City Council Meeting

City of Yuma City Council Meeting Agenda Wednesday, November 6, 2024 5:30 PM Yuma City Hall Council Chambers One City Plaza, Yuma Notice is hereby given, pursuant to Resolution R2015-047 that one or more members of the Yuma City Council may participate in person or by telephonic, video or internet conferencing. Voting procedures will remain as required by the Yuma City Charter and other applicable laws. Those wishing to speak on an agenda item or during Call to the Public must complete a Speaker Request Form prior to the start of the meeting. Speaker Request Forms can be found on the City's website, in the Clerk's Office, as well as in the Council Chambers. "Call to the Public" comments are limited to non-agenda items that pertain to City business under the authority and legislative functions of the City Council. The total time for "Call to the Public" is limited to 30 minutes. Speaker Request Forms should be submitted to City clerk staff prior to the start of each meeting. All speakers, whether speaking on an agenda item or during "Call to the Public" are provided 3 minutes, with no more than 5 speakers permitted per topic/issue. City Council Worksessions and Regular City Council Meetings can be viewed through the following platforms: • Cable – Meetings are broadcast live on Spectrum Cable Channel 73. • Live Stream – Residents can watch meetings on their computer or mobile device at www.yumaaz.gov/telvue. Previous Council meetings are also available on-demand. • Virtual – Residents can watch meetings via Teams on their computer or mobile device at www.yumaaz.gov/publicmeetings. Click on "Calendar" then select the City meeting and click "Join". CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE FINAL CALL Final call for submission of Speaker Request Forms for agenda related items. City of Yuma Page 1 Printed on 11/1/2024 City Council Meeting Agenda November 6, 2024 ROLL CALL PRESENTATIONS • Reading of Proclamation: Lung Cancer Awareness • Caballeros de Yuma Annual Update • Human Resources Department Update I. MOTION CONSENT AGENDA All items listed on the Motion Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a Councilmember so requests. In which event, the item will be removed from the Motion Consent Agenda and the vote or action may be taken separately. A. Approval of minutes of the following City Council meeting(s): 1. MC 2024-181 Regular City Council Meeting Draft Minutes September 18, 2024 Attachments: 1. 2024 09 18 RCM Minutes 2. MC 2024-182 Variance Appeal Draft Minutes September 18, 2024 Attachments: 1. 2024 09 18 Variance Appeal Draft Minutes 3. MC 2024-183 Regular City Council Meeting Draft Minutes October 2, 2024 Attachments: 1. 2024 10 02 RCM Minutes B. Executive Sessions Executive Sessions may be held at the next regularly scheduled Special Worksession, Regular Worksession and City Council Meeting for personnel, legal, litigation and real estate matters pursuant to A.R.S. § 38-431.03 Section A(1), (3), (4), and (7). (City Attorney) C. Approval of staff recommendations: 1. MC 2024-170 Bid Award: Sierra Sunset Sewer Repairs Authorize the City Administrator to execute a construction services contract for the Sierra Sunset Sewer Repairs project to the lowest responsive and responsible bidder in the amount of $109,651.30 to Taylor Engineering, Yuma, Arizona. (Engineering-RFB-25-095) (David Wostenberg/Robin R. Wilson) City of Yuma Page 2 Printed on 11/1/2024 City Council Meeting Agenda November 6, 2024 2. MC 2024-171 Bid Award: East Mesa Community Park, Phase 1 Authorize the City Administrator to execute a construction services contract for East Mesa Community Park, Phase 1, to the lowest responsive and responsible bidder in the amount of $17,213,372.57 to Gutierrez Canales Engineering, Yuma, Arizona. (Engineering-RFB-23-258) (David Wostenberg/Eric Urfer/Robin R. Wilson) 3. MC 2024-172 Bid Award: Commercial Waste Collection and Roll Off Service Award to the lowest responsive and responsible bidders a one-year contract for Commercial and limited Residential Solid Waste Collection and Roll Off Service with the option to renew for four additional one-year periods, depending on the appropriation of funds and satisfactory performance, at a total estimated annual expenditure of $324,152.00 to: South Yuma County Landfill dba C & D Disposal of Yuma, Arizona for Roll Off Service and Residential Commercial Solid Waste Collection to Allied Waste Transportation, Inc. dba Republic Services of Yuma, Yuma, Arizona (Public Works RFB-25-062) (Joel Olea/Eric Urfer/Robin