City Council Meeting

City of Yuma City Council Meeting REVISED Agenda Wednesday, December 1, 2021 5:30 PM Yuma City Hall Council Chambers One City Plaza, Yuma Notice is hereby given, pursuant to Resolution R2015-047 that one or more members of the Yuma City Council may participate in person or by telephonic, video or internet conferencing. Voting procedures will remain as required by the Yuma City Charter and other applicable laws. Consistent with the March 13, 2020 Arizona Attorney General opinion relating to Arizona’s Open Meeting Law and COVID-19, in order to protect the public and reduce the chance of COVID-19 transmission, the December 1, 2021 Regular City Council meeting will be conducted remotely through technological means along with public, in-person access. City Council Chambers will be open with public access in addition to participation through Zoom Those wishing to speak on any applicable agenda item or at Call to the Public and choose to participate via Zoom, must submit an email request to publiccomment@yumaaz.gov no later than 60 minutes prior to the start of the scheduled meeting. Further instructions will be given at that time. Members of the public are encouraged to view the meeting through either of the following two venues: 1) Zoom: Residents will need to connect through the following website: https://cityofyuma.zoom.us/. Click on "Calendar" then select the City meeting and click “Join”. 2) City of Yuma live stream: Use the Video and TV Stream quick link at www.yumaaz.gov and search for Yuma Live Playlist 73. Watch live on TV cable channel 73. A recording of the meeting will be available on the City’s website after the meeting. The Worksession and Citizen's Forum previously scheduled for November 30, 2021 are cancelled. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE City of Yuma Page 1 Printed on 11/30/2021 City Council Meeting Agenda December 1, 2021 ROLL CALL FINAL CALL Final call for submission of Speaker Request Forms for agenda related items. PRESENTATIONS • Caballeros de Yuma Annual Report I. MOTION CONSENT AGENDA All items listed on the Motion Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a Councilmember so requests. In which event, the item will be removed from the Motion Consent Agenda and the vote or action will be taken separately. A. Approval of minutes of the following City Council meeting(s): 1. MC 2021-140 Regular Council Meeting Draft Minutes November 3, 2021 Attachments: 2021 11 03 RCM Minutes B. Executive Sessions Executive Sessions may be held at the next regularly scheduled Special Worksession, Regular Worksession and City Council Meeting for personnel, legal, litigation and real estate matters pursuant to A.R.S. § 38-431.03 Section A(1), (3), (4), and (7). (City Attorney) C. Approval of staff recommendations: 1. MC 2021-133 Bid Award: Heating, Ventilation and Air Conditioning (HVAC) Replacement at City Hall Authorize the purchase of four HVAC units to the lowest responsive and responsible bidder to Trane, Tucson, Arizona in an amount of $524,990.00. (Building Safety - RFB-22-060) (Randall Crist/Robin R. Wilson) Attachments: 1. SUPPLEMENTAL DOC Bid Award: HVAC City of Yuma Page 2 Printed on 11/30/2021 City Council Meeting Agenda December 1, 2021 2. MC 2021-134 Cooperative Purchase Agreement: FleetFocus Management Software Subscription Authorize the City Administrator to utilize a cooperative purchase agreement through Sourcewell for a five-year FleetFocus Management Subscription agreement for a total estimated expenditure of $232,798.97 to the vendor: AssetWORKS, LLC, Wayne, Pennsylvania (Information Technology/CPA-22-001) (Kathleen A. Fernandez) Attachments: 1. SUPPLEMENTAL DOC FleetFocus Management Software Subscription 3. MC 2021-138 Cooperative Purchase Agreement: Wireless Network Equipment Authorize the City Administrator to utilize a cooperative purchase agreement through Houston-Galveston Area Council to Scientel Solutions LLC dba Scientel Wireless, LLC, for the purchase of wireless network equipment at an estimated expenditure of $134,800.00 to: Scientel Solutions, LLC, Plano, Texas. (Information Technology/CPA-22-001) (Kathleen A. Fernandez) Attachments: 1. SUPPLEMENTAL DOC Cooperative Purchase Agr: Wireless Network Equip 4. MC 2021-136 Cooperative Purchase Agreement - Fire Service Apparatus Authorize the purchase of one Pierce Arrow XT PUC Pumper and one Arrow XT 55’ Sky-Boom to Hughes Fire Equipment, Inc. / Pierce Manufacturing, Inc., Appleton, Wisconsin, utilizing the Houston Galveston Area Council Cooperative Purchasing Agreement for a total cost of $1,931,415.44 from . (Fire Department - CPA-22-080) (Steve Irr / Robin R. Wilson) Attachments: 1. SUPPLEMENTAL DOC Coop Purchase Agr: Fire Apparatus 5. MC 2021-139 Ratification: Thomas F. Allt Utilities Complex Furniture Purchase Ratify the purchase order for the Thomas F. Allt Utilities Complex furniture to Goodmans Interior Structures, Phoenix, AZ utilizing the Arizona State cooperative purchase agreement for a total expenditure of $445,987.00. (Utilities - Bid #2019-20000073) (Jeremy McCall/Robin Wilson) City of Yuma Page 3 Printed on 11/30/2021 City Council Meeting Agenda December 1, 2021 II. ADOPTION OF ORDINANCES CONSENT AGENDA All items listed on the Ordinances Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Ordinance Consent Agenda and the vote or action will be taken separately. 