City Council Meeting

City of Yuma City Council Meeting Agenda Wednesday, October 18, 2017 5:30 PM Yuma City Hall Council Chambers One City Plaza, Yuma Notice is hereby given, pursuant to Resolution R2008-55 that one or more members of the Yuma City Council may participate in person or by telephonic, video or internet conferencing. Voting procedures will remain as required by the Yuma City Charter and other applicable laws. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL FINAL CALL Final call for submission of Speaker Request Forms for agenda related items. PRESENTATIONS There are no presentations scheduled at this time. I. MOTION CONSENT AGENDA All items listed on the Motion Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a Councilmember so requests. In which event, the item will be removed from the Motion Consent Agenda and the vote or action will be taken separately. A. Approval of minutes of the following City Council meeting(s): 1. MC 2017-210 Regular Council Meeting Draft Minutes April 19, 2017 Attachments: 2017 04 19 RCM Minutes 2. MC 2017-211 Council Citizen's Forum Draft Minutes August 1, 2017 Attachments: 2017 08 01 CCF Minutes City of Yuma Page 1 Printed on 10/13/2017 City Council Meeting Agenda October 18, 2017 3. MC 2017-212 Regular Council Worksession Draft Minutes August 1, 2017 Attachments: 2017 08 01 RWS Minutes 4. MC 2017-213 Council Citizen's Forum Draft Minutes October 3, 2017 Attachments: 2017 10 03 CCF Minutes B. Approval of staff recommendations: 1. MC 2015-000 Executive Sessions Executive Sessions may be held at the next regularly scheduled Special Worksession, Regular Worksession and City Council Meeting for personnel, legal, litigation and real estate matters pursuant to A.R.S. § 38-431.03 Section A (1), (3), (4), and (7). (City Attorney) 2. MC 2017-209 Permanent Extension of Premises - Showcase Sports Bar Approve an Application for Extension of Premises/Patio Permit submitted by John Spaugh, agent for Showcase Sports Bar located at 2703 S. 4th Avenue (EP17-03) (City Administration/City Clerk) (Lynda L. Bushong) Attachments: 1. RFCCA Permanent Extension of Premises - Showcase Sports Bar 3. MC 2017-204 Bid Award: Office Supplies Award to the lowest responsive/responsible bidder meeting specifications for Office Supplies, a one-year contract, with the option to renew four additional one-year periods, depending on the appropriation of funds and satisfactory performance, at an estimated annual expenditure of $227,000.00 to: Hoppstetter's Office Products, Yuma, Arizona. (Citywide - Bid #2018-20000047) (Robin Wilson) Attachments: 1. RFCCA Bid Award: Office Supplies 2. SPRDSHEET Bid Award: Office Supplies City of Yuma Page 2 Printed on 10/13/2017 City Council Meeting Agenda October 18, 2017 4. MC 2017-205 Cooperative Purchase Agreement: Broom Bear Sweeper Authorize the use of a Cooperative Purchase Agreement through Arizona State Contract to purchase one Broom Bear Sweeper at a total cost of $272,330.00; Freightliner of Arizona, Tolleson, Arizona. (Public Works - Bid #2018-20000065) (Joel Olea / Robin R. Wilson) Attachments: 1. RFCCA Cooperative Purchase Agmt: Broom Bear Sweeper 5. MC 2017-206 Contract Amendment: Water Delivery Agreement Yuma Cogeneration Associates Approve execution of a Third Amendment to Water Delivery Agreement with Yuma Cogeneration Associates. (Utilities/Administration)(Jay Simonton) Attachments: 1. RFCCA Contract Amendment: Yuma Cogeneration Associates 2. AGMT Contract Amendment: Yuma Cogeneration Associates 3. EXH A Contract Amendment: Yuma CoGeneration Associates 6. MC 2017-207 Grant Award: Arizona Companion Animal Spay and Neuter Committee Authorize the City Administrator to execute the necessary documents with the Arizona Companion Animal Spay and Neuter Committee (ACASNC) to accept grant funds to support community spay and neuter surgeries. (Police/Administration) (John Lekan) Attachments: 1. RFCCA Grant Award: Spay and Neuter Surgeries 2. LTR Grant Award: Spay and Neuter Surgeries 7. MC 2017-208 Grant Award: Assistance to Firefighters Grant - Fire Prevention and Safety Authorize the City Administrator to execute the required documents for the Assistance to Firefighters Grant Program - Fire Prevention and Safety Grant Agreement No. #EMW-2016-FP-00225 to receive grant funding in the amount of $10,000.00. (Fire/Community Risk Reduction) (Steve Irr) Attachments: 1. RFCCA Grant Award: AFG - Fire Prevention and Safety Grant 2. SUPP DOC Grant Award: AFG - Fire Prevention and Safety Grant City of Yuma Page 3 Printed on 10/13/2017 City Council Meeting Agenda October 18, 2017 II. RESOLUTION CONSENT AGENDA All items listed on the Resolution Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Resolution Consent Agenda and the vote or action will be taken separately. There are no resolutions scheduled for adoption at this time. III. ADOPTION OF ORDINANCES CONSENT AGENDA All items listed on the Ordinances Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Ordinance Consent Agenda and the vote or action will be taken separately. 