Ms. Pronsolina said Allweather Wood would take care of any costs that would be incurred by putting in the 4-way stop. Council Member Sharp said he thought education for the public would be important since it is an odd place for a 4-way stop and it would help mitigate phone calls with people complaining about the issue if they knew why the 4-way stop was being put into the area. The Mayor said the information could be put into the newsletter and also on social media posts, so residents had a heads up for why this was happening. The Public Works Director said there may need to be “stop ahead” signs put in as residents get used to a new sign there. Council Member Terry said he would like to see an arrow board go up in the area for a short period of time to make sure residents know there is going to be a change with the stop sign. The City Administrator said when the motion is made, the motion needs to be clear there is a reason for putting in this 4-way stop sign because of safety purposes in line with the MUTCD and that the business is prepared to put those things in place because it is for their purpose the 4-way stop is going to be put into place. He said he felt like it needs to be clear in the motion why this 4-way stop is being considered. The Mayor directed staff to go back and put together what is needed to get a resolution put together for a future meeting. He said Union Pacific is not easy to work with so they will probably not change their mind about the need for a 4-way stop, and this is a problem that needs to be reviewed and resolved. OFFICIAL MINUTES WOODS CROSS CITY COUNCIL MEETING DECEMBER 3, 2024 PAGE 6 The Mayor then directed staff to go back and move forward with a resolution to be reviewed in the future. Ms. Pronsolina thanked the Council for their time and consideration. LETTER TO MAYOR/COUNCIL/STAFF REGARDING VETERANS DAY DINNER The Mayor noted he had received a letter regarding the recently held Veteran’s Day dinner from Adrian and Sandy Crum. The letter thanked the Youth Council and others who had helped with the dinner for all their hard work and the amazing performance by the youth honoring the Veterans. The letter said the dinner was delicious and the youth group was polite and respectful. They said the speakers were inspiring and the youth and veterans were challenged to keep America strong. They thanked everyone for their dedication and service in this wonderful community. The Mayor and Council said it was a very nice event and thought it was a good event for the participants as well as for the Youth City Council members. PUBLIC WORKS REPORT The following is the public works report for November: NOVEMBER WATER TASKS • 206 Blue Stakes • 5 After hours call outs • 2 Water leaks • 1 Service line replacement (700 W) due to Lead Reduction Rule • 1 Fire Hydrant Replacement (1800 S) • 5 SWPPP projects/inspections • Storm water ordinance updates (HB 507) • Google Fiber/Lumen fiber projects • I-15 water line crossings found • GIS mapping updates • Routine water samples • UCRM5 samples (PFAS) NOVEMBER STREETS TASKS: • Fabrication on new plow trucks • Asphalt water leaks • Repairing & disposing of green cans • Snowplow truck prepping • Flagger training • Christmas lights on City Hall roof • Front End Loader repairs • November clean-up at Shops • Tree Timming on 1600 W • Dirt in park strip for resident on 1935 S OFFICIAL MINUTES WOODS CROSS CITY COUNCIL MEETING DECEMBER 3, 2024 PAGE 7 • Potholes and patch minor holes NOVEMBER PARKS TASKS • Leaf pickup • Perennials cut back • Fertilizing of properties • Gopher baiting and dragging • Christmas lights • Christmas décor • Christmas building lights • Trash pickup • Secured Goals at Hogan Park • Pickleball courts winter play prep • Re-secured Luna property • Tree lighting set-up • Fertilizer delivery & stockpile • Cleaning in cold storage • Brought all garbage cans in & washed • Volleyball and Tennis nets taken down • Spot spraying of weeds • Chipping requests (4) IN THE WORKS • West Legacy Trail concerns o Davis County has the proposed solution in consideration o Hopefully, a spring 2025 decision • Development Review Committee • Transportation Master Plan update has started o Open House was well attended ▪ Around 50 - 70 people came • Grant Applications • CDBG grants for road/utility repairs to continue. • BRIC and Earmarks grant applications for Aquifer concerns and Subsidence assistance. • Reuse Plan application is still in process at the State Engineer’s office. PROJECTS NOT LISTED ON PREVIOUS SLIDES • 1100 W 2100 S Widening o Prepare access for businesses’ plans to bring to council. ▪ Working on letters of support for affected businesses. • Quiet Zone Suspension o All crossings are compliant except for 2. Both cities have submitted waivers to be reviewed by the FRA in December. o Lehi Quiet Zone to be reinstated in the next couple of weeks. ONGOING CONSTRUCTION PROJECTS • Luna House demolition RFP is open OFFICIAL MINUTES WOODS CROSS CITY COUNCIL MEETING DECEMBER 3, 2024 PAGE 8 • North Gate at Public Works has been repaired • Lumen is installing Fiber in 2 areas o Between I-15 and tracks, south of 1500 S o Argyles Acres Neighborhood CITY ADMINISTRATOR’S REPORT/ACTION REPORT 1. Staff worked with Fugal Construction and Lumen to evaluate public utility easement law and city involvement regarding the work being done on private property. A letter is being prepared for citizens to better understand the role that the city plays in this process and that because public utility easements are regulated by the state, the city has no regulatory authority. Any issues between the property owner and utility/contractor are a civil issue and should be addressed through those legal processes. 