City Council

Yukon City Council Minutes October 6, 2020 The Yukon City Council met in regular session on October 6, 2020 at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Pastor George Samkutty, New Life Church The flag salute was given in unison. ROLL CALL: ( Present) Shelli Selby, Mayor Jeff Wootton, Vice Mayor Donna Yanda, Council Member Rick Cacini, Council Member Aric Gilliland, Council Member OTHERS PRESENT: JimCrosby, City Manager Doug Shivers, City Clerk Gary Miller, City Attorney John Corn, Police Chief Gary Cooper, IT Director Robbie Williams, City Engineer Shawn Vogt, Fire Chief Cindi Shivers, HR Director Sara Schieman, Librarian Vicki Davis, Main Street Director Jerome Brown, IT Kathy Johnson, Development Services Claudia Krshka, Development Services John Brown, Police Presentations and Proclamations None Visitors None Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1 A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of September 15, 2020 B) Payment of material claims in the amount of $ 117, 639. 13 The motion to approve the YMA Consent Docket, consisting of the approval of the minutes of the regular meeting of September 15, 2020; payment of material claims in the amount of $ 1 17, 639. 13, was made by Trustee Cacini and seconded by Trustee Yanda. The vote: AYES: Wootton, Selby, Gilliland, Yanda, Cacini NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - October 6, 2020 Page 2 2A. Consider approving and accepting the following regarding the State Highway 4 Roadway Project for: A) Warranty Deed for a strip, piece or parcel of land lying in the Southwest 1/ Quarter ( SW of Section Sixteen ( 16), Township Twelve North ( T12N), 4) Range Five West ( R5W) of the Indian Meridian, Canadian County, Oklahoma, known as " Parcel No. 12"; Payment in the amount of 22, 000.00 to Dwight E. Langstraat and Phyllis J. Langstraat Revocable Living Trust B) Temporary Easement for a strip, piece or parcel of land lying in the 1/ Northwest Quarter ( NW 4) of Section Sixteen ( 16), Township Twelve North T12N), Range Five West ( R5W) of the Indian Meridian, Canadian County, Oklahoma, known as " Parcel No. 12. 1" C) Warranty Deed for a strip, piece or parcel of land lying in the Southeast Quarter ( SE 1/ 4) of Section Seventeen ( 17), Township Twelve North ( T12N), Range Five West ( R5W) of the Indian Meridian, Canadian County, Oklahoma, known as " Parcel No. 6"; Payment in the amount of $ 9, 850.00 to The Trust Agreement of Duward and Velma Walker D) Warranty Deeds No. 1 & 2 for a strip, piece or parcel of land lying in the 1/ Northeast Quarter ( NE 4) of Section Seventeen ( 17), Township Twelve North ( T12N), Range Five West ( R5W) of the Indian Meridian, Canadian County, Oklahoma, known as " Parcel No. 16"; Payments in the amount of 36, 400. 00 to Jonnie Marie Elder Jacquez and $ 36, 400. 00 to The 2001 Revocable Trust of Marilynn S. Heard E) Temporary Easements No. 1 & 2 for a strip, piece or parcel of land lying in 1/ the Northeast Quarter ( NE 4) of Section Seventeen ( 17), Township Twelve North ( T12N), Range Five West ( R5W) of the Indian Meridian, Canadian County, Oklahoma, known as " Parcel No. 16. 1" The motion to approve and accept the following regarding the State Highway 4 Roadway Project for: A) Warranty Deed for a strip, piece or parcel of land lying in the 1/ Southwest Quarter ( SW of Section Sixteen ( 16), Township Twelve North ( T12N), 4) Range Five West ( R5W) of the Indian Meridian, Canadian County, Oklahoma, known as " Parcel No. 12"; Payment in the amount of $ 22, 000. 00 to Dwight E. Langstraat and Phyllis J. Langstraat Revocable Living Trust; B) Temporary Easement for a strip, piece 1/ or parcel of land lying in the Northwest Quarter ( NW of Section Sixteen ( 16), 4) Township Twelve North ( Ti 2N), Range Five West ( R5W) of the Indian Meridian, Canadian County, Oklahoma, known as " Parcel No. 12. 1 "; C) Warranty Deed for a strip, piece or parcel of land lying in the Southeast Quarter ( SE 1/4) of Section Seventeen ( 17), Township Twelve North ( T12N), Range Five West ( R5W) of the Indian Meridian, Canadian County, Oklahoma, known as " Parcel No. 6"; Payment in the amount of $9, 850. 00 to The Trust Agreement of Duward and Velma Walker; D) Warranty Deeds No. 1 & 2 for a strip, piece or parcel of land lying in the Northeast 1/ Quarter ( NE 4) of Section Seventeen ( 17), Township Twelve North ( T12N), Range Five West ( R5W) of the Indian Meridian, Canadian County, Oklahoma, known as " Parcel No. 16"; Payments in the amount of $ 36, 400. 00 to Jonnie Marie Elder Jacquez and 36, 400. 00 to The 2001 Revocable Trust of Marilynn S. Heard; E) Temporary Easements No. 1 & 2 for a strip, piece or parcel of land lying in the Northeast Quarter ( NE 1/ 4) of Section Seventeen ( 17), Township Twelve North ( T12N), Range Five West ( R5W) of the Indian Meridian, Canadian County, Oklahoma, known as " Parcel No. 16. 