City Council Meeting

City of Yuma City Council Meeting Agenda Wednesday, October 19, 2016 5:30 PM Yuma City Hall Council Chambers One City Plaza, Yuma Notice is hereby given, pursuant to Resolution R2008-55 that one or more members of the Yuma City Council may participate in person or by telephonic, video or internet conferencing. Voting procedures will remain as required by the Yuma City Charter and other applicable laws. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL FINAL CALL Final call for submission of Speaker Request Forms for agenda related items. PRESENTATIONS • Check presentation from Cenpatico I. MOTION CONSENT AGENDA All items listed on the Motion Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a Councilmember so requests. In which event, the item will be removed from the Motion Consent Agenda and the vote or action will be taken separately. A. Approval of minutes of the following City Council meeting(s): 1. MC 2016-220 Regular City Council Worksession Draft Minutes July 5, 2016 Attachments: 2016_07_05_RWS_Minutes 2. MC 2016-221 Regular City Council Worksession Draft Minutes July 19, 2016 Attachments: 2016_07_19_RWS_Minutes City of Yuma Page 1 Printed on 10/14/2016 City Council Meeting Agenda October 19, 2016 3. MC 2016-222 City Council Citizen's Forum Draft Minutes August 2, 2016 Attachments: 2016_08_02_CF_Minutes 4. MC 2016-223 City Council Citizen's Forum Draft Minutes October 4, 2016 Attachments: 2016_10_04_CF_Minutes B. Approval of staff recommendations: 1. MC 2015-000 Executive Sessions Executive Sessions may be held at the next regularly scheduled Special Worksession, Regular Worksession and City Council Meeting for personnel, legal, litigation and real estate matters pursuant to A.R.S. § 38-431.03 Section A (1), (3), (4), and (7). (City Attorney) 2. MC 2016-211 Special Event Liquor License: Yuma Visitors Bureau - Rio de Cerveza Brew Fest Approve a Special Event Liquor License Application submitted by Dustin Mylius on behalf of the Yuma Visitors Bureau for the Rio de Cerveza Brew Fest. The event will take place at Desert Sun Stadium located at 1280 W. Desert Sun Drive on Saturday, November 19, 2016, from 4:00 p.m. to 9:00 p.m. (SP16-25) (City Administration/City Clerk) (Lynda L. Bushong) Attachments: 1. RFCCA Special Event Liquor License: Yuma Visitors Bureau 3. MC 2016-212 Special Event Liquor License: Caballeros de Yuma - Colorado River Crossing Balloon Festival Approve a Special Event Liquor License Application submitted by Barry Olsen on behalf of Caballeros de Yuma for the Colorado River Crossing Balloon Festival. The event will take place at Desert Sun Stadium located at 1280 W. Desert Sun Drive on Saturday, November 12, 2016, from 11:00 a.m. to 9:00 p.m. (SP16-26) (City Administration/City Clerk) (Lynda L. Bushong) Attachments: 1. RFCCA Special Event Liquor License: Caballeros de Yuma City of Yuma Page 2 Printed on 10/14/2016 City Council Meeting Agenda October 19, 2016 4. MC 2016-213 Bid Award: Athletic Field Marking Paint Award to the lowest responsive and responsible bidder for Athletic Field Marking Paint, as needed, a one-year contract, with the option to renew four additional one-year periods, depending on the appropriation of funds and satisfactory performance, at an estimated annual expenditure of $17,000.00 to: Pioneer Manufacturing Company, Cleveland, Ohio. (Bid #2017-20000010 - Parks & Recreation ) (Debbie Wendt / Robin R.Wilson) Attachments: 1. RFCCA Bid Award: Athletic Field Marking Paint 2. SPRDSHEET Bid Award: Athletic Field Marking Paint 5. MC 2016-214 Contract Increase: Professional Design Services for Pacific Avenue Athletic Complex Authorize the execution of a change order to increase the current contract in an amount not to exceed $175,000.00 to Kimley-Horn and Associates, Inc., for post-design services for the Pacific Avenue Athletic Complex. (Parks and Recreation / RFQ #2016-20000104) (Joshua Scott / Robin Wilson) Attachments: 1. RFCCA Contract Increase: Professional Design Services (PAAC) 6. MC 2016-215 Cooperative Purchase Agreement: Ground & Turf Maintenance Replacement Equipment Authorize the purchase of Ground and Turf Maintenance Replacement Equipment utilizing the Mohave Education Services cooperative purchase agreement, at a total cost of $233,660.05 for Ground and Turf Equipment for fiscal year 2017. Simpson Norton Corporation, Goodyear, Arizona (Parks & Recreation - Bid #2017-20000064) (Debbie Wendt / Robin