City Council

MINUTES WOODSTOCK CITY COUNCIL City Council Chambers April 7, 2020 A regular meeting of the Woodstock City Council was called to order at 7:00 PM on Tuesday, April 7, 2020, by Mayor Sager in the Council Chambers at Woodstock City Hall. Mayor Sager noted this meeting of the Woodstock City Council is being held under the Mayor’s Emergency Declaration with Council members attending remotely and those attending at City Hall observing social distancing. Noting there are no members of the public attending the meeting in person, Mayor Sager stated it is being livestreamed, as is the City’s policy. He explained the procedures to be used by the City Council, City Staff, and the Public to join today’s meeting, including how to make comments and ask questions, and inviting all to participate. Mayor Sager explained the Consent Calendar. A roll call was taken. COUNCIL MEMBERS PRESENT: Mayor Brian Sager. COUNCIL MEMBERS ATTENDING REMOTELY: Darrin Flynn, Lisa Lohmeyer, Wendy Piersall, Jim Prindiville, Gordon Tebo, and Michael Turner. COUNCIL ABSENT: None STAFF PRESENT: City Manager Roscoe Stelford STAFF ATTENDING REMOTELY: Assistant City Manager/Finance Director Paul Christensen, IT Director Dan McElmeel, Public Works Director Jeff Van Landuyt, Economic Development Director Garrett Anderson, Chief John Lieb, and Human Resources Director Debbie Schober. OTHERS PRESENT: City Clerk Cindy Smiley OTHERS ATTENDING REMOTELY: Ryan Livingston, Engineer, HLR; Kaitlin Bordeaux, Admissions & Development Director, Marian Catholic Central Mayor Sager noted the presence of a quorum under the revised rules of the Governor during this COVID-19 emergency. City Clerk Smiley confirmed the agenda before the Council is a true and correct copy of the published amended agenda. III. FLOOR DISCUSSION A. Proclamation – Marian Central Catholic High School’s 60th Anniversary On behalf of the City, Mayor Sager expressed gratitude for the contributions made by Marian Central Catholic High School and congratulated them on their 60th anniversary. .  Woodstock City Council 04-07-20 Without objection, the City Council approved and adopted A Proclamation Honoring Marian Central Catholic High School on its 60th Anniversary. He read the proclamation and recognized Kaitlin Bordeaux of Marian Central who was attending remotely. Ms. Bordeaux thanked the City, noting Marian Central appreciates the partnership it has enjoyed with the City as they continue to provide for their students. B. Public Hearing – FY20/21 Mayor Sager expressed his extreme gratitude to City Manager Stelford, Finance Director Christensen, and the Department Directors for their work on preparing this Budget, being fiscally responsible and addressing the many projects the community is interested in. He thanked all for this extremely well-done budget. Mr. Stelford stated Staff is very happy to provide the City Council with this Budget, noting it was developed in the January/February time frame. He stated it is a living document and likely will need to be changed to compensate for the significant impact of COVID-19 and the resultant reduction in revenues. He stated the City is waiting on the Illinois Municipal League and the Department of Revenue to provide guidance on what the impact will be. Mr. Stelford stated the Administration is already looking at reductions that could be implemented and projects that can be delayed. Noting what those reductions will look like is unknown at this time, Mr. Stelford stated it is the Administration’s recommendation to approve the Budget at this time and make further modifications as information develops. He stated the City has healthy reserves for situations such as this to help overcome declines in revenue during times of need. Mayor Sager stated a great deal of work has been put into the budget and into studying the current situation. He noted this is an uncertain time, opining the only certainty is that a certain degree of uncertainty will continue and the City must be flexible. He stated he is pleased and proud of Staff for looking at alternatives. Mayor Sager stated he supports Mr. Stelford’s statement to approve the Budget as developed and make adjustments as needed. There were no further comments from the City Council or Staff. Mayor Sager called the Public Hearing to order at 7:16 PM and opened the floor to any members of the public wishing to address the City Council on the FY20/21 Budget of the City of Woodstock. There were no comments forthcoming from the Public. Mayor Sager opened the floor to comments from the City Council. Councilman Turner opined flexibility is appropriate. Noting it will surely be necessary to make changes, he urged the City to set priorities and make adjustments as needed. There were no further comments forthcoming from the City Council. 