1 ", was made by Trustee Yanda and seconded by Trustee Gilliland. Iftmor The vote: AYES: Cacini, Selby, Wootton, Yanda, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council)  City Council Minutes - October 6, 2020 Page 3 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of September 15, 2020 B) Payment of material claims in the amount of $ 475, 014. 69 C) Designating the items on the attached list from the Technology Department as surplus and authorizing their sale, donation or trade D) The appointment of Jenah Hamilton to the Library Board, At- Large representative, as recommended by Council Member Jeff Wootton E) Setting the date for the next regular Council meeting for October 20, 2020, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St. The motion to approve the Consent Docket consisting of the minutes of the regular meeting of September 15, 2020; payment of material claims in the amount of 475, 014. 69; designating the items on the attached list from the Technology Department as surplus and authorizing their sale, donation or trade; the appointment of Jenah Hamilton to the Library Board, At- Large representative, as recommended by Council Member Jeff Wootton; setting the date for the next regular Council meeting for October 20, 2020, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St., was made by Council Member Wootton and seconded by Council Member Gilliland. The vote: AYES: Yanda, Gilliland, Selby, Wootton, Cacini NAYS: None VOTE: 5- 0 MOTION CARRIED 2. Reports of Boards, Commissions and City Officials - no report given. 3. Consider approving a revised Emergency Proclamation The motion to allow public discussion on a revised Emergency Proclamation, was made by Council Member Gilliland and seconded by Council Member Wootton. The vote: AYES: Gilliland, Wootton, Cacini, Yanda, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 411 Much discussion was held on Item # 3 from the public. The following citizens spoke in favor of the revised Emergency Proclamation and stated their reasons for the Council to vote yes: Peyton Benge ( via Zoom) and Don Blose The following citizens spike against the revised Emergency Proclamation and stated their reasons for the Council to vote no: Brian Pillmore ( via Zoom), Amanda Livecy, Tammy Roberts, Elaine Burris, Anita McNeil, Kay Bautista, Chris Martin, Candy Schwarz and Cailey Entz. Council Member Gilliland stated he believes it is inappropriate for the Council to vote on the Proclamation as it is the Mayor' s prerogative. City Council Minutes - October 6, 2020 Page 4 The motion to postpone a revised Emergency Proclamation, was made by Council Member Cacini and seconded by Council Member Yanda The vote: AYES: Cacini, Yanda, Wootton, Gilliland NAYS: Selby VOTE: 4- 1 MOTION CARRIED 4. Consider approving Resolution 2020- 17, a Resolution declaring, establishing and clarifying the City' s practice of allowing Council Members to use videoconferencing to remotely attend City Council meetings in Yukon, Oklahoma. Item # 4 died due to the lack of a motion and a second. 5. Consider approving a Conditional Use Permit, to Sherwood Construction Company, for a temporary concrete batch plant and yard to provide concrete for the ODOT Frisco Road & 1- 40 Project, located at 2820 N. Frisco Road, with conditions, as recommended by the Planning Commission The motion to approve a Conditional Use Permit, to Sherwood Construction Company, for a temporary concrete batch plant and yard to provide concrete for the ODOT Frisco Road & I- 40 Project, located at 2820 N. Frisco Road, with conditions, as recommended by the Planning Commission, was made by Council Member Gilliland and seconded by Council Member Yanda. The vote: AYES: Cacini, Yanda, Gilliland, Wootton, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 6. Consider approving Resolution 2020- 18, a resolution of the City of Yukon requesting the, Oklahoma District Attorneys Council and submit same to the Justice Assistance Grant- Local Law Enforcement Program ( JAG- LLE) in the amount of $ 9, 579. 50. The motion to approve Resolution 2020- 18, a resolution of the City of Yukon requesting the, Oklahoma District Attorneys Council and submit same to the Justice Assistance Grant - Local Law Enforcement Program ( JAG- LLE) in the amount of 9, 579. 50, was made by Council Member Cacini and seconded by Council Member Yanda. The vote: AYES: Selby, Gilliland, Wootton, Cacini, Yanda NAYS: None VOTE: 5- 0 MOTION CARRIED 7. Consider approving the purchase of 18 portable radios for the Police Department from L3Harris Technologies, Inc, in the amount of $ 24, 633. 00, as approved in the Police Capital Improvement Budget, per radio contract with the City of Oklahoma City, as recommended by the Police Chief City Council Minutes - October 6, 2020 Page 5 The motion to approve the purchase of 18 portable radios for the Police Department from L3Harris Technologies, Inc, in the amount of $ 24, 633. 