Public Arts Advisory Board Regular Meeting

Public Arts Advisory Board CITY OF WY LI E Minutes Regular Meeting October 18, 2021— 6: 00 p. m. Wylie Municipal Complex— Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. The meeting was called to order by Chair Minerva Bediako at 6: 14 pm. Members present included: Lily Courtney, John Treadwell, Esther Bellah, Christina Null, Michael Schwerin, and Steve Shank. Board member Lily Courtney was absent. PAAB Coordinator Carole Ehrlich was also in attendance. CITIZENS COMMENTS ON NON- AGENDA ITEMS Residents may address the Board regarding an item that is not listed on the Agenda. Residents must fill out a non- agenda form prior to the meeting in order to speak. The Board requests that comments be limited to three( 3) minutes. In addition, the Board is not allowed to converse, deliberate, or take action on any matter presented during citizen participation. No citizens were present to address the board. DISCUSSION ITEMS All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Discussion a venue for the Wylie Arts Festival 2021. ( C. Ehrlich, regarding Public Arts Advisory Board Coordinator) Staff/ Board Comments The board and PAC Ehrlich discussed the vendors received to date which total 160. PAC Ehrlich reported the FBC Church had raised the cost of renting the parking area and main area inside the events center to 5, 000. Additionally the small room that housed many vendors would not be available this year. Minutes October 18, 2021 Public Arts Advisory Board Page 1  The board discussed the option of using Draper Intermediate as the ISD was not charging the City of the use of the gym/ cafeteria and parking area for both Cooper and Draper. The only cost would be around 55. 00 per hour for janitorial services and a school supervisor. Discussion regarding changing the venue at this time with much of the advertising being focused on the FBC venue might be a draw back. The board discussed at length and recommended changing the venue to the school. PAC Ehrlich stated she would take it to management and see what their thoughts were regarding the change. B. Update regarding the Public Art Project for Fire Station# 4. ( C Ehrlich, Public Arts Advisory Board Coordinator) Board/ Staff Discussion PAC Ehrlich reported the artist Terrance Martin had submitted his insurance and been given the authorization to begin work. A check for$ 10, 000 which is the first milestone requirement was met and the check was processed for payment. REGULAR AGENDA 1. Consider and act upon, the Public Arts Advisory Board minutes of September 16, 2021. ( C. Ehrlich, Public Arts Advisory Board Coordinator/ Secretary) Board Action A motion was made by board member Bellah, seconded by board member Schwerin to approve the minutes of September 16, 2021 as presented. A vote was taken and the motion passed 6- 0 with board member Courtney absent. EXECUTIVE SESSION If during the course of the meeting covered by this notice, the Public Arts Advisory Board should determine that a closed or executive meeting or session of the Public Arts Advisory Board or a consultation with the attorney for the City should be held or is required, then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act, Texas Government Code§ 551. 001 et. seq., will be held by the Public Arts Advisory Board at the date, hour and place given in this notice as the Public Arts Advisory Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to, the following sanctions and purposes: Texas Government Code Section: 551. 071— Private consultation with an attorney for the City. 551. 073— Discussing prospective gift or donation to the City. 551. 076— Discussing deployment of security personnel or devices or security audit. There were no executive sessions held. Minutes October 18, 2021 Public Arts Advisory Board Page 2 ADJOURNMENT Board Action A motion was made by board member Treadwell, seconded by board member Shank to adj ourn the meeting at 6: 58 p.m. A vote was taken and the motion carried 6- 0 with board members Courtney absent. Mi eta,Bediako, Chair ATTEST: Carole Ehrlich, ecretary Minutes October 18, 2021 Public Arts Advisory Board Page 3