City Council

YREKA CITY COUNCIL REGULAR MEETING AGENDA September 21, 2021 – 6:30 P.M. Yreka City Council Chamber, 701 Fourth Street, Yreka, CA Regular Meetings of the Yreka City Council are held the 1st and 3rd Tuesday of every month. The full agenda packet can be found on the City’s website: www.ci.yreka.ca.us/AgendaCenter Join this meeting via Zoom: Link: https://us02web.zoom.us/j/6194957056 Meeting ID# 619-495-7056 Members of the public may also remotely listen to and participate in the meeting via teleconference. If you wish to listen or participate in this meeting through teleconference, simply dial into the conference number below, and enter the meeting ID#. Conference call in Number: 669-900-6833 (Toll-Free 888 788 0099) “RAISE YOUR HAND” to provide public comment for your desired item. Speakers will be asked to identify themselves. • Online: If you are online, click on “raise hand” on the bottom of your screen. • Mobile App: In the mobile app, you can raise your hand by tapping the "Raise Hand" option in the "More" tab. • Telephone: If you are calling in via telephone, to raise your hand, dial *9 (star-nine). Speakers will be called on by the last four digits of their phone number. To unmute yourself dial *6 (star-six). 1. CALL TO ORDER and PLEDGE OF ALLEGIANCE: 2. SPECIAL PRESENTATIONS AND/OR ANNOUNCEMENTS: This time slot is for informational presentations, appointments, or awards to be presented by the City Council or to the City Council. 3. PUBLIC COMMENTS: This is the time for public comments regarding issues or matters not on the agenda but still within the jurisdiction of the City Council of Yreka. Public comments period is not intended to be “Question and Answer” period or conversations with the Council or City staff. Councilmembers, when recognized by the Mayor, may ask questions of presenter but no action may be taken by the City Council during the public comment section of the meeting, except to direct staff to prepare a report or place an item on a future agenda. • Please speak from the podium. • Please state your name for the record prior to providing your comments. • Please address the Council as a whole. • If you have documents to present, please provide a minimum of seven (7) copies. • Please limit your remarks to five (5) minutes. 4. COUNCIL AND STAFF COMMUNICATIONS: Page 1 of 3 5. CONSENT AGENDA: All matters listed under the consent agenda are considered routine and non-controversial and will be enacted by one motion unless any member of the Council wishes to remove an item for discussion, or a member of the public wishes to comment on an item. a. Approval/ratification of payments issued from August 30, 2021, through September 12, 2021. b. Approval of Minutes of the regular meeting held September 7, 2021. c. Approval of Minutes of the special meeting held September 8, 2021. d. Adopt a Resolution of the City Council of the City of Yreka Appointing Representatives to the Board of Directors – Small Cities Organized Risk Effort (SCORE). e. Continuation of Urgency Ordinance #855: Covid-19 f. Continuation of Urgency Ordinance #864: Fireworks g. Waive Full Text Reading of All Ordinances on the Agenda. Ordinances shall be introduced and adopted by title only. 6. OLD BUSINESS: a. Discussion and Possible Action – Environmental Restoration Strategy Authority. 7. NEW BUSINESS: a. Discussion and Possible Action – Police Department: Approval of exemption to City nepotism policy to allow hiring of Police Officer candidate. b. Discussion and Possible Action – Police Department: Authorize purchase of new rifles replacing prior surplus purchased rifles. c. Discussion and Possible Action – Planning Commission: Approval or Denial of appointment(s) of applicant(s) to a 4-year term on the Yreka Planning Commission. d. Discussion and Possible Action – Public Works: Adopt a Resolution Authorizing the City Manager to Award a Construction Contract to SnL Group, Inc. for the E. Lennox Street Water Line Replacement and Water Treatment Plant (WTP) Filter Improvements Project in the Amount of $2,915,900.00 for the Base Bid, and to Execute Related Documents. e. Discussion and Possible Action – Public Works: Adopt a Resolution Authorizing the City Manager to Award a Construction Contract to Advantage Paving & Excavating, Inc. for the 2021 Chipseal Project in the Amount of $222,999.10 for the Base Bid, and to Execute Related Documents. f. Discussion and Possible Action – Public Works: Adopt a Resolution Authorizing the City to Seek Proposals for the S. Foothill Drive Cleanup Project and Approving a Supplemental Appropriation for Capital Outlay of $125,000 Page 2 of 3 8. CITY MANAGER/STAFF REPORTS: City Manager and Staff may make brief announcements or reports at this time. 9. COUNCILMEMBER STATEMENTS AND REQUESTS: Members of the Council may make brief announcements, reports, or request staff to report to Council on any matter at a subsequent meeting. 10. ADJOURNMENT. In compliance with the requirements of the Brown Act, notice of this meeting has been posted in a publicly accessible place, 72 hours in advance of the meeting. All documents produced by the City which are related to an open session agenda item and distributed to the City Council are made available for public inspection in the City Clerk’s Office during normal business hours. Public Hearings: If, in the future, you wish to challenge in court any of the matters on an agenda for which a public hearing is to be conducted, you may be limited to raising only those issues which you (or someone else) raised orally at the public hearing or in written correspondence received by the City at or before the hearing. Any person seeking to challenge a City Council decision made as a result of a proceeding in which by law a hearing is required to be given, evidence is required to be taken, and the discretion in the determination of facts is vested in the City Council, shall be required to commence that action 90 days following the date on which the decision becomes final as provided in Code of Civil Procedure Section 1094.6. Please refer to Code of Civil Procedure 1094.6 to determine how to calculate when a decision becomes “final.” "CHALLENGING DECISIONS OF CITY ENTITIES The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of Yreka is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing. If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Yreka, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies." The City of Yreka does not discriminate on the basis of race, color, national origin, religion, age, gender, sexual orientation, disability, or any other legally protected classes in employment or provision of services. In compliance with the Americans with Disabilities Act, those requiring accommodations for this meeting should notify the City Clerk 48 hours prior to the meeting at (530) 841-2336 or by notifying the Clerk at aboyd@ci.yreka.ca.us. Page 3 of 3  MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF YREKA HELD IN SAID CITY ON SEPTEMBER 7, 2021 On the 7th day of September 2021, the City Council of the City of Yreka met in regular session, and upon roll call, the following were present: Deborah Baird, Joan Smith Freeman, Duane Kegg, Corey Middleton, and Paul McCoy. 5. CONSENT AGENDA: Mayor Kegg announced that all matters listed under the consent calendar are considered routine and will be enacted by one motion unless any member of the Council wishes to remove an item for discussion, or a member of the audience wishes to comment on an item: The City Manager recommended approval of the following consent items: a. Approval/ratification of payments issued from August 9, 2021, through August 29, 2021. b. Request approval of July 20, 2021, regular Council meeting minutes. c. Approval of Minutes of the regular meeting held August 17, 2021. d. Approval of Minutes of the special meeting held August 19, 2021. e. Approval of Minutes of the special meeting held August 25, 2021. f. Approval of Minutes of the special meeting held August 31, 2021. g. Continuation of Urgency Ordinance #855: Covid-19 h. Continuation of Urgency Ordinance #864: Fireworks i. Adopt Resolution extending the suspension of Section 13.76.010 of the Yreka Municipal Code allowing installation of banners on Fairlane Road. j. Waive Full Text Reading of All Ordinances on the Agenda. Ordinances shall be introduced and adopted by title only. Councilmember McCoy requested that this item be brought back before the Council at the next regularly scheduled meeting. Following Council discussion, Mayor Kegg directed