City Council

Yukon Municipal Authority Minutes November 5, 2024 ROLL CALL: ( Present) Brian Pillmore, Mayor Jeff Wootton, Vice- Mayor Adam Shriver, Council Member Shelli Selby, Council Member Rodney Zimmerman, Council Member Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the special meeting of October 1, 2024 B) Payment of material claims in the amount of$ 72, 063. 56 The motion to approve the YMA Consent Docket, consisting of the minutes of the special meeting of October 1, 2024; payment of material claims in the amount of $ 72,063. 56, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Shriver, Pillmore, Zimmerman, Wootton, Selby NAYES: None VOTE: 5- 0 MOTION CARRIED 2A. Consider and approve Resolution No. YMA 2024- 02, a resolution authorizing the issuance of the Yukon Municipal Authority 2024 Revenue Note ( the " Revenue Note") in favor of YNB in an aggregate principal amount of not to exceed $630, 000, for the purchase of police equipment, armored vehicle and mobile watch tower and costs related to the revenue note; waiving competitive bidding and authorizing said Revenue Note to be sold at a price less than par value by negotiated sale within the limits provided by Title 60, Oklahoma Statutes, Section 176; authorizing and approving documents, procedures and payments related to issuance of the Revenue Note; designating the Revenue Note as " qualified tax- exempt obligations" as contained in the Internal Revenue Code of 1986; providing that the Trust Indenture shall be subject to provisions of the Revenue Note; ratifying a lease agreement and operation and maintenance contract between the City of Yukon and the Yukon Municipal Authority and agreeing that the term of the lease shall extend so long as the Revenue Note remains outstanding and unpaid The motion to approve Resolution No. YMA 2024- 02, a resolution authorizing the issuance of the Yukon Municipal Authority 2024 Revenue Note ( the " Revenue Note") in favor of YNB in an aggregate principal amount of not to exceed $ 630, 000, for the purchase of police equipment, armored vehicle and mobile watch tower and costs related to the revenue note; waiving competitive bidding and authorizing said Revenue Note to be sold at a price less than par value by negotiated sale within the limits provided by Title 60, Oklahoma Statutes, Section 176; authorizing and approving documents, procedures and payments related to issuance of the Revenue Note; designating the Revenue Note as " qualified tax-exempt obligations" as contained in the Internal Revenue Code of 1986; providing that the Trust Indenture shall be subject to provisions of the Revenue Note; ratifying a lease agreement and operation and maintenance contract between the City of Yukon and the Yukon Municipal Authority and agreeing that the term of the lease shall extend so long as the Revenue Note remains outstanding and unpaid, was made by Council member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Wootton, Shriver, Selby, Pillmore, Zimmerman NAYES: None VOTE: 5- 0 MOTION CARRIED Yukon Municipal Authority Meeting Minutes - November 5, 2024 Page 2 3A. Consider a motion for possible action regarding the pending action styled THE CITY OF YUKON, OKLAHOMA; and YUKON MUNICIPAL AUTHORITY v. RS MEACHAM CPAS & ADVISORS, PLLC AND FSW& B CPAS, PPLC, et al; ( Case No. CJ- 2017- 660) The motion to accept the settlement agreement and release all claims regarding the pending action styled THE CITY OF YUKON, OKLAHOMA; and YUKON MUNICIPAL AUTHORITY v. RS MEACHARM CPAS & ADVISORS, PLLC AND FSW& B CPAS, PPLC, et al; ( Case No. CJ- 2017- 660), was made by Council Member Pillmore and seconded by Council Member Wootton. The vote: AYES: Shriver, Zimmerman, Selby, Wootton, Pillmore NAYES: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council)  Yukon City Council Minutes November 5, 2024 The Yukon City Council met in regular session on November 5, 2024, at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Pastor Gene Newberry, South Yukon Church of Christ The flag salute was given in unison. ROLL CALL: ( Present) Brian Pillmore, Mayor Rodney Zimmerman, Council Member Adam Shriver, Council Member Shelli Selby, Council Member Jeff Wootton, Vice- Mayor OTHERS PRESENT: Mike Castro, City Manager Mitchell Hort, Assistant City Manager Jason Beal, Asst. to the City Manager Christian Prior, Code Enforcement II Vicki Davis, Main Street Director Dana Deckard, Admin. Assistant Kristin Rydeen, City Treasurer Doug Shivers, City Clerk Robbie Williams, City Engineer Roger Rinehart, City Attorney John Corn, Police Chief Jerome Brown, Information Technology Shawn