City Council

Yukon Municipal Authority Minutes February 21, 2023 ROLL CALL: (Present) Shelli Selby, Mayor Jeff Wootton, Council Member Rodney Zimmerman, Council Member Donna Yanda, Council Member Aric Gilliland, Council Member (Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of February 7, 2023 B) Payment of material claims in the amount of $9,600.00 The motion to approve the YMA Consent Docket, consisting of the minutes of the regular meeting of February 7, 2023; payment of material claims in the amount of $9,600.00, was made by Council Member Wootton and seconded by Council Member Yanda. The vote: AYES: Yanda, Zimmerman, Wootton, Selby, Gilliland MOTION CARRIED (Adjourn as YMA and Reconvene as Yukon City Council)  Yukon City Council Minutes February 21, 2023 The Yukon City Council met in regular session on February 21, 2023 at 7:00 p.m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Pastor Woody Burpo, Family Church The flag salute was given in unison. ROLL CALL: (Present) Shelli Selby, Mayor Jeff Wootton, Vice Mayor Donna Yanda, Council Member Rodney Zimmerman, Council Member Aric Gilliland, Council Member OTHERS PRESENT: Tammy Kretchmar, City Manager Jason Beal, Assistant to the City Manager Shawn Vogt, Fire Chief Roger Rinehart, City Attorney Mitchell Hort, Assistant City Manager Doug Shivers, City Clerk Robbie Williams, City Engineer Gary Cooper, IT Director Jared Riley, Information Technology John Corn, Police Chief Sara Johnson, Deputy City Clerk Ryan McClure, Parks & Rec Director Presentations and Proclamations None Visitors (Anyone having an item of business to present to the City Council that DOES NOT appear on the agenda, please come to the podium at this time and state your name and address. You are requested to limit your presentation to three (3) minutes. Any item being presented MUST pertain to the City of Yukon business) None (Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of February 7, 2023 B) Payment of material claims in the amount of $9,600.00 The motion to approve the YMA Consent Docket, consisting of the minutes of the regular meeting of February 7, 2023; payment of material claims in the amount of $9,600.00, was made by Council Member Wootton and seconded by Council Member Yanda. The vote: AYES: Yanda, Zimmerman, Wootton, Selby, Gilliland NAYS: None VOTE: 5-0 MOTION CARRIED (Adjourn as YMA and Reconvene as Yukon City Council) City Council Minutes – February 21, 2023 Page 2 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of February 7, 2023 B) Payment of material claims in the amount of $1,984,356.15 The motion to approve the Consent Docket, consisting of the minutes of the regular meeting of February 7, 2023; payment of material claims in the amount of $1,984,356.15, was made by Council Member Yanda and seconded by Council Member Zimmerman. The vote: AYES: Zimmerman, Wootton, Yanda, Gilliland, Selby NAYS: None VOTE: 5-0 MOTION CARRIED 2. Reports of Boards, Commissions and City Officials: (This item is reserved for announcements, recognitions, etc. and is not intended for the conduct of City business by members of the public body) -None 3. Discussion and possible action to approve or amend funding for a Feasibility Study performed by Opportunity Funding, in the amount not to exceed $10,000.00 The motion to discuss and take possible action to approve or amend funding for a Feasibility Study performed by Opportunity Funding, in the amount not to exceed $10,000.00, was made by Council Member Yanda and seconded by Council Member Zimmerman. Mayor Selby advised that she spoke to Mayor White of Poteau, and they used this study to fund a new library. Council Member Gilliland wanted Ms. Shelton to clarify how much for the total study. Ms. Shelton advised Council that total amount is $30,000.00 but they are asking the City for $10,000.00, the Chamber will pay $10,000.00 and they are hoping to raise money for the other $10,000.00. Council Member Gilliland asked if there were any ideas on what the money raised from this study would go to. Ms. Shelton said there are a few ideas; farmers market, using the mill for restaurant/dining. Council Member Yanda asked if there was going to be a committee in charge of the study and deciding how to move forward. Ms. Shelton said yes, they will set up a committee. Council Member Gilliland stated he believes in public-private partnership. Council Member Wootton asked Ms. Shelton if there would be any additional money from the City. Ms. Shelton advised she doesn’t anticipate any more City money after the $10,000.00. Council Member Gilliland asked if there would be infrastructure regulations included. Ms. Shelton said yes, this will all be done through the non-profit. The motion to approve funding for a Feasibility Study performed by Opportunity Funding, in the amount not to exceed $10,000.00, was made by Council Member Selby and seconded by Council Member Yanda. The vote: AYES: Gilliland, Selby, Wootton, Zimmerman, Yanda NAYS: None VOTE: 5-0 MOTION CARRIED City Council Minutes – February 21, 2023 Page 3 4. Consider a motion to proceed with abatement of property