City Council

Yukon City Council Minutes May 19, 2020 The Yukon City Council met in regular session on May 19, 2020 at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Pastor Scott Kinney, Trinity Baptist Church The flag salute was given in unison. ROLL CALL: ( Present) Shelli Selby, Mayor Jeff Wootton, Vice Mayor Donna Yanda, Council Member Rick Cacini, Council Member Aric Gilliland, Council Member OTHERS PRESENT: JimCrosby, City Manager Doug Shivers, City Clerk Tammy Kretchmar, Assistant City Manager John Corn, Police Chief Gary Miller, City Attorney Philip Merry, City Treasurer Mitch Hort, Development Services Director Robbie Williams, City Engineer Cindi Shivers, HR Director Mike Roach, Deputy Police Chief Shawn Vogt, Fire Chief Jerome Brown, IT Shelby Rogers, IT Presentations and Proclamations None Visitors None Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of May 5, 2020 B) Payment of material claims in the amount of $ 144, 334. 16 The motion to approve the YMA Consent Docket, consisting of the approval of the minutes of the regular meeting of May 5, 2020; the minutes of the special meeting of April 28, 2020; payment of material claims in the amount of $ 144, 334. 16, was made by Trustee Cacini and seconded by Trustee Wootton. The vote: AYES: Yanda, Cacini, Gilliland, Wootton, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council) City Council Minutes - May 19, 2020 Page 2 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of May 5, 2020 B) Payment of material claims in the amount of $ 986, 639. 44 C) Entering into a Billboard Advertising Agreement with Central Oklahoma Marketing Group, for digital billboard advertising space from June 1, 2020 to December 1, 2020, in the amount of $ 7, 200. 00 D) The renewal of the existing Radio System License Agreement with the City of Oklahoma City, to extend the term from July 1, 2020 through June 30, 2021 E) Setting the date for the next regular Council meeting for June 2, 2020, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St. The motion to approve the Consent Docket, consisting of the minutes of the regular meeting of May 5, 2020; payment of material claims in the amount of $ 986, 639. 44; Item # C was pulled from the agenda; the renewal of the existing Radio System License Agreement with the City of Oklahoma City, to extend the term from July 1, 2020 through June 30, 2021 ; setting the date for the next regular Council meeting for June 2, 2020, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St., was made by Council Member Cacini and seconded by Council Member Wootton. The vote to approve Items A, B, D & E: AYES: Gilliland, Yanda, Selby, Wootton, Cacini NAYS: None VOTE: 5- 0 MOTION CARRIED 2. Reports of Boards, Commissions and City Officials - no report given. 3. Consider approving Ordinance 1405, an Ordinance which provides an amendment to the Code of Ordinances of the City of Yukon, Oklahoma by amending and repealing a part of Appendix B, subdivision and platting, section 3. 03( E); providing for repealer and declaring an emergency. The motion to approve Ordinance 1405, an Ordinance which provides an amendment to the Code of Ordinances of the City of Yukon, Oklahoma by amending and repealing a part of Appendix B, subdivision and platting, section 3. 03( E); providing for repealer and declaring an emergency, was made by Council Member Cacini and seconded by Council Member Yanda. The vote: AYES: Cacini, Selby, Yanda, Wootton, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - May 19, 2020 Page 3 3a. Consider approving the Emergency Clause of Ordinance No. 1405 The motion to approve the Emergency Clause of Ordinance No. 1405, was made by Council Member Yanda and seconded by Council Member Wootton. The vote: AYES: Wootton, Gilliland, Yanda, Cacini, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 4. Consider approving Ordinance 1406, an Ordinance amending ordinance No. 1401 ( Rezoning C- 3 to C- 3 PUD, Spanish Cove Phase II), to add an additional legal description and declaring an emergency. The motion to approve Ordinance 1406, an Ordinance amending ordinance No. 1401 ( Rezoning C- 3 to C- 3 PUD, Spanish Cove Phase II), to add an additional legal description and declaring an emergency, was made by Council Member Cacini and seconded by Council Member Yanda. The vote: AYES: Cacini, Yanda, Wootton, Selby, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED 4a. Consider approving the Emergency Clause of Ordinance 1406 The motion to approve the Emergency Clause