Vogt, Fire Chief Danielle O' Neal, Asst. Planning Director Arnold Adams, Public Works Director Claudia Krshka, Grant Writer Sara Kovarik, Deputy City Clerk Presentations and Proclamations None Visitors Anyone having an item of business to present to the City Council that DOES NOT appear on the agenda, please come to the podium at this time and state your name and address. You are requested to limit your presentation to three( 3) minutes. Any item being presented MUST pertain to the City of Yukon business) Jason Guy, 1 104 Oakwood, expresses his concerns with AT& T fiber contractor. The contractor cut his parents' waterline three times and began working prior to the permit being issued. They had a signature stating they had authority over private property. Mr. Guy has concerns with the repair work and having to sign a release. He is concerned with AT& T' s rights and the City sharing in AT& T' s revenue and how the City can sell an easement on private property. He stated the agreement with AT& T states that AT& T is liable for damages for up to two years. 1. Consider convening into Executive Session pursuant to Oklahoma Statutes Title 25 Section 307 B 4 for confidential communications from the City' s attorneys regarding the pending action styled THE CITY OF YUKON, OKLAHOMA; and YUKON MUNICIPAL AUTHORITY v. RS MEACHAM CPAS & ADVISORS, PLLC AND FSW& B CPAS, PLLC, et al; ( Case No. CJ- 2017- 660) and take appropriate action in open session The motion to convene into Executive Session pursuant to Oklahoma Statutes Title 25 Section 307 B 4 for confidential communications from the City' s attorneys regarding the pending action styled THE CITY OF YUKON, OKLAHOMA; and YUKON MUNICIPAL AUTHORITY v. RS MEACHAM CPAS & ADVISORS, PLLC AND FSW& B CPAS, PLLC, et al; ( Case No. CJ- 2017- 660) and take appropriate action in open session, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Wootton, Selby, Pillmore, Shriver, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Meeting Minutes - November 5, 2024 Page 2 2. Consider a motion to adjourn from Executive Session and reconvene as Yukon City Council The motion to adjourn from Executive Session and reconvene as Yukon City Council, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Selby, Wootton, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED Mayor Pillmore read the minutes from the Executive Session. 3. Consider a motion for possible action regarding the pending action styled THE CITY OF YUKON, OKLAHOMA; and YUKON MUNICIPAL AUTHORITY v. RS MEACHAM CPAS & ADVISORS, PLLC AND FSW& B CPAS, PLLC, et al; ( Case No. CJ- 2017- 660) The motion to accept the settlement agreement and release all claims regarding the pending action styled THE CITY OF YUKON, OKLAHOMA; and YUKON MUNICIPAL AUTHORITY v. RS MEACHARM CPAS & ADVISORS, PLLC AND FSW& B CPAS, PPLC, et al; ( Case No. CJ- 2017- 660), was made by Council Member Pillmore and seconded by Council Member Wootton. The vote: AYES: Shriver, Zimmerman, Wootton, Pillmore, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the special meeting of October 1, 2024 B) Payment of material claims in the amount of $ 72, 063. 56 The motion to approve the YMA Consent Docket, consisting of the minutes of the special meeting of October 1, 2024; payment of material claims in the amount of $72, 063. 56, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Shriver, Pillmore, Zimmerman, Wootton, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 2A. Consider and approve Resolution No. YMA 2024- 02, a resolution authorizing the issuance of the Yukon Municipal Authority 2024 Revenue Note ( the " Revenue Note") in favor of YNB in an aggregate principal amount of not to exceed $ 630, 000, for the purchase of police equipment, armored vehicle and mobile watch tower and costs related to the revenue note; waiving competitive bidding and authorizing said Revenue Note to be sold at a price less than par value by negotiated sale within the limits provided by Title 60, Oklahoma Statutes, Section 176; authorizing and approving documents, procedures and payments related to issuance of the Revenue Note; designating the Revenue Note as " qualified tax- exempt obligations" as contained in the Internal Revenue Code of 1986; providing that the Trust Indenture shall be subject to provisions of the Revenue Note; ratifying a lease agreement and operation and maintenance contract between the City of Yukon and the Yukon Municipal Authority and agreeing that the term of the lease shall extend so long as the Revenue Note rcmnine nilletnnrlinn and unnnirl City Council Meeting Minutes - November 5, 2024 Page 