City Council Meeting

City of Yuma City Council Meeting Revised Agenda Wednesday, December 21, 2016 5:30 PM Yuma City Hall Council Chambers One City Plaza, Yuma Notice is hereby given, pursuant to Resolution R2008-55 that one or more members of the Yuma City Council may participate in person or by telephonic, video or internet conferencing. Voting procedures will remain as required by the Yuma City Charter and other applicable laws. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL FINAL CALL Final call for submission of Speaker Request Forms for agenda related items. PRESENTATIONS • Presentation by ST Partners, LLC regarding the Avenue 4-1/2 E and 36th Street Property • Recognition of Community Support for Crime Prevention Programs I. MOTION CONSENT AGENDA All items listed on the Motion Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a Councilmember so requests. In which event, the item will be removed from the Motion Consent Agenda and the vote or action will be taken separately. A. Approval of minutes of the following City Council meeting(s): 1. MC 2016-266 Regular Worksession Draft Minutes October 4, 2016 Attachments: 1. 2016_10_04_RWS_Minutes.docx 2. MC 2016-267 Special Council Meeting Draft Minutes November 21, 2016 Attachments: 1. 2016_11_21_SCM_Minutes.docx City of Yuma Page 1 Printed on 12/19/2016 City Council Meeting Agenda December 21, 2016 3. MC 2016-268 Special Council Meeting Draft Minutes December 8, 2016 Attachments: 1. 2016_12_08_SCM_Minutes.docx B. Approval of staff recommendations: 1. MC 2015-000 Executive Sessions Executive Sessions may be held at the next regularly scheduled Special Worksession, Regular Worksession and City Council Meeting for personnel, legal, litigation and real estate matters pursuant to A.R.S. § 38-431.03 Section A (1), (3), (4), and (7). (City Attorney) 2. MC 2016-257 Special Event Liquor License: City of Yuma Parks and Recreation Department - Art in the Park Approve a Special Event Liquor License application submitted by Lindsay Benacka on behalf of the City of Yuma Parks and Recreation Department for Art in the Park. The event will take place at Gateway Park located at 259 S. Gila Street on Sunday, February 12, 2017, from 12:00 p.m. to 6:30 p.m. (SP17-01) (City Administration/City Clerk) (Lynda L. Bushong) Attachments: 1. RFCCA Special Event Liquor License: City of Yuma Parks & Recreation Department 3. MC 2016-258 Special Event Liquor License: Silver Spur Rodeo, Inc. - Silver Spur Rodeo Approve a Special Event Liquor License application submitted by Patrick Collins on behalf of Silver Spur Rodeo, Inc. for the Silver Spur Rodeo. The event will take place at the Yuma County Fairgrounds located at 2520 E. 32nd Street on Friday, February 10, 2017 from 10:00 a.m. to 12:00 a.m., Saturday, February 11, 2017, from 10:00 a.m. to 12:00 a.m., and Sunday, February 12, 2017, from 10:00 a.m. to 10:00 p.m. (SP16-28) (City Administration/City Clerk) (Lynda L. Bushong) Attachments: 1. RFCCA Special Event Liquor License: Silver Spur Rodeo City of Yuma Page 2 Printed on 12/19/2016 City Council Meeting Agenda December 21, 2016 4. MC 2016-259 Special Event Liquor License: Yuma County Historical Society - Redondo Days Dinner & Auction Approve a Special Event Liquor License application submitted by Yanna Kruse on behalf of the Yuma County Historical Society for the Redondo Days Dinner & Auction. The event will take place at the Sanguinetti House Museum located at 240 S. Madison Avenue on Saturday, February 4, 2017, from 3:00 p.m. to 12:00 a.m. (SP17-02) (City Administration/City Clerk) (Lynda L. Bushong) Attachments: 1. RFCCA Special Event Liquor License: Yuma County Historical Society 5. MC 2016-260 Contract Award: Auctioneer Services Award to the lowest responsive and responsible bidder meeting specifications for Auctioneer Services, as needed, for a one-year contract, with the option to renew for four additional one-year periods to: A Smart Auction, Yuma, Arizona. (Purchasing - Bid #2017-20000090) (Robin Wilson) Attachments: 1. RFCCA Contract Award: Auctioneer Services 2. SPRDSHEET Contract Award: Auctioneer Services 3. SAMPLE AGR Contract Award: Auctioneer Services 6. MC 2016-261 Request for Proposal (RFP): Third Party Claims Administration/Workers' Compensation Authorize the City Administrator to execute a one-year contract with the option to renew for four additional one-year periods, depending on the appropriation of funds and satisfactory performance, to be utilized by the Human Resources Department at an estimated annual cost of $46,188.00, to the following provider: TriStar Risk Management, Lakewood, Colorado. (RFP #2017-20000098 Human Resources) (Ron Corbin / Robin R. Wilson) Attachments: 1. RFCCA RFP: Third Party Claims Administration/Workers' Compensation 2. SPRDSHEET RFP: Third Party Claims Administration/Workers' Compensation City of Yuma Page 3 Printed on 12/19/2016 City Council Meeting Agenda December 21, 2016 7. MC 2016-262 Sole Source Contract: Electronic Patient Care Reporting System Authorize the City Administrator to execute a one-year contract for Electronic Patient Care Reporting (EPCR) System with an automatic renewal for two successive five-year terms, depending on appropriation of funds for an estimated first year cost of $34,780 to: ImageTrend, Inc., Lakeville, Minnesota. (Fire Department - Bid #2016-200000170) (Steve Irr) Attachments: 1. RFCCA Sole Source Contract: Electronic Patient Care Reporting System 2. AGMT Sole Source Contract: Electronic Patient Care Reporting System 8. MC 2016-263 Final Plat: Kerley Ranch Unit No. 3 Subdivision Approve the final plat of the Kerley Ranch Unit No. 3 Subdivision. The property is located at the southwest corner of Avenue 6E and the 36th Street Alignment in Yuma, AZ. The applicant is Dahl, Robins and Associates, on behalf of KDC of Yuma, LLC. (SUBD-15708-2016). (Community Development/Community Planning) (Laurie Lineberry) Attachments: 1. RFCCA Final Plat: Kerley Ranch Unit No. 3 Subdivision 2. RPT Final Plat: Kerley Ranch Unit No. 3 Subdivision 3. MAP Final Plat: Kerley Ranch Unit No. 3 Subdivision 9. MC 2016-265 Lawsuit Against the State over Senate Bill 1487 City of Yuma to take legal action against the State of Arizona regarding Senate Bill 1487. (City Attorney) (Steven W. Moore) Attachments: 1. RFCCA SB 1487 Lawsuit City of Yuma Page 4 Printed on 12/19/2016 City Council Meeting Agenda December 21, 2016 II. RESOLUTION CONSENT AGENDA All items listed on the Resolution Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Resolution Consent Agenda and the vote or action will be taken separately. 1. R2016-040 Financial Disclosure Resolution for Local Elected Officials Authorize the adoption of a resolution prescribing the amended statutory standards of financial disclosure for local elected officials set forth in A.R.S. § 38-545, and declaring an emergency. (City Administration/City Clerk) (Lynda L. Bushong) Attachments: 1. RFCCA Financial Disclosure 2. RES Financial Disclosure 2. R2016-041 Real Property Sale and Economic Development Agreement: ST Partners, LLC Approve the terms for the sale of 17 acres of City-owned, surplus real property located at the northwest corner of Avenue 4-1/2 E and 36th Street (adjacent to and east of the Public Safety Training Facility) through an Economic Development Agreement with ST Partners, LLC. (City Administration) (Ricky Rinehart) Attachments: 1. RFCCA Real Property Sale: ST Partners 2. RES Real Property Sale: ST Partners 3. AGMT. Real Property Sale: ST Partners AGREEMENT UPDATED City of Yuma Page 5 Printed on 12/19/2016 City Council Meeting Agenda December 21, 2016 III. ADOPTION OF ORDINANCES CONSENT AGENDA All items listed on the Ordinances Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Ordinance Consent Agenda and the vote or action will be taken separately. 