City Council Meeting

City of Yuma City Council Meeting Agenda Wednesday, November 20, 2024 5:30 PM Yuma City Hall Council Chambers One City Plaza, Yuma Notice is hereby given, pursuant to Resolution R2015-047 that one or more members of the Yuma City Council may participate in person or by telephonic, video or internet conferencing. Voting procedures will remain as required by the Yuma City Charter and other applicable laws. Those wishing to speak on an agenda item or during Call to the Public must complete a Speaker Request Form prior to the start of the meeting. Speaker Request Forms can be found on the City's website, in the Clerk's Office, as well as in the Council Chambers. "Call to the Public" comments are limited to non-agenda items that pertain to City business under the authority and legislative functions of the City Council. The total time for "Call to the Public" is limited to 30 minutes. Speaker Request Forms should be submitted to City clerk staff prior to the start of each meeting. All speakers, whether speaking on an agenda item or during "Call to the Public" are provided 3 minutes, with no more than 5 speakers permitted per topic/issue. City Council Worksessions and Regular City Council Meetings can be viewed through the following platforms: • Cable – Meetings are broadcast live on Spectrum Cable Channel 73. • Live Stream – Residents can watch meetings on their computer or mobile device at www.yumaaz.gov/telvue. Previous Council meetings are also available on-demand. • Virtual – Residents can watch meetings via Teams on their computer or mobile device at www.yumaaz.gov/publicmeetings. Click on "Calendar" then select the City meeting and click "Join". CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE FINAL CALL Final call for submission of Speaker Request Forms for agenda related items. City of Yuma Page 1 Printed on 11/15/2024 City Council Meeting Agenda November 20, 2024 ROLL CALL PRESENTATIONS • Code Update relating to Carports I. MOTION CONSENT AGENDA All items listed on the Motion Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a Councilmember so requests. In which event, the item will be removed from the Motion Consent Agenda and the vote or action may be taken separately. A. Approval of minutes of the following City Council meeting(s): 1. MC 2024-192 Regular Council Worksession Draft Minutes October 15, 2024 Attachments: 2024 10 15 RWS Minutes.docx 2. MC 2024-193 Regular Council Meeting Draft Minutes October 16, 2024 Attachments: 2024 10 16 RCM Minutes.docx B. Executive Sessions Executive Sessions may be held at the next regularly scheduled Special Worksession, Regular Worksession and City Council Meeting for personnel, legal, litigation and real estate matters pursuant to A.R.S. § 38-431.03 Section A(1), (3), (4), and (7). (City Attorney) C. Approval of staff recommendations: 1. MC 2024-184 Bid Award: Avenue 5E Sanitary Sewer Main Extension and Turn Lane Improvements Authorize a construction services contract for Avenue 5E Sanitary Sewer Main Extension from 30th Place to 37th Street and the addition of a right turn lane from 32nd Street to north bound Avenue 5E, to the lowest responsive and responsible bidder in the amount of $3,454,137.38 to Gutierrez Canales Engineering (GCE), Yuma, Arizona. (Engineering RFB-25-102) (David Wostenberg, Robin R. Wilson) City of Yuma Page 2 Printed on 11/15/2024 City Council Meeting Agenda November 20, 2024 2. MC 2024-185 Bid Award: Ocean to Ocean Bridge Lighting Upgrades Award a construction services contract for Ocean to Ocean Bridge Lighting Upgrades to the lowest responsible bidder in the amount of $224,900.50 to: Westmoor Electric, Inc., Yuma, Arizona (Engineering RFB-25-058) (David Wostenberg/Robin Wilson) 3. MC 2024-186 Bid Award: Replacement of 12 HVAC Units at Fire Station #1 Authorize the purchase and installation of 12 HVAC ground-mounted units to the lowest responsive and responsible bidder, Trane, Tucson, Arizona for a total cost of $127,423.75. (Building Safety RFB-24-307/RFB-25-155) (Justin Lewis/Robin R. Wilson) 4. MC 2024-187 Bid Award: Replacement of 20 HVAC Units at Public Works Authorize the purchase and installation of 20 HVAC Rooftop units to the lowest responsive and responsible bidder, Polar Cooling, Yuma, Arizona for a total cost of $228,475.00. (Building Safety RFB-24-307/RFB-25-147) (Justin Lewis/Robin R. Wilson) 5. MC 2024-188 Cooperative Purchase Agreement: Public Safety Video Surveillance Solutions with Related Equipment, Software and Accessories Authorize the purchase of body-worn cameras, hardware, licenses, and support utilizing the Cooperative Purchase Agreement through Sourcewell for a total expenditure of $346,784.26. (Police/Administration CPA-25-181) (Thomas Garrity/Robin R. Wilson) 6. MC 2024-189 Cooperative Purchase Agreement: OpenGov Asset Management Software Subscription Authorize the use of the National Cooperative Purchasing Alliance (NCPA) Cooperative Purchase Agreement for a three-year asset management software subscription “OpenGov” for a total estimated expenditure of $550,000.00 to Vertosoft, Leesburg, Virginia. (PW/PR/IT-CPA-25-194) (Joel Olea/Eric Urfer/Isaiah Kirk/Robin Wilson) 7. MC 2024-190 Sole Source Procurement: Police Workforce Platform Software Subscription Authorize the purchase of additional modules of a PowerDMS software subscription for a three-year term at a total cost of $279,265.27 to PowerDMS, El Segundo, California. (SS-25-186 Police/Information Technology) (Thomas Garrity/Isaiah Kirk/Robin R. Wilson) City of Yuma Page 3 Printed on 11/15/2024 City Council Meeting Agenda November 20, 2024 8. MC 2024-191 Ratification: Settlement of Hartman Claim Ratify settlement of the Hartman Notice of Claim. (City Attorney) (Richard Files) II. RESOLUTION CONSENT AGENDA All items listed on the Resolution Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Resolution Consent Agenda and the vote or action may be taken separately. 