00, as approved in the Police Capital Improvement Budget, per radio contract with the City of Oklahoma City, as recommended by the Police Chief, was made by Council Member Wootton and seconded by Council Member Gilliland. Council Member Gilliland asked if additional radios are needed. Chief Corn stated this replaces the handhelds and aligns with the City of OKC requirements; more radios will be replaced in the future. The vote: AYES: Gilliland, Wootton, Yanda, Selby, Cacini NAYS: None VOTE: 5- 0 MOTION CARRIED 8. Consider approving the purchase of 24 portable radios for the Fire Department from L3Harris Technologies, Inc, in the amount of $ 40, 740. 00, as approved in the Fire Capital Improvement Budget, per radio contract with the City of Oklahoma City, as recommended by the Fire Chief The motion to approve the purchase of 24 portable radios for the Fire Department from L3Harris Technologies, Inc, in the amount of $ 40, 740. 00, as approved in the Fire Capital Improvement Budget, per radio contract with the City of Oklahoma City, as recommended by the Fire Chief, was made by Council Member Wootton and seconded by Council Member Yanda. Council Member Wootton asked if this is the same as Item # 7. Chief Vogt stated yes. The vote: AYES: Yanda, Cacini, Wootton, Selby, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED 9. Consider approving Addendum No. 2 to Maintenance Agreement for Traffic Signal Improvements, Coordination and Monitoring, with SignalTek, Inc., for traffic signal work on Garth Brooks Boulevard from NW 10th Street to Vandament, in the amount of $ 202, 475. 00 for 1 year, as recommended by the City Engineer The motion to approve Addendum No. 2 to Maintenance Agreement for Traffic Signal Improvements, Coordination and Monitoring, with SignalTek, Inc., for traffic signal work on Garth Brooks Boulevard from NW 10th Street to Vandament, in the amount of $ 202, 475. 00 for 1 year, as recommended by the City Engineer, was made by Council Member Yanda and seconded by Council Member Wootton. Council Member Wootton asked Mr. Williams to elaborate. Mr. Williams stated the study will identify problems, update lights/ controllers and monitor real time. He stated there will be improvement and better flow of traffic. The vote: AYES: Selby, Yanda, Gilliland, Cacini, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 10. Consider approving the Creative Crosswalk, requested by Yukon' s Best Main Street, located on North 5th Street, with conditions, as recommended by the Traffic Commission City Council Minutes - October 6, 2020 Page 6 The motion to approve the Creative Crosswalk, requested by Yukon' s Best Main Street, located on North 51" Street, with conditions, as recommended by the Traffic Commission, was made by Council Member Gilliland and seconded by Council Member Wootton. Vickie Davis and Stephanie Hale, Main Street Member, presented creative crosswalk. Ms. Hale stated it will connect parking to downtown. Ms. Davis spoke on the strategy to enhance downtown and develop cultural heritage. The vote: AYES: Cacini, Wootton, Yanda, Selby, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED 11. Consider a motion to recess as Yukon City Council and convene into Executive Session, for discussing the hiring of a City Manager, as provided for in 25 OS 2003, Section 307 ( B) ( 1) The motion to recess as Yukon City Council and convene into Executive Session, for discussing the hiring of a City Manager, as provided for in 25 OS 2003, Section 307 ( B) 1 ), was made by Council Member Wootton and seconded by Council Member Gilliland. The vote: AYES: Yanda, Cacini, Selby, Gilliland, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 12. Consider a motion to adjourn from Executive Session and reconvene as Yukon City Council The motion to adjourn from Executive Session and reconvene as Yukon City Council, was made by Council Member Wootton and seconded by Council Member Cacini. The vote: AYES: Gilliland, Yanda, Wootton, Cacini, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED Mayor Selby read the following statement: While in Executive Session, only the items on the agenda were discussed, no action was taken, and no votes were cast. 13. New Business - no new business. 14. Council Discussion Council Member Yanda appreciates all the visitors who attended, citizens are always welcome to speak. She thanked everyone for their support for the loss of her mother. Council Member Wootton thanked the citizens for attending and the Mayor for her work. City Council Minutes - October 6, 2020 Page 7 Council Member Cacini invited the public to attend the ribbon cutting for the clinic at the Vet' s Museum on October 10th. Council Member Gilliland appreciates all the public participation and appreciates the work of the Mayor. Mayor Selby stated it is great to disagree and still work together. She gave an upcoming events recap. 15. Adjournment 4,421 Shelli Selby, Mayor Doug ivers, City Clerk G ."; q1, 40m, q F.1.% YUKON