Wilson) Attachments: 1. RFCCA Cooperative Purchase Agmt.: Ground & Turf Maintenance Replacement Equipment City of Yuma Page 3 Printed on 10/14/2016 City Council Meeting Agenda October 19, 2016 7. MC 2016-216 Request for Qualifications (RFQ): Construction Administration Services for Pacific Athletic Complex Authorize the City Administrator to execute a contract for Construction Administration Services for the Pacific Avenue Athletic Complex to the following firm. In the event that negotiations for fees or services are not successful, the City will terminate those negotiations in writing and begin negotiations with the next consultant listed. The H2 Group, LLC Scottsdale, Arizona, Abacus Project, Inc., Phoenix, Arizona. (Engineering / RFQ #2017-20000056) (Joshua Scott / Robin Wilson) Attachments: 1. RFCCA RFQ: Construction Administration Services 2. SPRDSHEET RFQ: Construction Administration Results 2017-20000056.xls 8. MC 2016-217 Ratification: Firehouse Subs Grant Award Ratify the City's acceptance of a grant award from Firehouse Subs Public Safety Foundation, Inc., and authorize the City Administrator to accept title to a 2016 Polaris utility terrain vehicle donated to the City by Firehouse Subs Public Safety Foundation, Inc. (Fire Department/Administration) (Steve Irr) Attachments: 1. RFCCA Firehouse Subs 2. MOU Firehouse Subs 9. MC 2016-218 Agreement: Arizona Public Safety Procurement Program (AZPSPP) Authorize the City Administrator to execute an agreement with the Arizona Public Safety Procurement Program to allow the City of Yuma's continued participation in the Federal Excess Property 1033 Program to acquire excess federal property to support the Yuma Police Department. (Police/Admin) (John Lekan) Attachments: 1. RFCCA MOU AZ Public Safety Procurement Progra 2. MOU AZ Public Safety Procurement Program City of Yuma Page 4 Printed on 10/14/2016 City Council Meeting Agenda October 19, 2016 10. MC 2016-219 Final Plat Time Extension: Triple "S" Industrial Park Unit No. 2 Subdivision Approve the final plat time extension for the Triple "S" Industrial Park Unit No. 2 Subdivision. The property is located at the southeast corner of Arizona Avenue and Gillaspie Place. The applicant is Dahl, Robins, and Associates, Inc., on behalf of YLI, LLC. (TIMEX-14783-2016) (Community Development/Community Planning) (Laurie Lineberry) Attachments: 1. RFCCA Final Plat Time Ext: Triple "S" Industrial Park Unit No. 2 Subdivision 2. RPT Final Plat Time Ext: Triple "S" Industrial Park Unit No. 2 Subdivision II. RESOLUTION CONSENT AGENDA All items listed on the Resolution Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Resolution Consent Agenda and the vote or action will be taken separately. 1. R2016-033 Real Property Exchange and Development Agreement: Crossroads Mission Authorize the City Administrator to execute a Real Property Exchange and Development Agreement with Crossroads Mission. (City Administration/YCNHA) (Charles Flynn) Attachments: 1. RFCCA Crossroads Mission Property Exch & Dev. Agmt. 2. RES Crossroads Mission Property Exch & Dev. Agmt. 3. EXH A Crossroads Mission Property Exch & Dev. Agmt. III. ADOPTION OF ORDINANCES CONSENT AGENDA All items listed on the Ordinances Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Ordinance Consent Agenda and the vote or action will be taken separately. 1. O2016-031 Appointment and Term of Municipal Court Judges Pro Tempore Adopt an ordinance setting the manner of appointment of Municipal Court Judge Pro Tempore and term of office. (City Administration) (Gregory K. Wilkinson) Attachments: 1. RFCCA Appointment and Term of Municipal Court Judges Pro Tempore 2. ORD Appointment and Term of Municipal Court Judges Pro Tempore City of Yuma Page 5 Printed on 10/14/2016 City Council Meeting Agenda October 19, 2016 IV. INTRODUCTION OF ORDINANCES The following ordinance(s) is presented to the City Council for introduction. No vote or action by the City Council is necessary. However, the City Council may, at its option, vote or take action where appropriate. Ordinances given introduction are generally presented to the City Council for adoption at the next Regular City Council meeting. 