R. Wilson) 4. MC 2024-173 Request for Qualifications: Desert Hills Irrigation Upgrades & Water Conservation Program Authorize the City Administrator to execute a contract for Desert Hills Irrigation Upgrades & Water Conservation Program construction services to, Diamond Golf International, Oro Valley, Arizona in the amount of $4,037,767.87. (Engineering- RFQ-25-008) (David Wostenberg/Eric Urfer/Robin R. Wilson) 5. MC 2024-174 Request for Qualifications: Fence Repair and Installation Services Authorize the City Administrator to execute a one-year fence repair and installation services contract with the option to renew for four additional one-year periods, one year at a time, at an estimated annual expenditure of $247,125.00, depending on the appropriation of funds and satisfactory performance, with the following qualified vendors: Maya’s Construction, LLC, Yuma, Arizona; New Generation Metal Works, LLC, Yuma, Arizona; Westerner General Contracting, Yuma, Arizona and Brown and White, Inc., Tucson, Arizona. (Facilities/Public Works/Parks and Recreation-RFQ-25-090) (Eric Urfer/Robin R. Wilson) City of Yuma Page 3 Printed on 11/1/2024 City Council Meeting Agenda November 6, 2024 6. MC 2024-175 Cooperative Purchase Agreement: Playground Equipment Authorize the purchase, delivery, and installation of various playground equipment to GameTime, Fort Payne, Alabama, utilizing a Cooperative Purchase Agreement for an expenditure of $441,930.05. (Parks-CPA-25-171) (Eric Urfer/Robin R. Wilson) 7. MC 2024-176 Contract Amendment: Tyler Technologies for YRCS Authorize a contract amendment with Tyler Technologies (formerly New World Systems) to purchase and provide implementation services for a regional public safety software system at an estimated total cost of $1,574,595.40 (Information Technology/YRCS-2010000001) (Jeremy W. Jeffcoat/Robin R. Wilson) 8. MC 2024-177 Cooperative Purchase Agreement: Public Safety Software System Servers for YRCS Authorize the purchase of software, equipment, and services supporting the regional public safety software system utilizing Cooperative Purchase Agreements to SHI International Corporation, Dallas, Texas in the amount $289,655.62 and AHEAD, Inc., Chicago, Illinois in the amount of $198,309.74 for a combined total of $487,965.36. (Information Technology/YRCS-GNT-25-170) (Jeremy W. Jeffcoat/Robin R. Wilson) 9. MC 2024-178 Cooperative Purchase Agreement: Renew Enterprise Agreement for Microsoft Subscription Licensing Authorize the purchase and renewal of Microsoft Subscription Licensing through a Cooperative Purchase Agreement through a three-year Enterprise Agreement (EA) for an estimated annual expenditure of $580,000 from SHI, Somerset, New Jersey. (IT-CPA-25-172) (Isaiah Kirk/Robin R. Wilson) 10. MC 2024-179 Sole Source: Radiograph Imaging Systems Authorize the purchase of two Radiograph Imaging Systems which include software, equipment, and training from Cuattro Medical, LLC, Golden, Colorado in the amount of $111,899.56. (Police Department/ SS-25-162) (Thomas Garrity/Robin R. Wilson) 11. MC 2024-180 Ratification: Settlement of Lagunas Claim Ratify settlement of the Lagunas Notice of Claim. (City Attorney) (Richard Files) City of Yuma Page 4 Printed on 11/1/2024 City Council Meeting Agenda November 6, 2024 II. RESOLUTION CONSENT AGENDA All items listed on the Resolution Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Resolution Consent Agenda and the vote or action may be taken separately. 1. R2024-060 Preannexation Development Agreement: Rocha APN 663-07-069 and APN 663-07-070 Authorize a Preannexation Development Agreement for two properties located on Verde Street. (Planning and Neighborhood Services/Community Planning) (Alyssa Linville) Attachments: 1. RES PDA: Rocha APN 663-07-069 and APN 663-07-070 2. AGR PDA: Rocha APN 663-07-069 and APN 663-07-070 2. R2024-061 Memorandum of Agreement: Arizona Army National Guard for the Yuma Readiness Center Improvements Project Authorize the City Administrator to execute a Memorandum of Agreement with the Arizona Army National Guard (AZARNG) for upgrading the existing HVAC system and electrical system within the facility. This project is equally funded using City of Yuma ARPA funds and Arizona Army National Guard (AZARNG) funds with a total cost of $882,673.16. (Engineering) (David Wostenberg) Attachments: 1. RES MOA: Yuma Readiness Center Improvements Project 2. AGMT MOA: Yuma Readiness Center Improvements Project 3. R2024-062 Intergovernmental Agreement: Yuma County Sheriff’s Office Approve an intergovernmental agreement with Yuma County on behalf of the Yuma County Sheriff’s Office (YCSO) for the use of the City of Yuma Public Safety Training Facility (PSTF). (Police/Support Services) (T. Garrity) Attachments: 1. RES IGA: United States Border Patrol 2. AGMT IGA: United States Border Patrol City of Yuma Page 5 Printed on 11/1/2024 City Council Meeting Agenda November 6, 2024 III. ADOPTION OF ORDINANCES CONSENT AGENDA All items listed on the Ordinances Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item may be removed from the Ordinance Consent Agenda and the vote or action will be taken separately. 