City Council Meeting

City of Yuma City Council Meeting Agenda Wednesday, August 3, 2016 5:30 PM Yuma City Hall Council Chambers One City Plaza, Yuma Notice is hereby given, pursuant to Resolution R2008-55 that one or more members of the Yuma City Council may participate in person or by telephonic, video or internet conferencing. Voting procedures will remain as required by the Yuma City Charter and other applicable laws. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL FINAL CALL Final call for submission of Speaker Request Forms for agenda related items. PRESENTATIONS • Presentation of certificates to Yuma Police Department from downtown merchants I. MOTION CONSENT AGENDA All items listed on the Motion Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a Councilmember so requests. In which event, the item will be removed from the Motion Consent Agenda and the vote or action will be taken separately. A. Approval of minutes of the following City Council meeting(s): 1. MC 2016-166 Regular City Council Worksession Draft Minutes April 19, 2016 Attachments: 1. 2016_04_19_RWS_Minutes.docx 2. MC 2016-167 City Council Citizen's Forum Draft Minutes July 19, 2016 Attachments: 1. 2016_07_19_CF_Minutes.docx City of Yuma Page 1 Printed on 7/28/2016 City Council Meeting Agenda August 3, 2016 B. Approval of staff recommendations: 1. MC 2015-000 Executive Sessions Executive Sessions may be held at the next regularly scheduled Special Worksession, Regular Worksession and City Council Meeting for personnel, legal, litigation and real estate matters pursuant to A.R.S. § 38-431.03 Section A (1), (3), (4), and (7). (City Attorney) 2. MC 2016-160 Authorize Purchase: Grass Seed Authorize the purchase of Grass Seed, for an estimated cost of $123,000.00 with the following firms: Crop Production Services, Yuma, Arizona; Helena Chemical Co., Phoenix, Arizona and Simplot Partners Turf, Tempe, Arizona. (Parks & Recreation - Bid # 2015-20000188) (Debbie Wendt / Robin Wilson) Attachments: 1. RFCCA Authorize Purchase: Grass Seed 3. MC 2016-161 Bid Award: Radio and Telecommunications Installation Services Award to the sole responsive and responsible bidder a one-year contract with the option to renew for four additional one-year periods, renewable one year at a time, depending on the availability of funds and satisfactory performance for Radio and Telecommunication Installation Services with an approximate annual cost of $50,000.00 to: Gila Electronics, Yuma, AZ. (Information Technology Services - 2016-20000169) (Jim Hamersley / Robin R. Wilson) Attachments: 1. RFCCA Bid Award: Radio and Telecommunication Installation Svcs 2. SPRDSHEET Bid Award: Radio and Telecommunication Installation Services 4. MC 2016-162 Cooperative Purchase Agreement: Asphalt Sealcoat Materials Authorize the purchase and delivery of Asphalt Sealcoat Materials, utilizing a cooperative contract initiated by the City of Mesa. Contract term is for a three-year term with a maximum renewal of two, one-year periods, depending on the appropriation of funds and satisfactory performance, with an estimated annual expenditure of $100,000.00, with the following vendor: Wright Asphalt Products Company, Phoenix, Arizona. (Public Works / Streets - Bid #2016-20000193) (Joel Olea / Robin R. Wilson) Attachments: 1. RFCCA Cooperative Purchase Agmt.: Asphalt Sealcoat.docx City of Yuma Page 2 Printed on 7/28/2016 City Council Meeting Agenda August 3, 2016 5. MC 2016-163 Settlement of Claim: LaMarche v. City of Yuma Authorize a $51,000.00 settlement of the LaMarche v. City of Yuma lawsuit. Attachments: 1. RFCCA Settlement of Claim: LaMarche v. COY 6. MC 2016-164 Modification of Intergovernmental Agreement: Arizona Department of Revenue Authorize the City Administrator to execute a modification to an intergovernmental agreement with the State of Arizona Department of Revenue regarding the uniform administration, licensing, collection, and auditing of transaction privilege tax, severance tax, jet fuel excise and rental occupancy taxes imposed by the State or municipalities. (Finance/Administration) (Pat Wicks) Attachments: 1. RFCCA Agmt. Amend: IGA DOR 2. SUP DOC Agmt. Amend: IGA DOR 7. MC 2016-165 APS Relocation Costs for Fleet Services Maintenance Shop Authorize City Administrator to issue a purchase order in an amount not to exceed $855,492.00 to the Arizona Public Service Company (APS) to pay APS to relocate its underground and overhead power lines as part of the construction of the Fleet Services Maintenance Shop. (Public Works/Fleet) (Joel Olea) Attachments: 1. RFCCA Fleet Facility APS Relocation Costs 2. SPRD SHEET Fleet Facility APS Relocation Costs II. RESOLUTION CONSENT AGENDA All items listed on the Resolution Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Resolution Consent Agenda and the vote or action will be taken separately. City of Yuma Page 3 Printed on 7/28/2016 City Council Meeting Agenda August 3, 2016 1. R2016-025 Agreement: Arizona Power Authority Authorize the City Administrator to execute a contract with the Arizona Power Authority to provide the City of Yuma with approximately one megawatt of power generated from the Hoover Dam. (Utilities/Administration) (Jay Simonton) Attachments: 1. RFCCA Arizona Power Authority 2. RES Arizona Power Authority 3. AGR Arizona Power Authority 2. R2016-026 Agreement: Bureau of Reclamation Authorize City Administrator to execute an agreement (14-07-34-L1800) with the Bureau of Reclamation (BOR) for the City to construct, own, operate, and maintain Smucker Park Retention Basin. (Engineering) (Joshua Scott) Attachments: 1. RFCCA Smucker Park Retention Basin BOR Agmt 2. AGMT. Smucker Park Retention Basin 3. RES Smucker Park Retention Basin BOR Agmt. III. ADOPTION OF ORDINANCES CONSENT AGENDA All items listed on the Ordinances Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Ordinance Consent Agenda and the vote or action will be taken separately. 