City Council

Yukon City Council Minutes April 7, 2020 The Yukon City Council met in regular session on April 7, 2020 at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Council Member Shelli Selby The flag salute was given in unison. ROLL CALL: ( Present) Michael McEachern, Mayor Donna Yanda, Vice Mayor Rick Cacini, Council Member Shelli Selby, Council Member Jeff Wootton, Council Member OTHERS PRESENT: Jim Crosby, City Manager Doug Shivers, City Clerk Tammy Kretchmar, Assistant City Manager John Corn, Police Chief Gary Miller, City Attorney Philip Merry, City Treasurer Jenna Roberson, PIO Jerome Brown, IT Aric Gilliland, Council Member Elect John Michael Williams, Bond Counsel Presentations and Proclamations Mayor McEachern presented the National Telecommunicator Week Proclamation to Chief Corn. Chief Corn commended the 911 Operators. Visitors None Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of March 17, 2020 B) Payment of material claims in the amount of $ 145, 028. 52 The motion to approve the YMA Consent Docket, consisting of the approval of the minutes of the regular meeting of March 17, 2020; payment of material claims in the amount of $ 145, 028. 52, was made by Trustee Cacini and seconded by Trustee Selby The vote: AYES: Selby, McEachern, Yanda, Cacini, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - April 7, 2020 Page 2 2A. Consider approving Budget Amendments for Fiscal Year 2020 The motion to approve Budget Amendments for Fiscal Year 2020, was made by Trustee Yanda and seconded by Trustee Selby. The vote: AYES: Wootton, Cacini, Yanda, Selby, McEachern NAYS: None VOTE: 5- 0 MOTION CARRIED 3A. Consider approving Resolution YMA 2020- 02, a Resolution authorizing the Yukon Municipal Authority ( the " Authority") to issue its Sales Tax Revenue Note, Series 2020 in the aggregate principal amount of $ 9, 000, 000. 00 ( the " 2020 Note"); waiving competitive bidding and authorizing the 2020 Note to be sold at a price of par by negotiated sale within the limits provided by Title 60, Oklahoma Statutes, Section 176; authorizing and approving documents, procedures and payments related to issuance of the 2020 Note; providing that the trust indenture shall be subject to provisions of the 2020 Note; providing for issuance of the 2020 Note as " qualified tax- exempt obligations" as contained in the Internal Revenue Code of 1986; authorizing and directing the execution of the 2020 Note and other documents relating to the transaction; and containing other provisions relating thereto. The motion to approve Resolution YMA 2020- 02, a Resolution authorizing the Yukon Municipal Authority ( the " Authority") to issue its Sales Tax Revenue Note, Series 2020 in the aggregate principal amount of $ 9, 000, 000. 00 ( the " 2020 Note"); waiving competitive bidding and authorizing the 2020 Note to be sold at a price of par by negotiated sale within the limits provided by Title 60, Oklahoma Statutes, Section 176; authorizing and approving documents, procedures and payments related to issuance of the 2020 Note; providing that the trust indenture shall be subject to provisions of the 2020 Note; providing for issuance of the 2020 Note as " qualified tax- exempt as contained in the Internal Revenue Code of 1986; authorizing obligations" and directing the execution of the 2020 Note and other documents relating to the transaction;and containing other provisions relating thereto, was made by Trustee Selby and seconded by Trustee Wootton. John Michael Williams, Bond Counsel, recommended accepting RCB Bank' s bid of 2. 29%. Trustee Selby amended her motion to include the acceptance of RCB Bank' s bid at 2. 29%, seconded by Trustee Wootton. The vote: AYES: Cacini, Wootton, McEachern, Selby, Yanda NAYS: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council) City Council Minutes - April 7, 2020 Page 3 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of March 17, 2020 B) The minutes of the special meeting of March 24, 2020 C) Payment of material claims in the amount of $ 349, 174. 38 D) Setting the date for the next regular Council meeting for April 21, 2020, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St. The motion to approve the Consent Docket, consisting of the minutes of the regular meeting of March 17, 2020; the minutes of the special meeting of March 24, 2020; payment of material claims in the amount of $ 349, 174. 