City Council Meeting

City of Yuma City Council Meeting Agenda Wednesday, December 18, 2024 5:30 PM Yuma City Hall Council Chambers One City Plaza, Yuma Notice is hereby given, pursuant to Resolution R2015-047 that one or more members of the Yuma City Council may participate in person or by telephonic, video or internet conferencing. Voting procedures will remain as required by the Yuma City Charter and other applicable laws. Those wishing to speak on an agenda item or during Call to the Public must complete a Speaker Request Form prior to the start of the meeting. Speaker Request Forms can be found on the City's website, in the Clerk's Office, as well as in the Council Chambers. "Call to the Public" comments are limited to non-agenda items that pertain to City business under the authority and legislative functions of the City Council. The total time for "Call to the Public" is limited to 30 minutes. Speaker Request Forms should be submitted to City clerk staff prior to the start of each meeting. All speakers, whether speaking on an agenda item or during "Call to the Public" are provided 3 minutes, with no more than 5 speakers permitted per topic/issue. City Council Worksessions and Regular City Council Meetings can be viewed through the following platforms: • Cable – Meetings are broadcast live on Spectrum Cable Channel 73. • Live Stream – Residents can watch meetings on their computer or mobile device at www.yumaaz.gov/telvue. Previous Council meetings are also available on-demand. • Virtual – Residents can watch meetings via Teams on their computer or mobile device at www.yumaaz.gov/publicmeetings. Click on "Calendar" then select the City meeting and click "Join". CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE FINAL CALL Final call for submission of Speaker Request Forms for agenda related items. City of Yuma Page 1 Printed on 12/13/2024 City Council Meeting Agenda December 18, 2024 ROLL CALL I. MOTION CONSENT AGENDA All items listed on the Motion Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a Councilmember so requests. In which event, the item will be removed from the Motion Consent Agenda and the vote or action may be taken separately. A. Approval of minutes of the following City Council meeting(s): 1. MC 2024-210 Regular Council Worksession Draft Minutes November 19, 2024 Attachments: 2024 11 19 RWS Minutes B. Executive Sessions Executive Sessions may be held at the next regularly scheduled Special Worksession, Regular Worksession and City Council Meeting for personnel, legal, litigation and real estate matters pursuant to A.R.S. § 38-431.03 Section A(1), (3), (4), and (7). (City Attorney) C. Approval of staff recommendations: 1. MC 2024-199 Liquor License: Las Delicias De Mi Abuela Approve a Series #12: Restaurant Liquor License application submitted by Juanita Alicia Esparza, agent for Las Delicias De Mi Abuela located at 344 W. 24th Street. (LL24-17) (City Administration/City Clerk) (Lynda L. Bushong) Attachments: 1. MAP Liquor License: Las Delicias De Mi Abuela 2. MC 2024-200 Bingo License: Westwind RV & Golf Resort LLC Approve a Class A Bingo License application submitted by Joyce Hahn on behalf of Westwind RV & Golf Resort LLC located at 9797 E. 32nd St. (BL24-01) (City Administration/City Clerk) (Lynda L. Bushong) Attachments: 1. MAP Bingo License: Westwind RV & Golf Resort LLC 3. MC 2024-201 Bid Award: Avenue 9E Sewer Line Casing Extension Project Award a construction services contract for the Avenue 9E Sewer Line Casing Extension Project to the lowest responsive and responsible bidder in the amount of $190,735.60 to Gutierrez Canales Engineering PC, Yuma, Arizona. (Engineering-RFB-25-195) (David Wostenberg/Robin R. Wilson) City of Yuma Page 2 Printed on 12/13/2024 City Council Meeting Agenda December 18, 2024 4. MC 2024-202 Bid Award: Replacement of 17 HVAC Units at Agua Viva Water Treatment Facility Authorize the purchase and installation of 17 HVAC Rooftop units to the lowest responsive and responsible bidder to Polar Cooling, Yuma, Arizona for a total cost of $219,256.00. (Building Safety RFB-24-307/RFB-25-160) (Justin Lewis/Robin R. Wilson) 5. MC 2024-203 Contract Award: Professional Design Services for Yuma Police De-escalation and Scenario Facility Award a contract for professional design services for the Police De-escalation and Scenario Facility, to Pearlman Architects of Arizona, Inc., Phoenix, Arizona, for an estimated amount of $425,230.41. (Engineering RFQ-25-060) (David Wostenberg/ Robin R. Wilson) 6. MC 2024-204 Cooperative Purchasing Agreement: Maintenance Repair and Operations (MRO) Supplies, Parts, Equipment, Materials and