interim City Manager Randy Johnsen to bring Anthony Intiso back on the meeting scheduled for September 21, 2021, to discuss the Environmental Restoration Strategy Agency. Councilmember McCoy requested that the City Attorney present information on Water Rights to the Council. Following Council discussion, Mayor Kegg directed interim City Manager Randy Johnsen to work with the City Attorney Dohn Henion to schedule a Closed Session item to discuss Water Rights at a future date. Following Council discussion, Councilmember Baird moved to approve the Consent Agenda. Councilmember Middleton seconded the motion, and upon roll call, the following voted AYE: Baird, McCoy, Middleton, and Kegg. NAY: Freeman. Mayor Kegg thereupon declared the motion carried. Page 1 of 5 6. OLD BUSINESS: a. Discussion and Possible Action – Code of Conduct Review Review of Code of Conduct adopted by the City of Yreka in September of 2002. Following Council discussion Mayor Kegg, with the consent of the Council, directed City Attorney Dohn Henion to review the Code of Conduct for legality and revise as necessary. Mayor Kegg further directed the interim City Manager to bring this item back on a future agenda. b. Discussion and Possible Action – Beautification Options for Main Street (Highway 3). Review of options proposed by Caltrans. Mayor Kegg, with the consent of the Council, directed the City Manager to work with Caltrans and Finance Director Rhetta Hogan to discuss financing options. Following Council discussion, Councilmember Freeman moved to approve item #6b. Councilmember Baird seconded the motion, and upon roll call, the following voted AYE: Baird, Freeman, Middleton, and Kegg. NAY: McCoy. Mayor Kegg thereupon declared the motion carried. c. Discussion and Possible Action – Events, Tourism, and Business Services. Review of options proposed by Friends of the Siskiyou County Museum and North Siskiyou Chamber. Councilmember Baird suggested splitting this item into three (3) separate items for discussion and Council consented to do so. i. Events Following Council discussion, Mayor Kegg directed the City Manager to make a request to the North Siskiyou Chamber that the “Citizen of the Year” event be rescheduled to February or March. Councilmember Baird stated that she would meet with Miner Street Merchants to discuss the “Gold Rush Days” event and report back to the Council at the meeting scheduled for September 21, 2021. Councilmember Freeman moved to approve the payment of five thousand dollars ($5,000.00) to the North Siskiyou Chamber to fund the “Holiday Parade & Night of Lights” event. Councilmember Baird seconded the motion, and upon roll call, the following voted AYE: Baird, Freeman, Middleton, and Kegg. NAY: McCoy. Mayor Kegg thereupon declared the motion carried. ii. Tourism A proposal made from the Friends of the Siskiyou County Museum was considered for approval. Page 2 of 5  Following Council discussion, Mayor Kegg directed the City Manager to work with the Friends of the Museum for clarification of their budget and hours of business. Suggestions from the Council for the Friends of the Siskiyou County Museum included: being open Memorial to Labor Day, being open six (6) days a week (closed on Mondays) and being open 9 am to 4 pm. iii. Business Services Following Council discussion, no action was taken at this time. 7. NEW BUSINESS: a. Discussion and Possible Action – Public Works: Discussion and Possible Action: Approve an Agreement between the City of Yreka and Siskiyou Sanitary Services to Lease/Rent Portable Toilets for Homeless Encampments and Authorizing a Supplemental Appropriation of $10,000 Per Year for FY21-22 and FY22-23 Municipal Projects Manager Cynthia Lynch presented information on this item to the Council. Following Council discussion, Mayor Kegg moved to approve item #7a, with the stipulation that the agreement with Siskiyou Sanitary Services would be in effect for a period of six (6) months. Councilmember Freeman seconded the motion, and upon roll call, the following voted AYE: Baird, Freeman, McCoy, Middleton, and Kegg. Mayor Kegg thereupon declared the motion carried. b. Discussion and Possible Action – Human Resources: Adopt a Resolution of the Yreka City Council of the City of Yreka Updating the Comprehensive Job Classification Structure. Finance and Administrative Services Director Rhetta Hogan presented information on this item to the Council. Following Council discussion, Councilmember McCoy moved to approve item #7b. Councilmember Middleton seconded the motion, and upon roll call, the following voted AYE: Baird, Freeman, McCoy, Middleton, and Kegg. Mayor Kegg thereupon declared the motion carried. c. Discussion and Possible Action – Finance: Adopt a Resolution of the City Council of the City of Yreka Approving and Adopting a Comprehensive Pay Schedule for All Full Time Employees, Part-Time Employees, and Elected Officials in Accordance with CalPERS Guidelines Finance and Administrative Services Director Rhetta Hogan presented information on this item to the Council. Page 3 of 5  Following Council discussion, Councilmember Baird moved to approve item #7c. Councilmember Freeman seconded the motion, and upon roll call, the following voted AYE: Baird, Freeman, McCoy, Middleton, and Kegg. Mayor Kegg thereupon declared the motion carried. d. Discussion and Possible Action – Finance: Adopt a Resolution of the City Council of the City of Yreka Setting Forth the Appropriations Limit for the City of Yreka for Fiscal Year 2021 – 2022. Finance and Administrative Services Director Rhetta Hogan presented information on this item to the Council. Following Council discussion, Councilmember Freeman moved to approve item #7d. Councilmember McCoy seconded the motion, and upon roll call, the following voted AYE: Baird, Freeman, McCoy, Middleton, and Kegg. Mayor Kegg thereupon declared the motion carried. e. Discussion and Possible Action – Finance: Adopt a Resolution of the City Council of the City of Yreka Adopting the Budget for Fiscal Years Ending June 30, 2022, and June 30, 2023. Finance and Administrative Services Director Rhetta Hogan presented information on this item to the Council. Following Council discussion, Councilmember McCoy moved to approve item #7e. Councilmember Middleton seconded the motion, and upon roll call, the following voted AYE: Baird, Freeman, McCoy, Middleton, and Kegg. Mayor Kegg thereupon declared the motion carried. f. Discussion and Possible Action – Finance: Adopt a Resolution of the City Council of the City of Yreka to Establish Payments Relating Yreka Volunteer Fire Department Call Out Payments to Increase the Volunteer Stipend from $12.50 to $13.50 per response, Pursuant to Ordinance 804. Finance and Administrative Services Director Rhetta Hogan presented information on this item to the Council. Following Council discussion, Councilmember Middleton moved to approve item #7f. Councilmember Freeman seconded the motion, and upon roll call, the following voted AYE: Baird, Freeman, McCoy, Middleton, and Kegg. Mayor Kegg thereupon declared the motion carried. g. Discussion and Possible Action – Finance: Adopt a Resolution of the City Council of the City of Yreka Authorizing Investment of Monies in the Local Agency Investment Fund. Finance and Administrative Services Director Rhetta Hogan presented information on this item to the Council. Page 4 of 5  Following Council discussion, Councilmember Freeman moved to approve item #7g. Councilmember Baird seconded the motion, and upon roll call, the following voted AYE: Baird, Freeman, McCoy, Middleton, and Kegg. Mayor Kegg thereupon declared the motion carried. h. Discussion and Possible Action – Finance: Approval of Payment for an Invoice from Previous Fiscal Years from the City Attorney. Finance and Administrative Services Director Rhetta Hogan presented information on this item to the Council. Following Council discussion, Councilmember McCoy moved to approve item #7h. Councilmember Freeman seconded the motion, and upon roll call, the following voted AYE: Baird, Freeman, McCoy, Middleton, and Kegg. Mayor Kegg thereupon declared the motion carried. i. Discussion and Possible Action – Finance: Adopt a Resolution of the City Council of the City of Yreka Approving the Destruction of Certain City Records Identified by the Finance Director. Finance and Administrative Services Director Rhetta Hogan presented information on this item to the Council. Following Council discussion, Councilmember McCoy moved to approve item #7i. Councilmember Middleton seconded the motion, and