38; setting the date for the next regular Council meeting for April 21, 2020, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St., was made by Council Member Yanda and seconded by Council Member Cacini. The vote: AYES: McEachern, Cacini, Selby, Yanda, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 2. Reports of Boards, Commissions and City Officials - no report given. 3. Consider approving Budget Amendments for Fiscal Year 2020 The motion to approve Budget Amendments for Fiscal Year 2020, was made by Council Member Cacini and seconded by Council Member Selby. Mayor McEachern stated this is a budget reduction. The vote: AYES: McEachern, Wootton, Cacini, Yanda, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 4. Consider approving Resolution 2020- 03, a Resolution of the City of Yukon, Oklahoma authorizing entering into an Interlocal Cooperative Agreement for Municipal Court Jurisdiction Concerning Juveniles The motion to approve Resolution 2020- 03, a Resolution of the City of Yukon, Oklahoma authorizing entering into an Interlocal Cooperative Agreement for Municipal Court Jurisdiction Concerning Juveniles, was made by Council Member Cacini and seconded by Council Member Selby. Mr. Miller stated this is an annual court agreement. The vote: AYES: Cacini, Selby, Yanda, Wootton, McEachern NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - April 7, 2020 Page 4 5. Consider approving Resolution 2020- 04, a Resolution of the City Council of the City of Yukon, Oklahoma ( the " City"), approving the incurrence of indebtedness by the Yukon Municipal Authority ( the " Authority") issuing its Sales Tax Revenue Note, Series 2020 in the aggregate principal amount of $ 9, 000, 000. 00 ( the " 2020 Note"); waiving competitive bidding and authorizing the 2020 Note to be sold at a price of par value by negotiated sale within the limits provided by Title 60, Oklahoma Statutes, Section 176; ratifying and confirming a sales tax agreement providing security for the 2020 Note; providing that the trust indenture shall be subject to provisions of the 2020 Note; providing for issuance of the 2020 Note as qualified tax- exempt obligations" as contained in the Internal Revenue Code of -- 1986; authorizing and directing the execution of documents and procedures related to issuance of the 2020 Note; and containing other provisions relating thereto. The motion to approve Resolution 2020- 04, a Resolution of the City Council of the City of Yukon, Oklahoma ( the " City"), approving the incurrence of indebtedness by the Yukon Municipal Authority ( the " Authority") issuing its Sales Tax Revenue Note, Series 2020 in the aggregate principal amount of $ 9, 000, 000. 00 ( the " 2020 Note"); waiving competitive bidding and authorizing the 2020 Note to be sold at a price of par value by negotiated sale within the limits provided by Title 60, Oklahoma Statutes, Section 176; ratifying and confirming a sales tax agreement providing security for the 2020 Note; providing that the trust indenture shall be subject to provisions of the 2020 Note; providing for issuance of the 2020 Note as " qualified tax- exempt obligations" as contained in the Internal Revenue Code of 1986; authorizing and directing the execution of documents and procedures related to issuance of the 2020 Note; and containing other provisions relating thereto, selecting the bid from RCB Bank at 2. 29%, was made by Council Member Selby and seconded by Council Member Wootton. The vote: AYES: Yanda, McEachern, Selby, Wootton, Cacini NAYS: None VOTE: 5- 0 MOTION CARRIED 6. Consider approving Ordinance 1404, an Ordinance amending Sec. 2- 137( B) of the Code of Ordinances of the City of Yukon by determining that certain obligations, including the Yukon Municipal Authority Sales Tax Revenue Note, Series 2020 in the aggregate principal amount of $ 9, 000, 000, do not exceed debt limitations; repealing all conflicting ordinance provisions; and declaring an emergency. The motion to approve Ordinance 1404, an Ordinance amending Sec. 2- 137( B) of the Code of Ordinances