Related Services Authorize the use of the cooperative purchase agreement initiated by the City of Tucson through Omnia Partners Network, for the purchase and delivery of MRO supplies, parts, equipment, materials and related services with W.W. Grainger Inc. of Lake Forest, Illinois, for an estimated annual expenditure of $195,000.00. (CPA-25-214 Building Safety) (Justin Lewis/Robin R. Wilson) 7. MC 2024-205 Declare Surplus and Award Bid: Sale of Firearms Declare surplus and award the sale of 108 surplus firearms to the highest responsive and responsible offer for a total of $21,515.00 from the following vendors: (1) Nine Lives Auction, Phoenix, Arizona, $9,688.00; and (2) ProForce Marketing, Inc. Prescott, Arizona, $11,827.00. (Police Department-RFO-25-184) (Thomas Garrity/Robin R. Wilson) 8. MC 2024-206 Request for Qualifications Award: Investment Management Services Award a one-year professional services contract with the option to renew for four additional one-year periods, one period at a time, contingent on appropriations and satisfactory performance with Meeder Public Funds, Dublin, Ohio and PFM Asset Management, Tempe, Arizona. (Finance-RFQ-24-253) (Douglas Allen/Robin R. Wilson) City of Yuma Page 3 Printed on 12/13/2024 City Council Meeting Agenda December 18, 2024 9. MC 2024-207 Sole Source Procurement: Badger Meters and Automated Meter Infrastructure Authorize the purchase of Badger Water Meters, encoders, and endpoints to replace existing water meters at an estimated expenditure of $846,232.40 to Badger Meter, Milwaukee, Wisconsin. (Utilities-SS-25-216) (Jeremy McCall/Robin R. Wilson) 10. MC 2024-208 Final Plat: Mariadawnlee Subdivision Approve the final plat of the Mariadawnlee Subdivision, located at the southwest corner of 33rd Drive and 24th Street. (Planning and Neighborhood Services/Community Planning)(Alyssa Linville) Attachments: 1. PLAT Final Plat: Mariadawnlee Subdivision 11. MC 2024-209 First Amendment to Design-Build Services Contract Authorize the City Administrator to amend the Design-Build construction contract with Willmeng Construction and add American Ramp Company to the extended warranty and bonding requirements for Kennedy Skate Park. (David Wostenberg/ Eric Urfer) Attachments: 1. AGMT First Amendment to Design-Build Services Contract II. RESOLUTION CONSENT AGENDA All items listed on the Resolution Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item will be removed from the Resolution Consent Agenda and the vote or action may be taken separately. 1. R2024-068 Water Delivery Agreement: Yuma Cogen Authorize the execution of a new Water Delivery Agreement between the City of Yuma (City) and Yuma Cogeneration Associates (Yuma Cogen). (Jeremy McCall/Utilities). Attachments: 1. RES Water Delivery Agreement: Yuma Cogen 2. AGMT Water Delivery Agreement: Yuma Cogen City of Yuma Page 4 Printed on 12/13/2024 City Council Meeting Agenda December 18, 2024 2. R2024-069 Grant Application: Arizona State Match Advantage for Rural Transportation (AZ SMART) - Interstate-8 / Avenue 8½ E Traffic Interchange Design Concept Report (DCR). Authorize the City to apply for AZ SMART funds to develop a DCR for the Interstate-8 (I-8) / Avenue 8½ E traffic interchange. The Arizona Department of Transportation (ADOT) requires applicants for AZ SMART funds to have jurisdictional approval prior to submitting an application thereby committing to a minimum 20% local match if the grant is awarded. Approval of this action also authorizes the City Administrator to execute an Intergovernmental Agreement (IGA) with ADOT for the AZ SMART funding. (Engineering) (Dave Wostenberg) Attachments: 1. RES AZ SMART Funding Application: I-8 and Ave 8 1/2 E 3. R2024-070 Grant Application: Arizona State Match Advantage for Rural Transportation (AZ SMART) - Hacienda Estates Storm Drain Improvements. Authorize the City to apply for an AZ SMART funds to develop storm drain improvements for Hacienda Estates. The Arizona Department of Transportation (ADOT) requires applicants for AZ SMART funds to have jurisdictional approval prior to submitting an application, thereby committing to a minimum 20% local match if the grant is awarded. Approval of this action also authorizes the City Administrator to execute an Intergovernmental Agreement (IGA) with ADOT for the AZ SMART funding. (Engineering) (Dave Wostenberg) Attachments: 1. RES AZ SMART Funding Application: Hacienda Estates 4. R2024-071 Grant Application: Arizona State Match Advantage for Rural Transportation (AZ SMART) Fund - 40th Street Construction from Avenue 6E to Fortuna Road Authorize the City to apply for an AZ SMART grant to serve