City Council

CITY COUNCIL AGENDA January 3, 2023 Shelli Selby, Mayor ~ Ward 2 Jeff Wootton, Vice Mayor ~ At-Large Rodney Zimmerman, Council Member ~ Ward 1 Donna Yanda, Council Member ~ Ward 3 Aric Gilliland, Council Member ~ Ward 4 Tammy Kretchmar, City Manager  Yukon City Council / Yukon Municipal Authority Work Session January 3, 2023 6:30 p.m. Council Chambers - Centennial Building 12 South Fifth Street, Yukon, Oklahoma 1. Discussion on the Opportunity Funding Feasibility Study Capital Resources Campaign Plan by Pam Shelton  City Council - Municipal Authority Agendas January 3, 2023 - 7:00 p.m. Council Chambers - Centennial Building 12 South Fifth Street, Yukon, Oklahoma The City of Yukon strives to accommodate the needs of all citizens, including those who may be disabled. If you would like to attend this Council meeting but find it difficult to do so because of a disability or architectural barrier, please contact City Hall at 405-354-1895. We will make a sincere attempt to resolve the problem. If you require a sign-language interpreter at the meeting, please call or notify City Hall, 500 West Main, by noon, December 30, 2022 Invocation: Flag Salute: Roll Call: Shelli Selby, Mayor Jeff Wootton, Vice-Mayor Donna Yanda, Council Member Aric Gilliland, Council Member Rodney Zimmerman, Council Member Presentations and Proclamations Visitors (Anyone having an item of business to present to the City Council that DOES NOT appear on the agenda, please come to the podium at this time and state your name and address. You are requested to limit your presentation to three (3) minutes. Any item being presented MUST pertain to City of Yukon business.) (Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of December 20, 2022 ACTION___________________________________________________________________________ (Adjourn as YMA and Reconvene as Yukon City Council) Council Agenda – January 3, 2023 Page 3 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of December 20, 2022 B) Payment of material claims in the amount of $476,656.96 C) Setting the date for the next regular Council meeting for January 17, 2023, 7:00 p.m., in the Council Chambers of the Centennial Building, 12 S. Fifth St. ACTION___________________________________________________________________________ 2. Reports of Boards, Commissions and City Officials: (This item is reserved for announcements, recognitions, etc. and is not intended for the conduct of City business by members) 3. Consider a motion to approve drainage repair located at Sara Road and Wagner Road, in the amount of $117,615.69, to be reimbursed half the cost ($58,807.85), by Oklahoma City, as recommended by the Public Works Director ACTION____________________________________________________________________________ 4. Consider approving Ordinance No. 1435, an Ordinance which provides amendment to the Code of Ordinances of the City of Yukon, Oklahoma, by amending sections 2-266, 2-267, 2-270 and 2-272 of the Code of Ordinances, providing for amendment of procedures related to purchases of supplies, materials, equipment or contractual services by setting purchasing thresholds that follow or are more restrictive than the Competitive Bidding Act of 1974 of the State of Oklahoma requiring competitive bidding, adopting the Public Competitive Bidding Act codified at 61 OS §§101 through 138; and declaring an emergency ACTION____________________________________________________________________________ 4a. Consider approving the emergency clause of Ordinance No. 1435 ACTION____________________________________________________________________________ Council Agenda – January 3, 2023 Page 4 5. Consider a motion to approve the outfitting of five (5) Police Tahoes by Dana Safety Supply Inc., using State Contract #SW0142, in the amount of $72,378.85, for the lights, sirens, consoles, protective cages, and computer mounts, as recommended by the Police Chief ACTION____________________________________________________________________________ 6. New Business 7. Council Discussion: (This item is reserved for announcements, recognitions, etc. and is not intended for the conduct of City business by members of the public body) 8. Adjournment  1AA Yukon Municipal Authority Minutes December 20, 2022 ROLL CALL: (Present) Shelli Selby, Mayor Jeff Wootton, Council Member Aric Gilliland, Council Member Rodney Zimmerman, Council Member Donna Yanda, Council Member (Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of December 6, 2022 The motion to approve the YMA Consent Docket, consisting of the minutes of the regular meeting of December 6, 2022, was made by Council Member Wootton and seconded by Council Member Yanda. The vote: AYES: Gilliland, Selby, Yanda, Zimmerman, Wootton NAYS: None VOTE: 5-0 MOTION CARRIED (Adjourn as YMA and Reconvene as Yukon City Council)  1A Yukon City Council Minutes December 20, 2022 The Yukon City Council met in regular session on December 20, 2022 at 7:00 p.m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Mark Borseth, Resurrection Lutheran Church The flag salute was given in unison. ROLL CALL: (Present) Shelli Selby, Mayor Jeff Wootton, Vice Mayor Donna Yanda, Council Member Aric Gilliland, Council Member Rodney Zimmerman, Council Member OTHERS PRESENT: Tammy Kretchmar, City Manager Jason Beal, Assistant to the City Manager Roger Rinehart, City Attorney Mitchell Hort, Assistant City Manager Doug Shivers, City Clerk Cindi Shivers, HR Director Robbie Williams, City Engineer Arnold Adams, Public Works Director Ryan McClure, Parks & Rec Director Gary Cooper, IT Director John Corn, Police Chief Claudia Krshka, Grant Writer Philip Merry, City Treasurer Jared Riley, Information Technology Presentations and Proclamations None Visitors (Anyone having an item of business to present to the City Council that DOES NOT appear on the agenda, please come to the podium at this time and state your name and address. You are requested to limit your presentation to three (3) minutes. Any item being presented MUST pertain to the City of Yukon business) None (Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of December 6, 2022 The motion to approve the YMA Consent Docket, consisting of the minutes of the regular meeting of December 6, 2022, was made by Council Member Wootton and seconded by Council Member Yanda. The vote: AYES: Gilliland, Selby, Yanda, Zimmerman, Wootton NAYS: None VOTE: 5-0 MOTION CARRIED (Adjourn as YMA and Reconvene as Yukon City Council) City Council Minutes – December 20, 2022 Page 2 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of December 6, 2022 B) Payment of material claims in the amount of $1,124,486.56 C) Designating the items on the attached list from the Technology Department as surplus and authorizing their sale, trade, donation, or disposal D) The agreement between Municode, LLC, and the City of