upon roll call, the following voted AYE: Baird, Freeman, McCoy, Middleton, and Kegg. Mayor Kegg thereupon declared the motion carried. j. Discussion and Possible Action – Councilman McCoy: Approval of work plan at Urban Campsite at 410 Foothill Dr. along with associated expenses. Councilman McCoy presented information on this item to the Council. Following Council discussion, Councilmember McCoy moved to approve item #7j. Councilmember Middleton seconded the motion, and upon roll call, the following voted AYE: Baird, Freeman, McCoy, Middleton, and Kegg. Mayor Kegg thereupon declared the motion carried. ADJOURNMENT. There being no further business before the Council the meeting was adjourned. _________________________ Attest: Duane Kegg, Mayor Minutes approved by Council, Motion September 21, 2021 ___________________________ Arthur Boyd, City Clerk Page 5 of 5  MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF YREKA HELD IN SAID CITY ON SEPTEMBER 8, 2021 On the 8th day of September, 2021, the City Council of the City of Yreka met in special session, and upon roll call, the following were present: Deborah Baird, Duane Kegg, Paul McCoy, and Corey Middleton. Joan Smith Freeman joined the meeting at 6:28 pm. 1. ITEM(S) DISCUSSED: a. Flood Hazard Reduction (FHR) Project Yreka Creek Greenway Program Leader Jerry Mosier, with the Siskiyou Gardens, Parks, and Greenway Association presented information on this item to the Council. He requested improved communication between the City and Association on work being done to complete the grant objectives. With the consensus of the Council, Mayor Kegg directed interim City Manager Johnsen to facilitate a meeting with SGPGA and Council representatives Baird and Middleton, along with applicable city staff to attempt to get project moving, and report progress and recommendations back to City Council. ADJOURNMENT. There being no further business before the Council the meeting was adjourned. _________________________ Attest: Duane Kegg, Mayor Minutes approved by Council, Motion September 21, 2021 ___________________________ Arthur Boyd, City Clerk Page 1 of 1  RESOLUTION NO. 2021-_________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YREKA APPOINTING REPRESENTATIVES TO THE BOARD OF DIRECTORS – SMALL CITIES ORGANIZED RISK EFFORT (SCORE) WHEREAS, the City of Yreka is a full member of the SCORE Joint Powers Authority, and WHEREAS, Article 8 of the Joint Powers Agreement entitled “Board of Directors” requires that each member entity designate a representative and alternate to serve as its member on the Board of Directors, and NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Yreka that the Interim City Manager Randy L. Johnsen is hereby appointed as the City of Yreka representative, and the Human Resource Director John Elsnab is hereby appointed as the City’s alternate representative to the SCORE board of Directors. This resolution supersedes all previous appointing resolutions and shall take effect immediately upon its passage. Passed and adopted this 21st day of September, 2021 by the following vote: AYES: NAYS: ABSENT: _____________________ Duane Kegg Mayor Attest:________________ Arthur Boyd City Clerk  CITY OF YREKA CITY COUNCIL AGENDA MEMORANDUM To: Yreka City Council Prepared by: Arthur Boyd, City Clerk Agenda title: Discussion/Possible Action: Continuation of Urgency Ordinance 855. Meeting date: September 21, 2021 Discussion: The COVID emergency is still continuing (the subject of Urgency Ordinance 855), staff recommends continuation of Ordinance # 855. This Ordinance continues the power to deal with the Coronavirus Pandemic and should continue to stay in effect. Recommendation: That the Council continue Urgency Ordinance 855. Page 1 of 1  SUMMARY OF ADOPTED URGENCY ORDINANCE Please take notice that the Yreka City Council adopted, at its regular meeting held on April 2, 2020, a temporary urgency ordinance, number 855, entitled: An Uncodified Urgency Ordinance of the City Of Yreka Declaring a Local Emergency, and Authorizing the Participation in State and Federal Assistance Programs and the Temporary Waiver of: Equipment and Supplies Procurement Requirements, Utility Billing Practices, Human Resources Related Practices Which Are Each Deemed to be Arising From the Incidence of the Pandemic Relating to the Novel Coronavirus (Covid-19), and Setting Forth the Facts Constituting Such Urgency and Finding the Ordinance Exempt From CEQA Review. This urgency ordinance generally provides: The factual background and effects of the Coronavirus pandemic which constitutes the basis for the urgency nature of the ordinance and finds immediate threat to the public health, safety and/or welfare and a need for immediate preservation of the public peace, health, or safety that warrants the adopted urgency measures. 2. Finds that a local emergency now exists and shall continue to exist until its termination is ordained by the City Council. The need for continuance of the urgency measures will be reviewed at each regular session of the City Council until it is terminated. 3. Vests in the City Manager the discretion to: • Manage human resources and the payment of employees and contractors to best stabilize the well-being and safety of the city's human resources. • Vary from the provisions of the Yreka Municipal Code to best manage the city utilities during this pandemic. • Deviate from existing procedures for the procurement of supplies and equipment to assist in the city's continued operation and for the operation of the Department Public Works for the safety and welfare of the city's employees, residents and businesses. • Execute applications or agreements to obtain state and/or federal financial assistance . 4. Finds the ordinance exempt from CEQA review. This summary is not intended to be a comprehensive statement of all of the provisions of the Ordinance, but constitutes only a fair summary of the Ordinance. The complete text of the Ordinance is available for review online in the Public Review Documents section or through a public records request as an in-person review of it is not available because City Hall is not currently open to the public. This Ordinance was adopted at the regular meeting of the City Council held on April 2, 2020, by the following Vote: Deborah Baird, Joan Smith Freeman, Duane Kegg, Paul McCoy and Norman Shaskey. Elizabeth Casson Yreka City Clerk  CITY OF YREKA CITY COUNCIL AGENDA MEMORANDUM To: Yreka City Council Prepared By: Arthur Boyd, City Clerk Agenda Title: Discussion/Possible Action: Continuation of Urgency Ordinance 864. Meeting date: September 21, 2021 Discussion: The drought, prevailing climatic temperatures, and the allocation of Yreka Fire Resources to mutual aid to suppress wildfires was found to constitute an immediate threat to the public safety. Ordinance 864 delays the sale of fireworks and the use of fireworks and public displays of pyrotechnics until the threat to public safety is abated. Recommendation: That the Council continue Urgency Ordinance 864.  SUMMARY OF ADOPTED URGENCY ORDINANCE No. 864 Please take notice that the Yreka City Council adopted, at an emergency meeting held on July 29, 2021, a temporary urgency ordinance, number 864, entitled: “AN UNCODIFIED URGENCY ORDINANCE OF THE CITY OF YREKA DECLARING A LOCAL EMERGENCY, AND AUTHORIZING THE DELAY OF THE SALE AND USE OF FIREWORKS WHICH MAY CREATE A THREAT TO PUBLIC SAFETY DEEMED TO BE ARISING FROM THE INCIDENCE OF THE LAVA FIRE AND SETTING FORTH THE FACTS CONSTITUTING SUCH URGENCY AND FINDING THE ORDINANCE EXEMPT FROM CEQA REVIEW” This urgency ordinance generally provides: 1. The factual background of the Lava Fire, the drought, the prevailing climatic temperatures and the fact that Yreka’s Fire Resources are engaged in mutual aid to suppress the Lava Fire as well as the allocation of law enforcement resources in traffic control and the fact that without Yreka’s normally available police and fire resources, the use of fireworks and pyrotechnics fire may not be able to be suppressed which was found to constitute the basis for the urgency nature of the ordinance and the City Council determined that there existed an immediate threat to the public health, safety and/or welfare and a need for immediate preservation of the public peace, health, or safety that warrants the adopted urgency measures. 2. The ordinance delays the sale of fireworks and the use of fireworks and public displays of pyrotechnics until the threat to public safety is abated and the urgency ordinance is terminated. 