City Council Meeting

City of Yuma City Council Meeting Agenda Wednesday, April 1, 2020 5:30 PM Yuma City Hall Council Chambers One City Plaza, Yuma Notice is hereby given, pursuant to Resolution R2015-047 that one or more members of the Yuma City Council may participate in person or by telephonic, video or internet conferencing. Voting procedures will remain as required by the Yuma City Charter and other applicable laws. Consistent with the March 13, 2020 Arizona Attorney General opinion Relating to Arizona’s Open Meeting Law and COVID-19, in order to protect the public and reduce the chance of COVID-19 transmission, the April 1, 2020 Regular City Council meeting will be conducted remotely through technological means. City Council Chambers will be closed to the public as there are no public hearings scheduled. Members of the public may view the meetings live streamed on the City of Yuma website and City Channel 73. Recordings of the meetings will be available on the City’s website after the meeting. Public comment regarding any agenda item shall be limited to those provided in written format to the City Clerk at email address publiccomment@yumaaz.gov no later than 30 minutes prior to the start of the scheduled meeting. Comments received timely will be entered or read into the record when the referenced agenda item is discussed. The Call to the Public portion of the April 1, 2020 regular City Council Meeting is cancelled. The Worksession and Citizens's Forum previously scheduled for March 31, 2020 are cancelled. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL City of Yuma Page 1 Printed on 3/27/2020 City Council Meeting Agenda April 1, 2020 FINAL CALL Final call for submission of Speaker Request Forms for agenda related items. PRESENTATIONS • Overview by the Yuma Police Department on the Galls Custom Managed Inventory System I. MOTION CONSENT AGENDA All items listed on the Motion Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a Councilmember so requests. In which event, the item will be removed from the Motion Consent Agenda and the vote or action will be taken separately. A. Approval of minutes of the following City Council meeting(s): 1. MC 2020-085 Regular Council Meeting Draft Minutes May 15, 2019 Attachments: 2019_05_15_RCM_Minutes 2. MC 2020-086 Regular Council Worksession Draft Minutes October 1, 2019 Attachments: 2019_10_01_RWS_Minutes 3. MC 2020-087 Regular Council Worksession Draft Minutes March 3, 2020 Attachments: 2020_03_03_RWS_Minutes 4. MC 2020-088 Regular Council Meeting Draft Minutes March 4, 2020 Attachments: 2020_03_04_RCM_Minutes B. Approval of staff recommendations: 1. MC 2015-000 Executive Sessions Executive Sessions may be held at the next regularly scheduled Special Worksession, Regular Worksession and City Council Meeting for personnel, legal, litigation and real estate matters pursuant to A.R.S. § 38-431.03 Section A (1), (3), (4), and (7). (City Attorney) City of Yuma Page 2 Printed on 3/27/2020 City Council Meeting Agenda April 1, 2020 2. MC 2020-070 Cooperative Purchasing Agreement: Galls Custom Managed Inventory System Authorize the use of a cooperative purchase agreement initiated by the City of Frisco, Texas for the use of the Galls Managed Inventory System to purchase and maintain a database of the police uniforms and accessories utilized by various Yuma Police Department (YPD) sworn officers, civilian personnel and Municipal Court officers. For an estimated annual expenditure of $77,000.00, depending on the appropriation of funds and satisfactory performance, as needed to the following: Galls, LLC, Lexington, KY. (Police Department - Bid #2020-20000091) (Susan Smith) Attachments: 1. RFCCA Cooperative Purchasing Agreement: Galls Custom Managed Inventory System 3. MC 2020-081 Cooperative Purchase Agreement: Maintenance Repair and Opertaions (MRO) Supplies, Parts, Equipment, Materials and Related Services Authorize the use of the cooperative purchase agreement initiated by the City of Tucson through Cooperative Purchasing Network, for the purchase and delivery of Maintenance, Repair and Operations (MRO) Supplies, Parts, Equipment, Materials, and Related Services for an estimated annual expenditure of $184,000.00, depending on the appropriation of funds and satisfactory performance, as needed to the following: W.W. Grainger Lake Forest, Illinois (Facilities Maintenance - Bid #2020-20000127) (Justin Lewis/Robin R. Wilson) Attachments: 1. RFCCA Maintenance Repair and Opertaions (MRO) Supplies, Parts, Equipment, Materials and Related Services 4. MC 2020-082 Job Order Authorization: Parking Lot Repair/Maintenance Authorize the City Administrator to execute a Job Order with DPE Construction Inc., in an amount not to exceed $252,939.44, for capital improvements to eight City-owned parking lots. (Engineering) (Jeffrey A. Kramer) Attachments: 1. RFCCA Job Order Authorization: Parking Lot Repair/Maintenance 2. SPRDSHEET Job Order Authorization: Parking Lot Repair/Maintenance City of Yuma Page 3 Printed on 3/27/2020 City Council Meeting Agenda April 1, 2020 5. MC 2020-083 Sole Source: Public Administration Software Solution Authorize a sole source approval for the Public Administration Software Solution for a one-year term in the amount of $159,000.00 with: Tyler Technologies, Incorporated, Yarmouth, Maine (Finance - Bid #2011000118) (Lisa Marlin) Attachments: 1. RFCCA Sole Source: Public Administration Software Solution 6. MC 2020-084 Grant Award Acceptance: 2020 Arizona Department of Forestry and Fire Management Hazardous Vegetation Removal Program Authorize the City Administrator to accept a grant award of $176,850 and to enter into two contracts with the Arizona Department of Forestry and Fire Management. One contract specifies the grant's contractual requirements; the other contract is with the organization's Trails Crew for the performance of the grant's programmatic activities. (Parks and Recreation) (Debbie Wendt) Attachments: 1. RFCCA Grant Award Acceptance: Hazardous Vegetation Removal Program 