Yukon, for an annual subscription, in the amount of $5,089.00, to be paid from the Technology Department 2022-2023 budget, as recommended by the Information Technology Director E) A correction to the Yukon City Council/Yukon Municipal Authority schedule of meetings for 2023 F) Setting the date for the next regular Council meeting for January 3, 2023, 7:00 p.m., in the Council Chambers of the Centennial Building, 12 S. Fifth St. The motion to approve the Consent Docket, consisting of the minutes of the regular meeting of December 6, 2022; payment of material claims in the amount of $1,124,486.56; designating the items on the attached list from the Technology Department as surplus and authorizing their sale, trade, donation, or disposal; the agreement between Municode, LLC, and the City of Yukon, for an annual subscription, in the amount of $5, 089.00, to be paid from the Technology Department 2022-2023 budget, as recommended by the Information Technology Director; a correction to the Yukon City Council/Yukon Municipal Authority schedule of meetings for 2023; and setting the date for the next regular Council meeting for January 3, 2023, 7:00 p.m., in the Council Chambers of the Centennial Building, 12 S. Fifth St., was made by Council Member Yanda and seconded by Council Member Zimmerman. The vote: AYES: Yanda, Wootton, Zimmerman, Gilliland, Selby NAYS: None VOTE: 5-0 MOTION CARRIED 2. Reports of Boards, Commissions and City Officials: (This item is reserved for announcements, recognitions, etc. and is not intended for the conduct of City business by members of the public body) – None 3. Consider a motion to approve updates to the Personnel Manual, as recommended by the Human Resources Director The motion to approve updates to the Personnel Manual, as recommended by the Human Resources Director, was made by Council Member Wootton and seconded by Council Member Yanda. The vote: AYES: Wootton, Gilliland, Zimmerman, Selby, Yanda NAYS: None VOTE: 5-0 MOTION CARRIED The Mayor moved Item 15 to this part of the meeting. City Council Minutes – December 20, 2022 Page 3 15. Consider a motion to adopt the recommendation by Planning Design Group (PDG) to award the Freedom Trail Playground and Splash Pad bid to Rudy Construction, in the amount of $1,682,221.28 The motion to adopt the recommendation by Planning Design Group (PDG) to award the Freedom Trail Playground and Splash Pad bid to Rudy Construction, in the amount of $1,682,221.28, was made by Council Member Zimmerman and seconded by Council Member Yanda. Ms. Kretchmar wanted to inform Council that we are asking approval to do all of the alternates that we presented in a previous study session and that is why it brings the new total to almost $1.7 million. For us to be able to do this we will have to use some of the Capital from next years budget. Council Member Wootton asked if we took this out of Capital what would we sacrifice. Ms. Kretchmar said that it would depend due to higher prices from COVID. Mayor Selby said it would be in the Capital Improvement budget. That park is highly used and it is all-inclusive and that is a huge asset to our city. Claudia Krshka is speaking on behalf of Geoff Evans, PDG. Ms. Krshka read the recommendation letter from PDG. The statement of qualifications shows that Bruce Johnson has no prior experience, and that Rudy Construction has extensive experience on projects of this scope and size. Council Member Gilliland wanted clarification if this meant we would have to commit to the expense ahead of the budget. Ms. Kretchmar informed him that yes, we would unless we found a way to pay for it out of this year’s budget. Council Member Gilliland asked if it was possible to phase into the $1.2 million with the option to add alternates later. Ms. Krshka advised the prices to continue to rise so the problem is the cost would keep going up. Council Member Gilliland is just concerned we are already spending half a million dollars of next year’s budget before the year starts and that we need to repair some roads. Mayor Selby asked what we had for Capital last year. Ms. Kretchmar said it was up 8%, $3 million. Council Member Gilliland asked how long this bid is good for and he was informed it is good for 30 days. Mayor Selby said doing this halfway would be an injustice and her fear is that the prices will keep going up. To make the project complete and not have to keep working on it, $400,000 really isn’t that much. Council Member Gilliland said it is about 20% of our Capital budget for next year. Council Member Yanda asked if we would lose the grant money if not completed in 2 years. Ms. Krshka said we are required to complete the project 2 years after receiving the funds, it’s already been a year. Council Member Gilliland asked how many alternates we are looking at for this park and what two could you strike if needed to remove. Ms. Krshka said we have eight and the thing with the alternates is that they are an integral part of the playground. All alternates are there to make the park whole and would fill in otherwise empty spots in the park. Council Member Wootton asked what the price would be without the alternates in the bid. Ms. Krshka advised that $1,302,730.00 was for Rudy’s bid without the alternates. Council Member Gilliland asked Mr. Reinhart if there are any legal issues with awarding a bid, we only technically have 60% of the money currently budgeted for. Mr. Reinhart advised there shouldn’t be any issues if you remember to add that to next year’s budget. The vote: AYES: Wootton, Gilliland, Zimmerman, Selby, Yanda NAYS: None VOTE: 5-0 MOTION CARRIED City Council Minutes – December 20, 2022 Page 4 4. Consider a motion to approve an amendment to the Visitors section minutes of the City Council regular meeting of November 15, 2022 The motion to approve an amendment to the Visitors section minutes of the City Council regular meeting of November 15, 2022, was made by Council Member Wootton and seconded by Council Member Zimmerman. Mike Burris, 300 E Platt Dr., said he appreciates the change. He spoke briefly to clarify his remarks from the November 15, 2022, City Council meeting. The vote: AYES: Selby, Wootton, Zimmerman, Gilliland, Yanda NAYS: Selby VOTE: 5-0 MOTION CARRIED 5. Consider a motion to approve the purchase of a 2023 Chevrolet pickup for Utility Billing, as budgeted in the FY 2022-2023 Capital Budget, using State Contract SW0035, from Carter Chevrolet Agency, LLC, in the amount of $37,073.00, as recommended by the Public Works Director The motion to approve the purchase of a 2023 Chevrolet pickup for Utility Billing, as budgeted in the FY 2022-2023 Capital Budget, using State Contract SW0035, from Carter Chevrolet Agency, LLC, in the amount of $37,073.00, as recommended by the Public Works Director, was made by Council Member Wootton and seconded by Council Member