Cemetery Advisory Board Regular Meeting

4" L Wylie Cemetery Advisory Board Meeting Minutes November 3, 2022 — 6: 00 PM Council Chambers - 300 Country Club Road, Building # 100, Wylie, Texas 75098 CITY OF WYLIE CALL TO ORDER Board Vice -Chair Allison Stowe called the regular meeting to order at 6: 00 PM. The following Cemetery Advisory Board members were present: Board Member Gloria Suarez, Board Member Kimberly Summers, Board Member Jami Lindquist, Board Member Derek Trent, and Board Member Laurie Sargent. Board Chair Keith Stephens was absent from the meeting. Staff present included: Deputy City Manager Renae' 011ie, Assistant Parks and Recreation Director Brent Stowers, and Parks and Recreation Administrative Assistant II Janet Pieper. CITIZEN COMMENTS ON NON -AGENDA ITEMS No Citizens came forward. REGULAR AGENDA L 1. Consider and act upon approval of the November 3, 2022, Regular Cemetery Advisory Board Meeting Minutes. Board Action A motion was made by Board Member Suarez, seconded by Board Member Trent, to approve the November 3, 2022, Regular Cemetery Advisory Board Meeting Minutes. A vote was taken, and the motion passed 6- 0 with Board Chair Keith Stephens absent from the meeting. 2. Consider and act upon approval of changing the Cemetery Advisory Board meetings to an earlier specified time. Board Action A motion was made by Board Member Suarez, seconded by Board Member Summers, to leave the Cemetery Advisory Board meeting at the current start time of 6: 00 pm. A vote was taken, and the motion passed 6- 0 with Board Chair Keith Stephens absent from the meeting. WORK SESSION WS1. Wylie Cemetery Transition Update. Staff Comments: Deputy City Manager Renae' 011ie updated the board on the cemetery acquisitions. She advised that all required documents had been delivered to the Title Company; however, title insurance could not be issued due to a discrepancy found in the survey. Ms. 011ie explained that the discrepancy found by the surveyor liPage November 3, 2022 Cemetery Advisory Board Regular Meeting Minutes  indicated that there was a small, older portion of the land with no deed or legal description verifying that it was a part of the Wylie cemetery. Staff is discussing with the City Attorney the best way to approach the survey discrepancy. Ms. 011ie advised that staff is working with the Wylie Cemetery Association to decide the best method to disburse the existing cemetery funds. RECONVENE INTO REGULAR SESSION AT 6: 13 PM ADJOURNMENT A motion was made by Board Member Summers, seconded by Board Member Suarez, to adjourn the meeting at 6: 13 PM. A vote was taken, and the motion passed 6- 0 with Board Chair Keith Stephens absent from the meeting. Allison Stowe, Board Vice -Chair ATTEST! A./ 4` C-/( Janet Pieper, Administrative Assistant II 2IPage November 3, 2022 Cemetery Advisory Board Regular Meeting Minutes