City Council

Yukon City Council Minutes September 15, 2020 The Yukon City Council met in regular session on September 15, 2020 at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Pastor Gene Newberry, South Yukon Church of Christ The flag salute was given in unison. ROLL CALL: ( Present) Shelli Selby, Mayor Donna Yanda, Council Member Rick Cacini, Council Member Aric Gilliland, Council Member Absent) Jeff Wootton, Vice Mayor OTHERS PRESENT: Jim Crosby, City Manager Doug Shivers, City Clerk Tammy Kretchmar, Assistant City Manager Gary Miller, City Attorney Mitch Hort, Development Services Director John Corn, Police Chief Philip Merry, City Treasurer Gary Cooper, IT Director Robbie Williams, City Engineer Arnold Adams, Public Works Director Mike Roach, Deputy Police Chief Jenna Roberson, PIO Shelby Rogers, IT Presentations and Proclamations None Visitors None Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of September 1, 2020 B) Payment of material claims in the amount of $ 649, 809. 80 The motion to approve the YMA Consent Docket, consisting of the approval of the minutes of the regular meeting of September 1 , 2020; the minutes of the special meeting of April 28, 2020; payment of material claims in the amount of $ 649, 809. 80, was made by Trustee Cacini and seconded by Trustee Yanda. The vote: AYES: Selby, Gilliland, Yanda, Cacini NAYS: None VOTE: 4- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council) City Council Minutes - September 15, 2020 Page 2 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of September 1, 2020 B) Payment of material claims in the amount of $ 1, 180, 832. 46 C) Setting the date for the next regular Council meeting for October 6, 2020, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St. The motion to approve the Consent Docket consisting of the minutes of the regular meeting of September 1, 2020; payment of material claims in the amount of 1 , 180, 832. 46; setting the date for the next regular Council meeting for October 6, 2020, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St., was made by Council Member Yanda and seconded by Council Member Cacini. The vote: AYES: Cacini, Yanda, Selby, Gilliland NAYS: None VOTE: 4- 0 MOTION CARRIED 2. Reports of Boards, Commissions and City Officials - no report given. 3. Consider approving Change Order # 2 for the North Gregory Road Rehabilitation Project, in the credit amount of $ 3, 600. 00, from Cimarron Construction Company, for the credit of 6 cubic yards of Class A concrete The motion to approve Change Order # 2 for the North Gregory Road Rehabilitation Project, in the credit amount 3, 600. 00, from Cimarron Construction Company, for of $ the credit of 6 cubic yards of Class A concrete, was made by Council Member Cacini and seconded by Council Member Yanda. The vote: AYES: Yanda, Cacini, Selby, Gilliland NAYS: None VOTE: 4- 0 MOTION CARRIED 4. Consider accepting the City of Yukon North Gregory Road Bridge Rehabilitation Project and placing the Maintenance Bonds into effect, as recommended by the City Engineer The motion to accept the City of Yukon North Gregory Road Bridge Rehabilitation Project and placing the Maintenance Bonds into effect, as recommended by the City Engineer, was made by Council Member Cacini and seconded by Council Member Yanda. The vote: AYES: Cacini, Gilliland, Yanda, Selby NAYS: None VOTE: 4- 0 MOTION CARRIED City Council Minutes - September 15, 2020 Page 3 5. Consider approving the expenditure of funds, in the amount of $ 35, 303. 01, for the annual Cisco SmartNet maintenance agreement for hardware/ software support, to be paid to Presidio Networked Solutions, as approved in the 2020- 2021 Technology budget, State Contract # ITSW1006C, as recommended by the Information Technology Director The motion to approve the expenditure of funds, in the amount of $ 35, 303. 01, for the annual Cisco SmartNet maintenance agreement for hardware/ software support, to be paid to Presidio Networked Solutions, as approved in the 2020- 2021 Technology budget, State Contract # ITSW1006C, as recommended by the Information Technology Director, was made by Council Member Yanda and seconded by Council Member Cacini. The vote: AYES: Yanda, Cacini, Gilliland, Selby NAYS: None VOTE: 4- 0 MOTION CARRIED 6. Consider approving the purchase of a 2020 Vactor Sewer Flushing Truck, in the amount of $ 352, 025. 