1. O2021-037 Annexation Area No. ANEX-35396-2021 Ibarra Annexation Authorize annexation of property located at the southeast corner of W.16th Street and S. 48th Avenue. (ANEX-35396-2021) (Planning and Neighborhood Services/Community Planning) (Tim Bourcier) Attachments: 1. PET Annex: SEC 16th St. and 48th Avenue 2. ORD Annex: SEC 16th St. and 48th Avenue 2. O2021-039 Rezoning of Properties: 1027 S. 1st Avenue Rezone two parcels, approximately 7,000 square feet each, from the Light Industrial (L-I) District to the Low Density Residential (R-1-6) District, while maintaining the Infill Overlay (IO) District for the properties located at 1027 S. 1st Avenue. (Planning and Neighborhood Services/Community Planning) (Tim Bourcier) Attachments: 1. P&Z RPT Rezoning: 1027 S. 1st Avenue 2. ORD Rezoning: 1027 S. 1st Avenue City of Yuma Page 4 Printed on 11/30/2021 City Council Meeting Agenda December 1, 2021 III. INTRODUCTION OF ORDINANCES The following ordinance(s) is presented to the City Council for introduction. No vote or action by the City Council is necessary. However, the City Council may, at its option, vote or take action where appropriate. Ordinances given introduction are generally presented to the City Council for adoption at the next Regular City Council meeting. 1. O2021-040 Issuance of Utility System Revenue Obligations Series 2021 Adopt an ordinance approving the sale, execution and delivery of utility system revenue obligations; approve the form and authorize the execution and delivery of necessary agreements, instruments and documents; and delegate authority to the City Administrator and Director of Finance to determine certain matters with respect to the foregoing and declaring an emergency. (City Administration/ Finance) (Jay Simonton/ Doug Allen) Attachments: 1. ORD Issuance of Utility System Revenue Bonds 2. Preliminary Official Statement: Issuance of Utility System Revenue Bonds 3. Obligation Indenture: Issuance of Utility System Revenue Bonds 4. Obligation Purchase Contract: Issuance of Utility System Revenue Bonds 5. Purchase Agreement: Issuance of Utility System Revenue Bonds REVISED 2. O2021-041 Code Text Amendment: Chapter 137 Trees Amend Title 13, Chapter 137 of the Yuma City Code to update provisions related to the care and maintenance of municipal trees. (Parks & Recreation/Administration) (Jason Nau) Attachments: 1. ORD Code Text Amendment: Chapter 137 Trees 3. O2021-043 Form Lease Agreement: Main Street Mall Maintenance District Extension of Premises Approve a customizable Form Lease Agreement for the Extension of Premises in the Main Street Mall Maintenance and Parking District. (Administration) (Jay Simonton/ Rodney Short) Attachments: 1. ORD Lease Agreement: Main Street Mall Extension of Premises 2. EXH A Lease Agreement: Main Street Mall Extension of Premises City of Yuma Page 5 Printed on 11/30/2021 City Council Meeting Agenda December 1, 2021 FINAL CALL Final call for submission of Speaker Request Forms for Call to the Public. IV. ANNOUNCEMENTS AND SCHEDULING Discussion and possible action on the following items: 1. Announcements: City Council report on meetings/events attended – City Council report on issues discussed in meetings/events attended by a City Council representative in their official capacity as the City’s representative during the period of November 18, 2021 through December 1, 2021. City Council questions regarding the update must be limited solely for clarification purposes. If further discussion is warranted, the issue will be added to a future agenda for a detailed briefing. City Council report of upcoming meetings. City Council request for agenda items to be placed on future agendas. 2. Scheduling: Motion to schedule future City Council meetings pursuant to Arizona Revised Statutes Section 38-431.02 and the Yuma City Code, Chapter 30. V. SUMMARY OF CURRENT EVENTS This is the City Administrator’s opportunity to give notice to the City Council of current events impacting the City. Comments are intended to be informational only and no discussion, deliberation or decision will occur on this item. VI. CALL TO THE PUBLIC Members of the public may address the City Council on matters that are not listed on the City Council agenda. The City Council cannot discuss or take legal action on any matter raised unless it is properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual members of the City Council may respond to criticism made by those who have addressed the City Council, may ask staff to review a matter or may ask that a matter be placed on a future agenda. All City Council meetings are recorded and videotaped. City of Yuma Page 6 Printed on 11/30/2021 City Council Meeting Agenda December 1, 2021 VII. EXECUTIVE SESSION An Executive Session may be called during the public meeting for the purpose of receiving legal advice for items on this agenda pursuant to A.R.S. Section 38-431.03 A (1, 3, 4 and/or 7) and the following items: A. Discussion, consultation with and/or instruction to legal counsel regarding potential sale of real property located at the southwest corner of 16th Street and Fourth Avenue. (A.R.S. 38-431.03 A3, A4 & A7) B. Discussion, consultation with and/or instruction to legal counsel regarding the Sloan claim . (A.R.S. 38-431.03 A3 & A4) ADJOURNMENT In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, the City of Yuma does not discriminate on the basis of disability in the admission of or access to, or treatment or employment in, its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in City programs, activities, or services contact: ADA/Section 504 Coordinator, City of Yuma Human Resources Department, One City Plaza, Yuma, AZ 85364-1436; (928) 373-5125 or TTY (928) 373-5149. City of Yuma Page 7 Printed on 11/30/2021