City Council Meeting

City of Yuma City Council Meeting Agenda Wednesday, December 2, 2015 5:30 PM Yuma City Hall Council Chambers Notice is hereby given, pursuant to Resolution R2008-55 that one or more members of the Yuma City Council may participate in person or by telephonic, video or internet conferencing. Voting procedures will remain as required by the Yuma City Charter and other applicable laws. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL FINAL CALL Final call for submission of Speaker Request Forms for agenda related items. PRESENTATIONS • Recognition of Paint-A-Thon Team Leaders I. MOTION CONSENT AGENDA All items listed on the Motion Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a Councilmember so requests. In which event, the item will be removed from the Motion Consent Agenda and the vote or action will be taken separately. A. Approval of minutes of the following City Council meeting(s): 1. MC 2015-250 City Council Citizen's Forum Draft Minutes March 3, 2015 Attachments: 1. 2015_03_03_CCF_minutes 2. MC 2015-251 Special Worksession/Tour of West Wetlands Draft Minutes April 22, 2015 Attachments: 1. 2015_04_22_SWS_WestWetlands_minutes City of Yuma Page 1 Printed on 11/25/2015 City Council Meeting Agenda December 2, 2015 3. MC 2015-252 Special Worksession/Tour of Public Works Draft Minutes April 22, 2015 Attachments: 1. 2015_04_22_SWS_PWFleetSvcs_minutes copy 4. MC 2015-253 City Council Citizen's Forum Draft Minutes November 17, 2015 Attachments: 1. 2015_11_17_CF_minutes B. Approval of staff recommendations: 1. MC 2015-000 Executive Sessions Executive Sessions may be held at the next regularly scheduled Special Worksession, Regular Worksession and City Council Meeting for personnel, legal, litigation and real estate matters pursuant to A.R.S. § 38-431.03 Section A (1), (3), (4), and (7). (City Attorney) 2. MC 2015-239 Liquor License: Crouse's Flat Top Grill Approve a New (Series #12) Restaurant Liquor License application submitted by Cory Crouse, agent for Crouse's Flat Top Grill, located at 2855 South 4th Avenue, Yuma, Arizona. (LL15-21) (City Administration/City Clerk) (Lynda L. Bushong) Attachments: 1. RFCCA Liquor License: Crouse's Flat Top Grill 3. MC 2015-242 Bid Award: 10th Avenue and Avenue A Alley Sanitary Sewer Award to the lowest responsive and responsible bidder for the construction of the 10th Avenue and Avenue A Alley Sanitary Sewer project, at an estimated amount of $162,452.85 to DPE Construction, Inc., Yuma, Arizona. (Bid #2015-20000145) (Jay Simonton / Robin Wilson) Attachments: 1. RFCCA Bid Award: 10th Avenue & Avenue A Alley Sanitary Sewer 2. SPRDSHEET Bid Award: 10th Avenue & Avenue A Alley Sanitary Sewer 4. MC 2015-244 Declaration of Surplus: Sale of Firearms Declare six firearms from the Police Department as surplus and authorize disposal according to City ordinance and state regulations. (Police Department - Bid #2016-20000108) (John Lekan) Attachments: 1. RFCCA Sale of Firearms.doc City of Yuma Page 2 Printed on 11/25/2015 City Council Meeting Agenda December 2, 2015 5. MC 2015-245 Request for Proposal: Lobbying & Representation Services Authorize City Administrator to execute a two-year contract with the option to renew for three additional one-year periods, one year at a time, depending on the appropriation of funds, for Lobbying & Representation Services for a monthly retainer from each firm at $7,250.00 plus miscellaneous expenses with Hamm Consulting Group LLC, Washington, DC $87,000.00, HighGround, Inc. Phoenix, Arizona $87,000.00 (City Administration - RFP #216-20000076) (Greg Wilkinson) Attachments: 1. RFCCA RFP Lobbying & Representational Services #2016-20000076.doc 6. MC 2015-246 Request for Proposal: Professional Architectural Services for Fleet Services Maintenance Shop Authorize the City Administrator to negotiate and execute a contract for Professional Architectural Services for the Fleet Services Maintenance Shop to the following firm beginning with the first firm listed. If negotiations for fees and services are successful with the selected consultant, as determined by the City, contract for service will be prepared. In the event that negotiations for fees or services are not successful, the City