of Ordinance 1406, was made by Council Member Cacini and seconded by Council Member Wootton. The vote: AYES: Wootton, Cacini, Selby, Gilliland, Yanda NAYS: None VOTE: 5- 0 MOTION CARRIED 5. Consider accepting the completed Yukon Multi- Modal Trail from Dickenson Park, east to Cornwell Ave, north to Main Street and east to Lakeshore Drive TAP255A ( 3334) project), as recommended by the City Engineer The motion to accept the completed Yukon Multi- Modal Trail from Dickenson Park, east to Cornwell Ave, north to Main Street and east to Lakeshore Drive ( TAP255A 3334) project), as recommended by the City Engineer, was made by Council Member Cacini and seconded by Council Member Wootton. Mayor Selby stated they attended the ribbon cutting today for this trail, several users. The vote: AYES: Yanda, Selby, Cacini, Wootton, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED 6. Consider accepting the Irrevocable Standby Letter of Credit, in the amount of 214, 045. 63, for water, sewer, paving and drainage for Bridon Capital LLC to serve Bridon Business Park, 1508 Commerce, as recommended by the Development Services Director City Council Minutes - May 19, 2020 Page 4 The motion to accept the Irrevocable Standby Letter of Credit, in the amount of 214, 045. 63, for water, sewer, paving and drainage for Bridon Capital LLC to serve Bridon Business Park, 1508 Commerce, as recommended by the Development Services Director, was made by Council Member Yanda and seconded by Council Member Cacini. Council Member Wootton asked Mr. Hort to explain. Mr. Hort stated the letter is a guarantee for future improvements. The vote: AYES: Selby, Cacini, Yanda, Gilliland, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 7. Consider accepting the Permanent Drainage Easement from Retail Buildings, Inc. ( Braum' s), 1 W. Main, a strip, piece or parcel of land lying in the Southeast 1/ Quarter ( SE of Section Seventeen ( 17), Township Twelve North ( T12N), 4) Range Five West ( R5W) of the Indian Meridian, Canadian County, Oklahoma The motion to accept the Permanent Drainage Easement from Retail Buildings, Inc. Braum' 1 W. Main, a strip, piece or parcel of land lying in the Southeast Quarter ( SE s), 1/ 4) of Section Seventeen ( 17), Township Twelve North ( T12N), Range Five West ( R5W) of the Indian Meridian, Canadian County, Oklahoma, was made by Council Member Wootton and seconded by Council Member Yanda. Mayor Selby asked Mr. Hort to explain. Mr. Hort stated this is the first easement of the Highway 4 Phase II project. The vote: AYES: Yanda, Cacini, Gilliland, Wootton, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 8. Consider entering into a Hay Lease Agreement with Jake Reimers, for the purpose of cutting grass hay, for the term of May 19, 2020 through December 31, 2020, for the property located at the southwest corner of Frisco Road and Highway 66 ( referred to as the Sports Park Property) The motion to enter into a Hay Lease Agreement with Jake Reimers, for the purpose of cutting grass hay, for the term of May 19, 2020 through December 31 , 2020, for the property located at the southwest corner of Frisco Road and Highway 66 ( referred to as the Sports Park Property), was made by Council Member Cacini and seconded by Council Member Wootton. Council Member Gilliland asked if there is payment and liability on the City. Mr. Crosby stated the savings to the City will be not mowing or using City equipment or manpower, as the, area is very large. All expenses and liability will be incurred by the lessee. Council Member Wootton asked how many years this has been done. Mr. Crosby stated this is the second year. The vote: AYES: Wootton, Cacini, Yanda, Selby, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - May 19, 2020 Page 5 9. New Business - no new business. 10. Council Discussion Council Member Gilliland encouraged everyone to keep moving forward during these difficult times. Council Member Cacini thanked everyone for their support with the reopening of the Yukon Veteran' s Museum. Council Member Wootton congratulated the graduating high school seniors. Council Member Yanda encouraged everyone to continue safe practices and to shop local. Mayor Selby stated there are no upcoming events, but the Community Center, Jackie Cooper Gym and library are open. She announced that Freedom Fest will be held. Mr. Crosby stated it will be a scaled back Freedom Fest to adapt to the current state of events. 11. Adjournment Shelli Selby, Ma r Doug . i vers, City Clerk atP W r