Yanda. The vote: AYES: Zimmerman, Wootton, Yanda, Gilliland, Selby NAYS: None VOTE: 5-0 MOTION CARRIED 6. Consider approving Resolution No. 2022-23, a Resolution of support for the appointment of Shelli Selby to the District 8 seat on the Board of Directors of the Oklahoma Municipal League; declaring said appointment to be for the benefit of the City of Yukon and other municipalities within the district; and declaring the mission of the Oklahoma Municipal League to be for the public purpose The motion to approve Resolution No. 2022-23, a Resolution of support for the appointment of Shelli Selby to the District 8 seat on the Board of Directors of the Oklahoma Municipal League; declaring said appointment to be for the benefit of the City of Yukon and other municipalities within the district; and declaring the mission of the Oklahoma Municipal League to be for the public purpose, was made by Council Member Yanda and seconded by Council Member Zimmerman. Mayor Selby advised that District 8 covers El Reno, Mustang, and those cities around our area. This is for a Board seat with OML that helps make decisions for the area. This doesn’t mean she gets the position, but it’s just an opportunity for Yukon to have a seat at the table. The vote: AYES: Selby, Gilliland, Wootton, Yanda, Zimmerman NAYS: None VOTE: 5-0 MOTION CARRIED City Council Minutes – December 20, 2022 Page 5 7. Consider approving the bid specifications and authorizing the Parks & Recreation Director to advertise and receive bids for the City Park Tennis Court Renovation Project The motion to approve the bid specifications and authorize the Parks & Recreation Director to advertise and receive bids for the City Park Tennis Court Renovation Project, was made by Council Member Zimmerman and seconded by Council Member Wootton. The vote: AYES: Zimmerman, Yanda, Selby, Wootton, Gilliland NAYS: None VOTE: 5-0 MOTION CARRIED 8. Consider approving the bid specifications and authorizing the Parks & Recreation Director to advertise and receive bids for the Kimbell Park Tennis Court Renovation Project The motion to approve the bid specifications and authorize the Parks & Recreation Director to advertise and receive bids for the Kimbell Park Tennis Court Renovation Project, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Selby, Gilliland, Zimmerman, Yanda, Wootton NAYS: None VOTE: 5-0 MOTION CARRIED 9. Consider approving the bid specifications and authorizing the Parks & Recreation Director to advertise and receive bids for the Freedom Fest Fireworks July 3 & 4, 2023 The motion to approve the bid specifications and authorize the Parks & Recreation Director to advertise and receive bids for the Freedom Fest Fireworks July 3 & 4, 2023, was made by Council Member Yanda and seconded by Council Member Zimmerman. The vote: AYES: Gilliland, Yanda, Wootton, Selby, Zimmerman NAYS: None VOTE: 5-0 MOTION CARRIED 10. Consider a motion to approve the agreement between Weddle’s Vending and the City of Yukon, to service Jackie Cooper Gymnasium and the Yukon Community Center, from December 21, 2022 through December 20, 2023, with options to renew yearly, as recommended by the Parks & Recreation Director The motion to approve the agreement between Weddle’s Vending and the City of Yukon, to service Jackie Cooper Gymnasium and the Yukon Community Center, from December 21, 2022 through December 20, 2023, with options to renew yearly, as recommended by the Parks & Recreation Director, was made by Council Member Wootton and seconded by Council Member Zimmerman. Council Member Zimmerman wanted to know if this was a Yukon company to service our vending machines. Ms. Kretchmar advised that yes, it is a Yukon company. The vote: AYES: Yanda, Gilliland, Zimmerman, Wootton, Selby NAYS: None VOTE: 5-0 MOTION CARRIED City Council Minutes – December 20, 2022 Page 6 11. Consider a motion to approve a revocable permit for a rear deck patio which will encroach three (3) feet into the 20-foot utility easement located at 925 Justin Drive, Yukon, OK The motion to approve a revocable permit for a rear deck patio which will encroach three (3) feet into the 20-foot utility easement located at 925 Justin Drive, Yukon, OK, was made by Council Member Wootton and seconded by Council Member Zimmerman. Mayor Selby asked if this was already built. Mr. Hort advised the Council that the owner thought the contractor already took care of getting this permit. The vote: AYES: Zimmerman, Selby, Gilliland, Yanda, Wootton NAYS: None VOTE: 5-0 MOTION CARRIED 12. Consider awarding the bid and entering into a Contract with Brewer Construction Oklahoma, LLC, in the amount of $2,181,815.81, for the 2023 Concrete and Asphalt Paving, Drainage, Water and Sewer Project, and acceptance of the bonds, as recommended by the City Engineer The motion to award the bid and enter into a Contract with Brewer Construction Oklahoma, LLC, in the amount of $2,181,815.81, for the 2023 Concrete and Asphalt Paving, Drainage, Water and Sewer Project, and acceptance of the bonds, as recommended by the City Engineer, was made by Council member Yanda and seconded by Council Member Zimmerman. The vote: AYES: Selby, Zimmerman, Wootton, Yanda, Gilliland NAYS: None VOTE: 5-0 MOTION CARRIED 13. Consider awarding the bid and entering into a Contract with Schwarz Paving Company, Inc., in the amount of $20,480.00, for the 2023 Snow and Ice Plowing and Removal Services, and acceptance of the bonds, as recommended by the City Engineer The motion to award the bid and enter into a Contract with Schwarz Paving Company, Inc., in the amount of $20,480.00, for the 2023 Snow and Ice Plowing and Removal Services, and acceptance of the bonds, as recommended by the City Engineer, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Yanda, Selby, Wootton, Zimmerman, Gilliland NAYS: None VOTE: 5-0 MOTION CARRIED 14. Consider approving Resolution No. 2022-24, a Resolution authorizing Oklahoma Municipal Assurance Group (OMAG) to distribute escrow account funds, in the amount of $72,644.40, as recommended by the Risk Manager The motion to approve Resolution No. 2022-24, a Resolution authorizing the Oklahoma Municipal Assurance Group (OMAG) to distribute escrow account funds, in the amount of $72,644.40, as recommended by the Risk Manager, was made by Council Member Zimmerman and seconded by Council Member Wootton. City Council Minutes – December 20, 2022 Page 7 Ms. Kretchmar advised the Council the credit will be applied to reduce next year’s premium. The vote: AYES: Wootton, Selby, Yanda, Gilliland, Zimmerman NAYS: None VOTE: 5-0 MOTION CARRIED 15. Item 15 was moved in front of item 3. 