2  Woodstock City Council 04-07-20 Mayor Sager opened the floor to comments from the Department Directors or City Staff. There were none. Mayor Sager noted the City is looking at a significant investment in the City’s streets this year, which will be discussed later this evening. He stated this City Council has upheld the importance of addressing the City’s streets and is working with Staff to make this positive effort on behalf of the community. There were no further comments. Motion by M. Turner, second by D. Flynn, to close this Public Hearing on the City of Woodstock’s FY20/21 Budget. There were no comments on the motion. A roll call vote was taken. Ayes: D. Flynn, L. Lohmeyer, W. Piersall, J. Prindiville, G. Tebo, M. Turner, and Mayor B. Sager. Nays: none. Abstentions: none. Absentees: none. Motion carried. The Public Hearing was closed at 7:20 PM. C. Public Comments There were no comments forthcoming from the Public. D. Council Comments Mayor Sager expressed gratitude for the especially hard work everyone is doing to abide by the Stay at Home order trying their best to establish social distancing. He stated his wish this would be over quickly, but opined this will not be the reality. He asked that everyone keep up the fine work because it is only through this that our community and businesses will be protected. He also asked that everyone continue to work together. IV. CONSENT AGENDA Motion by M. Turner, second by G. Tebo, to approve the Consent Agenda. In response to a question from Mayor Sager, the following item was removed from the Consent Agenda by the City Council or the Public. Item D-5 – Agreement – Rent Concession – Public House – by Councilman M. Turner In response to a question from Mayor Sager, the following questions or comments were raised by members of the City Council on items on the Consent Agenda: 3  Woodstock City Council 04-07-20 Item A-6 – Award of Contract – 2020 Resurfacing Program Acknowledging it was the City’s intent to put this out for bid so that more and/or smaller companies would bid, Councilman Prindiville stated it is nice to see that some companies did bid on just part of the project. He stated he would like to see the City continue to be creative on how it bids projects so everyone has an opportunity to bid. Mr. Stelford agreed this was the appropriate methodology as this allowed a variety of bidders to participate, noting the process provided the best price. Councilman Turner concurred opining the bidding strategy was well done. Noting people might ask why the City is awarding this now in light of what is going on, he stated the bids were received two weeks ago and noted the price came in lower than expected. He stated 19 miles of roads will be improved in the City opining the City is “getting more bang for its buck.” In response to questions from Councilman Tebo, a brief discussion ensued of the Pavement Condition Index and the effect the City’s new procedure will have on this assessment, with Ryan Livingston of HLR providing additional information. Item D-1 – Affirmation of the Mayor’s Emergency Declaration (COVID-19 Emergency) Mayor Sager noted according to the City’s new ordinance, this item will be included on every future Council Agenda. He noted the affirmation before the City Council is a continuation of the Mayor’s Emergency Declaration through April 30, 2020, stating the previous Emergency Declaration was continued until 9:00 PM this evening. Mayor Sager stated the updated Emergency Declaration is concurrent with the Governor’s new Declaration through Thursday, April 30, 2020 at 9:00 PM. Item D-3 – Agreement – FOP Unit A and Unit B – Collective Bargaining Agreements Explaining why there are two contracts, Mayor Sager noted Unit A is for the Police Officers while Unit B covers the Records Clerks. Item D-4 – Agreement – Local 150 Collective Bargaining Agreement Noting this contract has been expired for nearly two years, Mayor Sager stated it is important it has been brought to a conclusion. He stated all bargaining agreements being considered this evening will be in effect through April 30, 2024, opining this provides significant stability over the next four years, which is good. Mayor Sager expressed his appreciation to all representatives of the various bargaining units and to the City’s negotiating team including Jeff Van Landuyt, Chief Lieb, Deputy Chief Parsons, and Roscoe Stelford, as well as Debbie Schober and Paul Christensen. City Manager Stelford stated he is very pleased to bring these contracts to the City Council. He stated he believes these are fair agreements and will be beneficial in the long-term, offering workforce stability going forward. There were no further comments forthcoming from the Council or the Public on the items on the Consent Agenda, which was affirmed to include items A through D-4 and D-6 through D-7: 4  Woodstock City Council 04-07-20 A. MINUTES OF PREVIOUS MEETING March 17, 2020 City Council Meeting March 25, 2020 Emergency City Council Meeting B. WARRANTS #3898 #3899 C. MINUTES AND REPORTS Board of Fire and Police Commission December 2, 2019 Historic Preservation Commission February 24, 2020 Public Works Department Monthly Report February 2020 D. MANAGER’S REPORT NO. 154: 1. Affirmation of the Mayor’s Emergency Declaration – (COVID-19 Emergency) – Affirmation by the Council of a Continuation of the Mayor’s Emergency Declaration through April 30, 2020. 