3 The motion to approve Resolution No. YMA 2024- 02, a resolution authorizing the issuance of the Yukon Municipal Authority 2024 Revenue Note ( the " Revenue Note") in favor of YNB in an aggregate principal amount of not to exceed $ 630, 000, for the purchase of police equipment, armored vehicle and mobile watch tower and costs related to the revenue note; waiving competitive bidding and authorizing said Revenue Note to be sold at a price less than par value by negotiated sale within the limits provided by Title 60, Oklahoma Statutes, Section 176; authorizing and approving documents, procedures and payments related to issuance of the Revenue Note; designating the Revenue Note as " qualified tax- exempt obligations" as contained in the Internal Revenue Code of 1986; providing that the Trust Indenture shall be subject to provisions of the Revenue Note; ratifying a lease agreement and operation and maintenance contract between the City of Yukon and the Yukon Municipal Authority and agreeing that the term of the lease shall extend so long as the Revenue Note remains outstanding and unpaid, was made by Council member Wootton and seconded by Council Member Zimmerman. Council Member Selby asked if this was for the armored car. Mayor Pillmore informed the Council that it is. Chief Corn informed the Council that this will be a five- year loan to be paid annually from the PEST account, which earns more than enough to fund this loan. The vote: AYES: Wootton, Shriver, Selby, Pillmore, Zimmerman NAYES: None VOTE: 5- 0 MOTION CARRIED 3A. Consider a motion for possible action regarding the pending action styled THE CITY OF YUKON, OKLAHOMA; and YUKON MUNICIPAL AUTHORITY v. RS MEACHAM CPAS & ADVISORS, PLLC AND FSW& B CPAS, PPLC, et al; ( Case No. CJ- 2017- 660) The motion to accept the settlement agreement and release all claims regarding the pending action styled THE CITY OF YUKON, OKLAHOMA; and YUKON MUNICIPAL AUTHORITY v. RS MEACHARM CPAS & ADVISORS, PLLC AND FSW& B CPAS, PPLC, et al; ( Case No. CJ- 2017- 660), was made by Council Member Pillmore and seconded by Council Member Wootton. The vote: AYES: Shriver, Zimmerman, Selby, Wootton, Pillmore NAYES: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council) 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of October 1, 2024 B) The minutes of the special meeting of October 24, 2024 C) Payment of material claims in the amount of $ 1, 896, 596. 70 D) Accepting Oklahoma Environmental Quality Permit No. ST000009240641, Facility No. S- 20533 for the Wastewater Treatment Plant Phase I System Improvements E) The Roadway Improvement Project along Wagner Road from Yukon Parkway to Sara Road, and placing the maintenance bond into effect to serve Wagner Road, from Yukon Parkway to Sara Road, as recommended by the Assistant City Manager F) A revocable permit for Economy Inn, located at 850 W Main St., for a 2- inch fire sprinkler service line G) The maintenance agreement for the modification of traffic signals at the 1- 40 Westbound and Eastbound off ramps and Garth Brooks Blvd ( Project JP 38438( 04)), with the Oklahoma Department of Transportation ( ODOT), as recommended by the Assistant City Manager. City Council Meeting Minutes- November 5, 2024 Page 4 H) Resolution No. 2024- 25, a resolution declaring the eligibility of the City of Yukon to submit a grant application to Oklahoma Emgrants for the use of 911- 2024 FY 2024 grant programs for the creation, maintenance or improvement of GIS maps to meet or exceed the Oklahoma NG911 GIS and Addressing standard, as outlined in State Contract SW1177, including hardware and software to use the map in call taking, as recommended by the Grant Writer I) Approving the ODOT Project STP- 209B ( 107) AG CRRSAA Grant Change Order # 3, in the amount of$ 7, 514. 37, as recommended by the Assistant City Manager J) Designating the items on the attached list from the Technology Department as surplus and authorizing their sale, trade, donation, or disposal K) Consider approving Resolution 2024- 26, a resolution of the City of Yukon, Oklahoma authorizing entering into an Interlocal Cooperative Agreement for Municipal Court Jurisdiction concerning Juveniles The motion to approve the Consent Docket, consisting of the minutes of the special meeting of November 5, 2024; the minutes of the special meeting of October 24, 2024; payment of material claims in the amount of $ 1, 896, 596. 