16. New Business – No New Business 17. Council Discussion: (This item is reserved for announcements, recognitions, etc. and is not intended for the conduct of City business by members of the public body) Council Member Gilliland had nothing more tonight. Council Member Zimmerman wished everybody a great Christmas and a safe New Year’s Eve. He thanked the city employees, and said they do a great job taking care of everything. Council Member Wootton wished a Merry Christmas and thank you to the staff. He advised to please prepare for the cold. Council Member Yanda wished everyone a Merry Christmas and Happy New Year. City Manager Tammy Kretchmar wanted to inform everyone that the park will be drive- thru only during the cold weather on Thursday and Friday. Council Member Wootton asked if there would be walking, and Council Member Yanda advised no walking. Mayor Selby gave an events recap. She said Sounds of the Season was amazing. She asked everyone to remember to let people in and out of their driveways around the park. Merry Christmas and Happy New Year, Yukon is wonderful! 18. Adjournment Shelli Selby, Mayor Douglas A. Shivers, City Clerk  1B RECAP OF CLAIMS FUND # 01 General Fund Claims $ 103,741.62 36 Sales Tax Claims $ 175,879.83 38 Hotel/Motel Tax Fund $ 1,760.96 46 Municipal Court $ 150.00 64 Special Revenue Fund $ 34,341.65 70 Water & Sewer Enterprise $ 153,199.09 71 Sanitation Enterprise $ 5,658.10 73 Storm Water Enterprise $ 206.55 74 Grant Fund $ 1,719.16 $ 476,656.96 The above foregoing claims have been passed and approved this 3rd of January, 2023 by the Yukon City Council. Doug Shivers, City Clerk Shelli Selby, Mayor 12/29/2022 12:10 PM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 1 FUND: 01 - General Fund SUMMARY REPORT P.O.# VENDOR # NAME SUMMARY DESCRIPTION DATE INVOICE AMOUNT ____________________________________________________________________________________________________________________________________ DEPARTMENT: 101 LEGISLATIVE 23-93748 01-00102 City of Yukon (JPMC) FIN 1099 NEC & 1099 Misc '22 1/2023 Amazon 6718600 79.64 23-93774 01-01515 Atwood Distributing, L.P. Qrtly Sales Tax Rebate 1/2023 Oct-Dec '22 36,960.56 23-93732 01-05350 Canadian Cty Election Brd 02/14/23 Election Expense 1/2023 12/16/2022 4,171.88 23-93749 01-07275 Crawford & Associates Prof Srvc to 12/15/22 1/2023 16622 460.00 23-93719 01-62800 Yukon Progress Legal Notice 1/2023 YP99447 395.55 23-93720 01-62800 Yukon Progress Legal Notice 1/2023 YP99448 359.70 DEPARTMENT TOTAL: 42,427.33 DEPARTMENT: 102 ADMINSTRATION 23-91917 01-00101 City of Yukon (JPMC) ADM Travel Expenses 1/2023 Jimmy's 12/15/22 39.51 DEPARTMENT TOTAL: 39.51 DEPARTMENT: 106 FIRE DEPARTMENT 23-92276 01-00105 City of Yukon (JPMC) FD Accountability Tags 1/2023 IMS Allian 23-3699 19.05 23-93544 01-00105 City of Yukon (JPMC) FD Bags/Nuts/Bolts/etc. 1/2023 Ace Hardware 21577 27.50 23-93685 01-00105 City of Yukon (JPMC) FD Christmas Dinner 1/2023 Sprouts 12/23/22 185.77 23-93686 01-00105 City of Yukon (JPMC) FD coffee,copy paper 1/2023 Staples 7370711226 291.45 23-93695 01-00105 City of Yukon (JPMC) FD Cascade,trash bags 1/2023 Staples 7370714438 362.44 23-93703 01-00105 City of Yukon (JPMC) FD ice melt 1/2023 Ace Hardwar 21901 150.00 23-93709 01-00105 City of Yukon (JPMC) FD IPad mount for New R-1 1/2023 Amazon 1570608 32.48 23-92599 01-04175 BoundTree Medical, LLC medical supplies 1/2023 84771592 362.85 23-93687 01-04420 Brady Industries, LLC cleaning supplies 1/2023 7743065 388.77 23-92800 01-30600 Lowe's Companies, Inc. Progrip Window Squeegee 1/2023 917692 24.45 23-92925 01-39450 Stryker Medical (Physio-Conannual maint. agreement 1/2023 3908377M 4,498.20 DEPARTMENT TOTAL: 6,342.96 DEPARTMENT: 107 POLICE DEPARTMENT 23-93496 01-00111 City of Yukon (JPMC) PD Pants- Major Lemmings 1/2023 Amazon 7925023 173.97 23-93761 01-04420 Brady Industries, LLC Soap dispensers 1/2023 7544909 156.08 23-93740 01-36720 OK Dept of Public Safety Olets fees Sept '22 1/2023 LET-007309 760.00 23-93741 01-36720 OK Dept of Public Safety Olets fees Oct '22 1/2023 LET-007642 760.00 23-93742 01-36720 OK Dept of Public Safety Olets fees Nov '22 1/2023 LET-007973 760.00 23-93745 01-71926 Taylor Hughes Boot Reimbursement 1/2023 NoBull 204116594 146.30 23-93755 01-72755 Curtis Lemmings Boot Reimbursement 1/2023 Midway 12/12/22 150.00 23-92615 01-90321 C.O.P.S. Products LLC Uniform Pants 1/2023 202207618 278.56 DEPARTMENT TOTAL: 3,184.91 12/29/2022 12:10 PM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 2 FUND: 01 - General Fund SUMMARY REPORT P.O.# VENDOR # NAME SUMMARY DESCRIPTION DATE INVOICE AMOUNT ____________________________________________________________________________________________________________________________________ DEPARTMENT: 108 STREET DEPARTMENT 23-93654 01-30600 Lowe's Companies, Inc. Anchors for signs 1/2023 911774 51.26 23-93656 01-30600 Lowe's Companies, Inc. Supplies for Street Shop 1/2023 911772 56.93 23-93657 01-30600 Lowe's Companies, Inc. Signal light Supplies 1/2023 911773 17.06 23-93420 01-47120 Schwarz Ready Mix Road Repair 501 Queensbor 1/2023 297113 551.00 DEPARTMENT TOTAL: 676.25 DEPARTMENT: 111 TECHNOLOGY 23-93697 01-00123 City of Yukon (JPMC) TECH Cellular Phone Services 1/2023 US Cell 0549067492 180.31 23-93708 01-00123 City of Yukon (JPMC) TECH When I Work Subscription 1/2023 WhenIWork.com 0 200.00 23-93710 01-00123 City of Yukon (JPMC) TECH Adobe Software Renewals 1/2023 Adobe 2334429092 2,339.16 23-93711 01-00123 City of Yukon (JPMC) TECH Bunker SIP & Analog 1/2023 Cox 12/13/22 EOC B 2,146.56 23-93716 01-00123 City of Yukon (JPMC) TECH MetroE Circuit City Hall 1/2023 Cox 12/11/22 Metro 1,579.03 23-93680 01-03880 BlueCosmo SAT Phone Services 1/2023 BU01524099 164.80 23-93649 01-05490 CDW Government Inc. Toner 1/2023 FS87733 1,849.97 23-93760 01-06410 CivicPlus Municode Subscription 1/2023 251115 1,976.89 23-93691 01-39411 Peak Methods, Inc. dba PeakMicrosoft 365 Licensing 1/2023 61834 2,290.00 23-93461 01-40840 Presidio Networked 20 Service Hours Labor 1/2023 6021122005770 4,400.00 23-93715 01-51740 Tyler Technologies, Inc. System Mgmt Services 1/2023 025-405987 578.81 23-93690 01-90136 Applied Geographics, Inc. MapGeo Renewal 1/2023 INV-0022778 3,000.00 DEPARTMENT TOTAL: 20,705.53 DEPARTMENT: 113 LIBRARY 23-93505 01-00108 City of Yukon (JPMC) LIB Postage for ILL/Overdue n 1/2023 USPS 291A 45.51 DEPARTMENT TOTAL: 45.51 DEPARTMENT: 114 PROPERTY MAINTENANCE 23-92188 01-00180 City of Yukon (JPMC) PW Building Repairs 1/2023 Locke Sup 48203943 47.04 23-93043 01-00180 City of Yukon (JPMC) PW Hood Annual Inspections 1/2023 FPS Technolo 48760 480.00 23-93601 01-00180 City of Yukon (JPMC) PW Animal control Filters 1/2023 Locke Sup 48266358 194.40 DEPARTMENT TOTAL: 721.44 12/29/2022 12:10 PM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 3 FUND: 01 - General Fund SUMMARY REPORT P.O.