previously declared as a nuisance, located at 720 Maple Ave. (LTS 1-2-3-4 in Spencer Addition), dilapidated property, and demolish the structure on the property, as recommended by the Assistant City Manager The motion to proceed with abatement of property previously declared as a nuisance, located at 720 Maple Ave. (LTS 1-2-3-4 in Spencer Addition), dilapidated property, and demolish the structure on the property, as recommended by the Assistant City Manager, was made by Council Member Wootton and seconded by Council Member Gilliland. Gerald Kelly, 1723 Ridgemont Circle, Norman, OK, informed Council that the house is in the same condition as last meeting and will need approximately 41 days for the petition in hand to process. The property is not dilapidated, it just needs time. Mr. Hort explained the photos taken on January 15 showed the front door was/is not secured. Mr. Kelly advised Council they can lock the door, but the State Statute prevents them from boarding up the windows or doors. They did not lock it due to the YPD kicking in the front door due to a report of smoke inside the structure. They will keep the property within code for the next 90 days. Mr. Hort reminded Council they had already declared it a nuisance. Mayor Selby asked how many years this structure has been vacant. Mr. Kelly advised that the last person to live in this home was back in 1989. Mayor Selby calculated that the home had not been lived in for 34 years. Council Member Gilliland asked if there were any more changes to the structure in the last 90 days. Mr. Hort explained that on January 15 it was also discovered that there were holes in the roof; this property is not livable and not secured. Mr. Kelly said that the roof does need to be replaced and that this will need time. The cats on this property were being fed by a neighbor and that is no longer an issue. Over time Mr. Kelly says he has received no response from the City staff. Mayor Selby asked if it is a danger inside. Mr. Rinehart explained that the City has already declared the property a public nuisance so that makes it unsafe. Mr. Kelly states he wasn’t given any direction last time he spoke to the Council. Council Member Gilliland wanted to know if the owner will have the opportunity to pay for the demolition himself. Mr. Rinehart sees no problem with that because it has occurred previously, otherwise there will be a lien placed on the property. The vote: AYES: Wootton, Selby, Gilliland, Yanda, Zimmerman NAYS: None VOTE: 5-0 MOTION CARRIED 5. Consider a motion to execute an updated iWorQ Service Agreement between the City of Yukon and iWorQ Systems, as recommended by the Information Technology Director The motion to execute an updated iWorQ Service Agreement between the City of Yukon and iWorQ Systems, as recommended by the Information Technology Director, was made by Council Member Wootton and seconded by Council Member Yanda. The vote: AYES: Yanda, Wootton, Selby, Zimmerman, Gilliland NAYS: None VOTE: 5-0 MOTION CARRIED 6. Consider a motion to execute a Commercial Construction Agreement between the City of Yukon and B & H Construction, LLC., for boring services, as recommended by the Information Technology Director City Council Minutes – February 21, 2023 Page 4 The motion to execute a Commercial Construction Agreement between the City of Yukon and B & H Construction, LLC., for boring services, as recommended by the Information Technology Director, was made by Council Member Zimmerman and seconded by Council Member Yanda. The vote: AYES: Selby, Wootton, Yanda, Gilliland, Zimmerman NAYS: None VOTE: 5-0 MOTION CARRIED 7. Consider a motion to approve a lease site agreement for a new Cingular Wireless PCS, LLC cell tower to be located at 1650 W Vandament Ave., the Vandament Water Tower Property, as recommended by the Assistant City Manager The motion to approve a lease site agreement for a new Cingular Wireless PCS, LLC cell tower to be located at 1650 W Vandament Ave., the Vandament Water Tower Property, as recommended by the Assistant City Manager, was made by Council Member Gilliland and seconded by Council Member Wootton. Mr. Hort is requesting Council to allow them to construct the tower. Council Member Gilliland asked for a timeline. Mr. Hort said the lease agreement is here and ready to sign. The vote: AYES: Zimmerman, Selby, Yanda, Gilliland, Wootton NAYS: None VOTE: 5-0 MOTION CARRIED 8. Consider a motion to approve the bid and enter into a contract with Merritt Tennis and Track Systems, in the amount of $41,500.00, to repair and resurface four outdoor tennis courts located within the City Park, to be paid out of 2022-2023 Parks and Recreation Capital Improvements budget, as recommended by the Parks and Recreation Director The motion to approve the bid and enter into a contract with Merritt Tennis and Track Systems, in the amount of $41,500.00, to repair and resurface four outdoor tennis courts located within the City Park, to be paid out of 2022-2023 Parks and Recreation Capital Improvements budget, as recommended by the Parks and Recreation Director, was made by Council