3. The city council determined that a local emergency now exists and shall continue to exist until its termination is ordained by the City Council. The need for continuance of the urgency measures will be regularly reviewed by City Council until it is terminated. The ordinance will be terminated at the earliest possible time. 4. The ordinance vests in the City Manager, Chief of Police and the Fire Chief with the discretion to take such acts as may be necessary to effectuate the intent of the ordinance. 5. The Council determined that the ordinance complies with a categorical exemption from CEQA review. By roll call vote the following councilmembers voted in favor of the ordinance: Duane Kegg, Deborah Baird, Paul McCoy and Corey Middleton. Council member Joan Smith Freeman was absent from the meeting at the time of the vote. This summary is not intended to be a comprehensive statement of all of the provisions of the Ordinance, but constitutes only a fair summary of the Ordinance. The complete text of the Ordinance and the minutes of the emergency session is available for review online in Yreka’s City Council Agenda section or through a public records request as an in-person review of it is not available because City Hall is not currently open to the public. ARTHUR BOYD City Clerk  CITY OF YREKA CITY COUNCIL AGENDA MEMORANDUM To: Yreka City Council From: Randy Johnsen, Interim City Manager Prepared by: Cynthia Lynch, Municipal Projects Manager Agenda title: Discussion/Possible Action: Adopt a Resolution Authorizing the City to Seek Proposals for the S. Foothill Drive Cleanup Project and Approving a Supplemental Appropriation for Capital Outlay of $125,000 Meeting date: September 21, 2021 Discussion: In July of 2020 the City purchased a property on S. Foothill Drive with the goal of creating an overflow urban campground for homeless persons next to the proposed Beacon of Hope shelter. The City has since used the Yreka Coalition Brownfields Assessment grant to perform Environmental Site Assessments (ESAs) to ensure that the property is safe for the proposed usage. It has been found that the soil contains lead at higher than acceptable levels. The environmental contractor working on the site assessments has prepared a workplan for proper remediation of the site. City Council has requested that staff prepare a Request for Proposals from qualified environmental professionals to have the lead-contaminated soil removed from the property, thus allowing further development of the property as an urban campground site. Since the Brownfields grant is intended solely for site assessment and not remediation, the soil removal cost would fall to the City and thus would require a supplemental budget appropriation. Fiscal Impact: The estimate provided to the City for the soil removal and environmental work by the Brownfields Assessment Grant environmental contractor is approximately $125,000. Any other incidental costs, such as providing clean backfill soil, would be an additional City cost. Possible Action: That Council adopt a resolution authorizing the City to seek proposals for the S. Foothill Drive Cleanup Project and approving a supplemental appropriation for capital outlay of $125,000.  RESOLUTION NO. 2021-47 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YREKA AUTHORIZING THE CITY TO SEEK PROPOSALS FOR THE S. FOOTHILL DRIVE CLEANUP PROJECT AND APPROVING A SUPPLEMENTAL APPROPRIATION FOR CAPITAL OUTLAY OF $125,000 WHEREAS, the City is a municipal corporation with the legal authority to enter into contracts and agreements in the State of California; and WHEREAS, the City of Yreka will comply where applicable with provisions of the California Environmental Quality Act any other state, and/or local laws, and/or regulations. The requested action is to adopt a Resolution authorizing solicitation of bids for environmental remediation, and is exempt from CEQA pursuant to Section 15378(b)(5), in that a "Project" does not include: Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Yreka as follows: Section 1. The City Council hereby finds and determines that the foregoing recitals are true and correct. Section 2. The City Manager or designee, the Director of Public Works, and all other proper officers and officials of the City are hereby authorized to solicit proposals for S. Foothill Drive Cleanup Project, and to execute such documents and perform such other acts and deeds as may be necessary or convenient to effect the purposes of this Resolution and the transactions herein authorized. Section 3. The City Finance Director, and all other proper officers and officials of the City are hereby directed to execute a supplemental appropriation for capital outlay in the amount of $125,000 for the project. Section 4. It is further resolved, if any section, subsection, part, clause, sentence or phrase of this Resolution or the application thereof is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, the validity of the remaining portions of this Resolution, the application thereof, shall not be effected thereby but shall remain in full force and effect, it being the intention of the City Council to adopt each and every section, subsection, part, clause, sentence phrase regardless of whether any other section, subsection, part, clause, sentence or phrase or the application thereof is held to be invalid or unconstitutional. Section 5. This Resolution shall take effect immediately upon its passage. Reso 2021-47 S. Foothill Drive Cleanup Project – RFP and Supplemental Appropriation Page 1 of 2  Passed and adopted this 21st day of September, 2021, by the following vote: AYES: NAYS: ABSENT: ____________________________________ Duane Kegg, Mayor City of Yreka Attest: ________________________________ Arthur Boyd, City Clerk Reso 2021-21 E. Lennox St. Water Line Project - Bid Page 2 of 2  City of Yreka Request for Proposals for Environmental Cleanup of the S. Foothill Drive Brownfield Site Issued: September 22, 2021 Introduction and Background The City of Yreka (City) is requesting proposals from a Qualified Environmental Professional (QEP) to implement environmental cleanup of a brownfield site located at 400 S. Foothill Drive (Site). The purpose of this project is to mitigate the health risk of future site users from potential exposure to lead in the soil. The City purchased the Site in 2020 and intends to develop it to provide services for the homeless community. Building the amenities on Site will begin as soon as the cleanup is completed and approved under Siskiyou County Environmental Health (SCEH) oversight with final approval from the California Department of Toxic Substances Control (DTSC). The approximately 0.5-acre Site is a vacant lot in a commercial/industrial corridor. Site topography is relatively flat with a dirt access road along the northern site boundary. A Phase I Environmental Site Assessment (ESA) was performed and found that the Site is within the footprint of an old Yreka Western Railroad station, and that it may also have been used for vehicle dismantling and wrecking. Due to this finding a Phase II ESA was done, and soil sampling showed the presence of lead in soil on the southern part of the Site. This area of the Site is the focus of the cleanup project. The objective of the removal is to excavate soil containing lead at concentrations exceeding 80 mg/kg (the cleanup goal) from the area and dispose of it offsite in an appropriate waste disposal facility (landfill). The QEP will be responsible for implementing the approved Soil Removal Workplan (Workplan) to regulatory oversight agency satisfaction. The removal action includes excavation of up to 390 cubic yards of contaminated soil, transportation of impacted soil to a permitted facility. There is a possibility of 1 increasing the Scope of Work to include procurement of clean soil and backfilling to grade. Furthermore, responsibilities include obtaining, creating, and adhering to the necessary documentation at the satisfaction of regulatory oversight agencies including, but not limited to, the SCEH and the DTSC. Scope of Work The following scope of work addresses the services needed for a successful project. The City also encourages consultants to provide additional or innovative approaches to the work to be accomplished. Each submittal will be evaluated for completeness, experience with similar work, references, and familiarity with federal grant procedures. The scope of services includes, but is not limited to:  Initial Coordination Meetings with SCEH, DTSC, the City, and SCEDC  Sampling and Analysis Plans (SAP) using the EPA format  Quality Assurance/Quality Control (QA/QC) Plan  Transportation Plan  Obtaining City of Yreka Grading Permit  Implementation of the Removal Action Workplan: o Task 1 – Pre-field activities: preparation of a site-specific Health and Safety Plan (HSP) for the soil removal to be reviewed and approved by SCEH, and retention of a laboratory subcontractor o for laboratory chemical analysis of confirmation and waste characterization soil samples; o Task 2 – Field activities: excavation, waste characterization, collection of confirmation soil samples from excavation sidewalls and bases for analysis; o Task 3 – Laboratory analysis of confirmation and waste characterization soil samples; o Task 4 – Soil loading, transport, and disposal; and o Task 5 – Preparation of a Soil Removal Report for SCEH and DTSC review and approval.  