# VENDOR # NAME SUMMARY DESCRIPTION DATE INVOICE AMOUNT ____________________________________________________________________________________________________________________________________ DEPARTMENT: 116 PARK ADMINISTRATION 23-93726 01-00117 City of Yukon (JPMC) HR Personnel Manual Folders 1/2023 Staples 7603630178 295.71 DEPARTMENT TOTAL: 295.71 DEPARTMENT: 117 PARK MAINTENANCE 23-93706 01-00116 City of Yukon (JPMC) PKM Rental- Traffic Control 1/2023 Action Sa 00255400 125.00 23-91873 01-01040 Action Safety Traffic devices 1/2023 00255478 125.00 23-93283 01-30600 Lowe's Companies, Inc. Misc. Christmas Supplies 1/2023 902550 123.14 23-93627 01-30600 Lowe's Companies, Inc. Christmas Storage Box 1/2023 902690 1,363.07 DEPARTMENT TOTAL: 1,736.21 DEPARTMENT: 118 Parks & Recreation 23-92922 01-00110 City of Yukon (JPMC) REC Snacks for Bunco 1/2023 Wal-Mart 00199A 22.48 23-93204 01-00110 City of Yukon (JPMC) REC Groceries for Lunch@DRC 1/2023 Wal-Mart 09972 115.38 23-93357 01-00110 City of Yukon (JPMC) REC Sounds of Season Supplies 1/2023 Homeland 12/15/22 397.68 23-93387 01-00110 City of Yukon (JPMC) REC Community Center Supplies 1/2023 Wal-Mart 94344495 24.99 23-93475 01-00110 City of Yukon (JPMC) REC Water Faucet Filter 1/2023 Wal-Mart 08141A 32.37 23-93543 01-00110 City of Yukon (JPMC) REC Lunch Groceries@DRC 1/2023 Sam's Club 7843 59.92 23-93664 01-00110 City of Yukon (JPMC) REC Christmas Supplies 1/2023 Walgreens 12/19/22 20.00 23-93688 01-00110 City of Yukon (JPMC) REC Lunch Groceries for DRC 1/2023 Sam's Club 7841 793.92 23-93689 01-00110 City of Yukon (JPMC) REC Luncheon Food 1/2023 Bad Brads 12/20/22 120.64 23-93725 01-00110 City of Yukon (JPMC) REC Lanyards-Event Staff 1/2023 Impri IMA58473C402 358.70 23-93763 01-00110 City of Yukon (JPMC) REC Coffee Maker Replacement 1/2023 Wal-Mart 13545155 119.98 23-93336 01-07390 Crosslands A & A Rent-All SPorta Potty Rental 1/2023 11280DC-7 1,133.00 23-92882 01-25500 JVH Marketing Employee Polos 1/2023 121522 115.00 23-93573 01-30600 Lowe's Companies, Inc. Key Cabinet-Jackie Cooper 1/2023 985418 22.98 23-93631 01-30600 Lowe's Companies, Inc. Event Supplies 1/2023 985415 166.75 23-93540 01-53450 United Linen - Uniform Re Monthly Linen/Rug Service 1/2023 2497061 235.84 23-93731 01-63050 Yukon Trophy & Awards, Inc.Trophies for Contest 1/2023 1222306 58.00 DEPARTMENT TOTAL: 3,797.63 DEPARTMENT: 121 FLEET MAINTENANCE 23-92786 01-00180 City of Yukon (JPMC) PW Tire Blanket PO 1/2023 T&W Tir 1100037614 163.19 23-92903 01-00180 City of Yukon (JPMC) PW Oil, Lubricants for Fleet 1/2023 O'Reilly's 312967 214.41 23-93034 01-00180 City of Yukon (JPMC) PW PARTS TO REPAIR FLEET VEH 1/2023 O'Reilly's 313253 1,822.49 23-93347 01-00180 City of Yukon (JPMC) PW PARTS TO REPAIR FLEET VEH 1/2023 O'Reilly's 314742 2,132.15 23-93549 01-00180 City of Yukon (JPMC) PW Tires for Fleets 8022 1/2023 T&W Tir 1100038503 880.84 23-93561 01-00180 City of Yukon (JPMC) PW Street Brushhog 2009 1/2023 P&K Equipm 4835620 2,585.01 23-93655 01-00180 City of Yukon (JPMC) PW 500 Gal Sprayer repair 1/2023 Ace Hardware 21621 205.13 23-93756 01-37489 OK Tax Commission Title & Registration 1/2023 CI44467 99.50 DEPARTMENT TOTAL: 8,102.72 12/29/2022 12:10 PM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 4 FUND: 01 - General Fund SUMMARY REPORT P.O.# VENDOR # NAME SUMMARY DESCRIPTION DATE INVOICE AMOUNT ____________________________________________________________________________________________________________________________________ DEPARTMENT: 122 ANIMAL CONTROL 23-93493 01-00111 City of Yukon (JPMC) PD Supplies Animal Control 1/2023 Amazon 3930625 130.55 23-93743 01-00111 City of Yukon (JPMC) PD November 2022 -18 Adopt 1/2023 Shelterlu 00000029 36.00 23-93744 01-00111 City of Yukon (JPMC) PD Oct '22- 27 Adpotions 1/2023 Shelterlu 00000028 54.00 23-93746 01-1 Ron McMillan Refund for neutering Cat 1/2023 RM 11/18/22 Refun 30.00 23-93495 01-63050 Yukon Trophy & Awards, Inc.Warning Signs Animal Cont 1/2023 1222161 415.36 DEPARTMENT TOTAL: 665.91 FUND TOTAL: 88,741.62 12/29/2022 12:10 PM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 5 FUND: 36 - ST Capital Improvement SUMMARY REPORT P.O.# VENDOR # NAME SUMMARY DESCRIPTION DATE INVOICE AMOUNT ____________________________________________________________________________________________________________________________________ DEPARTMENT: 501 SALES TAX CAPITAL IMPROV 23-93671 01-00180 City of Yukon (JPMC) PW Centennial Building Dehum 1/2023 Global In 21665686 1,804.33 23-91961 01-29350 Link's Lawn Equipment 2 Mowers & Trailer 1/2023 53398 134,798.00 23-92651 01-31685 Metro Sign Corporation WatchFire Msg Center 1/2023 06561 FINAL 29,657.50 23-93622 01-40101 PDG- Planning Design Group Consultant Fee 1/2023 5670 4,000.00 23-93295 01-63050 Yukon Trophy & Awards, Inc.Decals new Veh 4144 1/2023 1222228 145.00 23-93312 01-63050 Yukon Trophy & Awards, Inc.New Veh Decals 3781 1/2023 1222226 145.00 23-93314 01-63050 Yukon Trophy & Awards, Inc.New Veh Decals 3732 1/2023 1222225 145.00 23-93315 01-63050 Yukon Trophy & Awards, Inc.New Veh Decals 3710 1/2023 1222227 145.00 23-92497 01-90231 B & H Construction, LLC Boring Services 1/2023 367989 5,040.00 DEPARTMENT TOTAL: 175,879.83 FUND TOTAL: 175,879.83 12/29/2022 12:10 PM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 6 FUND: 38 - Hotel/Motel Tax Fund SUMMARY REPORT P.O.# VENDOR # NAME SUMMARY DESCRIPTION DATE INVOICE AMOUNT ____________________________________________________________________________________________________________________________________ DEPARTMENT: 501 HOTEL/MOTEL EXPENSES 23-92876 01-62800 Yukon Progress Christmas in the Park-Adv 1/2023 YP99274 895.00 DEPARTMENT TOTAL: 895.00 DEPARTMENT: 503 MAIN STREET 23-92933 01-00138 City of Yukon (JPMC) MS Promo Item- Small Bus Sat 1/2023 Bargain Mug 144202 413.92 23-93677 01-00138 City of Yukon (JPMC) MS Oklahoma Main St Training 1/2023 Provisions 11/9/22 269.04 23-93712 01-00138 City of Yukon (JPMC) MS Program Supplies 1/2023 Vacca Coffe 042198 18.00 23-93678 01-70657 Vicki Davis Mileage Reimbursement 1/2023 11/10/2022 165.00 DEPARTMENT TOTAL: 865.96 FUND TOTAL: 1,760.96 12/29/2022 12:10 PM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 7 FUND: 64 - Special Revenue SUMMARY REPORT P.O.