City Council Meeting

City of Yuma City Council Meeting Agenda Wednesday, December 6, 2017 5:30 PM Yuma City Hall Council Chambers One City Plaza, Yuma Notice is hereby given, pursuant to Resolution R2008-55 that one or more members of the Yuma City Council may participate in person or by telephonic, video or internet conferencing. Voting procedures will remain as required by the Yuma City Charter and other applicable laws. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL FINAL CALL Final call for submission of Speaker Request Forms for agenda related items. PRESENTATIONS • Presentation of the proposed Art Center MOMO mural I. MOTION CONSENT AGENDA All items listed on the Motion Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a Councilmember so requests. In which event, the item will be removed from the Motion Consent Agenda and the vote or action will be taken separately. A. Approval of minutes of the following City Council meeting(s): 1. MC 2017-244 Regular Council Worksession Draft Minutes October 3, 2017 Attachments: 2017 10 03 RWS Minutes 2. MC 2017-245 Council Citizen Forum Draft Minutes October 16, 2017 Attachments: 2017 10 16 CCF Minutes City of Yuma Page 1 Printed on 11/30/2017 City Council Meeting Agenda December 6, 2017 3. MC 2017-246 Council Citizen's Forum Draft Minutes October 31, 2017 Attachments: 2017 10 31 CCF Minutes 4. MC 2017-247 Regular Council Worksession Draft Minutes October 31, 2017 Attachments: 2017 10 31 RWS Minutes 5. MC 2017-248 Council Citizen's Forum Draft Minutes November 14, 2017 Attachments: 2017 11 14 CCF Minutes B. Approval of staff recommendations: 1. MC 2015-000 Executive Sessions Executive Sessions may be held at the next regularly scheduled Special Worksession, Regular Worksession and City Council Meeting for personnel, legal, litigation and real estate matters pursuant to A.R.S. § 38-431.03 Section A (1), (3), (4), and (7). (City Attorney) 2. MC 2017-235 Liquor License: Hot Rods & Beer - Shilo Inn Approve a Series #11 Hotel/Motel Liquor License Application submitted by John Prock, agent for Hot Rods & Beer - Shilo Inn located at 1530 S. Castle Dome Avenue (LL17-15) (City Administration/City Clerk) (Lynda L. Bushong) Attachments: 1. RFCCA Liquor License: Hot Rods & Beer 3. MC 2017-236 Bingo License: Desert Lakes Social Committee Approve a Class A Bingo License application submitted by Bonnie Peckenschneider on behalf of Desert Lakes Social Committee located at 825 W. Desert View Lane (BL17-01) (City Administration/City Clerk) (Lynda L. Bushong) Attachments: 1. RFCCA Bingo License: Desert Lakes Social Committee City of Yuma Page 2 Printed on 11/30/2017 City Council Meeting Agenda December 6, 2017 4. MC 2017-237 Cooperative Purchase Agreement: Ground and Turf Maintenance Equipment Authorize the purchase of Ground and Turf Maintenance Equipment utilizing the Mohave Education Services cooperative purchase agreement, at an estimated total cost of $355,726.94 for Ground and Turf Equipment for Fiscal Year 2018 to: Bingham Equipment Company, Yuma Arizona - $33,649.84; Jacobsen, Tempe Arizona - $18,842.25; Simpson Norton Corporation, Goodyear Arizona - $303,234.85. (Parks & Recreation - Bid 2018-20000034) (Debbie Wendt / Robin Wilson) Attachments: 1. RFCCA Ground & Turf Maintenance Replacement Equipment 5. MC 2017-238 Cooperative Purchase Agreement: Generator Maintenance and Service Authorize the purchase of a Generator Maintenance and Services agreement initiated by the National Intergovernmental Purchasing Alliance (NIPA) for a period of one year with the option to renew for four additional one-year periods, depending on the appropriation of funds and satisfactory performance, for an estimated annual expenditure of $50,000 to: Empire Southwest, LLC, Yuma, Arizona (Bid #2018-20000033 - Facilities Maintenance) (Justin Lewis/ Robin Wilson) Attachments: 1. RFCCA Cooperative Purchase Agreement: Generator Maint. and Svc. 6. MC 2017-239 Grant Award: Firehouse Subs Public Safety Foundation, Inc. Authorize the City Administrator to execute a Memorandum of Understanding-Funding Agreement with Firehouse Subs Public Safety Foundation, Inc. in the amount of $19,103.50. (Police/Admin)(John Lekan) Attachments: 1. RFCCA Grant Award: Firehouse Subs 2. AGMT Grant Award: Firehouse Subs City of Yuma Page 3 Printed on 11/30/2017 City Council Meeting Agenda December 6, 2017 7. MC 2017-240 Sole Source: Supervisory Control and Data Acquisition for Hardware and Software Support and Services Renew a Sole Source contract for Supervisory Control and Data Acquisition (SCADA) for one year, with the option to renew for four additional one-year periods, at an estimated annual cost of approximately $150,000.00 to: OneSource Distributors, Yuma, Arizona (Utilities - Bid #2018-20000084) (Jay Simonton) Attachments: 1. RFCCA Sole Source: SCADA for hardware and software support and services 8. MC 2017-241 Sole Source Contract: Flygt Submersible Pump and Submersible Mixer Purchases Authorize a Sole Source contract for Flygt submersible pumps and submersible mixers for one year, with the option to renew for four additional one-year periods, at an estimated annual cost of $200,000.00 to: James, Cooke and Hobson Inc., Phoenix, Arizona, (Utilities/Public Works - Bid #2018-20000085) (Jay Simonton) Attachments: RFCCA 2018-20000085 Flygt Submersible Pumps and Mixers 9. MC 2017-243 Extension of Time and Ratification: Tuscany Medical and Professional Plaza, Phase 2 Final Plat Grant an additional time extension to record the final plat of Tuscany Medical and Professional Plaza, Phase 2 from October 21, 2017 to November 7, 2017 and ratify City staff's acceptance