70; accepting Oklahoma Environmental Quality Permit No. ST000009240641, Facility No. S- 20533 for the Wastewater Treatment Plant Phase I System Improvements; the Roadway Improvement Project along Wagner Road from Yukon Parkway to Sara Road, and placing the maintenance bond into effect to serve Wagner Road, from Yukon Parkway to Sara Road, as recommended by the Assistant City Manager; a revocable permit for Economy Inn, located at 850 W Main St., for a 2- inch fire sprinkler service line; the maintenance agreement for the modification of traffic signals at the 1- 40 Westbound and Eastbound off ramps and Garth Brooks Blvd ( Project JP 38438( 04)), with the Oklahoma Department of Transportation ( ODOT), as recommended by the Assistant City Manager; resolution No. 2024-25, a resolution declaring the eligibility of the City of Yukon to submit a grant application to Oklahoma Emgrants for the use of 911- 2024 FY 2024 grant programs for the creation, maintenance or improvement of GIS maps to meet or exceed the Oklahoma NG91 1 GIS and Addressing standard, as outlined in State Contract SW 1 177, including hardware and software to use the map in call taking, as recommended by the Grant Writer; approving the ODOT Project STP- 209B ( 107) AG CRRSAA Grant Change Order 3, in the amount 7, 514.37, as recommended by the Assistant City Manager; designating of $ _ the items on the attached list from the Technology Department as surplus and authorizing their sale, trade, donation, or disposal; consider approving Resolution 2024- 26, a resolution of the City of Yukon, Oklahoma authorizing entering into an Interlocal Cooperative Agreement for Municipal Court Jurisdiction concerning Juveniles, was made by Council Member Zimmerman and seconded by Council Member Wootton. The vote: AYES: Pillmore, Selby, Wootton, Zimmerman, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED 5. Consideration, staff presentation and recommendation, discussion, and possible action regarding the City of Yukon Request for Proposals for Treasury Management and Financial Services Mr. Castro gave a timeline overview of the RFP process, the criteria that was required to submit and be considered for to proposal, and the way the staff evaluated each proposal. Mr. Shivers advised that once they were down to the final three, they referred to three key factors: interest rates and fees, proposed implementation plan, and experience with Municipalities. Much of the information for the key factors came from phone calls to references. The staff recommends that Bank of Oklahoma had the overall strongest proposal. Council Member Selby would like to know what the top five recommendations were. Mr. Shivers and Mr. Castro advised that list will be provided to the Council Members. Council Member Selby wants to encourage we keep our banking local because we encourage our citizens to shop local Mr. Castro informed Council that when staff spoke with other Cities that were using Bank of Oklahoma, they informed Mr. Castro their customer service was impeccable. He said the references he spoke to uniformly stated that their customer service with Bank Of Oklahoma was impeccable and we would be more than pleased if we chose them. City Council Meeting Minutes - November 5, 2024 Page 5 The motion to table this item till the next meeting in order to receive the top five banks and review, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Zimmerman, Selby, Shriver, Wootton, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 6. Consider approving entering into an agreement with TEIM Design for providing City planning and engineering services, and detailed construction plans, for City- identified projects, through June 30, 2025, with an automatic renewal on July 1, 2025 and two additional one- year automatic renewals, as recommended by the Assistant City Manager The motion to table this item until a further date, was made by Council Member Wootton and seconded by Council Member Shriver. Council Member Selby asked why we would need to table this item. Council Member Wootton said he would like a little more time to look into this contract. The vote: AYES: Shriver, Zimmerman, Wootton, Selby, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 7. Consider approving a modification of an existing Conditional Use Permit ( CUP), located at 517 W Main St., as recommended by the Planning Commission The motion to approve a modification of an existing Conditional Use Permit ( CUP), located at 517 W Main St., as recommended by the Planning Commission, was made by Council Member Selby and seconded by Council Member Zimmerman. The vote: AYES: Selby, Zimmerman, Pillmore, Wootton, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED 8. Consider approving a Special Use Permit ( SUP) for a 100- foot tower with conditions, located at 517 