# VENDOR # NAME SUMMARY DESCRIPTION DATE INVOICE AMOUNT ____________________________________________________________________________________________________________________________________ DEPARTMENT: N/A NON-DEPARTMENTAL 23-93556 01-00111 City of Yukon (JPMC) PD Christmas gifts 1/2023 4imprint 10707127 1,290.05 23-93705 01-00111 City of Yukon (JPMC) PD Lunch for oral boards 1/2023 Papa John 12/19/22 41.04 DEPARTMENT TOTAL: 1,331.09 DEPARTMENT: 123 SPECIAL EVENT REVENUE 23-93256 01-00110 City of Yukon (JPMC) REC Keurig Cups 1/2023 Wal-Mart 08140 64.88 23-93546 01-00110 City of Yukon (JPMC) REC Christmas Party Supplies 1/2023 DollarTre 12/16/22 17.50 23-93547 01-00110 City of Yukon (JPMC) REC Food for Ladies Luncheon 1/2023 McAlister 12/16/22 723.55 DEPARTMENT TOTAL: 805.93 DEPARTMENT: 128 PARK & EVENTS SPEC REVENU 23-93158 01-30600 Lowe's Companies, Inc. Banquet Chairs 1/2023 994862 18,520.00 23-93190 01-30600 Lowe's Companies, Inc. Patriot Project Supplies 1/2023 910958 37.99 23-93683 01-58135 Willy Boy Distribution Basketball Ref Fees 1/2023 '22-23|4 2,020.00 23-92459 01-63050 Yukon Trophy & Awards, Inc.Bench plaques 1/2023 1122307 747.00 DEPARTMENT TOTAL: 21,324.99 DEPARTMENT: 142 INSURANCE/MISC REIMB 23-93575 01-00180 City of Yukon (JPMC) PW PD Tahoe Repiar 0122 1/2023 Xclusive Col 26997 1,784.80 DEPARTMENT TOTAL: 1,784.80 DEPARTMENT: 146 LIBRARY SPECIAL REVENUE 23-93669 01-90505 Laura A. Endicott LTAI program presenter fe 1/2023 Let's Talk 1/26/23 268.75 23-93670 01-91926 David Snider LTAI program presenter fe 1/2023 Let's Talk 2/23/23 211.25 23-93668 01-92311 Pam Westbrook LTAI program presenter fe 1/2023 Let's Talk 1/12/23 220.00 DEPARTMENT TOTAL: 700.00 DEPARTMENT: 165 FIRE DEPT SPECIAL REVENUE 23-93408 01-05395 Casco Industries, Inc. MSA Altair 4XR Monitor 1/2023 246398 2,725.00 DEPARTMENT TOTAL: 2,725.00 12/29/2022 12:10 PM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 8 FUND: 64 - Special Revenue SUMMARY REPORT P.O.# VENDOR # NAME SUMMARY DESCRIPTION DATE INVOICE AMOUNT ____________________________________________________________________________________________________________________________________ DEPARTMENT: 167 POLICE DEPT SPECIAL REV 23-93365 01-00111 City of Yukon (JPMC) PD OnStar subscription 1/2023 OnStar 12/04/22 39.99 23-93538 01-00111 City of Yukon (JPMC) PD Christmas w/ a Cop 1/2023 Wal-Mart 08321 5,576.85 23-93037 01-01479 The Arrangement Flower ShopRetirement Flowers 1/2023 1271481/1 53.00 DEPARTMENT TOTAL: 5,669.84 FUND TOTAL: 34,341.65 12/29/2022 12:10 PM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 9 FUND: 70 - Water & Sewer Enterprise SUMMARY REPORT P.O.# VENDOR # NAME SUMMARY DESCRIPTION DATE INVOICE AMOUNT ____________________________________________________________________________________________________________________________________ DEPARTMENT: 201 WATER DISTRIBUTION 23-92209 01-00180 City of Yukon (JPMC) PW Water & Sewer Class 1/2023 Rose Sta WFD2849-1 65.00 23-93672 01-00180 City of Yukon (JPMC) PW W&S door repair 1848 1/2023 O'Reilly's 316941 525.00 DEPARTMENT TOTAL: 590.00 DEPARTMENT: 202 UTILITY BILLING 23-93757 01-00102 City of Yukon (JPMC) FIN Certified Mail 1/2023 USPS 044 7.85 23-93606 01-00170 City of Yukon (JPMC) UB Clothing & Boot allowance 1/2023 Academy 022744 675.67 23-93758 01-00170 City of Yukon (JPMC) UB D RICE RET PARTY FOOD 1/2023 Yummy Yum 12/13/22 236.35 23-91279 01-00180 City of Yukon (JPMC) PW Parts for Vehicles UB 1/2023 O'Reilly's 316824 202.20 23-93735 01-29320 Linebarger, Goggan, Blair &Collection Fees - Nov '22 1/2023 12/22/2022 80.59 DEPARTMENT TOTAL: 1,202.66 DEPARTMENT: 203 TREATMENT AND SUPPLY 23-93733 01-06375 City of Oklahoma City Water Usage Dec '22 1/2023 12/09/2022 151,406.43 DEPARTMENT TOTAL: 151,406.43 FUND TOTAL: 153,199.09 12/29/2022 12:10 PM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 10 FUND: 71 - Sanitation Enterprise SUMMARY REPORT P.O.# VENDOR # NAME SUMMARY DESCRIPTION DATE INVOICE AMOUNT ____________________________________________________________________________________________________________________________________ DEPARTMENT: 301 SANITATION 23-91292 01-00180 City of Yukon (JPMC) PW Oil, Fuel, Lubes - SAN 1/2023 O'Reilly's 315729 355.92 23-92733 01-00180 City of Yukon (JPMC) PW Diagnostic Repair 1120 1/2023 United Eng 4124035 932.29 23-93177 01-00180 City of Yukon (JPMC) PW Parts to repair San Veh 1/2023 O'Reilly's 316932 1,064.65 23-93550 01-00180 City of Yukon (JPMC) PW Sanitation Stock Tires 1/2023 T&W Tir 1090117468 1,366.80 23-93702 01-14995 Force Personnel Services, LPart Time Labor San 1/2023 72370 1,938.44 DEPARTMENT TOTAL: 5,658.10 FUND TOTAL: 5,658.10 12/29/2022 12:10 PM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 11 FUND: 73 - Storm Water Enterprise SUMMARY REPORT P.O.# VENDOR # NAME SUMMARY DESCRIPTION DATE INVOICE AMOUNT ____________________________________________________________________________________________________________________________________ DEPARTMENT: 401 STORMWATER 23-92955 01-00173 City of Yukon (JPMC) SW OK Water Conference 1/2023 OK Water 20220132 206.55 DEPARTMENT TOTAL: 206.55 FUND TOTAL: 206.55 12/29/2022 12:10 PM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 12 FUND: 74 - Grant Fund SUMMARY REPORT P.O.# VENDOR # NAME SUMMARY DESCRIPTION DATE INVOICE AMOUNT ____________________________________________________________________________________________________________________________________ DEPARTMENT: 110 PARK GRANTS 23-93348 01-03090 Ben E. Keith Foods Groceries for Lunch 1/2023 65880575 1,719.16 DEPARTMENT TOTAL: 1,719.16 FUND TOTAL: 1,719.16 GRAND TOTAL: 461,506.96  12/21/2022 4:03 PM DIRECT PAYABLES CHECK REGISTER PAGE: 2 PACKET: 33057 Blaine Gray Judicial Refu VENDOR SET: 01 CITY OF YUKON **** CHECK LISTING**** BANK: ALL ** REGISTER GRAND TOTALS* * * TOTALS * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0.00 100.00 100.00 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE-WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 1 0.00 100.00 100.00 ** POSTING PERIOD RECAP** FUND PERIOD AMOUNT 46 12/2022 100.00CR ALL 100.00CR TOTAL ERRORS: 0 TOTAL WARNINGS: 0  12/21/2022 4:03 PM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 33057 Blaine Gray Judicial Refu VENDOR SET: 01 CITY OF YUKON **** CHECK LISTING **** BANK: Munet Municipal court CHECK CHECK CHECK CHECK VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 1 Blaine Gray I-G Y102588 Blaine Gray R 12/21/2022 100.00 004835 100.00 * * B A N K TOT A L s * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0.00 100.00 100.00 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE-WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 BANK TOTALS: 1 0.00 100.00 100.00  12/15/2022 3:07 PM DIRECT PAYABLES CHECK REGISTER PAGE: 2 PACKET: 33019 Jennifer Salazar Judicial VENDOR SET: 01 CITY OF YUKON **** CHECK LISTING **** BANK: ALL ** REGISTER GRAND TOTALS* * * TOTALS * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0.00 50.00 50.00 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE-WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 REGISTER TOTALS: 1 0.00 50.00 50.00 ** POSTING PERIOD RECAP** FUND PERIOD AMOUNT 46 12/2022 50.00CR ALL 50.00CR TOTAL ERRORS: 0 TOTAL WARNINGS: 0  12/15/2022 3:07 PM DIRECT PAYABLES CHECK REGISTER PAGE: 1 PACKET: 33019 Jennifer Salazar Judicial VENDOR SET: 01 CITY OF YUKON **** CHECK LISTING **** BANK: Munet Municipal court CHECK CHECK CHECK CHECK VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT No# AMOUNT 1 Jennifer Salazar I-S Y103903 Jennifer Salazar R 12/15/2022 50.00 004834 50.00 * * B A N K TOT A L s * * No# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0.00 50.00 50.00 