1. O2016-022 City of Yuma 2016 Special Election Call a special election to be held the same time as the City of Yuma General Election on November 8, 2016 to submit to those persons qualified to vote in the City of Yuma the question of increasing the Transaction Privilege Tax levy by three-tenths of one percent (0.3%). (Administration) (Gregory K. Wilkinson) Attachments: 1. RFCCA City of Yuma 2016 Special Election (TPT) 2. ORD City of Yuma 2016 Special Election (TPT) City of Yuma Page 4 Printed on 7/28/2016 City Council Meeting Agenda August 3, 2016 2. O2016-023 2016 Amendments to the Tax Code of the City of Yuma Adopt the "Amendments to the Tax Code of the City of Yuma for Cities and Towns in the State Collection System Performing Supplementary Local Audits", which were declared a public record by Resolution R2016-022 at the Regular City Council Meeting on July 6, 2016. (Finance/Administration) (Pat Wicks) Attachments: 1. RFCCA Tax Code Ordinance 2. SUP DOC 2016 Amendment to the Tax Code 3. ORD Tax Code Ordinance 3. O2016-024 Rezoning of Property: 142 W. 10th Street Rezone approximately 0.23 acres from the Light Industrial (L-I) District to the Low Density Residential (R-1-6) District. The property is located at 142 W. 10th Street (the northwest corner of 1st Avenue and 10th Street) Yuma, AZ. (ZONE-13910-2016) (Community Development/Community Planning) (Laurie Lineberry) Attachments: 1. RFCCA Rezoning of Property: 142 W. 10th St. 2. P&Z RPT. Rezoning of Property: 142 W. 10th St. 3. ORD Rezoning of Property: 142 W. 10th St. IV. INTRODUCTION OF ORDINANCES The following ordinance(s) is presented to the City Council for introduction. No vote or action by the City Council is necessary. However, the City Council may, at its option, vote or take action where appropriate. Ordinances given introduction are generally presented to the City Council for adoption at the next Regular City Council meeting. There are no ordinances scheduled for introduction at this time. V. PUBLIC HEARING AND RELATED ITEMS There are no public hearings scheduled at this time. FINAL CALL Final call for submission of Speaker Request Forms for Call to the Public. City of Yuma Page 5 Printed on 7/28/2016 City Council Meeting Agenda August 3, 2016 VI. APPOINTMENTS, ANNOUNCEMENTS AND SCHEDULING Discussion and possible action on the following items: 1. Appointments: • Merit System Board: One appointment to an unexpired term expiring 12/31/2017 2. Announcements: City Council report on meetings/events attended – City Council report on issues discussed in meetings/events attended by a City Council representative in their official capacity as the City’s representative during the period of July 21, 2016 through August 3, 2016. City Council questions regarding the update must be limited solely for clarification purposes. If further discussion is warranted, the issue will be added to a future agenda for a detailed briefing. City Council report of upcoming meetings. City Council request for agenda items to be placed on future agendas. 3. Scheduling: Motion to schedule future City Council meetings pursuant to Arizona Revised Statutes Section 38-431.02 and the Yuma City Code, Chapter 30. VII. SUMMARY OF CURRENT EVENTS This is the City Administrator’s opportunity to give notice to the City Council of current events impacting the City. Comments are intended to be informational only and no discussion, deliberation or decision will occur on this item. VIII. CALL TO THE PUBLIC Members of the public may address the City Council on matters that are not listed on the City Council agenda. The City Council cannot discuss or take legal action on any matter raised unless it is properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual members of the City Council may respond to criticism made by those who have addressed the City Council, may ask staff to review a matter or may ask that a matter be placed on a future agenda. All City Council meetings are recorded and videotaped. City of Yuma Page 6 Printed on 7/28/2016 City Council Meeting Agenda August 3, 2016 IX. EXECUTIVE SESSION An Executive Session may be called during the public meeting for the purpose of receiving legal advice for items on this agenda pursuant to A.R.S. Section 38-431.03 A (1, 3, 4 and/or 7) and the following items: A. Discussion, consultation with and/or instruction to legal counsel, regarding a potential new Riverfront component, including amendments to the Master Development and Disposition Agreement and terms of the component agreement. (A.R.S. 38-431.03 A3, A4 & A7) B. Discussion, consultation with and/or instruction to legal counsel, regarding the Arizona Power Authority agreement. (A.R.S. 38-431.03 A3 & A4) C. Discussion, consultation with and/or instruction to legal counsel, regarding the Outside Agency Agreement with the Yuma Visitor’s Bureau, Inc. (A.R.S. 38-431.03 A3 & A4) ADJOURNMENT In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, the City of Yuma does not discriminate on the basis of disability in the admission of or access to, or treatment or employment in, its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in City programs, activities, or services contact: ADA/Section 504 Coordinator, City of Yuma Human Resources Department, One City Plaza, Yuma, AZ 85364-1436; (928) 373-5125 or TTY (928) 373-5149. City of Yuma Page 7 Printed on 7/28/2016