W Main St., as recommended by the Planning Commission The motion to approve a Special Use Permit ( SUP) for a 100- foot tower with conditions, located at 517 W Main St., as recommended by the Planning Commission, was made by Council Member Selby and seconded by Council Member Zimmerman. Joe Horn, 102 S 5t" Str., wanted to know if the item has obtained a variance. Ms. O' Neal advised that this is a special use permit because we do not have anything specific for this type of tower. Mr. Horn advised that anything over 35 feet needs to receive a variance. Ms. O' Neal advised that this is not done within the ordinance, and we went a different route with this permit. Mr. Horn said that this will be doing away with a parking spot, and this will create an issue on Main Street. This needs to be taken to the Board of Adjustments and will be an eyesore. Mr. Horn wanted to express to the Council that he is opposed to the 100- foot tower, not everything with this but not the tower. The vote: AYES: Zimmerman, Wootton, Shriver, Selby, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Meeting Minutes - November 5, 2024 Page 6 9. Consider entering into a Land and Water Conservation Fund ( LWCF) Project agreement with the Oklahoma Tourism and Recreation Department for the Freedom Trail Park restroom project grant, for a total project cost of $ 321, 900. 00 including the $ 160, 950. 00 City Match set aside, as recommended by the Grant Writer The motion to enter into a Land and Water Conservation Fund ( LWCF) Project agreement with the Oklahoma Tourism and Recreation Department for the Freedom Trail Park restroom project grant, for a total project cost of $ 321, 900. 00 including the $ 160, 950. 00 City Match set aside, as recommended by the Grant Writer, was made by Council Member Wootton and seconded by Council Member Zimmerman. Council Member Selby wanted to make sure this was already budgeted. Mayor Pillmore advised that this is budgeted. Council Member Shriver wanted clarification on what will be done with the old bathroom. Mr. McClure advised that the old bathroom will be knocked down and the size of this bathroom will be determined by the cost. We are hoping to have a men' s, women' s, and a family restroom. Claudia Krshka, informed Council that when the City applied for this grant back in 2019, the plan was to use the structure in place. Council Members expressed that the cost seemed a bit expensive for just a bathroom. They were informed by Ms. Krshka that this will be ADA accessible and compatible with the playground. The vote: AYES: Shriver, Wootton, Pillmore, Selby, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 10. Consider approving a request to vacate a Planned Unit Development ( PUD) and return to CG, Commercial General Zoning, located at 301 S Yukon Parkway, as recommended by the Planning Commission The motion to approve a request to vacate a Planned Unit Development ( PUD) and return to CG, Commercial General Zoning, located at 301 S Yukon Parkway, as recommended by the Planning Commission, was made by Council Member Wootton and seconded by Council Member Zimmerman. Ms. O' Neal informed Council that the new buyer wants to build a self- storage. Council Member Selby stated that storage units take up commercial property and don' t pay sales tax. The vote: AYES: None NAYS: Wootton, Pillmore, Zimmerman, Selby, Shriver VOTE: 0- 5 MOTION DENIED 11. Consider approving Budget Amendment No. 2024- 07, to increase appropriations in the Police Special Revenue Fund, in the amount of $ 91, 106. 82 for the purchase of Dispatch consoles, Police gym equipment, and optics for Patrol rifles The motion to approve Budget Amendment No. 2024- 07, to increase appropriations in the Police Special Revenue Fund, in the amount of $91, 106. 82 for the purchase of Dispatch consoles, Police gym equipment, and optics for Patrol rifles, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Pillmore, Selby, Wootton, Zimmerman, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED 12. Consider approving Budget Amendment No. 2024- 08, to increase appropriations in account 82- 5101- 400 by $ 100, 000. 00 using Tax Increment Financing ( TIF) funds, for the purpose of participating with Canadian County and the City of Oklahoma City for the repair of Frisco Road from NW 23rd Street to NW 10th Street, as recommended by the Yukon Economic Development Authority ( YEDA) City Council Meeting Minutes - November 5, 2024 Page 7 The motion to approve Budget Amendment No. 2024- 08, to increase appropriations in account 82- 5101- 400 by $ 100, 000. 