1. R2024-064 Intergovernmental Agreement: Arizona Department of Transportation Authorize an Intergovernmental Agreement (IGA) with Arizona Department of Transportation (ADOT) to accept the delegated authority for Partial Certification Acceptance to bid, award and inspect federally funded construction projects. (Engineering Department) (David Wostenberg/Steve Wilson). Attachments: 1. SUPP DOC IGA: Arizona Department of Transportation 2. RES IGA: Arizona Department of Transportation 3. AGMT IGA: Arizona Department of Transportation 2. R2024-065 Grant Agreement: U.S. Department of Transportation’s Federal Highway Administration - Safe Streets and Roads for All Grant Authorize the City Administrator to execute a Grant Agreement with the U.S. Department of Transportation’s (USDOT) Federal Highway Administration (FHWA) to develop a City of Yuma Comprehensive Safety Action Plan. (Engineering Department) (David Wostenberg/Steve Wilson) Attachments: 1. RES Grant Agreement: Safe Streets and Roads for All Grant 2. AGMT Grant Agreement: Safe Streets and Roads for All Grant City of Yuma Page 4 Printed on 11/15/2024 City Council Meeting Agenda November 20, 2024 III. INTRODUCTION OF ORDINANCES The following ordinance(s) is presented to the City Council for introduction. No vote or action by the City Council is necessary. However, the City Council may, at its option, vote or take action where appropriate. Ordinances given introduction are generally presented to the City Council for adoption at the next Regular City Council meeting. 1. O2024-039 Gift Acceptance: Utility Easement Property Authorize the acceptance of real propery from Santana RE 142, LLC and Elliott Construction, Inc. (Engineering) (David Wostenberg)(Andrew McGarvie) Attachments: 1. ORD: Property dedication by gift IV. PUBLIC HEARING AND RELATED ITEMS 1. R2024-066 Major General Plan Amendment: 19 A, LLC Following a public hearing, approve the request to amend the City of Yuma General Plan to change the land use designation from Low Density Residential, Resort, Recreation & Open Space, Business Park, and Public/Quasi-Public to Industrial. (Planning and Neighborhood Services/Community Planning) (Alyssa Linville ) Attachments: 1. P&Z RPT GP Amendment: 19 A, LLC 2. RES GP Amendment: 19 A, LLC V. ANNOUNCEMENTS AND SCHEDULING Discussion and possible action on the following items: 1. Announcements: City Council report on meetings/events attended – City Council report on issues discussed in meetings/events attended by a City Council representative in their official capacity as the City’s representative during the period of November 7, 2024 through November 20, 2024. City Council questions regarding the update must be limited solely for clarification purposes. If further discussion is warranted, the issue will be added to a future agenda for a detailed briefing. City Council report of upcoming meetings. City Council request for agenda items to be placed on future agendas. City of Yuma Page 5 Printed on 11/15/2024 City Council Meeting Agenda November 20, 2024 2. Scheduling: Motion to schedule future City Council meetings pursuant to Arizona Revised Statutes Section 38-431.02 and the Yuma City Code, Chapter 30. VI. SUMMARY OF CURRENT EVENTS This is the City Administrator’s opportunity to give notice to the City Council of current events impacting the City. Comments are intended to be informational only and no discussion, deliberation or decision will occur on this item. VII. CALL TO THE PUBLIC Members of the public may address the City Council on matters within City Council's authority and jurisdiction that are not listed on the agenda during the "Call to the Public" segment of the meeting. All speakers must complete a Speaker Request Form and submit it to City Clerk staff no later than the "Final Call for Speaker Request Forms" is made at the beginning of each meeting. VIII. EXECUTIVE SESSION An Executive Session may be called during the public meeting for the purpose of receiving legal advice for items on this agenda pursuant to A.R.S. Section 38-431.03 A (1, 3, 4 and/or 7) and the following items: There are no additional executive session items scheduled at this time. A. Discussion, consultation with and/or instruction to legal counsel concerning a contract matter. (A.R.S. § 38-431.03 A3, A4 & A7) B. Discussion, consultation with and/or instruction to legal counsel concerning potential litigation. (A.R.S. § 38-431.03 A3 & A4) C. Discussion, consultation with and/or instruction to legal counsel concerning the potential sale and acquisition of real properties. (A.R.S. § 38-431.03 A3, A4 & A7) City of Yuma Page 6 Printed on 11/15/2024 City Council Meeting Agenda November 20, 2024 ADJOURNMENT In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, the City of Yuma does not discriminate on the basis of disability in the admission of or access to, or treatment or employment in, its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in City programs, activities, or services contact: ADA/Section 504 Coordinator, City of Yuma Human Resources Department, One City Plaza, Yuma, AZ 85364-1436; (928) 373-5125 or TTY (928) 373-5149. City of Yuma Page 7 Printed on 11/15/2024