of the City of Yukon by determining that certain obligations, including the Yukon Municipal Authority Sales Tax Revenue Note, Series 2020 in the aggregate principal amount 9, 000, 000, do not exceed debt limitations; repealing of $ all conflicting ordinance provisions; and declaring an emergency, was made by Council Member Yanda and seconded by Council Member Selby. Mr. Williams read the Ordinance in entirety. The vote: AYES: McEachern, Selby, Yanda, Cacini, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - April 7, 2020 Page 5 6a. Consider approving the Emergency Clause of Ordinance No. 1404 The motion to approve the Emergency Clause of Ordinance No. 1404, was made by Council Member Cacini and seconded by Council Member Selby. The vote: AYES: Selby, Wootton, Yanda, Cacini, McEachern NAYS: None VOTE: 5- 0 MOTION CARRIED 7. Consider approving the expenditure of funds to Brewer Construction Oklahoma, in the amount of $ 74,260.69, for the construction of a 8 inch waterline to serve the future Atwood' s and development located at West End Pointe Drive, using unit bid prices from the 2020 Concrete and Asphalt Paving, Drainage, Water and Sewer Project Contract, as recommended by the Development Services Director The motion to approve the expenditure of funds to Brewer Construction Oklahoma, in the amount of $ 74, 260. 69, for the construction of a 8 inch waterline to serve the future Atwood' s and development located at West End Pointe Drive, using unit bid prices from the 2020 Concrete and Asphalt Paving, Drainage, Water and Sewer Project Contract, as recommended by the Development Services Director, was made by Council Member Wootton and seconded by Council Member Yanda. The vote: AYES: Cacini, Wootton, Yanda, Selby, McEachern NAYS: None VOTE: 5- 0 MOTION CARRIED 8. Consider accepting the fee- in- lieu of Detention, in the amount of $ 500. 00, from St. John Nepomuk Catholic Church, for the Discipleship Building ( 600 Garth Brooks Blvd.), as recommended by the City Engineer The motion to accept the fee- in- lieu of Detention, in the amount of $ 500. 00, from St. John Nepomuk Catholic Church, for the Discipleship Building ( 600 Garth Brooks Blvd.), as recommended by the City Engineer, was made by Council Member Cacini and seconded by Council Member Selby. The vote: AYES: Selby, McEachern, Wootton, Yanda, Cacini NAYS: None VOTE: 5- 0 MOTION CARRIED 9. Consider entering into an Agreement between the Board of County Commissioners of Canadian County and the City of Yukon for the stabilization of the Taylor Park East Parking Lot located at approximately 401 N. 11 st St., with an estimated cost of $ 40, 000.00, as recommended by the Development Services Director City Council Minutes - April 7, 2020 Page 6 The motion to enter into an Agreement between the Board of County Commissioners of Canadian County and the City of Yukon for the stabilization of the Taylor Park East Parking Lot located at approximately 401 N. 11 st St., with an estimated cost of 40, 000. 00, as recommended by the Development Services Director, was made by Council Member Cacini and seconded by Council Member Selby. The vote: AYES: Cacini, McEachern, Yanda, Selby, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 10. Consider approving the expenditure of funds to Brewer Construction Oklahoma, in the amount of $ 504, 253. 00, for the construction of the Taylor Park East Parking Lot Expansion, under the 2020 Concrete and Asphalt Paving, Drainage, Water and Sewer Project Contract ( using the lower unit bid pricing equivalent to the 2017 Concrete and Asphalt Paving, Drainage, Water and Sewer Project Contract), as recommended by the Development Services Director The motion to approve the expenditure of funds to Brewer Construction Oklahoma, in the amount 504, 253. 00, for the construction of the Taylor Park East Parking Lot of $ Expansion, under the 2020 Concrete and Asphalt Paving, Drainage, Water and Sewer Project Contract (using the lower unit bid pricing equivalent to the 2017 Concrete and Asphalt Paving, Drainage, Water and Sewer Project Contract), as recommended by the Development Services Director, was made by Council Member Cacini and seconded by Council Member Yanda. Mr. Crosby stated this project is one of several discussed previously on the project list for the 2020 Note. The vote: AYES: Wootton, Cacini, Selby, Yanda, McEachern NAYS: None VOTE: 5- 0 MOTION CARRIED 11. Consider approving the expenditure of funds to Brewer Construction Oklahoma, in the amount of $ 667, 395. 