Closure Report All activities must comply with the Workplan and the Cooperative Agreement Terms and Conditions, which is included in this RFP as Attachment 1. Statement of Interest Firms interested in preparing a proposal must submit a Statement of Interest by September 30, 2021 (see “Statement of Interest/Questions”, below). Supplemental Documents City of Yreka – 400 Foothill Drive Brownfield Cleanup RFP 2  Due to file size constraints, additional documentation such as the Phase I and Phase II ESA documents, among others, will be provided by email link to firms that submit a Statement of Interest by the deadline of September 30, 2021. Project Budget Per the approved Workplan, (Attachment 1), the estimated cost to implement the project is $125,000. Please provide an estimate per cubic yard for removal of additional contaminated soil that may be discovered during excavation and testing. Term The term for the agreement shall be from contract executed by City and Contractor until January 31, 2022, or later if work period must be extended. Submission Guidelines and Requirements Proposals are expected to consider all anticipated project components; however, the precise scope of services and schedule of work in any contract will be dependent on the consultant selected, City approvals, and needs of the project. The City may issue separate notices to proceed for various phases of the professional services work and may desire to contract with more than one firm or individual. The following submission guidelines and requirements apply to this Request for Proposal: 1. Qualified individuals or firms with prior experience in EPA rural Brownfield Projects and should submit proposals in response to the Request for Proposal. 2. Bidders must list at least 2 projects that are substantially similar to this project as part of their response, including references for each. Examples of work should be provided as well. 3. A technical proposal must be provided and must provide resumes of all key personnel performing the work. In addition, the technical proposal should provide a proposed schedule that will meet the City’s requirements regarding milestones, as applicable. 4. Proposals will be limited to 15 pages. Resumes will not be counted within the 15-page limit. Cover and cover letter will be counted. 5. A list of sub-consultants, if any, to be used to perform the work. 6. A price proposal must be provided and should indicate the overall fixed price for the project as well as hourly rates and an estimated total number of hours. 7. Proposals must be signed by a representative that is authorized to commit bidder’s company, firm or organization. City of Yreka – 400 Foothill Drive Brownfield Cleanup RFP 3  8. If you have a standard set of terms and conditions, please submit them with your proposal. a. Proposals must be received by October 14, 2021. b. Proposals must remain valid for a period of 90 days. City of Yreka reserves the right to reject any and all proposals, waive any irregularity in the proposals and/or to conduct negotiations with any firms. This request for proposals does not obligate the City to enter into a professional services agreement, nor does it commit the City to pay any costs associated with the preparation and submittal of a proposal. Evaluation Criteria The City of Yreka will rate proposals based on the following factors: 1. Responsiveness to the requirements set forth in the RFP. 2. Relevant past performance/experience in rural Brownfield projects. 3. Samples of work. City of Yreka and SCEDC staff will review the proposals to determine those candidates considered to be best qualified and contact references. At the option of the City and SCEDC, interviews may be used as part of the selection process. The City will enter negotiations with the firm selected. If such negotiations are not successful, negotiations will then be entered with the next most qualified firm. Insurance The form of contract includes standard form insurance requirements and standard form insurance certificates, which are utilized by the Small Cities Organized Risk Effort (SCORE), a self-insurance joint powers agency, of which the City of Yreka is a member. A copy of SCORE’s “Insurance Requirements for Environmental Contractors and/or Consultants” is attached (Attachment 2). Contract Provisions All consultants will be required to maintain site-specific expense records and allocate invoiced costs to appropriate funding categories. The successful consultants, and any subconsultants, will be required to comply with a variety of contracting requirements including restrictions on lobbying activities, excluded parties, records retention and availability for audit, affirmative and drug-free employment practices, conflicts of interest, and reporting on compliance efforts. City of Yreka – 400 Foothill Drive Brownfield Cleanup RFP 4  Contact Person Cynthia Lynch City of Yreka 701 Fourth St., Yreka, CA 96097 clynch@ci.yreka.ca.us Statement of Interest/Questions All firms interested in preparing a proposal must submit a statement of interest to clynch@ci.yreka.ca.us by September 30, 2021. Firms on this list will receive questions submitted, respective answers, and if applicable, additional project information. Questions will only be answered via email addressed to the contact listed above. No questions will be answered verbally at either the SCEDC or City. Questions must include a statement of interest consisting of the firm name, contact person(s), and email or return address. The last day to submit inquiries is October 8, 2021. Submittal Time and Place Proposals will be accepted by the City until 5:00 p.m. on October 14, 2021. Electronic copy shall be submitted to: clynch@ci.yreka.ca.us Summary of Schedule The project timeline below is subject to change. Issue Date September 22, 2021 Statement of Interest September 30, 2021 Last Day for Submitting Inquiries October 8, 2021 Proposal Submission Deadline October 14, 2021 Award Contracts October 19, 2021 Project Implementation October/November 2021 Final Reporting and Project Close Out December 2021 Attachment 1 –Workplan, Terms, and Conditions Attachment 2 – SCORE – Alliant Insurance Requirements for Environmental Contractors and/or Consultants City of Yreka – 400 Foothill Drive Brownfield Cleanup RFP 5 Attachment A Proposed Workplan Geocon Project No. S1894-07-02B August 3, 2021 Tonya Dowse, Executive Director Siskiyou County Economic Development Council 1512 S. Oregon Street Yreka, California 96097 Subject: SOIL REMOVAL WORKPLAN FOOTHILL PROPERTY 400 S. FOOTHILL DRIVE YREKA, CALIFORNIA Ms. Dowse: Geocon Consultants, Inc. (Geocon) prepared this Soil Removal Workplan (workplan) for the Siskiyou County Economic Development Council (SCEDC, the Client) on behalf of the City of Yreka (the City) for removal of soil containing lead from the property at 400 S. Foothill Drive (the Site) in Yreka, California (Figure 1). This workplan summarizes background information for the Site, including previous investigation findings and the extent of lead in soil to be removed, states the purpose and objective of the soil removal, and describes the methods and procedures to complete the soil removal. BACKGROUND The City owns the approximately 0.5-acre, undeveloped Site, and intends to develop it to provide services for the homeless. Geocon previously performed a Phase I Environmental Site Assessment (ESA) of the Site that identified former uses of, and structures, on the Site and a Phase II ESA to assess soil on the Site for the potential presence of contaminants of concern (COCs) including lead. Our Phase II Environmental Site Assessment and Phase II Environmental Site Assessment