1. O2016-040 Multiple Property Right of Way Adjustments: 1113 W 16th Street and South of 1113 on Avenue A Create or reserve separate utilities and shared access easements, declare described right-of-way and portion of an alley surplus for City use, authorize the vacating of the surplus right-of-way and portion of an alley to the adjacent property owner through the recording of a deed and payment to the City of the purchase price, and in the alternative, vacate the right-of-way and alley to the City and authorize the sale of the surplus right-of-way and alley with the sale of the adjacent parcel (previously declared surplus and authorized for sale by Ordinance No. O2013-38). (Administration) (Ricky Rinehart) Attachments: 1. RFCCA Vacate Surplus ROW 16th St. Ave A 2. MAP Vacate Surplus ROW 16th St. Ave A 3. ORD Vacate Surplus ROW SEC 16th St Ave A IV. INTRODUCTION OF ORDINANCES The following ordinance(s) is presented to the City Council for introduction. No vote or action by the City Council is necessary. However, the City Council may, at its option, vote or take action where appropriate. Ordinances given introduction are generally presented to the City Council for adoption at the next Regular City Council meeting. There are no ordinance introductions scheduled at this time. V. MINIMUM WAGE IMPACTS AND PRELIMINARY 2017-2018 BUDGET CONSIDERATIONS Briefing by City Administrator, Greg Wilkinson and City staff regarding the effects to the budget resulting from Proposition 206 going into effect January 1, 2017, Proposition 407 not passing, and other impacts to the City 2017-2018 budget. VI. PUBLIC HEARING AND RELATED ITEMS There are no public hearing items scheduled at this time City of Yuma Page 6 Printed on 12/19/2016 City Council Meeting Agenda December 21, 2016 FINAL CALL Final call for submission of Speaker Request Forms for Call to the Public. VII. APPOINTMENTS, ANNOUNCEMENTS AND SCHEDULING Discussion and possible action on the following items: 1. Appointments: • Planning and Zoning Commission: One appointment • Residential Advisory Board: One appointment 2. Announcements: City Council report on meetings/events attended – City Council report on issues discussed in meetings/events attended by a City Council representative in their official capacity as the City’s representative during the period of December 8, 2016 through December 21, 2016. City Council questions regarding the update must be limited solely for clarification purposes. If further discussion is warranted, the issue will be added to a future agenda for a detailed briefing. City Council report of upcoming meetings. City Council request for agenda items to be placed on future agendas. 3. Scheduling: Motion to schedule future City Council meetings pursuant to Arizona Revised Statutes Section 38-431.02 and the Yuma City Code, Chapter 30. VIII. SUMMARY OF CURRENT EVENTS This is the City Administrator’s opportunity to give notice to the City Council of current events impacting the City. Comments are intended to be informational only and no discussion, deliberation or decision will occur on this item. City of Yuma Page 7 Printed on 12/19/2016 City Council Meeting Agenda December 21, 2016 IX. CALL TO THE PUBLIC Members of the public may address the City Council on matters that are not listed on the City Council agenda. The City Council cannot discuss or take legal action on any matter raised unless it is properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual members of the City Council may respond to criticism made by those who have addressed the City Council, may ask staff to review a matter or may ask that a matter be placed on a future agenda. All City Council meetings are recorded and videotaped. X. EXECUTIVE SESSION An Executive Session may be called during the public meeting for the purpose of receiving legal advice for items on this agenda pursuant to A.R.S. Section 38-431.03 A (1, 3, 4 and/or 7) and the following items: A. Discussion, consultation with and/or instruction to legal counsel, regarding potential litigation. (A.R.S. 38-431.03 A3 & A4) B. Discussion, consultation with and/or instruction to legal counsel, regarding real property sale and economic development agreement related to 4-1/2 E and 36th Street property. (A.R.S. 38-431.03 A3, A4 & A7) ADJOURNMENT In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, the City of Yuma does not discriminate on the basis of disability in the admission of or access to, or treatment or employment in, its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in City programs, activities, or services contact: ADA/Section 504 Coordinator, City of Yuma Human Resources Department, One City Plaza, Yuma, AZ 85364-1436; (928) 373-5125 or TTY (928) 373-5149. City of Yuma Page 8 Printed on 12/19/2016