2. Worked with staff to complete the fee calculation and fee payment for the Choice Learning Center building permit and other associated fees. 3. North Salt Lake and Salt Lake City have submitted waiver applications to request relief from the Federal Railroad Administration as they await the approval and construction for the projects at the NSL Main Street and SLC 1000 W railroad crossing remediation projects. We are waiting to hear when the FRA will hold the waiver review meeting and have notified the cities that they may want to have representatives attend the meeting to voice support for the waivers. Upcoming Calendar Events for Council and Staff: a. Dec. 19 at noon – Christmas Lunch b. Jan. 24 – Employee Appreciation Banquet (3rd Friday of January) c. Jan. 22 – Local Officials Day d. January 30 and 31 – Strategic Planning Meeting (30th – 4 -8 p.m., 31st 8 a.m. to 4 p.m.) e. April 16-18 – Anticipated - ULCT Conference – St. George QUESTIONS/DIRECTION TO CITY ADMINISTRATOR OR STAFF Council Member Terry asked about Santa Claus and if there could be two Santas because when Santa is on the fire truck he could get cold and also not be seen a lot of the time. He said it might be nice to have one Santa on the fire truck and one to see the kids. The Mayor said Santa was not concerned about being cold in the fire truck. He said Santa would love to be in the bucket of the fire truck, but there had been safety concerns about that. Council Member Terry said it might be nice to have the two Santas. He also said it would have been nice to have Facebook updates to see where Santa is when traveling through the city. The Mayor said they had issues with Facebook live and that is why it was not broadcast with updates. It was noted they could start with Santa earlier in the day, so he gets through the city before dark, but wouldn’t recommend starting earlier than 3:45 or 4:00 because some of the kids are just getting home from school. Council Member Terry said it would be nice to see Santa a little more visible. The Mayor said it is hard to see Santa as it gets dark, but they did talk about some of the logistics and how they can do things differently, after the event was over this year. COUNCIL REPORTS Council Member Sharp reported on the Planning Commission meeting held November 26, 2024. OFFICIAL MINUTES WOODS CROSS CITY COUNCIL MEETING DECEMBER 3, 2024 PAGE 9 The Mayor noted the sewer district would be holding their budget meeting. He said the recreation district and fire district would be meeting but there was not a lot going on with the districts right now. The Mayor noted there was going to be an open house for elected officials for Davis County. Council Member Larrabee asked with the change to the city’s office hours on Fridays, would there still be someone answering phones between 8:00 and noon? The City Administrator said public works and court and police will have people answering calls, but he would ask about how other calls would be addressed. He said closing the doors on Friday will allow people to work more efficiently. The City Administrator said he would look into the matter further. Council Member Terry said he had tendered his resignation as he is moving out of the city to help his parents. He said it had been a pleasure to work with everyone and he said he would miss working with them. The Mayor and Council said he will be missed and thanked him for all his hard work over the many years of service to the community. It was noted that if there was nothing urgent, there would not be a second City Council meeting held in December. CLOSED SESSION Council Member Jones made a motion to move to closed session to discuss items pursuant to UCA § 52-4- 205 with adjournment to follow. Council Member Larrabee seconded the motion, and all voted in favor of the motion through a roll call vote. Matt Terry, Gary Sharp, Eric Jones, and Wallace Larrabee all voted in favor of the closed meeting to be followed by adjournment of the meeting. ADJOURNMENT There being no further business before the City Council the meeting was adjourned at 8:36 P.M. _________________________________________ _________________________________________ Ryan Westergard, Mayor Annette Hanson, City Recorder Approved by City Council 1/7/2025