00 using Tax Increment Financing ( TIF) funds, for the purpose of participating with Canadian County and the City of Oklahoma City for the repair of Frisco Road from NW 23rd Street to NW 10th Street, as recommended by the Yukon Economic Development Authority ( YEDA), was made by Council Member Zimmerman and seconded by Council Member Wootton. The vote: AYES: Selby, Pillmore, Zimmerman, Shriver, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 13. Consider approving the agreement with Oklahoma Natural Gas ( ONG) for the relocation of their natural gas pipeline to allow for intersection improvements, located at Vandament Avenue and Yukon Parkway, as recommended by the Assistant City Manager The motion to approve the agreement with Oklahoma Natural Gas ( ONG) for the relocation of their natural gas pipeline to allow for intersection improvements, located at Vandament Avenue and Yukon Parkway, as recommended by the Assistant City Manager, was made by Council Member Zimmerman and seconded by Council Member Wootton. The vote: AYES: Zimmerman, Pillmore, Shriver, Selby, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 14. Consider and approve Resolution No. 2024- 27, a resolution approving the incurrence of indebtedness by the Yukon Municipal Authority ( the " Authority") issuing its 2024 Revenue Note ( the " Revenue Note") in favor of YNB in an aggregate principal amount of not to exceed $ 630, 000, for the purchase of police equipment, armored vehicle and mobile watch tower, and costs related to the revenue note; waiving competitive bidding and authorizing said Revenue Note to be sold at a price less than par value by negotiated sale within the limits provided by Title 60, Oklahoma Statutes, Section 176; authorizing and approving a sales tax agreement providing security for the Revenue Note; designating the Revenue Note as " qualified tax- exempt obligations" as contained in the Internal Revenue Code of 1986; providing that the Trust Indenture shall be subject to provisions of the Revenue Note; ratification of lease agreement and operation and maintenance contract between the City and the Authority and agreeing that the term of the lease shall extend so long as the Revenue Note remains unpaid; and, authorization of documents and procedures related to issuance of the Revenue Note The motion to approve Resolution No. 2024- 27, a resolution approving the incurrence of indebtedness by the Yukon Municipal Authority ( the " Authority") issuing its 2024 Revenue Note the " Revenue Note") in favor of YNB in an aggregate principal amount of not to exceed 630, 000, for the purchase of police equipment, armored vehicle and mobile watch tower, and costs related to the revenue note; waiving competitive bidding and authorizing said Revenue Note to be sold at a price less than par value by negotiated sale within the limits provided by Title 60, Oklahoma Statutes, Section 176; authorizing and approving a sales tax agreement providing security for the Revenue Note; designating the Revenue Note as qualified tax- exempt obligations" as contained in the Internal Revenue Code of 1986; providing that the Trust Indenture shall be subject to provisions of the Revenue Note; ratification of lease agreement and operation and maintenance contract between the City and the Authority and agreeing that the term of the lease shall extend so long as the Revenue Note remains unpaid; and, authorization of documents and procedures related to issuance of the Revenue Note, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Wootton, Pillmore, Shriver, Selby, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Meeting Minutes - November 5, 2024 Page 8 15. Consider and approve Ordinance No. 1459, an ordinance amending Sec. 2- 137( c) of the Code of Ordinances of the City of Yukon by determining that certain indebtednesses, including the Yukon Municipal Authority 2024 Revenue Note in an aggregate principal amount not to exceed $ 630, 000, do not exceed debt limitations; repealing all conflicting ordinance provisions; and declaring an emergency The motion to approve Ordinance No. 1459, an ordinance amending Sec. 2- 137( c) of the Code of Ordinances of the City of Yukon by determining that certain indebtednesses, including the Yukon Municipal Authority 2024 Revenue Note in an aggregate principal amount not to exceed $ 630, 000, do not exceed debt limitations; repealing all conflicting ordinance provisions; and declaring an emergency, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Zimmerman, Wootton, Pillmore, Shriver, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 15a. Consider and approve the Emergency Clause of Ordinance