00 ( price includes trade- in of 2002 flushing truck), from J& R Equipment, as approved in the 2020- 2021 Capital Improvement budget, State Contract # SW193, as recommended by the Public Works Director Item # 6 was pulled from the agenda. 7. Consider approving the expenditure of funds in the lowest quoted amount of 21, 798. 34, from IPL, for the purchase of 462 sanitation polycarts, as recommended by the Public Works Director The motion to approve the expenditure of funds in the lowest quoted amount of 21, 798. 34, from IPL, for the purchase of 462 sanitation polycarts, as recommended by the Public Works Director, was made by Council Member Cacini and seconded by Council Member Yanda. Council Member Gilliland asked about the polycarts. Mr. Crosby stated there about 20 left, so we need to order new ones to replace broken ones, 2nd cart requests, etc. The vote: AYES: Yanda, Selby, Gilliland, Cacini NAYS: None VOTE: 4- 0 MOTION CARRIED 8. Consider approving Addendum No. 1 to Maintenance Agreement for Traffic Signal Intersection and School Zone Signs, with SignalTek, Inc., for the 10th maintenance of the intersection at NW and Marketplace at rate of $ 30.00 per month, as recommended by the Public Works Director The motion to approve Addendum No. 1 to Maintenance Agreement for Traffic Signal Intersection and School Zone Signs, with SignalTek, Inc., for the maintenance of 10th the intersection at NW and Marketplace at rate of $ 30. 00 per month, as recommended by the Public Works Director, was made by Council Member Cacini and seconded by Council Member Yanda. The vote: AYES: Cacini, Yanda, Gilliland, Selby NAYS: None VOTE: 4- 0 MOTION CARRIED City Council Minutes - September 15, 2020 Page 4 9. Consider entering into a Special Waste Disposal Agreement, with Waste Connections Subsidiary, for a secondary disposal hauling site at the OKC Landfill, through June 30, 2021, as recommended by the Public Works Director The motion to enter into a Special Waste Disposal Agreement, with Waste Connections Subsidiary, for a secondary disposal hauling site at the OKC Landfill, through June 30, 2021 , as recommended by the Public Works Director, was made by Council Member Gilliland and seconded by Council Member Yanda. The vote: AYES: Gilliland, Cacini, Yanda, Selby NAYS: None VOTE: 4- 0 MOTION CARRIED 10. Consider approving the expenditure of funds in the lowest quoted amount of 13, 350. 00, to Brewer Construction Oklahoma, for large and small tree removal from the drainage ditch on Kingston Drive, as recommended by the Public Works Director The motion to approve the expenditure of funds in the lowest quoted amount of 13, 350. 00, to Brewer Construction Oklahoma, for large and small tree removal from the drainage ditch on Kingston Drive, as recommended by the Public Works Director, was made by Council Member Yanda and seconded by Council Member Cacini. The vote: AYES: Selby, Gilliland, Cacini, Yanda NAYS: None VOTE: 4- 0 MOTION CARRIED 11. Consider approving the emergency repair to Engine 1, the frontline Engine Response out of Fire Station 1, in an amount not to exceed $ 40, 000. 00, to Rush Truck Centers, for engine repairs, as recommended by the Fire Chief The motion to approve the emergency repair to Engine 1 , the frontline Engine Response out of Fire Station 1, in an amount not to exceed $ 40, 000. 00, to Rush Truck Centers, for engine repairs, as recommended by the Fire Chief, was made by Council Member Yanda and seconded by Council Member Cacini. The vote: AYES: Cacini, Gilliland, Yanda, Selby NAYS: None VOTE: 4- 0 MOTION CARRIED 12. New Business - Mr. Crosby announced his retirement as City Manager, effective _ January 22, 2021 . Mayor Selby stated she respects his decision, has enjoyed working together and is happy for his family. 13. Council Discussion Council Member Yanda stated her appreciation for Mr. Crosby and honored to work with him. Council Member Cacini agreed with the praise for Mr. Crosby and thanked him for his support of Yukon veterans. City Council Minutes - September 15, 2020 Page 5 Council Member Gilliland wished Mr. Crosby the best and thanked him for a great job. Mayor Selby gave an upcoming events recap. 14. Adjournment Shelli Selby, Mayor Doug Sirers, Cu Clerkj. K1. AHOIgq 14+y 2 0;4 ruKON 89x,