Addendum (attached) present the findings of that assessment. Based on the findings of our Phase I ESA, we divided the Site into three decision units (DUs) to assess based on past uses including: the previously undeveloped portion (DU1), the previously developed portion (DU2), and the driveway area (DU3) (Figure 2). The Phase II ESA and addendum assessment found that lead was present in soil samples collected from DU1 and DU2 (Figure 2) at concentrations exceeding the California Department of Toxic Substances Control’s (DTSC) Human Health Risk Assessment Note 3 screening level for lead in residential soil of 80 milligrams per kilogram (mg/kg). Based on the presence of lead in soil at concentrations exceeding the residential land use screening level, we recommended removing the lead-containing soil from those DUs under Siskiyou County Environmental Health (SCEH) oversight with final approval from the DTSC. PURPOSE AND OBJECTIVE The purpose of the soil removal is to mitigate the health risk of future site users from potential exposure to lead in soil. The objective of the removal is to excavate soil containing lead at concentrations exceeding 80 mg/kg (the cleanup goal) from DU1 and DU2 and dispose of it offsite in an appropriate waste disposal facility (landfill). The removal will be performed under SCEH oversight with final approval by the DTSC. The following sections describe the soil removal activities, reporting, and regulatory oversight.  REMOVAL ACTION IMPLEMENTATION The soil removal will consist of the following tasks: • Task 1 – Pre-field activities: preparation of a site-specific Health and Safety Plan (HSP) for the soil removal to be reviewed and approved by SCEH, and retention of a laboratory subcontractor for laboratory chemical analysis of confirmation and waste characterization soil samples; • Task 2 – Field activities: excavation, stockpiling, and collection of waste characterization samples from the stockpiled soil and confirmation soil samples from excavation sidewalls and bases for analysis; • Task 3 – Laboratory analysis of confirmation and waste characterization soil samples; • Task 4 – Soil loading, transport, and disposal; and • Task 5 – Preparation of a Soil Removal Report for SCEH and DTSC review and approval. Following are descriptions of each of the tasks. Task 1 – Pre-Field Activities Health and Safety Plan The environmental consultant overseeing the soil removal will prepare a site-specific HSP describing the work to be performed and the associated physical and chemical hazards in accordance with applicable California Occupational Safety and Health Administration (OSHA) requirements. The HSP will be prepared and/or reviewed and signed by a California Certified Industrial Hygienist. An HSP is a compilation of health and safety guidelines, policies, and/or performance protocols that, when exercised, are intended to reduce or eliminate the potential for injury and exposure during the performance of field activities at a site. A complete copy of the HSP must be onsite at all times while work is being conducted. The soil excavation contractor may refer to the HSP, but should prepare their own site-specific HSP for the project covering their specific activities and employees. Laboratory Subcontractor An analytical laboratory accredited under the California State Water Resources Control Board’s Environmental Laboratory Accreditation Program will be retained for chemical analysis of confirmation and waste characterization soil samples. Task 2 – Field Activities: Soil Excavation and Stockpiling, Confirmation and Waste Characterization Soil Sampling, and Excavation Backfill Soil Excavation Soil removal should be conducted by a general engineering contractor with a Class A Hazardous Substances Removal certification and Occupational Safety and Health Administration 40-hour Hazardous Waste Operations training. Soil will be excavated from the approximately 2,900-square-foot DU1 to a planned depth of 0.5 foot on half of the DU and 1.0 foot on the other half (Figure 2). This excavation should generate approximately 81 cubic yards (cy) of soil, but does not include soil generated by additional, deeper excavation if required to reach the cleanup goal for lead in soil of 80 mg/kg. Geocon Project No. S1894-07-02B -2- August 3, 2021 Soil will be excavated from the approximately 10,925-square-foot DU2 to a depth of 0.5 foot. This excavation should generate approximately 202 cy of soil, but does not include soil generated by additional, deeper excavation if required to reach the cleanup goal for lead in soil of 80 mg/kg. Due to the small size of the Site and extent of the soil that needs to be removed, there is not room to temporarily stockpile soil on the Site for waste characterization purposes. Soil will have to be excavated then direct-loaded into trucks for transport to an accepting landfill. Therefore, as described below, the in-situ soil (i.e., soil in the ground as opposed to soil that has been excavated and stockpiled) will need to be characterized and accepted as a waste, so that it can be direct-loaded into trucks. The excavation will not extend beyond the site boundaries. Though not required, we recommend using a handheld portable X-ray fluorescent XRF analyzer to screen soil in the field to help delineate excavation depths, particularly in DU1. However, the XRF data would just be for screening purposes and does not replace confirmation sampling through laboratory analysis. Waste Characterization Sample Collection The City or selected contractor should work with an appropriate landfill to accept the in-situ soil as a waste, according to the accepting landfill’s waste profiling requirements. Because of the compositing nature of the incremental sampling method (ISM) used to collect and analyze soil samples as part of the Phase II ESA, the landfill should accept that data for waste characterization; however, other analyses not performed as part of the Phase II ESA may be required. Our three 30-part composite (ISM) samples were analyzed for diesel-range organics (DRO), oil-range organics (ORO), total lead, semi-volatile organic compounds (SVOCs) and organochlorine pesticides (OCPs) from surface soil from DU1 and DU2 for the Phase II ESA. The sample with the highest lead concentration from DU1 and DU2 was additionally analyzed for soluble lead via the Waste Extraction Test (WET) method and was detected at concentrations less than 5.0 milligrams per liter, indicating that the soil does not classify as a California-hazardous waste. We also collected one four-part composite subsurface soil sample from DU1 from a depth of 0.5 to 1.0 feet and had it analyzed for total lead. Landfills may also require gasoline-range organics (GRO), volatile organic compounds (VOC), and other metals concentration data for the soil in order to accept the soil as a waste. Typically, one four-part composite soil sample is collected for each approximately 250 cubic yards (yd3) of stockpiled soil for laboratory analysis to characterize the soil as a waste for acceptance at a landfill. An estimated 283cy of soil are planned to be excavated and removed from the Site. If additional waste characterization data is required by a landfill, then the number of samples and analyses should be confirmed with the landfill prior to conducting the work. Based on typical waste characterization requirements two four-part composite soil samples, one from DU1 and one from DU2 may be sufficient, if required. Composite sample locations should be evenly spread across each DU and extend to the final planned depth of the excavation. In DU1, at least two of the four samples should be collected from a total depth of 1 foot in the areas where the excavation is planned to extend to 1 foot. Using a clean hand auger or shovel four discrete samples should be collected from the respective DU. Each composite sample will be created by combining discrete soil samples collected from four separate locations individually homogenized in a new gallon Ziploc bag. A portion of the discrete soil samples will be placed in a gallon-size plastic Ziploc® bag, homogenized, then the homogenized soil will be transferred to a clean, 6-inch-long, stainless steel tube. The sample tube will then be capped with Teflon® sheets and polyethylene end caps, labeled, and placed in a chilled cooler for transport to the lab under standard chain-of-custody protocol. Geocon Project No. S1894-07-02B -3- August 3, 2021 Dust Control, Air Monitoring, and Equipment Decontamination Best management practices (BMP) will be used to minimize generation of airborne dust (dust control) and real-time meteorological and air monitoring will be conducted to confirm that dust control BMPs are effective. Following are descriptions of those activities. Dust Control Dust control BMPs will consist of water spray application prior to and during soil-disturbing construction activities (e.g., soil excavation and truck loading), onsite traffic limitations, and weather considerations. Following are descriptions of those dust BMPs: • Water spray application: Airborne dust generation will be controlled through the use of wet methods. Wet methods can include (but are not limited to) use of a water truck or a hose equipped with a fog-nozzle to apply water to areas of planned disturbance prior to and during disturbance. Compliance will be assessed based on whether or not visible airborne dust is being generated during soil-disturbing activities. • Control of Onsite Traffic: The maximum vehicle speed limit for unpaved areas of the Site will be 5 miles per hour. • Weather considerations: Soil-disturbing activities will be suspended when winds are in excess of 15 miles per hour. Air Monitoring Real-time airborne dust monitoring will be performed to demonstrate that airborne dust BMPs are effective during soil-disturbing activities, to establish a negative exposure condition for site workers with respect to lead, and to monitor airborne dust (particulates) and lead concentrations at the site boundaries. Daily meteorological conditions such as wind direction and approximate speed will be monitored, recorded, and used to determine monitoring station placement. Up to three air monitoring stations equipped with real-time particulate counters (e.g., pDR-1200 monitors) will be deployed (one upwind and two downwind) and checked hourly. As long as dust control BMPs are implemented, lead concentrations in air are anticipated to remain less than the Cal/OSHA 8-hour time-weighted average (TWA), Permissible Exposure Limits (TWA-PEL) for lead. The Cal/OSHA 8-hour TWA-PEL for total particulate concentrations is 10 milligrams per cubic meter (mg/m3). Adjustments to BMPs will be implemented if total particulate concentrations exceeds an 8-hour TWA of 5 mg/m3. Equipment Decontamination Entry to DU1 and DU2 will be limited to authorized personnel and equipment only to avoid unnecessary exposure and track-out of soil containing elevated lead- to non-impacted areas of the Site or offsite. Trucks that are used for transporting excavated soil for offsite disposal will not require decontamination because they will not enter DU1 and DU2 (Figure 3). Excavation equipment that enters DU1 and DU2 will be dry-decontaminated with brooms, brushes, and/or towels before leaving that area. Confirmation Soil Sample Collection After excavation is completed, confirmation soil samples will be collected from the base and sidewalls of the excavation for analysis to confirm that lead concentrations in base and sidewall soil are less than the cleanup goal of 80 mg/kg. Based on the dimensions of the excavation, one discrete (individual) soil sample will be collected approximately every 20 lineal feet along the excavation sidewalls and from the base of the excavation in the approximate center of each 20-foot by 20-foot area (Figure 3). Geocon Project No. S1894-07-02B -4- August 3, 2021 Each confirmation soil sample will be collected by scooping soil from the excavation base or sidewall location using a clean, stainless steel trowel and placing this soil into a 4-ounce glass jar provided by the lab. Each sample will be labeled with a unique sample ID, date and time of collection, sampler’s initials, and project name and number, then placed in a chilled cooler for transport under standard chain-of-custody protocol to the analytical laboratory. Quality assurance/quality control procedures will be performed during the sampling activities including decontamination of the sampling trowel before each sample is collected and providing chain-of- custody documentation for each sample submitted to the laboratory. The sampling equipment will be decontaminated prior to each use by washing the trowel with an Alconox® solution followed by a double-rinse with deionized water. Data Analysis, Additional Excavation and Confirmation Sampling Following laboratory analysis of the confirmation soil samples as described under Task 3 below, if lead concentrations in the confirmation soil samples meet or are less than the cleanup goal, then soil excavation will be considered complete. As stated above, all laboratory analysis data will be provided to SCEH and possibly the DTSC in order to obtain their concurrence that excavation has been completed to the lateral and vertical extent necessary. If one or more confirmation soil samples contain lead at a concentration exceeding the cleanup goal, then a 95% upper confidence level (UCL) of the mean lead concentration in the excavation confirmation samples will be calculated and compared to the cleanup goal. If the 95% UCL is less than the cleanup goal, then excavation will be considered complete. If the calculated 95% UCL exceeds the cleanup goal, then additional excavation and confirmation sampling and analysis will be performed until the cleanup goal is achieved. The data and this approach will be discussed with SCEH to confirm whether excavation is complete, or if not, the lateral and vertical extent of additional soil to be excavated and number of additional confirmation samples to be collected and analyzed before proceeding. Excavation Backfill At this time, backfilling of the excavation with clean soil and compaction of the backfill is not anticipated to be part of this project. However, in the event it is required, following receipt of all confirmation sample analysis data and concurrence from SCEH that excavation is complete, the excavation will be backfilled with imported clean fill. In order to minimize the possibility of introducing contaminated soil onto the Site, imported fill will be screened using the DTSC’s Clean Imported Fill Material Information Advisory (attached) and the analysis results will be presented in the soil removal report. Chemical analysis data confirming that the fill is acceptable for residential use will be provided by the supplier or representative samples of the fill will be collected and analyzed, per the DTSC advisory, to confirm the fill’s suitability for use on the Site. The excavation and fill material should be sprayed with water prior to and during backfilling to minimize generation of airborne dust. The backfill materials should be compacted according to the proposed project specifications. Task 3 – Laboratory Analysis of Soil Samples Confirmation Soil Samples The analytical laboratory will analyze the confirmation soil samples for lead by United States Environmental Protection Agency (USEPA) Method 6010B. As described above, the lead concentrations in these samples will be compared to the cleanup goal and provided to SCEH for their review to determine if further excavation is warranted or not. Geocon Project No. S1894-07-02B -5- August 3, 2021 Waste Characterization Samples Waste characterization samples may need to be analyzed for: • CAM 17 Metals by USEPA Method 6010B; • Gasoline-, diesel-, and oil-range organics by USEPA Method 8015; and • VOCs by USEPA Method 8260. Depending on the total lead concentrations from CAM 17 metals analysis, soluble lead concentrations may also need to be determined by the Waste Extraction Test (WET) with sodium citrate buffer extraction and the federal Toxicity Characteristic Leaching Procedure (TCLP). Laboratory analysis results will be provided to appropriate (Class II or I) landfills for acceptance of the soil as non- hazardous or California-hazardous waste. Resource Conservation and Recovery Act (RCRA)- hazardous soluble lead concentrations are not anticipated to be present in site soil. Task 4 – Loading, Transport, and Disposal of Soil Pending landfill acceptance of the soil as a waste, the soil will be loaded into trucks for transport to an appropriate landfill. The soil will be sprayed with water prior to and during loading to minimize generation of airborne dust. Secured tarps (or a similar equivalent) will cover the soil during transport. The waste transporter will be a California-registered hazardous waste hauler, and will be licensed and insured to transport non-hazardous and hazardous soil (if necessary). Soil will be transported in covered end-dump trailers/trucks to the designated disposal