No. 1459 The motion to approve the Emergency Clause of Ordinance No. 1459, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Shriver, Zimmerman, Pillmore, Wootton, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 16. Consider approving Ordinance No. 1460, an ordinance amending Section 2- 30 of the Code of Ordinances of the City of Yukon, Oklahoma, relating to the dates and times of regular City Council meetings; deleting or repealing ordinances in conflict; providing for severability; and declaring an emergency The motion to approve Ordinance No. 1460, an ordinance amending Section 2- 30 of the Code of Ordinances of the City of Yukon, Oklahoma, relating to the dates and times of regular City Council meetings; deleting or repealing ordinances in conflict; providing for severability; and declaring an emergency, was made by Council Member Wootton and seconded by Council Member Zimmerman. Council Member Selby wanted to make sure the meetings would still be consistent and not different days during the week to make more scheduling conflicts. Mayor Pillmore says we intend to maintain consistency, and also adhere to Charter regulations of one meeting a month. The vote: AYES: Wootton, Selby, Pillmore, Shriver, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 16a. Consider approving the Emergency Clause of Ordinance No. 1460 The motion to approve the Emergency Clause of Ordinance No. 1460, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Pillmore, Zimmerman, Selby, Wootton, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED 17. Consider approving Ordinance No. 1461, an ordinance amending Section 74- 10 of the Code of Ordinances of the City of Yukon, Oklahoma, regarding the carrying of weapons on City property; deleting or repealing ordinances in conflict; providing for severability; and declaring an emergency City Council Meeting Minutes - November 5, 2024 Page 9 Council Member Zimmerman made an amended motion as follows: No person shall carry any weapon in violation of State Law on property owned or controlled by the City of Yukon, including into any structure, building, or office space owned or leased by the City of Yukon for the purpose of conducting business with the public. The provisions of this section shall not apply to any law enforcement officers, or any other person authorized by law and in accordance with current statute to carry a firearm, was made by Council Member Zimmerman and seconded by Council Member Wootton. Council Member Selby wanted clarification on if this is to comply with State Law. Mayor Pillmore informed the Council that this is to align with modern State Law. Council Member Zimmerman read the amended motion to add " into" and delete law enforcement officer restrictions. The vote: AYES: Zimmerman, Selby, Shriver, Pillmore, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 17a. Consider approving the Emergency Clause of Ordinance No. 1461 The motion to approve the Emergency Clause of Ordinance No. 1461, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Shriver, Zimmerman, Wootton, Pillmore, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 18. Consider approving Ordinance No. 1462, an ordinance of the City of Yukon, Oklahoma, amending sections 74- 97( d) and section 50- 34 regarding the duration of a State of Emergency and fines and punishments; repealing Ordinance No. 1403 and all ordinances in conflict; providing for severability; and declaring an emergency The motion to approve Ordinance No. 1462, an ordinance of the City of Yukon, Oklahoma, amending sections 74- 97( d) and section 50-34 regarding the duration of a State of Emergency and fines and punishments; repealing Ordinance No. 1403 and all ordinances in conflict; providing for severability; and declaring an emergency, was made by Council Member Wootton and seconded by Council Member Zimmerman. Council Member Selby wanted clarification on taking away the fines. Mayor Pillmore advised that the emergency proclamation ends at next Council meeting. The vote: AYES: Zimmerman, Wootton, Pillmore, Shriver NAYS: Selby VOTE: 4- 1 MOTION CARRIED 18a. Consider approving the Emergency Clause of Ordinance No. 1462 The motion to approve the Emergency Clause of Ordinance No. 1462, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Shriver, Pillmore, Wootton, Zimmerman NAYS: Selby VOTE: 4- 1 MOTION CARRIED 19. Consider approving Ordinance No. 1463, an ordinance amending Section 110- 65 of the Code of Ordinances of the City of Yukon, Oklahoma, relating to traffic and transportation commission recommendations; deleting or repealing ordinances in conflict; providing