and recording of the final plat for Tuscany 2 on November 7, 2017. The property is located at the southwest corner of 28th Street and 21st Drive. The applicant is Tuscany Holdings Phase II, LLC. (TIMEX-11036-2015) (Community Development/Community Planning) (Laurie Lineberry) Attachments: 1. RFCCA Time Extension for Tuscany Medical and Professional Phase 2 City of Yuma Page 4 Printed on 11/30/2017 City Council Meeting Agenda December 6, 2017 II. RESOLUTION CONSENT AGENDA All items listed on the Resolution Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Resolution Consent Agenda and the vote or action will be taken separately. There are no resolutions scheduled for adoption at this time. III. ADOPTION OF ORDINANCES CONSENT AGENDA All items listed on the Ordinances Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Ordinance Consent Agenda and the vote or action will be taken separately. 1. O2017-046 Vacate Street Right-of-Way: New Fleet Shop Facility Vacate Street Right-of-Way to be tied to adjacent City of Yuma parcel for the new Fleet Shop Facility. (Engineering/Engineering CIP) (Jeff Kramer) Attachments: 1. RFCCA ROW Fleet Shop 2. MAP ROW Fleet Shop 3. ORD ROW Fleet Shop 4. EXH A ROW Fleet Shop 2. O2017-047 Real Property Sale or Exchange - Northeast Corner of 16th Street and 4th Avenue Declare two parcels of vacant City-owned property located at the northeast corner of 16th Street and 4th Avenue surplus, and authorize the sale or exchange of the surplus properties with the reservation of an aesthetic easement for a monument wall. (City Attorney) (Richard W. Files) Attachments: 1. RFCCA Surplus Property - 16th St. & 4th Ave. 2. MAP Surplus Property - 16th Street and 4th Avenue 3. ORD Surplus Property - 16th St. & 4th Ave. City of Yuma Page 5 Printed on 11/30/2017 City Council Meeting Agenda December 6, 2017 IV. INTRODUCTION OF ORDINANCES The following ordinance(s) is presented to the City Council for introduction. No vote or action by the City Council is necessary. However, the City Council may, at its option, vote or take action where appropriate. Ordinances given introduction are generally presented to the City Council for adoption at the next Regular City Council meeting. There are no ordnances scheduled for introduction at this time. V. PUBLIC HEARING AND RELATED ITEMS There are no public hearings scheduled at this time. FINAL CALL Final call for submission of Speaker Request Forms for Call to the Public. VI. APPOINTMENTS, ANNOUNCEMENTS AND SCHEDULING Discussion and possible action on the following items: 1. Appointments: There are no appointments scheduled at this time. 2. Announcements: City Council report on meetings/events attended – City Council report on issues discussed in meetings/events attended by a City Council representative in their official capacity as the City’s representative during the period of November 16, 2017 through December 6, 2017. City Council questions regarding the update must be limited solely for clarification purposes. If further discussion is warranted, the issue will be added to a future agenda for a detailed briefing. City Council report of upcoming meetings. City Council request for agenda items to be placed on future agendas. 3. Scheduling: Motion to schedule future City Council meetings pursuant to Arizona Revised Statutes Section 38-431.02 and the Yuma City Code, Chapter 30. City of Yuma Page 6 Printed on 11/30/2017 City Council Meeting Agenda December 6, 2017 VII. SUMMARY OF CURRENT EVENTS This is the City Administrator’s opportunity to give notice to the City Council of current events impacting the City. Comments are intended to be informational only and no discussion, deliberation or decision will occur on this item. VIII. CALL TO THE PUBLIC Members of the public may address the City Council on matters that are not listed on the City Council agenda. The City Council cannot discuss or take legal action on any matter raised unless it is properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual members of the City Council may respond to criticism made by those who have addressed the City Council, may ask staff to review a matter or may ask that a matter be placed on a future agenda. All City Council meetings are recorded and videotaped. IX. EXECUTIVE SESSION An Executive Session may be called during the public meeting for the purpose of receiving legal advice for items on this agenda pursuant to A.R.S. Section 38-431.03 A (1, 3, 4 and/or 7) and the following items: A. Discussion, consultation with and/or instruction to legal counsel, regarding the Pivot Point Hotel & Conference Center, Riverfront DDA and First Phase Lease, Assignment, Modifications and Amendment. (ARS 38-431.03 A3 and A4) B. Discussion, consultation with and/or instruction to legal counsel, regarding the City of Yuma v. PKC Enterprises, et al (A.R.S 38-431.03 A3 & A4) C. Discussion, consultation with and/or instruction to legal counsel, regarding City agreement with Spectrum. (ARS 38-431.03 A3 & A4) D. Discussion, consultation with and/or instruction to legal counsel, regarding the City of Yuma v. PMG Partnership, LLC. (A.R.S 38-431.03 A3 & A4) ADJOURNMENT In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, the City of Yuma does not discriminate on the basis of disability in the admission of or access to, or treatment or employment in, its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in City programs, activities, or services contact: ADA/Section 504 Coordinator, City of Yuma Human Resources Department, One City Plaza, Yuma, AZ 85364-1436; (928) 373-5125 or TTY (928) 373-5149. City of Yuma Page 7 Printed on 11/30/2017