facilities. Transportation of the excavated soil will be on arterial streets and freeways approved for truck traffic (Figure 3) to minimize potential impacts on local neighborhoods. Loading and transport of soil that has been determined to be California-hazardous waste criteria (based on waste characterization analysis data) will need to be performed by an appropriately licensed Class A-HAZ subcontractor with OSHA 40-Hour Hazardous Waste Operations training, per Title 8 of the California Code of Regulations, Section 5192 and applicable annual update training. Lead-containing soil will be transported to an offsite disposal facility under non-hazardous or hazardous waste manifests, as appropriate, based on waste characterization data. Manifests and other records maintained by the trucking contractor will include the date and time of transport, approximate truckload volume, trucking company, and driver information. Task 5 – Soil Removal Report and No Further Action Request A Soil Removal Report documenting the soil removal activities will be prepared and submitted to SCEH and DTSC for their review and approval. The report will include a request for a no-further- action determination from SCEH. The report will include the following: • A description/photo documentation of soil excavation and dust control; • A qualitative description of soil observations including soil types and any fill or debris encountered, as well as any evidence of other apparent contaminant impacts (staining, odors, etc.); • A site map depicting the final lateral and vertical extent of the excavation; • Tabulated waste characterization and confirmation soil sample analysis data with copies of certified analytical laboratory reports included in an appendix; Geocon Project No. S1894-07-02B -6- August 3, 2021  • Copies of manifests from the transporter and disposal weigh tickets from the receiving landfill; and • A request for case closure based on the soil removal action and lead concentrations in the confirmation soil samples. We trust this workplan adequately describes the proposed soil removal action. Please contact us if you have any questions or comments on the workplan. Sincerely, GEOCON CONSULTANTS, INC. Nicole Hastings-Bethel Jim Brake, PG Project Environmental Scientist Senior Geologist Attachments: Figure 1 – Site Location Map Figure 2 – Soil Removal Plan Figure 3 – Transportation Plan Phase II Environmental Site Assessment, dated February 26, 2021 Phase II Environmental Site Assessment - Addendum, dated June 17, 2021 DTSC’s Clean Imported Fill Material Information Advisory Geocon Project No. S1894-07-02B -7- August 3, 2021  OREGON CALIFORNIA 161 161 5 97 N Dorris Meiss Lake 96 Macdoel Re d 5 Siskiyou Mt. Hebron County Ro 263 Airport ck Rd. 97 Yreka Mine See Inset 3 Montague r for Detail St. Dr. PROJECT PROJECT SITE St. 3 Yreka ill SITE Footh Main Grenada 5 99 – 97 97 Fairchild Cu Medical tof f Center 3 5 Bruce St. Rd. Oberlin Rd. Lake Shastina 3 1 6 0 G O L D VA L L E Y D R – S U I T E 8 0 0 – R A N C H O C O R D O VA , C A 9 5 7 4 2 P H O N E 9 1 6 . 8 5 2 . 9 11 8 – FA X 9 1 6 . 8 5 2 . 9 1 3 2 Edgewood Foothill Property 97 400 South Foothill Drive Yreka, California 0 10 Weed Mt. Shasta SITE LOCATION MAP 5 Scale in Miles S1894-07-02B August 2021 Figure 1  N DU3 Approximate Location of Former Railroad DU2 Former Fence Building 1 DU1 Former Building 2 Former Auto Repair 3 1 6 0 G O L D VA L L E Y D R – S U I T E 8 0 0 – R A N C H O C O R D O VA , C A 9 5 7 4 2 LEGEND: P H O N E 9 1 6 . 8 5 2 . 9 11 8 – FA X 9 1 6 . 8 5 2 . 9 1 3 2 Approximate Site Boundary Excavation Depth 0 – 0.5 ft. Foothill Property Decision Unit 1 (DU1) Excavation Depth 0 – 1.0 ft. 400 South Foothill Drive 0 20 Yreka, California Decision Unit 2 (DU2) Approximate Confirmation Soil Sample Location – Sidewall Sample Scale in Feet Excavation and Confirmation Sampling Plan Decision Unit 3 (DU3) Approximate Confirmation Soil Sample Location – Base Sample August 2021 S1894-07-02B Figure 2  INTE RST AT E 5 SOU THB OUN D INTE RST AT E E 5 NOR MINOR THB OUN D DU3 DU1 SO UT STREET H FO OT HIL L DR IVE DU2 3 1 6 0 G O L D VA L L E Y D R – S U I T E 8 0 0 – R A N C H O C O R D O VA , C A 9 5 7 4 2 LEGEND: P H O N E 9 1 6 . 8 5 2 . 9 11 8 – FA X 9 1 6 . 8 5 2 . 9 1 3 2 Approximate Site Boundary Soil Haul Truck Transportation Route N Foothill Property Decision Unit 1 (DU1) 400 South Foothill Drive Yreka, California 0 80 Decision Unit 2 (DU2) TRANSPORTATION ROUTE Scale in Feet Decision Unit 3 (DU3) S1894-07-02B August 2021 Figure 3 Attachment B Insurance Requirements  INTEGRATED INSURANCE & FINANCIAL SERVICES Insurance Requirements for Environmental Contractors and/or Consultants Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees, or subcontractors. With respect to General Liability, Errors & Omissions, Contractors Pollution Liability, and/or Asbestos Pollution Liability, coverage should be maintained for a minimum of five (5) years after contract completion. MINIMUM SCOPE AND LIMIT OF INSURANCE Coverage shall be at least as broad as: 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering any auto (Code 1), or if Contractor has no owned autos, hired (Code 8) and non-owned (Code 9) autos, with limit no less than $1,000,000 per accident for bodily injury and property damage. 3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. 4. Contractors Pollution Liability and/or Asbestos Pollution Liability and/or Errors & Omissions applicable to the work being performed, with a limit no less than $2,000,000 per claim or occurrence and $2,000,000 aggregate per policy period of one year. If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the Entity requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity. Self-Insured Retentions Self-insured retentions must be declared to and approved by the Entity. The Entity may require the Contractor or Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or Entity. Other Insurance Provisions A. The General Liability, Automobile Liability, Contractors Pollution Liability, and/or Asbestos Pollution policies are to contain, or be endorsed to contain, the following provisions: Insurance Requirements in Contracts 2021.1 Version 74  INTEGRATED INSURANCE & FINANCIAL SERVICES 1. The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). 2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, agents, and volunteers. Any insurance or self- insurance maintained by the Entity, its officers, officials, employees, agents, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it. 3. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the Entity. B. The Automobile Liability policy shall be endorsed to include Transportation Pollution Liability insurance, covering materials to be transported by Contractor pursuant to the contract. This coverage may also be provided on the Contractors Pollution Liability policy. C. If General Liability, Contractors Pollution Liability and/or Asbestos Pollution Liability and/or Errors & Omissions coverages are written on a claims-made form: 1. The retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work. 4. A copy of the claims reporting requirements must be submitted to the Entity for review. 5. If the services involve lead-based paint or asbestos identification / remediation, the Contractors Pollution Liability shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification / remediation, the Contractors Pollution Liability shall not contain a mold exclusion and the definition of “Pollution” shall include microbial matter including mold. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A:VII if admitted in the State of California. Verification of Coverage Contractor shall furnish the Entity with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL Insurance Requirements in Contracts 2021.1 Version 75  INTEGRATED INSURANCE & FINANCIAL SERVICES policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Waiver of Subrogation Contractor hereby grants to Entity a waiver of subrogation which any insurer may acquire against Entity, its officers, officials, employees, and volunteers, from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the Entity for all work performed by the Contractor, its employees, agents, and subcontractors. Subcontractors Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that Entity is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a format least as broad as CG 20 38 04 13. Special Risks or Circumstances Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Insurance Requirements in Contracts 2021.1 Version 76