2. Ordinance – Liquor License E-3 Modification – Approval of Ordinance 20-O-25, identified as Document 1, An Ordinance Amending Section 3.3.6, Classification of Licenses: Number and Fees, of Chapter 3, Title 3, Liquor Control of the Woodstock City Code, modifying the parameters of the E-3 Liquor License Classification. 3. Agreement – FOP Unit A and Unit B – Collective Bargaining Agreements - Authorization for the Mayor, City Clerk, and City Administration to execute the following agreements: a) Collective Bargaining Agreement between the City of Woodstock and the Illinois Fraternal Order of Police Labor Council/Woodstock Lodge #191, for Unit A (Police Officers) for the period of May 1, 2020 through April 30, 2024, identified as Document 2; and b) Collective Bargaining Agreement between the City of Woodstock and the Illinois Fraternal Order of Police Labor Council/Woodstock Lodge #191, for Unit B (Civilian Positions) for the period of May 1, 2020 through April 30, 2024, identified as Document 3. 4. Agreement – Local 150 Collective Bargaining Agreement – Authorization for the Mayor, City Clerk, and City Administration to execute a Collective Bargaining Agreement between the International Union of Operating Engineers, Local 150, Public Employees Division and the City of Woodstock for the period of May 1, 2018 through April 30, 2024, identified as Document 4. 6. Award of Contract – 2020 Resurfacing Program – Approval of Award of Contract to the lowest responsible bidder, Plote Construction, Inc., Hoffman Estates, IL for 5  Woodstock City Council 04-07-20 Base Bid 1, Base Bid 2, Base Bid 3, and Base Bid 4 at unit prices “as submitted” in accordance with the specifications for Woodstock’s 2020 Street Resurfacing Program and the contractor’s proposed work schedule for an amount not to exceed $8,632,329.54. 7. Ordinance – Amendment to Emergency Loan Program – Approval of Ordinance 20-O-26, identified as Document 5, An Ordinance Amending the Emergency Small Business Loan Program (COVID-19 Emergency), eliminating the brick-and-mortar requirement. A roll call vote was taken. Ayes: D. Flynn, L. Lohmeyer, W. Piersall, J. Prindiville, G. Tebo, M. Turner, and Mayor B. Sager. Nays: none. Abstentions: none. Absentees: none. Motion carried. Item D-5 – Agreement – Rent Concession – Public House Councilman Turner stated these are incredibly difficult times for restaurants in Woodstock and across the United States. Noting the Loprinos have requested to defer the May rent payment as well as March and April as indicated on the Agenda, Councilman Turner stated he would also ask Council to consider permitting them to repay these payments on a future schedule to be determined with the City Manager authorized to negotiate this schedule. Noting the City made the decision to be a landlord, he stated he would like to see everything done to support its tenant. Discussion ensued with Council members expressing support and discussing how a motion could be structured to accomplish this. In response to a question from Mayor Sager, there were no objections forthcoming from City Council to giving Staff the ability to bring this to fruition. Motion by M. Turner, second by L. Lohmeyer, approving the acceptance by the City of Woodstock of a revised repayment schedule from the Woodstock Public House that postpones the March, April, and May 2020 rent payments and further authorizing the City Administration to structure and define the repayment schedule of the March, April, and May 2020 rent payments and present that to the City Council for affirmation at a future date. In response to a question from Mayor Sager, each Councilmember expressed support. A roll call vote was taken. Ayes: D. Flynn, L. Lohmeyer, W. Piersall, J. Prindiville, G. Tebo, M. Turner, and Mayor B. Sager. Nays: none. Abstentions: none. Absentees: none. Motion carried. 6  Woodstock City Council 04-07-20 Mayor Sager noted the small business loan brick and mortar requirement was removed with passage of item D-7. Mr. Christensen stated 26 payments were sent out today to the City’s small businesses as part of this program. V. FUTURE AGENDA ITEMS There were no items added to the tentative future agendas. Councilman Tebo suggested recognition at some future date of those local heroes who have helped and served the community through this emergency. VIII. ADJOURN Motion by J. Prindiville, second by W. Piersall, to adjourn this regular meeting of the Woodstock City Council to the Special City Council Budget Workshop to be held at 1:00 PM on Friday, April 10, 2020 in the Council Chambers at City Hall. Ayes: D. Flynn, L. Lohmeyer, W. Piersall, J. Prindiville, G. Tebo, M. Turner, and Mayor B. Sager. Nays: none. Abstentions: none. Absentees: none. Motion carried. The meeting was adjourned at 8:01 PM. Respectfully submitted, Cindy Smiley City Clerk 7