2. AGMT Grant Award Acceptance: Hazardous Vegetation Removal Program 3. SUPPDOC Grant Award Acceptance: Hazardous Vegetation Removal Program 7. MC 2020-089 Vehicle Allowance Modification Modify existing terms of employment related to vehicle allowance for City Administrator and Deputy City Administrator. (Administration) Attachments: 1. RFCCA Vehicle Allowance II. RESOLUTION CONSENT AGENDA All items listed on the Resolution Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Resolution Consent Agenda and the vote or action will be taken separately. City of Yuma Page 4 Printed on 3/27/2020 City Council Meeting Agenda April 1, 2020 1. R2020-014 Municipal Improvement District No. 113: Autumn Valley Subdivision - Order Improvements Order Improvements for Municipal Improvement District (MID) No. 113 to serve Autumn Valley Subdivision, to operate, maintain and repair landscaping improvements within, near and adjacent to the retention and detention basins and parkings and parkways and related facilities together with appurtenant structures (Landscape Improvements); declaring the Landscape Improvements to be of more than local or ordinary benefit, and that the costs of the Landscape Improvements for MID No. 113 shall be assessed upon the properties in MID No. 113; providing that the proposed Landscape Improvements shall be performed under Arizona Revised Statutes (A.R.S.) Title 48, Chapter 4, Article 2. (Community Development/Community Planning) (Jay Simonton) Attachments: 1. RFCCA MID No. 113: Autumn Valley Subdivision-Order Improvements 2. RES MID No. 113: Autumn Valley Subdivision-Order Improvements 3. EXH. A&B MID No. 113: Autumn Valley Subdivision-Order Improvements III. ADOPTION OF ORDINANCES CONSENT AGENDA All items listed on the Ordinances Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Ordinance Consent Agenda and the vote or action will be taken separately. 1. O2020-008 Rezoning of Property: 6544 E. 32nd Street Rezone a 2.28 acre parcel from Agriculture (AG) to General Commercial (B-2), for the property located at 6544 E. 32nd Street. (ZONE-28855-2019) (Community Development/ Community Planning) (Jay Simonton) Attachments: 1. RFCCA Rezoning of Property: 6544 E. 32nd Street 2. P&Z RPT Rezoning of Property: 6544 E. 32nd Street 3. ORD Rezoning of Property: 6544 E. 32nd Street City of Yuma Page 5 Printed on 3/27/2020 City Council Meeting Agenda April 1, 2020 IV. INTRODUCTION OF ORDINANCES The following ordinance(s) is presented to the City Council for introduction. No vote or action by the City Council is necessary. However, the City Council may, at its option, vote or take action where appropriate. Ordinances given introduction are generally presented to the City Council for adoption at the next Regular City Council meeting. 1. O2020-010 Business Regulations Text Amendment: Swap Meets Amend Title 7, Chapter 70 General Business Regulations to update the licensing requirements for swap meets. (Community Development/Communtiy Planning) (Jay Simonton) Attachments: 1. RFCCA Business Regulations Text Amendment: Swap Meets 2. ORD Business Regulations Text Amendment: Swap Meets V. PUBLIC HEARING AND RELATED ITEMS There are no public hearings scheduled at this time. FINAL CALL Final call for submission of Speaker Request Forms for Call to the Public. VI. APPOINTMENTS, ANNOUNCEMENTS AND SCHEDULING Discussion and possible action on the following items: 1. Appointments: There are no appointments scheduled at this time. City of Yuma Page 6 Printed on 3/27/2020 City Council Meeting Agenda April 1, 2020 2. Announcements: City Council report on meetings/events attended – City Council report on issues discussed in meetings/events attended by a City Council representative in their official capacity as the City’s representative during the period of March 19, 2020 through April 1, 2020. City Council questions regarding the update must be limited solely for clarification purposes. If further discussion is warranted, the issue will be added to a future agenda for a detailed briefing. City Council report of upcoming meetings. City Council request for agenda items to be placed on future agendas. 3. Scheduling: Motion to schedule future City Council meetings pursuant to Arizona Revised Statutes Section 38-431.02 and the Yuma City Code, Chapter 30. VII. SUMMARY OF CURRENT EVENTS This is the City Administrator’s opportunity to give notice to the City Council of current events impacting the City. Comments are intended to be informational only and no discussion, deliberation or decision will occur on this item. VIII. CALL TO THE PUBLIC CANCELLED Members of the public may address the City Council on matters that are not listed on the City Council agenda. The City Council cannot discuss or take legal action on any matter raised unless it is properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual members of the City Council may respond to criticism made by those who have addressed the City Council, may ask staff to review a matter or may ask that a matter be placed on a future agenda. All City Council meetings are recorded and videotaped. City of Yuma Page 7 Printed on 3/27/2020 City Council Meeting Agenda April 1, 2020 IX. EXECUTIVE SESSION An Executive Session may be called during the public meeting for the purpose of receiving legal advice for items on this agenda pursuant to A.R.S. Section 38-431.03 A (1, 3, 4 and/or 7) and the following items: A. Discussion, consultation with and/or instruction to legal counsel regarding COVID19 legalities. (A.R.S. 38-431.03 A3 & A4) ADJOURNMENT In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, the City of Yuma does not discriminate on the basis of disability in the admission of or access to, or treatment or employment in, its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in City programs, activities, or services contact: ADA/Section 504 Coordinator, City of Yuma Human Resources Department, One City Plaza, Yuma, AZ 85364-1436; (928) 373-5125 or TTY (928) 373-5149. City of Yuma Page 8 Printed on 3/27/2020