Member Zimmerman and seconded by Council Member Yanda. The vote: AYES: Yanda, Selby, Zimmerman, Gilliland, Wootton NAYS: None VOTE: 5-0 MOTION CARRIED 9. Consider a motion to approve the bid and enter into a contract with Merritt Tennis and Track Systems, in the amount of $24,600.00, to repair and resurface two outdoor tennis courts within Kimbell Park, to be paid out of the 2022-2023 Parks and Recreation Capital Improvements budget, as recommended by the Parks and Recreation Director City Council Minutes – February 21, 2023 Page 5 The motion to approve the bid and enter into a contract with Merritt Tennis and Track Systems, in the amount of $24,600.00, to repair and resurface two outdoor tennis courts within Kimbell Park, to be paid out of the 2022-2023 Park sand Recreation Capital Improvements budget, as recommended by the Parks and Recreation Director, was made by Council Member Wootton and seconded by Council Member Zimmerman The vote: AYES: Gilliland, Wootton, Selby, Zimmerman, Yanda NAYS: None VOTE: 5-0 MOTION CARRIED 10. Consider a motion to approve the bid and enter into a contract with ARC Pyrotechnics Inc., in the amount of $18,500.00, to provide a choreographed pyro- musical fireworks display on July 3, 2023 as part of the City of Yukon’s Freedom Fest celebration, as recommended by the Parks and Recreation Director The motion to approve the bid and enter into a contract with ARC Pyrotechnics Inc., in the amount of $18,500.00, to provide a choreographed pyro-musical fireworks display on July 3, 2023 as part of the City of Yukon’s Freedom Fest celebration, as recommended by the Parks and Recreation Director, was made by Council Member Wootton and seconded by Council Member Gilliland Council Member Gilliland wanted clarification on if this was the same company used for last year’s firework show and if so, was the City reimbursed for the mishaps that occurred already. Mr. McClure advised that yes this is the same company and Ms. Kretchmar informed the Council that the City was already reimbursed for the incident from last year. The vote: AYES: Selby, Yanda, Zimmerman, Wootton, Gilliland NAYS: None VOTE: 5-0 MOTION CARRIED 11. Consider a motion to approve the bid and enter into a contract with ARC Pyrotechnics Inc., in the amount of $24,500.00, to provide a choreographed pyro- musical fireworks display on July 4, 2023 as part of the City of Yukon’s Freedom Fest celebration, as recommended by the Parks and Recreation Director The motion to approve the bid and enter into a contract with ARC Pyrotechnics Inc., in the amount of $24,500.00, to provide a choreographed pyro-musical fireworks display on July 4, 2023 as part of the City of Yukon’s Freedom Fest celebration, as recommended by the Parks and Recreation Director, was made by Council Member Wootton and seconded by Council Member Yanda. The vote: AYES: Zimmerman, Gilliland, Selby, Yanda, Wootton NAYS: None VOTE: 5-0 MOTION CARRIED 12. Consider a motion to approve the changes to the Yukon FOP Lodge 173 contract that was previously approved by the City Council on December 6, 2022, as recommended by the Police Chief The motion to approve the changes to the Yukon FOP Lodge 173 contract that was previously approved by the City Council on December 6, 2022, as recommended by the Police Chief, was made by Council Member Wootton and seconded by Council Member Gilliland. City Council Minutes – February 21, 2023 Page 6 Council Member Gilliland wanted to make sure that due to the errors there was nothing stopping the implementation of this contract signed back in December 2022. Chief Corn advised there were language changes, and it did not affect the contract. The vote: AYES: Yanda, Zimmerman, Selby, Wootton, Gilliland NAYS: None VOTE: 5-0 MOTION CARRIED 13. New Business – No New Business 14. Council Discussion: (This item is reserved for announcements, recognitions, etc. and is not intended for the conduct of City business by members of the public body) Council Member Yanda had nothing further tonight. Council Member Wootton thanked everyone for voting. Council Member Zimmerman had nothing further tonight. Council Member Gilliland congratulated Mr. Wootton on his re-election, and said we heard Yukon voters and they were clear they do not want more taxes to pay for the infrastructure. He apologized for being on the wrong track. He does not apologize for asking the people to vote, our needs are many. In Ward 4 He would like to start focusing on addressing the rest of Wagner Rd. Other areas I believe we need to focus on are Garth Brooks Blvd. and NW 10th St. traffic improvements. He said the Council and the City Staff will need to work together to find solutions. Mayor Selby gave an events recap. She noted she rcently went to the Council of Mayors training and did an exercise on working to keep Government local. She has spent time looking for Federal funding and at possibly using County ARPA funds to help our infrastructure. She said she fights for all funds and it is up to the people to hold the Council accountable. 15. Adjournment Shelli Selby, Mayor Douglas A. Shivers, City Clerk