City Council Meeting

City of Yuma City Council Meeting Agenda Wednesday, March 2, 2022 5:30 PM Yuma City Hall Council Chambers One City Plaza, Yuma Notice is hereby given, pursuant to Resolution R2015-047 that one or more members of the Yuma City Council may participate in person or by telephonic, video or internet conferencing. Voting procedures will remain as required by the Yuma City Charter and other applicable laws. Consistent with the March 13, 2020 Arizona Attorney General opinion relating to Arizona’s Open Meeting Law and COVID-19, in order to protect the public and reduce the chance of COVID-19 transmission, the March 2, 2022 Regular City Council meeting will be conducted remotely through technological means along with public, in-person access. City Council Chambers will be open with public access in addition to participation through Zoom Those wishing to speak on any applicable agenda item or at Call to the Public and choose to participate via Zoom, must submit an email request to publiccomment@yumaaz.gov no later than 60 minutes prior to the start of the scheduled meeting. Further instructions will be given at that time. Members of the public are encouraged to view the meeting through either of the following two venues: 1) Zoom: Residents will need to connect through the following website: https://cityofyuma.zoom.us/. Click on "Calendar" then select the City meeting and click “Join”. 2) City of Yuma live stream: Use the Video and TV Stream quick link at www.yumaaz.gov and search for Yuma Live Playlist 73. Watch live on TV cable channel 73. A recording of the meeting will be available on the City’s website after the meeting. The Worksession previously scheduled for March 1, 2022 has been cancelled. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE City of Yuma Page 1 Printed on 2/25/2022 City Council Meeting Agenda March 2, 2022 ROLL CALL FINAL CALL Final call for submission of Speaker Request Forms for agenda related items. PRESENTATIONS • Briefing of the upcoming Marine Corps Air Station-Yuma (MCAS) WTI Exercise • Presentation of Yuma Click & Fix by Deputy City Administrator, Jenn Reichelt I. MOTION CONSENT AGENDA All items listed on the Motion Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a Councilmember so requests. In which event, the item will be removed from the Motion Consent Agenda and the vote or action will be taken separately. A. Approval of minutes of the following City Council meeting(s): 1. MC 2022-050 Regular Council Meeting Draft Minutes February 16, 2022 Attachments: 2022 02 16 RCM Minutes B. Executive Sessions Executive Sessions may be held at the next regularly scheduled Special Worksession, Regular Worksession and City Council Meeting for personnel, legal, litigation and real estate matters pursuant to A.R.S. § 38-431.03 Section A(1), (3), (4), and (7). (City Attorney) C. Approval of staff recommendations: 1. MC 2022-042 Liquor License: Round Table Pizza Approve a Series #07 Beer and Wine Bar Liquor License/Owner Transfer application submitted by Kristina Jo Ochoa, agent for Round Table Pizza located at 2544 W. 16th Street (LL22-03) City Administration/City Clerk) (Lynda L. Bushong) Attachments: 1. MAP Liquor License: Round Table Pizza City of Yuma Page 2 Printed on 2/25/2022 City Council Meeting Agenda March 2, 2022 2. MC 2022-043 Cooperative Purchase Agreement: Portable Computers and License Authorize the purchase of Portable Computers and Licenses from CDW Government LLC, Vernon Hills, Illinois utilizing cooperative purchase agreements from State of Arizona and National IPA Technology Solutions for a total expenditure of $128,087.20. (Information Technology-CPA-22-001) (Isaiah Kirk/Robin R. Wilson) 3. MC 2022-044 Declare Surplus and Authorize Donation: Computer Peripherals Authorize the donation of various computer peripherals to Achieve Enterprise Services, Yuma. (Finance/Purchasing) (Robin R. Wilson) 4. MC 2022-045 Contract Increase: East Mesa Community Park Authorize a change order to expand the East Mesa Community Park design services to J2 Engineering & Environmental, LLC, Phoenix, Arizona in the amount of $34,516.77 for a total cost of $223,803.91. (Engineering-RFQ-21-179) (Chris Young/Jason Nau) 5. MC 2022-046 Job Order Contract Authorization: Yuma Valley Area Park - Turf Remediation Authorize the execution of a job order contract for fill sand to be purchased and delivered by DPE Construction Inc., Yuma, Arizona for an estimated expenditure of $278,012.56 to prepare for complete turf remediation at the Yuma Valley Area Park (YVAP). (Chris Young, Engineering) (Jason Nau, Parks and Recreation) Attachments: 1. SUPP DOC JOC Authorization: Yuma Valley Area Park-Turf Remediation 6. MC 2022-047 Ratification: Landscape Maintenance Ratify the contract for Landscape Maintenance to JSA Company, Yuma, Arizona, for the pump house located at 201 E. 32nd Street, for an estimated cost of $114,033.00 (Public Works-Bid #2020-20000098) (Joel Olea/Robin R. Wilson) 7. MC 2022-048 Subscription Renewal: Asset Management Maintenance Authorize the renewal of an asset management maintenance subscription from CentralSquare Technologies, LLC, Lake Mary, Florida, for an estimated annual expenditure of $35,340.00. (Information Technology-2016-20000054) (Isaiah Kirk/Robin R. Wilson) City of Yuma Page 3 Printed on 2/25/2022 City Council Meeting Agenda March 2, 2022 8. MC 2022-049 Subscription Renewal: Projectmates Software Authorize the renewal of a Projectmates Program Management Information System (PMIS) subscription from Systemates, Inc., for a software subscription license through the cooperative purchase agreement originated by the Texas Department of Information Resources, for an estimated annual expenditure of $63,500.00. (Information Technology-2019-20000089) (Isaiah Kirk/Robin R. Wilson) 9. MC 2022-030 Contract Award: Architectural/Engineering Services for the Desert Dunes Water Reclamation Facility Authorize the City Administrator to execute an Architectural/Engineering Services contract for Construction Manager at Risk (CMAR) project for the Desert Dunes Water Reclamation Facility (DDWRF) Expansion Phase II to Carollo Engineers, Phoenix, Arizona for $2,993,771.00. (Engineering-RFQ-22-068) (Chris Young/Jeremy McCall/Robin R. Wilson) Attachments: 1. AGR Contract Award: Architectural/Engineering Svcs for Desert Dunes WRF 2. EXH A Contract Award: Architectural/Engineering Svcs for the Desert Dunes WRF II. RESOLUTION CONSENT AGENDA All items listed on the Resolution Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Resolution Consent Agenda and the vote or action will be taken separately. 1. R2022-006 Call of Election: City of Yuma 2022 Primary and General Elections Adopt a resolution that serves as a Call of Election for the City of Yuma’s 2022 primary and general elections to be held pursuant to Arizona Revised Statutes (A.R.S.) § 16-204 on August 2, 2022 and November 8, 2022, respectively. Any additional qualifying propositions for the November General Election shall be separately approved by City Council. (City Administration/ City Clerk) (Lynda L. Bushong) Attachments: 1. RES Call of 2022 Elections City of Yuma Page 4 Printed on 2/25/2022 City Council Meeting Agenda March 2, 2022 2. R2022-007 Resolution Designating the Chief Fiscal Officer Designate Douglas W. Allen as the Chief Fiscal Officer for the purpose of submitting the City’s Annual Expenditure Limitation Reports (AELR) to the Auditor General for Fiscal Year 2021 and Fiscal Year 2022. (Finance) (Doug Allen) Attachments: 1. RES Resolution Designating Chief Fiscal Officer FINAL CALL Final call for submission of Speaker Request Forms for Call to the Public. III. ANNOUNCEMENTS AND SCHEDULING Discussion and possible action on the following items: 1. Announcements: City Council report on meetings/events attended – City Council report on issues discussed in meetings/events attended by a City Council representative in their official capacity as the City’s representative during the period of February 17, 2022 through March 2, 2022. City Council questions regarding the update must be limited solely for clarification purposes. If further discussion is warranted, the issue will be added to a future agenda for a detailed briefing. City Council report of upcoming meetings. City Council request for agenda items to be placed on future agendas. 2. Scheduling: Motion to schedule future City Council meetings pursuant to Arizona Revised Statutes Section 38-431.02 and the Yuma City Code, Chapter 30. IV. SUMMARY OF CURRENT EVENTS This is the City Administrator’s opportunity to give notice to the City Council of current events impacting the City. Comments are intended to be informational only and no discussion, deliberation or decision will occur on this item. City of Yuma Page 5 Printed on 2/25/2022 City Council Meeting Agenda March 2, 2022 V. CALL TO THE PUBLIC Members of the public may address the City Council on matters that are not listed on the City Council agenda. The City Council cannot discuss or take legal action on any matter raised unless it is properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual members of the City Council may respond to criticism made by those who have addressed the City Council, may ask staff to review a matter or may ask that a matter be placed on a future agenda. All City Council meetings are recorded and videotaped. VI. EXECUTIVE SESSION An Executive Session may be called during the public meeting for the purpose of receiving legal advice for items on this agenda pursuant to A.R.S. Section 38-431.03 A (1, 3, 4 and/or 7) and the following items: A. Discussion, consultation with and/or instruction to legal counsel regarding the following legal matters (ARS 38-431.03 A3, A4 and A7): 1. BJA Enterprises, LLC vs. City of Yuma 2. Spectrum Pacific West, LLC vs. City of Yuma 3. Mario San Ramon vs. City of Yuma, et al. 4. Terry Thompson, vs. City of Yuma, et al. 5. Janie L. Thompson vs. City of Yuma, et al. 6. Ladjuane Ashmore vs. City of Yuma, et al. 7. ADEQ administrative appeal 8. Salvation Army settlement 9. Park West Yuma Development settlement 10. Juan Jose Valtierra – Claim 11. Richard B. Enderlein – Claim 12. Lillian Quinn – Claim 13. Laurie Ramos and Mary Rensel - Claims 14. Ernesto Jaramillo, Alejandrina Gonzalez, and Alexander Caceres – Claim ADJOURNMENT In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, the City of Yuma does not discriminate on the basis of disability in the admission of or access to, or treatment or employment in, its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in City programs, activities, or services contact: ADA/Section 504 Coordinator, City of Yuma Human Resources Department, One City Plaza, Yuma, AZ 85364-1436; (928) 373-5125 or TTY (928) 373-5149. City of Yuma Page 6 Printed on 2/25/2022