1. O2017-041 Acquisition of Right-of-Way: 14th Street and 3rd Avenue and 13th Street and 3rd Avenue Authorize the acquisition of three different 50-square foot parcels of right-of-way by gift, exchange, purchase, easement or eminent domain for improvements to the public roadway, utility infrastructure and other related public purposes at the intersections of 14th Street and 3rd Avenue and 13th Street and 3rd Avenue. (City Attorney) (Richard Files) Attachments: 1. RFCCA Acq. of Right-of-Way: 14th St. and 3rd Ave & 13th St. and 3rd Ave 2. MAPS Acq. of Right-of-Way: 14th St. and 3rd Ave & 13th St. and 3rd Ave 3. ORD Acq. of Right-of-Way: 14th St. and 3rd Ave and 13th St. and 3rd Ave. 4. EXH A Acq of Right-of-Way 14th St. and 3rd Ave & 13th St and 3rd Ave City of Yuma Page 4 Printed on 10/13/2017 City Council Meeting Agenda October 18, 2017 IV. INTRODUCTION OF ORDINANCES The following ordinance(s) is presented to the City Council for introduction. No vote or action by the City Council is necessary. However, the City Council may, at its option, vote or take action where appropriate. Ordinances given introduction are generally presented to the City Council for adoption at the next Regular City Council meeting. There are no ordinances scheduled for introduction at this time. V. PUBLIC HEARING AND RELATED ITEMS There are no public hearings scheduled at this time. FINAL CALL Final call for submission of Speaker Request Forms for Call to the Public. VI. APPOINTMENTS, ANNOUNCEMENTS AND SCHEDULING Discussion and possible action on the following items: 1. Appointments: • Planning and Zoning Commission: one appointment to an unexpired term 2. Announcements: City Council report on meetings/events attended – City Council report on issues discussed in meetings/events attended by a City Council representative in their official capacity as the City’s representative during the period of September 21, 2017 through October 4, 2017. City Council questions regarding the update must be limited solely for clarification purposes. If further discussion is warranted, the issue will be added to a future agenda for a detailed briefing. City Council report of upcoming meetings. City Council request for agenda items to be placed on future agendas. 3. Scheduling: Motion to schedule future City Council meetings pursuant to Arizona Revised Statutes Section 38-431.02 and the Yuma City Code, Chapter 30. City of Yuma Page 5 Printed on 10/13/2017 City Council Meeting Agenda October 18, 2017 VII. SUMMARY OF CURRENT EVENTS This is the City Administrator’s opportunity to give notice to the City Council of current events impacting the City. Comments are intended to be informational only and no discussion, deliberation or decision will occur on this item. VIII. CALL TO THE PUBLIC Members of the public may address the City Council on matters that are not listed on the City Council agenda. The City Council cannot discuss or take legal action on any matter raised unless it is properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual members of the City Council may respond to criticism made by those who have addressed the City Council, may ask staff to review a matter or may ask that a matter be placed on a future agenda. All City Council meetings are recorded and videotaped. IX. EXECUTIVE SESSION An Executive Session may be called during the public meeting for the purpose of receiving legal advice for items on this agenda pursuant to A.R.S. Section 38-431.03 A (1, 3, 4 and/or 7) and the following items: A. Discussion, consultation with and/or instruction to legal counsel regarding potential economic development agreements. (A.R.S. 38-431.03 A3& A4) B. Discussion, consultation with and/or instruction to legal counsel, regarding the City of Yuma v. PMG Partnership, LLC. (A.R.S 38-431.03 A3 & A4) ADJOURNMENT In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, the City of Yuma does not discriminate on the basis of disability in the admission of or access to, or treatment or employment in, its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in City programs, activities, or services contact: ADA/Section 504 Coordinator, City of Yuma Human Resources Department, One City Plaza, Yuma, AZ 85364-1436; (928) 373-5125 or TTY (928) 373-5149. City of Yuma Page 6 Printed on 10/13/2017