City Council

Yukon City Council Minutes March 17, 2020 The Yukon City Council met in regular session on March 17, 2020 at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Pastor Brian Mills, Trinity Baptist Church The flag salute was given in unison. ROLL CALL: ( Present) Michael McEachern, Mayor Rick Cacini, Council Member Shelli Selby, Council Member Jeff Wootton, Council Member Absent) Donna Yanda, Vice Mayor OTHERS PRESENT: Jim Crosby, City Manager Doug Shivers, City Clerk Tammy Kretchmar, Assistant City Manager Mitchell Hort, Development Services Dir. John Corn, Police Chief Gary Miller, City Attorney Joe Davis, Triad Philip Merry, City Treasurer Gary Cooper, IT Director Mike Roach, Deputy Police Chief Shawn Vogt, Fire Chief Jason Beal, Deputy City Clerk Jenna Roberson, PIO Shelby Rogers, IT Aric Gilliland, Council Member Elect Presentations and Proclamations None Visitors None Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of March 3, 2020 B) Payment of material claims in the amount of $ 18, 641. 45 The motion to approve the YMA Consent Docket, consisting of the approval of the minutes of the regular meeting of March 3, 2020; payment of material claims in the amount of $ 18, 641 . 45, was made by Trustee Cacini and seconded by Trustee Selby. The vote: AYES: Selby, McEachern, Wootton, Cacini NAYS: None VOTE: 4- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council) City Council Minutes - March 17, 2020 Page 2 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of March 3, 2020 B) Payment of material claims in the amount of $ 1, 192, 287. 27 C) Designating the items on the attached list from the Technology Department as surplus and authorizing their sale, donation or trade D) Denial of Claim No. 207630- LR from Destiny Drebenstedt, for vehicle damage, as recommended by the Oklahoma Municipal Assurance Group E) Setting the date for the next regular Council meeting for April 7, 2020, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St. The motion to approve the Consent Docket, consisting of the minutes of the regular meeting of March 3, 2020; payment of material claims in the amount of 1 , 192, 287. 27; designating the items on the attached list from the Technology Department as surplus and authorizing their sale, donation or trade; denial of Claim No. 207630- LR from Destiny Drebenstedt, for vehicle damage, as recommended by the Oklahoma Municipal Assurance Group; setting the date for the next regular Council meeting for April 7, 2020, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St., was made by Council Member Selby and seconded by Council Member Wootton. The vote: AYES: Cacini, Selby, McEachern, Wootton NAYS: None VOTE: 4- 0 MOTION CARRIED 2. Reports of Boards, Commissions and City Officials - Mr. Crosby gave a report on the current state of the City regarding the Emergency Proclamation. He stated the situation is fluid and the City will do their best to keep all informed. 3. Consider a motion to purchase six ( 6) 2020 Chevrolet Police Tahoes from Carter Chevrolet, per State Contract SW0035; with additional purchase and installation of emergency equipment, vehicle graphics, radios, safety equipment and computers from other qualified vendors, in the total amount of $ 308, 089. 20 ( as approved in the Fiscal Year 2020 Budget), as recommended by the Police Chief The motion to purchase six ( 6) 2020 Chevrolet Police Tahoes from Carter Chevrolet, per State Contract SW0035; with additional purchase and installation of emergency equipment, vehicle graphics, radios, safety equipment and computers from other qualified vendors, in the total amount of $ 308, 089. 20 ( as approved in the Fiscal Year 2020 Budget),as recommended by the Police Chief, was made by Council Member Cacini and seconded by Council Member Selby. Council Member Wootton asked if these vehicles will be replacing older vehicles. Chief Corn stated they would be replacing 2010 & 2011 models. The vote: AYES: Wootton, Selby, Cacini, McEachern NAYS: None VOTE: 4- 0 MOTION CARRIED City Council Minutes - March 17, 2020 Page 3 4. Consider a motion to approve the purchase of 22 portable radios and 6 mobile radios for the Police and Fire Departments from L3Harris Technologies, Inc., in the total amount of $ 59, 791. 40, per State Contract SW1053H, ( as approved in the Fiscal Year 2020 Budget), as recommended by the Police and Fire Chiefs The motion to approve the purchase of 22 portable radios and 6 mobile radios for the Police and Fire Departments from L3Harris Technologies, Inc., in the total amount of $ 59, 791 . 