as a portion of the required local match of the Multimodal Project Discretionary Grant (MPDG). The Arizona Department of Transportation (ADOT) has requested applicants for AZ SMART Funds to have jurisdictional approval prior to submitting an application, thereby committing to a minimum 20% local match if the grant is awarded. Approval of this action also authorizes the City Administrator to execute an Intergovernmental Agreement (IGA) with ADOT for the AZ SMART funding. (Engineering) (David Wostenberg) Attachments: 1. RES AZ SMART Fund Application: 40th St City of Yuma Page 5 Printed on 12/13/2024 City Council Meeting Agenda December 18, 2024 III. ADOPTION OF ORDINANCES CONSENT AGENDA All items listed on the Ordinances Consent Agenda will be considered and enacted with one motion. There will be no separate discussion of these items unless a City Councilmember so requests or a Speaker Request Form has been submitted. In which event, the item may be removed from the Ordinance Consent Agenda and the vote or action will be taken separately. 1. O2024-040 Text Amendment: Zoning Amendments Amend Title 15, Chapter 154, Article 3 to address timelines for the review of zoning applications. (Planning and Neighborhood Services/Community Planning) (Alyssa Linville) Attachments: 1 P&Z RPT Zoning Amendments.pdf 2 ORD Zoning Amendments.docx 2. O2024-041 Rezoning of Property: Southeast Corner of S. Avenue 7E and E. 40th Street Rezone approximately 28.5 acres from the Medium Density Single-Family Residential (R-2-5) District to the Medium Density Residential/Planned Unit Development (R-2/PUD) District for the property located at the southeast corner of S. Avenue 7E and E. 40th Street. (Planning and Neighborhood Services / Community Planning) (Alyssa Linville) Attachments: 1. P&Z RPT Rezone: Southeast corner of S. Avenue A and E. 40th Street 2. ORD Rezone: Southeast corner of S. Avenue A and E. 40th Street IV. ANNOUNCEMENTS AND SCHEDULING Discussion and possible action on the following items: 1. Announcements: City Council report on meetings/events attended – City Council report on issues discussed in meetings/events attended by a City Council representative in their official capacity as the City’s representative during the period of December 5, 2024, through December 18, 2024. City Council questions regarding the update must be limited solely for clarification purposes. If further discussion is warranted, the issue will be added to a future agenda for a detailed briefing. City Council report of upcoming meetings. City Council request for agenda items to be placed on future agendas. City of Yuma Page 6 Printed on 12/13/2024 City Council Meeting Agenda December 18, 2024 2. Scheduling: Motion to schedule future City Council meetings pursuant to Arizona Revised Statutes Section 38-431.02 and the Yuma City Code, Chapter 30. V. SUMMARY OF CURRENT EVENTS This is the City Administrator’s opportunity to give notice to the City Council of current events impacting the City. Comments are intended to be informational only and no discussion, deliberation or decision will occur on this item. VI. CALL TO THE PUBLIC Members of the public may address the City Council on matters within City Council's authority and jurisdiction that are not listed on the agenda during the "Call to the Public" segment of the meeting. All speakers must complete a Speaker Request Form and submit it to City Clerk staff no later than the "Final Call for Speaker Request Forms" is made at the beginning of each meeting. VII. EXECUTIVE SESSION An Executive Session may be called during the public meeting for the purpose of receiving legal advice for items on this agenda pursuant to A.R.S. Section 38-431.03 A (1, 3, 4 and/or 7) and the following items: A. Discussion, consultation with and/or instruction to legal counsel concerning a contract matter. (A.R.S. §38-431.03 A3 & A4) B. Discussion, consultation with and/or instruction to legal counsel concerning Smucker Park Retention Basin damages. (A.R.S. §38-431.03 A3, A4 & A7) C. Discussion, consultation with and/or instruction to legal counsel concerning Joint Land Use Plan. (A.R.S. §38-431.03 A3 & A4) ADJOURNMENT In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, the City of Yuma does not discriminate on the basis of disability in the admission of or access to, or treatment or employment in, its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in City programs, activities, or services contact: ADA/Section 504 Coordinator, City of Yuma Human Resources Department, One City Plaza, Yuma, AZ 85364-1436; (928) 373-5125 or TTY (928) 373-5149. City of Yuma Page 7 Printed on 12/13/2024