for severability; and declaring an emergency City Council Meeting Minutes - November 5, 2024 Page 10 The motion to approve Ordinance No. 1463, an ordinance amending Section 110- 65 of the Code of Ordinances of the City of Yukon, Oklahoma, relating to traffic and transportation commission recommendations; deleting or repealing ordinances in conflict; providing for severability; and declaring an emergency, was made by Council Member Wootton and seconded by Council Member Zimmerman. Council Member Selby wanted clarification on this ordinance. Mayor Pilimore explained that Traffic Commission is a board, and Council currently cannot make decisions on a traffic related item until it is heard by the Traffic Commission. The Traffic Commission does great work, this is just to allow the Council to decide on a traffic related item that might be brought up to Council before it has been heard by the Traffic Commission. Council Member Selby advised that this is why we have the boards. The vote: AYES: Pilimore, Zimmerman, Wootton, Shriver NAYS: Selby VOTE: 4- 1 MOTION CARRIED 19a. Consider approving the Emergency Clause of Ordinance No. 1463 The motion to approve the Emergency Clause of Ordinance No. 1463, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Wootton, Shriver, Pilimore, Zimmerman NAYS: Selby VOTE: 4- 1 MOTION CARRIED 20. Consider awarding the contract for Emergency Storm Debris Removal to CTC Disaster Response, Inc. in the amount of $ 154, 960. 00; TFR Enterprises, Inc. in the amount of 163, 950. 00; and Shawnee Mission Tree Service, Inc. dba Arbor Masters in the amount of 186, 128. 00, as recommended by the City Engineer The motion to awarding the contract for Emergency Storm Debris Removal to CTC Disaster Response, Inc. in the amount of $ 154, 960. 00; TFR Enterprises, Inc. in the amount of $ 163, 950. 00; and Shawnee Mission Tree Service, Inc. dba Arbor Masters in the amount of $ 186, 128. 00, as recommended by the City Engineer, was made by Council Member Zimmerman and seconded by Council Member Wootton. Mayor Pillmore wanted to inform the Council that this means we will have three contractors on call and the money will not be spent unless we use their services. Robbie Williams expressed that the City has done this for the last 6- 9 years, we haven' t used it but the City has the ability to contact the three firms. Council Member Zimmerman wanted to know what type of circumstances we would need them. Mr. Williams stated that they will be used if there is a tornado, ice storm, etc. Mr. Castro also wanted to let Council know that these contracts have been used on the Gulf Coast and they are invaluable. The vote: AYES: Zimmerman, Selby, Pilimore, Shriver, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 21. Consider a motion to reject the bid and authorize the City of Yukon to re- advertise to receive bids for Fire Department Training Facility The motion to Consider a motion to reject the bid and authorize the City of Yukon to re- advertise to receive bids for Fire Department Training Facility, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Shriver, Selby, Pillmore, Zimmerman, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Meeting Minutes - November 5, 2024 Page 11 22. Consider approving Budget Amendment No. 2024- 09, to increase appropriations not to exceed $ 49, 999. 99, for building of a new Playground The motion to table Budget Amendment No. 2024- 09, to increase appropriations not to exceed $49, 999. 99, for building of a new Playground, was made by Council Member Shriver and seconded by Council Member Selby. The vote: AYES: Pillmore, Wootton, Zimmerman, Shriver, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 23. New Business - None 24. Council Discussion: ( This item is reserved for announcements, recognitions, etc. and is not intended for the conduct of City business by members of the public body) Council Member Selby thanked staff for the work on the proposals. She also thanked Parks & Rec for the Fall Harvest. Council Member Zimmerman congratulated the YHS Cross Country teams and wished a Happy Birthday to his oldest daughter. Council Member Shriver did a ride along with three YPD officers and saw their commitment and high standards. He also said the jailer is very professional and often overlooked for his work. Council Member Wootton invited individuals to come run Chill Your Cheeks this year. Mayor Pillmore gave an upcoming events update. He also thanked City professionals during the recent inclement weather. 25. Adjournment rian Pillmore, Mayor ans411( 1- A HQ f 1 Douglas ! 1 Shivers, City Clerk V' f8i i a