will terminate those negotiations in writing and begin negotiations with the next consultant listed: WSM Architects, Tucson, Arizona; GLHN Architects & Engineers, Inc., Tucson, Arizona. (Public Works - RFP #2015-20000150) (Joel Olea / Robin Wilson) Attachments: 1. RFCCA RFP Architectural Services Fleet Maint Shop 2. SPRDSHT RFP Architectural Services Fleet Service Maintenance Shop SPREADSHEET 2015-20 7. MC 2015-247 Agreement: Pro Prospect Winter Leagues, LLC Authorize the City Administrator to execute an agreement with Pro Prospect Winter League, LLC for the use of a portion of the Ray Kroc Baseball Complex for Winter League baseball from 2016 to 2020. (Parks & Recreation/Administration) (Debbie Wendt) Attachments: 1. RFCCA Pro Prospect Winter League LLC 2. AGMT: Pro Prospect Winter League LLC City of Yuma Page 3 Printed on 11/25/2015 City Council Meeting Agenda December 2, 2015 8. MC 2015-248 Agreement: Arizona Public Service Company Authorize the City Administrator to execute an agreement with Arizona Public Service Company (APS) for the purchase of 12 streetlights in the Magnolia Village Subdivision, Unit 3. (Public Works/Streets) (Joel Olea) Attachments: 1. RFCCA Agreement for Streetlight Sales with APS for Magnolia Village 3 2. AGMT. Streetlight Sales with APS for Magnolia Village 9. MC 2015-249 Final Plat: Kerley Ranch Unit #2 Approve the final plat of the Kerley Ranch Subdivision Unit #2. The property is located at the southeast corner of 36th Street and Victoria Way. The applicant is Dahl, Robins and Associates, on behalf of KDC of Yuma, LLC. (SUBD-11450-2015). (Community Development/Community Planning) (Laurie Lineberry) Attachments: 1. RFCCA Final Plat Kerley Ranch Unit 2 2. P&Z Final Plat Kerley Unit 2 3. RESEARCH Final Plat Kerley Ranch Unit 2 II. RESOLUTION CONSENT AGENDA All items listed on the Resolution Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Resolution Consent Agenda and the vote or action will be taken separately. 1. R2015-046 Intergovernmental Agreement: State of Arizona - Department of Transportation Authorize the City Administrator to execute an intergovernmental agreement (IGA) with the State of Arizona - Department of Transportation (ADOT) for a pavement preservation Slurry Seal project on 32nd Street from Avenue 8 1/2E to Avenue 3E. (Public Works / Joel Olea) Attachments: 1. RFCCA for IGA with ADOT for 32nd St Pavement Preservation 2. RES IGA with ADOT for 32nd Street Pavement Preservation Resolution.doc 3. IGA with ADOT for 32nd St. Pavement Preservation City of Yuma Page 4 Printed on 11/25/2015 City Council Meeting Agenda December 2, 2015 III. ADOPTION OF ORDINANCES CONSENT AGENDA All items listed on the Ordinances Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Ordinance Consent Agenda and the vote or action will be taken separately. There are no ordinances scheduled for adoption at this time. IV. INTRODUCTION OF ORDINANCES The following ordinance(s) is presented to the City Council for introduction. No vote or action by the City Council is necessary. However, the City Council may, at its option, vote or take action where appropriate. Ordinances given introduction are generally presented to the City Council for adoption at the next Regular City Council meeting. 1. O2015-061 Amendment to Yuma City Code: Title 21, Chapter 211 "Traffic Rules" Amend Yuma City Code, Title 21, Chapter 211 by amending section 09 to correct a scriveners error. (Police/Admin) (John Lekan) Attachments: 1.RFCCA Scriveners Error Correction on Texting While Driving Ban 2.ORD Scriveners Error Correction on Texting While Driving Ban 2. O2015-063 Real Property Acquisition: 24th Street Lift Station Authorize acquisition of approximately 6,000 square feet of real property to expand a City-owned lift station located at 24th Street and 27th Avenue. (City Administration) (Ricky Rinehart) Attachments: 1. RFCCA 24th St Liftstation 2. MAP 24thStLiftstation 3. ORD 24thStLiftstation 4. SUP DOC 24thStLiftstation City of Yuma Page 5 Printed on 11/25/2015 City Council Meeting Agenda December 2, 2015 3. O2015-065 Amend and Restate: (1) Phase Two Component Development and Disposition Agreement; (2) Phase Two Land and Improvements Lease; (3) Partial Assignment of