1. O2024-035 3rd Street Right-of-Way Acquisition Approval of right-of-way acquisition from Yuma County for 3rd Street from east of 27th Drive to Avenue B, a distance of approximately 700’. (Engineering) (Steve Wilson/ Dave Wostenberg). Attachments: 1. ORD ROW Acquisition: 3rd Street 2. DEED ROW Acquisition: 3rd Street 2. O2024-036 Acceptance of Shaw Field Accept Shaw Diversified Services, Inc.’s (“Shaw”) donation of Shaw Field to the City of Yuma. (City Administration) (Jay Simonton). Attachments: 1. ORD to Accept Shaw Field 3. O2024-037 Right-of-Way Acquisition: Pedestrian Hybrid Beacon Signals Approval of Right-of-Way Acquisition to install five Pedestrian Hybrid Beacon Signals (High-intensity Activated crossWalK Signals, commonly known as HAWK’s) to improve pedestrian safety. (Engineering) (Dave Wostenberg) Attachments: 1. ORD ROW Acquisition: HAWK Signals 2. EXHIBIT A-B ROW Acquisition: HAWK Signals 4. O2024-038 Tender Offer: Purchase of Certain Obligations of the City Adopt an ordinance approving a tender offer with respect to the purchase of certain obligations of the City (Administration) (Jay Simonton/Douglas Allen) Attachments: 1. SUPP DOCS Excerpts from Bond Buyback Presenation 2. Notice Filing - Tender Offer 3. Dealer Manager Agreement 4. ORD Tender Offer Approval City of Yuma Page 6 Printed on 11/1/2024 City Council Meeting Agenda November 6, 2024 IV. APPOINTMENTS, ANNOUNCEMENTS AND SCHEDULING Discussion and possible action on the following items: 1. Appointments: • Library District Board of Trustees – one appointment 2. Announcements: City Council report on meetings/events attended – City Council report on issues discussed in meetings/events attended by a City Council representative in their official capacity as the City’s representative during the period of October 17, 2024 through November 6, 2024. City Council questions regarding the update must be limited solely for clarification purposes. If further discussion is warranted, the issue will be added to a future agenda for a detailed briefing. City Council report of upcoming meetings. City Council request for agenda items to be placed on future agendas. 3. Scheduling: Motion to schedule future City Council meetings pursuant to Arizona Revised Statutes Section 38-431.02 and the Yuma City Code, Chapter 30. V. SUMMARY OF CURRENT EVENTS This is the City Administrator’s opportunity to give notice to the City Council of current events impacting the City. Comments are intended to be informational only and no discussion, deliberation or decision will occur on this item. VI. CALL TO THE PUBLIC Members of the public may address the City Council on matters within City Council's authority and jurisdiction that are not listed on the agenda during the "Call to the Public" segment of the meeting. All speakers must complete a Speaker Request Form and submit it to City Clerk staff no later than the "Final Call for Speaker Request Forms" is made at the beginning of each meeting. City of Yuma Page 7 Printed on 11/1/2024 City Council Meeting Agenda November 6, 2024 VII. EXECUTIVE SESSION An Executive Session may be called during the public meeting for the purpose of receiving legal advice for items on this agenda pursuant to A.R.S. Section 38-431.03 A (1, 3, 4 and/or 7) and the following items: A. Discussion, consultation with and/or instruction to legal counsel concerning the potential sale and acquisition of real properties. (A.R.S. § 38-431.03 A3, A4 & A7) ADJOURNMENT In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, the City of Yuma does not discriminate on the basis of disability in the admission of or access to, or treatment or employment in, its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in City programs, activities, or services contact: ADA/Section 504 Coordinator, City of Yuma Human Resources Department, One City Plaza, Yuma, AZ 85364-1436; (928) 373-5125 or TTY (928) 373-5149. City of Yuma Page 8 Printed on 11/1/2024