Library Board of Trustees

The Woodstock Public Library Board of Trustees met on Thursday, March 9th, 2023 at 7:30 p.m. MINUTES Due to inclement weather, and in the interest of leaving before travel conditions became hazardous, some topics were postponed (indicated with a strikethrough) until the next scheduled board meeting (4/13/23). CALL TO ORDER Robert Laurie called the meeting to order at 7:30 p.m. ROLL CALL PRESENT: Robert Laurie (President), Christy Johanson (Vice President), Jim Hurley (Treasurer), Mary Beth Urbin (Secretary), Mary Ann Lenzen, Gayle Hoch, Susan Gullotto, Sarah Parisi OTHERS PRESENT: Paul Christensen (Deputy City Manager), Nick Weber (Library Director), Tiara Thayer (Library Assistant II) ABSENT: Teresa Flores STAFF VISIT • Matt Weir, Reference Librarian APPROVAL OF MINUTES Discussion and Vote on approving the Regular Minutes from the December 2022 meeting as presented or corrected Mary Beth Urbin moved to approve the minutes of the December 2022 regular meeting as presented, Gayle Hoch seconded, and the motion passed with unanimous ayes. PUBLIC COMMENT ON NON-AGENDA ITEMS: None COMMUNICATIONS: • Nick Weber’s evaluation is coming up. Board members should be thinking about Nick’s performance as the Director of the Woodstock Public Library and if/how he has met his goals for this year. • A patron was issued a three-month ban due to his verbally aggressive behavior directed towards a staff member. This patron has been banned from the library before for similar behavior with other staff members. LIBRARY EXPENDITURES Discussion and Vote on the January 2023 Building Fund and Operating Fund Expenditures. Robert Laurie moved to approve the January 2023 combined Warrant of operating and building expenditures, as presented, Jim Hurley seconded, and the motion carried with unanimous ayes. Discussion and Vote on the February 2023 Building Fund and Operating Fund Expenditures Christy Johanson moved to approve the February 2023 combined Warrant of operating and building expenditures, as presented, Susan Gullotto seconded, and the motion carried with unanimous ayes. LIBRARIAN’S REPORT A copy of the Librarian’s Report is attached. A review and discussion of the report were not done in the interest of saving time as the weather conditions were worsening. NEW BUSINESS • Final Budget Discussion o The budget includes the Library Fund and the Library Building Fund. ▪ There is a projected 5.2% increase to the budget, most of which will go to staff salaries. • It is looking like the staff will receive a 4-5% raise. ▪ The Bayton donation is allocated for next fiscal year. ▪ The library received extra monies from the district, as they received more than expected from the Personal Property Replacement Tax. • Statement of Economic Interests Reminder o Trustees were reminded to complete their statements of economic interests. • Discussion and Vote on Proposed Homebound Patron Policy o This new policy covers who is eligible for homebound services, and outlines the expected behavior and standards for patrons who wish to receive this service. The policy also outlines the expectations and requirements for any volunteer assistance with homebound deliveries. ▪ Trustees recommended more exact language that protects the library representative’s right to decline service. o New homebound patrons will begin receiving this policy upon signing up for the service, and existing patrons will be notified of the policy. Robert Laurie moved to approve the homebound service policy as amended, Mary Beth Urbin seconded, and the motion passed with unanimous ayes. UNFINISHED BUSINESS • Building Update o Plumbing o Bayton Outdoor Space o Mystery Smell ▪ The mystery odor is still present in the building, but is slowly fading. o Generator Issues ▪ The Wednesday of the ice storm, the library closed. On the following day, the library lost power and had to rely on the generator. The generator does not power the HVAC system, the servers, or the outlets. Public Works was able to set up a second generator to power the HVAC system for that day. ▪ Public Works is working with the Library to determine the primary areas that need power in the event of another outage, and how to ensure the library’s generator is set up to maintain power to those areas. • Staffing Update o Circulation Supervisor Update  ▪Katie Bradley was promoted to the Circulation Supervisor position. ▪Austin Nord will move into Katie’s reference librarian position, making him a full-time staff member. ▪ The search for a part-time reference librarian will begin soon. o Tiered Reference Position Update • FoWL Update • Strategic Planning Update • Creative Woodstock Update ADJOURNMENT Gayle Hoch moved that the meeting be adjourned at 8:00 p.m., Mary Beth Urbin seconded, and the motion passed with unanimous ayes. All meetings of the Library Board are open to the public. In compliance with the Americans with Disabilities Act (ADA), they are fully accessible, and if any further accommodations are needed, please contact the Library Director 48 hours prior to the meeting.