20, for the reconstruction of 11th Street from the north side of the railroad tracks to the south approach of the North Canadian Bridge, under the 2020 Concrete and Asphalt Paving, Drainage, Water and Sewer Project Contract ( using the lower unit bid pricing equivalent to the 2017 Concrete and Asphalt Paving, Drainage, Water and Sewer Project Contract), as recommended by the Development Services Director The motion to approve the expenditure of funds to Brewer Construction Oklahoma, in the amount of $ 667, 395. 20, for the reconstruction of 11th Street from the north side of the railroad tracks to the south approach of the North Canadian Bridge, under the 2020 Concrete and Asphalt Paving, Drainage, Water and Sewer Project Contract using the lower unit bid pricing equivalent to the 2017 Concrete and Asphalt Paving, Drainage, Water and Sewer Project Contract), as recommended by the Development Services Director, was made by Council Member Cacini and seconded by Council Member Yanda. The vote: AYES: Selby, Cacini, McEachern, Yanda, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - April 7, 2020 Page 7 12. Consider approving the expenditure of funds to Brewer Construction Oklahoma, in the amount of $ 16, 349. 30, for pipe bursting of an existing 8 inch sewer line for the area of 819- 821 Willow Run, using unit bid prices under the 2020 Concrete and Asphalt Paving, Drainage, Water and Sewer Project Contract, as recommended by the Development Services Director The motion to approve the expenditure of funds to Brewer Construction Oklahoma, in the amount 16, 349. 30, for pipe bursting of an existing 8 inch sewer line for the of $ area of 819- 821 Willow Run, using unit bid prices under the 2020 Concrete and Asphalt Paving, Drainage, Water and Sewer Project Contract, as recommended by the Development Services Director, was made by Council Member Yanda and seconded by Council Member Selby. Mayor McEachern asked if this was maintenance related. Mr. Crosby stated yes for fixing sewer backups. Will do more as warranted, the next item is also maintenance. The vote: AYES: Cacini, Yanda, Selby, Wootton, McEachern NAYS: None VOTE: 5- 0 MOTION CARRIED 13. Consider approving the expenditure of funds to Brewer Construction Oklahoma, in the amountof $ 39, 109. 20, for sewer repair and pipe bursting of an existing 8 inch sewer line for the area of 311- 409 Vickie, using unit bid prices under the 2020 Concrete and Asphalt Paving, Drainage, Water and Sewer Project Contract, as recommended by the Development Services Director The motion to approve the expenditure of funds to Brewer Construction Oklahoma, in the amount 39, 109. 20, for sewer repair and pipe bursting of an existing 8 inch of $ sewer line for the area of 311- 409 Vickie, using unit bid prices under the 2020 Concrete and Asphalt Paving, Drainage, Water and Sewer Project Contract, as recommended by the Development Services Director, was made by Council Member Wotton and seconded by Council Member Yanda. The vote: AYES: McEachern, Selby, Cacini, Wootton, Yanda NAYS: None VOTE: 5- 0 MOTION CARRIED 14. DISCUSSION ITEM ONLY - Updates to Emergency Proclamation - Mr. Crosby highlighted an updated proclamation including encouraging citizens to shelter in place and wear masks. 15. New Business - Mayor McEachern read the updated Emergency Proclamation. 16. Council Discussion Council Member Yanda stated her concern for families and citizens, and encouraged everyone to remain positive during the pandemic. Council Member Wootton stated we will get through these tough times. Council Member Cacini encouraged everyone to work together. City Council Minutes - April 7, 2020 Page 8 Council Member Selby thanked essential workers. She announced online ordering using food stamps at Wal- Mart. Mayor McEachern encouraged everyone to pay attention to cleanliness. 17. Adjournment ejMichael McEachern, Mayor A I Doug rivers, City Clerk OKLAHO,,, fQ '' x U JET p I rUKON