Master Developer's Interest; (4) Fourth Amendment of Master Development and Disposition Agreement; and (5) Authorize an Eight-Year Abatement of the Government Property Lease Excise Tax on the Riverfront Development Phase Two Improvements Approve and authorize the City Administrator to: (1) execute an amended and restated Yuma Pivot Point Phase Two Component Development and Disposition Agreement that will include (2) an amended and restated 42-year Phase Two Land and Improvements Lease, (3) an amended and restated partial assignment of the Master Developer's interest in the described Phase Two Property, (4) a fourth amendment to the Master Development and Disposition Agreement, and (5) authorize abatement of the government property lease excise tax (GPLET) for a period of eight years on the Phase Two Improvements, a 64 unit apartment complex and a 4500 square foot restaurant, to be constructed by the developer, deeded to the City, and then leased back from the City to the developer. (City Administration/Yuma Crossing National Heritage Area) (Charles Flynn) Attachments: 1. RFCCA Yuma Riverfront Phase II DDA and Land and Improvements Lease 2. ORD Yuma Riverfront Phase II DDA and Land and Improvements Lease V. PUBLIC HEARING AND RELATED ITEMS FINAL CALL Final call for submission of Speaker Request Forms for Call to the Public. VI. APPOINTMENTS, ANNOUNCEMENTS AND SCHEDULING Discussion and possible action on the following items: 1. Appointments: There are no appointments scheduled at this time. City of Yuma Page 6 Printed on 11/25/2015 City Council Meeting Agenda December 2, 2015 2. Announcements: City Council report on meetings/events attended – City Council report on issues discussed in meetings/events attended by a City Council representative in their official capacity as the City’s representative during the period of November 19, 2015 through December 2, 2015. City Council questions regarding the update must be limited solely for clarification purposes. If further discussion is warranted, the issue will be added to a future agenda for a detailed briefing. City Council report of upcoming meetings. City Council request for agenda items to be placed on future agendas. 3. Scheduling: Motion to schedule future City Council meetings pursuant to Arizona Revised Statutes Section 38-431.02 and the Yuma City Code, Chapter 30. VII. SUMMARY OF CURRENT EVENTS This is the City Administrator’s opportunity to give notice to the City Council of current events impacting the City. Comments are intended to be informational only and no discussion, deliberation or decision will occur on this item. VIII. CALL TO THE PUBLIC Members of the public may address the City Council on matters that are not listed on the City Council agenda. The City Council cannot discuss or take legal action on any matter raised unless it is properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual members of the City Council may respond to criticism made by those who have addressed the City Council, may ask staff to review a matter or may ask that a matter be placed on a future agenda. All City Council meetings are recorded and videotaped. IX. EXECUTIVE SESSION An Executive Session may be called during the public meeting for the purpose of receiving legal advice for items on this agenda pursuant to A.R.S. Section 38-431.03 A (1, 3, 4 and/or 7) and the following items: A. Discussion, consultation with and/or instruction to legal counsel regarding the COY v. Clark, et al. (A.R.S. 38-431.03 A3 and A4) B. Discussion, consultation with and/or instruction to legal counsel regarding the Riverfront Phase Two Project. (A.R.S. 38-431.03 A3 and A4) City of Yuma Page 7 Printed on 11/25/2015 City Council Meeting Agenda December 2, 2015 ADJOURNMENT In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, the City of Yuma does not discriminate on the basis of disability in the admission of or access to, or treatment or employment in, its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in City programs, activities, or services contact: ADA/Section 504 Coordinator, City of Yuma Human Resources Department, One City Plaza, Yuma, AZ 85364-1436; (928) 373-5125 or TTY (928) 373-5149. City of Yuma Page 8 Printed on 11/25/2015