40, per State Contract SW 1053H, ( as approved in the Fiscal Year 2020 Budget), as recommended by the Police and Fire Chiefs, was made by Council Member Wootton and seconded by Council Member Selby. Chief Corn stated these will be upgrading 2008 models. Police and Fire use the same system as Oklahoma City. Over the next 3 years, all will need to be upgraded. Council Member Cacini asked about the Emergency Operations Center. Chief Corn stated it will include upgraded radios. The vote: AYES: McEachern, Wootton, Cacini, Selby NAYS: None VOTE: 4- 0 MOTION CARRIED 5. Consider approving the Settlement and Release Agreement with Lamar TLC Properties, Inc. and Lamar Central Outdoor, LLC, regarding removal of the billboard for the development of the Interchange at Frisco Road and 140 The motion to approve the Settlement and Release Agreement with Lamar TLC Properties, Inc. and Lamar Central Outdoor, LLC, regarding removal of the billboard for the development of the Interchange at Frisco Road and 140, was made by Council Member Cacini and seconded by Council Member Selby. The vote: AYES: Cacini, McEachern, Selby, Wootton NAYS: None VOTE: 4- 0 MOTION CARRIED 6. Consider approving Ordinance 1402, an Ordinance amending Ordinance No. 657, Appendix A of the Code of Ordinances of the City of Yukon, Oklahoma, by providing that the zoning designation for part of the NE 1/ 4, Section 20, Township 12 North, Range 5 West, I. M. Canadian County, Yukon, Oklahoma, be changed from I- 1 ( Light Industrial) to C- 3 ( Restricted Commercial District); and declaring an emergency. ( 134 W. Main) The motion to approve Ordinance 1402, an Ordinance amending Ordinance No. 657, Appendix A of the Code of Ordinances of the City of Yukon, Oklahoma, by providing that the zoning designation for part of the NE 1/4, Section 20, Township 12 North, Range 5 West, I. M. Canadian County, Yukon, Oklahoma, be changed from I- 1 Light Industrial) to C- 3 ( Restricted Commercial District); and declaring an emergency. ( 134 W. Main), was made by Council Member Selby and seconded by Council Member Wootton. Mr. Hort stated this will change the zoning for the tract O' Reilly Automotive is adding. The vote: AYES: Wootton, Cacini, McEachern, Selby NAYS: None VOTE: 4- 0 MOTION CARRIED City Council Minutes - March 17, 2020 Page 4 6a. Consider approving the Emergency Clause of Ordinance No. 1402 The motion to approve the Emergency Clause of Ordinance No. 1402, was made by Council Member Wootton and seconded by Council Member Selby. The vote: AYES: Selby, McEachern, Wootton, Cacini NAYS: None VOTE: 4- 0 MOTION CARRIED 7. Consider approving a Final Plat for O' Reilly Automotive Parts, 134 W. Main, being a part of the Northeast Quarter ( NE/ 4) of Section 20, Township 12 North ( T12N), Range Five West ( R5W) of the Indian Meridian ( I. M.) Canadian County, Yukon, Oklahoma, as recommended by the Planning Commission The motion to approve a Final Plat for O' Reilly Automotive Parts, 134 W. Main, being a part of the Northeast Quarter ( NE/ 4) of Section 20, Township 12 North ( T12N), Range Five West ( R5W) of the Indian Meridian ( I. M.) Canadian County, Yukon, Oklahoma, as recommended by the Planning Commission, was made by Council Member Cacini and seconded by Council Member Wootton. Chris Tilley, Anderson Engineering, stated the 2, 700 square foot addition will be built on the back of the current building and include additional parking. The vote: AYES: McEachern, Wootton, Cacini, Selby NAYS: None VOTE: 4- 0 MOTION CARRIED 8. Consider a motion to accept a Permanent Easement from O' Reilly Automotive Parts, for a 15 foot Sanitary Sewer Easement, a part of the Northeast Quarter NE/ 4) of Section 20, Township 12 North ( T12N), Range Five West ( R5W) of the Indian Meridian ( I. M.) Canadian County, Yukon, Oklahoma ( 134 W. Main), as recommended by the Development Services Director The motion to accept a Permanent Easement from O' Reilly Automotive Parts, for a 15 foot Sanitary Sewer Easement, a part of the Northeast Quarter ( NE/ 4) of Section 20, Township 12 North ( T12N), Range Five West ( R5W) of the Indian Meridian ( I. M.) Canadian County, Yukon, Oklahoma ( 134 W. Main), as recommended by the Development Services Director, was made by Council Member Selby and seconded by Council Member Wootton. The vote: AYES: Cacini, McEachern, Selby, Wootton NAYS: None VOTE: 4- 0 MOTION CARRIED 9. New Business - No new business 10. Council Discussion Council Member Selby thanked all those for attending the meeting, reminded everyone to check on the elderly and encouraged the public to support small businesses. City Council Minutes - March 17, 2020 Page 5 Council Member Cacini announced the Veteran' s Museum will assist those with a hearing impairment to receive a captioning phone. Council Member Wootton reminded the public of CDC guidelines and stated we will get through these trying times. Mayor McEachern stated the library in Yukon is outstanding, thanked Pastor Mills for attending and stated Taste of Yukon will be rescheduled. 11. Adjournment Michael McEachern, Mayor Am- A • Doug ivers, City Clerk c) OKIAHom, N n YUKONy VANom. In nom