Woodward Municipal Authority

THE WOODWARD MUNICIPAL AUTHORITY OF THE CITY OF WOODWARD, WOODWARD COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE CITY COMMISSION ROOM OF CONVENTION HALL ON THURSDAY, SEPTEMBER 20, 2012, AT 7:30 P.M. (As prescribed by law, the meeting notice was filed with the Office of the City Clerk at 3:45 p.m. and posted at City Hall at 4:20 p.m. on September 18, 2012. The agenda was filed with the Office of the City Clerk at 4:05 p.m. and posted at City Hall at 4:20 p.m. on September 19, 2012.) The Chairman called the meeting to order, declaring a quorum present. PRESENT: Roscoe Hill Chairman Bill Fanning Trustee Gary Goetzinger Trustee Steve Bogdahn Trustee Michelle Williamson Trustee Alan Riffel City Manager Catherine Coleman Secretary Doug Haines Assistant City Manager/CFO Aaron Sims City Attorney Item One on the agenda was to consider and take action with respect to adoption of Resolution No. 2012-15 declaring an immediate emergency exists and that the immediate outlay of funds in excess of fifty thousand dollars ($50,000) is necessary in order to avoid substantial damage to property, being the Boiling Springs Golf Course, authorizing and approving the entry of the management agreement with Dunn Golf Group, LLC for the renovation and rehabilitation and management of Boiling Springs Golf Course, and for the waiving of competitive bidding related to the construction project to address such emergency. City Manager Riffel explained that, due to the condition of the property at the Boiling Springs Golf Course, there is a necessity to move forward as quickly as possible to rectify the situation. More specifically, there is a timing issue of a short growing season and the need to replace the greens. Following discussion, a motion was made by Trustee Goetzinger, seconded by Trustee Fanning, to adopt Resolution No. 2012-15, as presented. ROLL CALL AYES: Goetzinger, Fanning, Bogdahn, Williamson, Hill NAYS: None The motion carried. Item two was to consider and take action with respect to approval or disapproval of Management Agreement between the Woodward Municipal Authority, the City of Woodward, and Dunn Golf Group, LLC. City Manager Riffel explained that Dunn Golf Group, LLC, which manages two golf courses in Amarillo, brings several positive aspects to the agreement. Further discussion included Trustee Williamson’s comments concerning her visit to the courses in Amarillo and her positive impressions of the operations. Trustee Bogdahn commented on the number of citizens in attendance with concerns over the City’s attempt to protect one of its largest assets. Following discussion, Trustee Bogdahn made a motion to enter into the agreement. The motion was seconded by Trustee Williamson. ROLL CALL AYES: Bogdahn, Williamson, Hill, Goetzinger, Fanning NAYS: None The motion carried. Item Three on the agenda was to consider and take action with respect to approval or disapproval of Budget Amendment Transfer No. 1 to the FY 2012-2013 Woodward Municipal Authority Fund Budget. City Manager Riffel explained that the amount to be transferred to cover the renovations at the golf course will be transferred from an account reserved for emergencies and shortfalls. Trustee Geotzinger made a motion to approve the budget amendment and transfer. Trustee Bogdahn commented that in an effort to obtain an increased level of transparency concerning the actions of the Commission, he would like the amount of the transfer to be included in the motion. Trustee Goetzinger amended the motion, making a motion to approve the budget transfer in the amount of $328,531.00. Trustee Williamson seconded the motion. ROLL CALL AYES: Goetzinger, Williamson, Bogdahn, Hill, Fanning NAYS: None The motion carried. Dr. John Hawkins addressed the Commission expressing appreciation for their efforts and complimenting the Commission on the actions taken pertaining to Boiling Springs Golf Course. There being no further business, the meeting was adjourned by acclamation of the Chairman. s/ Roscoe Hill Roscoe Hill, Chairman s/ Catherine Coleman Catherine Coleman, Secretary Approved this 1st day of October, 2012 s/ Catherine Coleman City Clerk