1. O2016-032 Yuma City Code Amendment: Chapter 39 Municipal Court Amend Chapter 39 of the Yuma City Code to add a provision related to the Municipal Court Officer. (Administration) (Gregory K. Wilkinson) Attachments: 1. RFCCA Muni Court Officer 2. ORD Muni Court Officer 2. O2016-034 Intergovernmental Transfer: Housing Authority of the City of Yuma Authorize and direct the City Administrator to execute an intergovernmental transfer and promissory note with the Housing Authority of the City of Yuma (HACY), a City created agency, for up to $1,900,000 to allow HACY to convert to the Rental Assistance Demonstration program. (City Attorney) (Steven W. Moore) Attachments: 1. RFCCA HACY Transfer 2. ORD HACY Transfer 3. AGMT HACY Transfer V. PUBLIC HEARING AND RELATED ITEMS The following public hearing may result in the adoption of Resolution R2016-034 City of Yuma Page 6 Printed on 10/14/2016 City Council Meeting Agenda October 19, 2016 1. R2016-034 General Plan Amendment: 2016 Parks & Recreation Master Plan Approve the request to adopt the 2016 Parks & Recreation Master Plan and amend the City of Yuma 2012 General Plan to incorporate the Master Plan. (Community Development/Community Planning) (Laurie Lineberry) Attachments: 1. RFCCA Parks & Recreation Master Plan 2. PZ RPT Parks & Recreation Master Plan 3. RES Parks & Recreation Master Plan 4. EXH A Parks & Recreation Master Plan FINAL CALL Final call for submission of Speaker Request Forms for Call to the Public. VI. APPOINTMENTS, ANNOUNCEMENTS AND SCHEDULING Discussion and possible action on the following items: 1. Appointments: There are no appointments scheduled at this time. 2. Announcements: City Council report on meetings/events attended – City Council report on issues discussed in meetings/events attended by a City Council representative in their official capacity as the City’s representative during the period of October 6, 2016 through October 19, 2016. City Council questions regarding the update must be limited solely for clarification purposes. If further discussion is warranted, the issue will be added to a future agenda for a detailed briefing. City Council report of upcoming meetings. City Council request for agenda items to be placed on future agendas. 3. Scheduling: Motion to schedule future City Council meetings pursuant to Arizona Revised Statutes Section 38-431.02 and the Yuma City Code, Chapter 30. VII. SUMMARY OF CURRENT EVENTS City of Yuma Page 7 Printed on 10/14/2016 City Council Meeting Agenda October 19, 2016 This is the City Administrator’s opportunity to give notice to the City Council of current events impacting the City. Comments are intended to be informational only and no discussion, deliberation or decision will occur on this item. VIII. CALL TO THE PUBLIC Members of the public may address the City Council on matters that are not listed on the City Council agenda. The City Council cannot discuss or take legal action on any matter raised unless it is properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual members of the City Council may respond to criticism made by those who have addressed the City Council, may ask staff to review a matter or may ask that a matter be placed on a future agenda. All City Council meetings are recorded and videotaped. IX. EXECUTIVE SESSION An Executive Session may be called during the public meeting for the purpose of receiving legal advice for items on this agenda pursuant to A.R.S. Section 38-431.03 A (1, 3, 4 and/or 7) and the following items: A. Discussion, consultation with and/or instruction to legal counsel, regarding contract and related litigation. (A.R.S. 38-431.03 A3 & A4) B. Discussion, consultation with and/or instruction to legal counsel, regarding Ten Commandments monument. (A.R.S. 38-431.03 A3 & A4) C. Discussion, consultation with and/or instruction to legal counsel, regarding Ordinance O2016-032, Yuma City Code Amendment of Chapter 39, Municipal Court. (A.R.S. 38-431.03 A3 & A4) D. Discussion, consultation with and/or instruction to legal counsel, regarding Avenue 6E Investments v. COY . (A.R.S. 38-431.03 A3 & A4) E. Discussion, consultation with and/or instruction to legal counsel, regarding development fees. (A.R.S. 38-431.03 A3 & A4) ADJOURNMENT In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, the City of Yuma does not discriminate on the basis of disability in the admission of or access to, or treatment or employment in, its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in City programs, activities, or services contact: ADA/Section 504 Coordinator, City of Yuma Human Resources Department, One City Plaza, Yuma, AZ 85364-1436; (928) 373-5125 or TTY (928) 373-5149. City of Yuma Page 8 Printed on 10/14/2016