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE-WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 o.oo VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 BANK TOTALS: 1 0.00 50.00 50.00  2 Report of Boards, Commissions and Committees Titles and members of various boards, commissions and committees that are appointed by the Mayor and City Council are listed below, as well as the expiration date of their term and the ward they represent. All terms expire June 30th. Planning Commission Economic Development Auth. Nick Grba Ward 1 2026 Aric Gilliland Trustee 1 2026 Jarrid Wright Ward 2 2026 Donna Yanda Trustee 2 2026 Jeff Geis Ward AL 2023 Mic Hale Trustee 3 2024 Bill Baker Ward 3 2024 Chase Tippens Trustee 4 2028 David Enmark Ward 4 2024 David Goodwin Trustee 5 2028 Ray Wright Trustee 6 2025 Board of Adjustment/Board of Appeal Gary Elliott Trustee 7 2025 Sherry Huston Ward 1 2026 Ken Smith Ward 2 2026 BuddyCarpenter Ward AL Spanish Cove 2023 Joe Horn Ward 3 2024 Rhonda Dennis Ward 4 Larry Taylor, Representative 2024 Park Board OK Environmental Management Auth. Joe Edwards Ward 1 2026 Rick Cacini, Representative Stephen Nelson Ward 2 2026 Aric Gilliland, Alternate Tim Rhodes Ward AL 2023 Cathy Wright Ward 3 2024 Senior Citizens Joe Baumann Ward 4 2024 Library Board Ray Wright, Representative John Alberts, Alternate Sue Kilmer* Inez Andrews* ACOG Lee Wells Ward 1 2026 Mary Moore Ward 2 2026 Shelli Selby, Member Jenah Hamilton Ward AL 2023 Jeff Wootton, Alternate Jeanne Riggs Ward 3 2024 Margaret Albrecht Ward 4 2024 COWRA * Members of Ladies' Library Club are appointed by same Genie Vinson, Representative Traffic Commission Larry Taylor, Alternate Charles Lee Ward 1 2026 James Montgomery Ward 2 2026 Sister City Committee Brad Downing Ward AL 2023 Rick Cacini 2024 Illona Morris Ward 3 Timothy Peters 2024 Terry Beaver Ward 4 Nancy Novosad Yukon Community Support Foundation Edwin Shedeck Shelli Selby, City Council Rep. Yukon Chamber of Commerce updated 11/16/2022 Shelli Selby, City Council Rep.  3 DATE: December 19, 2022 FROM: Arnold Adams / Public Works Director TO: Honorable Mayor and City Council CC: RE: Agenda Item – Sara Rd and Wagner Rd – Drainage Repair MEMORANDUM Honorable Mayor and City Council, I would like to request the approval for Brewer Construction LLC to repair the failing drainage Structure under the road at Sara Rd and Wagner Rd. This is to replace 2 – 36 CMP’s with a new reinforced concrete drainage box with headwalls and U-shaped wings. The need is due to increased vehicular traffic and failing infrastructure. This area is on the border of Yukon and Oklahoma City limits. Currently, we are requesting approval for $117,615.69. Of which Oklahoma City has agreed to reimburse us for half of the cost ($58,807.85). This information can be found on the interlocal agreement between The City of Yukon and Oklahoma City.  4 ORDINANCE NO. 1435 AN ORDINANCE WHICH PROVIDES AMENDMENT TO THE CODE OF ORDINANCES OF THE CITY OF YUKON, OKLAHOMA, BY AMENDING SECTIONS 2-266, 2-267, 2-270 AND 2-272 OF THE CODE OF ORDINANCES, PROVIDING FOR AMENDMENT OF PROCEDURES RELATED TO PURCHASES OF SUPPLIES, MATERIALS, EQUIPMENT OR CONTRACTUAL SERVICES BY SETTING PURCHASING THRESHOLDS THAT FOLLOW OR ARE MORE RESTRICTIVE THAN THE COMPETITIVE BIDDING ACT OF 1974 OF THE STATE OF OKLAHOMA REQUIRING COMPETITIVE BIDDING, ADOPTING THE PUBLIC COMPETITIVE BIDDING ACT CODIFIED AT 61 OS §§101 THROUGH 138; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE COUNCIL FOR THE CITY OF YUKON, OKLAHOMA, that § 2-266, 2-267, 2-270 and 2-272 of the Code of Ordinances, City of Yukon, Oklahoma are hereby amended as follows: SECTION 1: Sec. 2-266.When council approval required. Every contract for or purchase of supplies, materials, equipment or contractual services for more than the allowed thresholds set forth in this Ordinance and/or in the Competitive Bidding Act of 1974 of the State of Oklahoma shall require the prior approval of the city council, and under no circumstances shall such contract or purchase be made without first obtaining the approval of the council, except in the case of a bona fide emergency. Sec. 2-267. General procedure. (a) The Competitive Bidding Act of 1974 of the State of Oklahoma, codified as 61 O.S. §§ 101 through 138, and as amended from time to time by the State Legislature, is hereby adopted and made a part of the Code of Ordinances, City of Yukon, Oklahoma. (b) All contractual services and expenditures for other services performed for the city by persons not in the employment of the city, the estimated costs of which is more than the allowed thresholds, shall be purchased by competitive bidding procedures under the Public Competitive Bidding Act as codified at 61 OS §§101through 138 and as amended from time to time by the State Legislature.  (c) All contractual services and expenditures for other services performed for the city by persons not in the employment of the city, the estimated costs of which is less than the allowed thresholds, shall be made by open market procedures. Sec. 2-270. Purchasing procedures. (a) Except as provided in this division, no city officer or employee shall order the purchase of supplies, services, equipment or make any contract within the purview of this division other than through the Purchasing Agent (“the agent”) or authorized staff member. Any purchase order or contract, other than valid emergency purchases made in accordance with this division, that is contrary to the provisions of this purchasing program shall not be approved by the agent or authorized staff member or shall the city be bound to pay for such purchases or contracts. (b) A purchase requisition must be submitted to the agent or authorized staff member prior to the execution of any contract. (c) A purchase requisition must be submitted to the agent or authorized staff member prior to any purchase of noncontractual supplies, services and equipment, unless: (1) The purchase of an item is made under an approved blanket purchase order. (2) The purchase of an item is made with petty cash funds, provided that the purchase does not exceed a total of $100.00 and a blanket purchase order for the desired vendor does not exist. (d) Upon receiving a requisition, the agent or authorized staff member shall comply with the following procedures: (1) Reject or amend any purchase requisition that is not consistent with the provisions of this division or in the best interests of the city. (2) If the purchase of supplies and/or materials is less than $5,000, no special action is required. (3) If the purchase of supplies, materials, equipment, and contractual services is $5,000.01 to $49,999.99 open market procedures apply. Three quotes are required. (4) If the purchase of supplies, materials, equipment, and contractual services is over $50,000, then formal competitive bidding procedures apply. (e) The agent or authorized staff member may issue a blanket purchase order (BPO) to purchase supplies, materials, and equipment. There are two types of BPOs: (1) An open BPO that is used to purchase supplies, materials, and equipment of  nominal value on an "as needed" basis from a vendor that is used frequently by the city. At the agent's or authorized staff member’s discretion, an open order may be issued by department, remain in effect for up to one year and in an amount determined by the agent or authorized staff member. (2) A closed BPO is used for contracts for goods and services that are awarded after a competitive bidding process. The length of the purchase order shall not exceed one year, unless specified by the contract. Sec. 2-272. Bid procedures. (a) Unless noted as an exception below, any supply, service, equipment, or contract that is valued at $50,000.00 or more shall be subject to the Competitive Bidding Act of 1974 of the State of Oklahoma, codified as 61 O.S. §§ 101 through 138, and as amended from time to time by the State Legislature. (1) Supplies, materials, equipment, or contracts purchased through an officially recognized state purchasing agency bid are exempt. (Items listed in a "state contract" are examples of this exemption.) The agent or authorized staff member, however, may initiate a formal bidding process if he believes a cheaper price may be obtained. (2) Emergency purchases may be made if less than $100,000.00, and when the purchase of supplies, materials or equipment are needed because a condition exists which would endanger the safety, health, or welfare of the public and/or would cause extreme financial loss to the city. Purchases in excess of $100,000.00 may be authorized by the council at an emergency, special or regular meeting. (3) Contractual services (gas, electricity, telephone, cable television and the like) purchased from a public utility at a price or rate determined by the state corporation commission or other government authority or by an approved franchise agreement with the city. (4) The competitive bidding provisions of this division may not apply to professional services provided by, but not limited to, attorneys, engineers, certified public accountants, financial underwriters, insurance agents or carriers for the purchase of insurance or loss control services, planners or other professional services exempted by the council. (5) The competitive bidding provisions of this division shall not apply to the hiring of temporary employees, including contracts with firms, businesses, or other entities to provide temporary employment services for the city; provided that the contract or temporary employment relationship can be terminated at the will of the city, and without advance notice to the supplier of the temporary employee services; and provided that the city shall obtain at least three quotes over the telephone from vendors who have previously provided the city with evidence of state approved  workers' compensation coverage indemnifying the city and the qualifying vendor with the lowest and best proposal shall be used. The city manager shall have the authority to enter into a contract on behalf of the city, provided that the provisions of this paragraph are met. (b) The agent or authorized staff member shall ensure that the appropriate specifications and the request for bid package are prepared. The department requesting the purchase shall provide assistance to the agent or authorized staff member or authorized staff member necessary in the development of the specifications and bid package. (c) Every bid process shall begin with a public notice which shall be published in a newspaper of general circulation and posted at city hall. (d) The agent or authorized staff member shall make a reasonable attempt to notify potentially interested vendors who are located within the city limits of the bid request. (e) All bids shall be submitted to the agent or authorized staff member in accordance with the Public Competitive Bidding Act, either via a sealed envelope or packet that shall be identified as "SEALED BID" on the outside of the container or using other methods or technology recognized under the Public Competitive Bidding Act. When the bid is received, the receiving party shall indicate the time, date and his initials on the bid container or on a copy of the electronically submitted bid. (f) All bids shall be opened in public at the time and place stated in the public notice by the agent or authorized staff member, or designee, and a city employee acting as a witness. (g) A tabulation of all bids received may be posted in the city hall for public inspection. (h) The city shall have the authority to reject the bid package or any and all bids and any part or provision of a bid or the bid proposal when it is deemed to be in the best interest of the city. The city also reserves the right to waive any irregularity of the bidding process. Additionally, the city has the authority to direct the readvertisement or re-solicitation of any bid. (i) In the case of a tie, either bidder may be selected, or the purchase may be divided among those tying, if it is advantageous to the city. (j) It is the responsibility of the agent or authorized staff member to review and investigate all bids received and to make a recommendation to the city regarding the award to the lowest responsible bidder. In determining the lowest responsible bidder, the agent or authorized staff member shall consider the following: (1) The ability, capacity, and skill of the bidder to perform the contract or provide the service required. (2) Whether the bidder can perform the contract to provide the services promptly or within the required time periods without delay or interference.  (3) The quality of performance of previous contracts or services. (4) The previous and existing compliance by the bidder with laws and ordinances of the city. (5) The financial resources and the ability of the bidder to perform or provide the service. (6) The quality, availability and adaptability of the supplies or services. (7) Whether a bidder is entitled to receive a local preference in accordance with section 2-225. (k) In the event annual purchases of like goods (meters, asphalt, etc.) is expected to exceed $50,000.00 the purchase shall be treated as subject to the required open market or bid procedure requirements. SECTION 2: It being necessary for the protection of the public peace and the health and safety of the citizens of Yukon, Oklahoma, an emergency is declared to exist, and this ordinance shall become effective immediately upon its passage by the City Council. PASSED AND APPROVED this _ _ day of January, 2023, with the Emergency Clause passed separately. __________________________________ Mayor Attest: CITY CLERK 5