City Council

THE CITY OF Zanesville Ways & Means Committee 401 Market Street• Zanesville, Ohio 43701 Phone: (740) 617-4875 Council - Mayor Government E-mail: Council@coz.org Zanesville City Council Ways & Means Committee Agenda Council Chambers, 401 Market Street, Zanesville, OH Monday, September 16, 2024 at 5:00 p.m. This meeting is open to the public to attend in person or remotely by using the information below. This meeting is for discussion pertaining to the upcoming Ordinances and discussion items of the Ways & Means Committee for review as follows: ROLL CALL MINUTES -Approval of the minutes of August 19, 2024. RESOLUTIONS AND ORDINANCES 1. Ordinance No. 2024-121-An Ordinance authorizing the proper city official to enter into an agreement with Tyler Technology Solutions for a new timeclock solutions provider for the City of Zanesville. (First Reading on 9/9/2024) OLD BUSINESS 2. Muskingum County Arts Council DISCUSSION The next regular scheduled meeting is 5:00 p.m., Monday, October 21, 2024 This meeting is open to the public who may attend in person or attend by phone or Internet using the information below. Phone 1-844-621-3956 US Toll Free or 1-415-655-0001 US Toll Use Access Code: 126 750 8098 # Online with WebEx- Enter zanesvillecity.webex.com in web browser. Enter M eeting Information- 126 750 8098  WAYS AND MEANS COMMITTEE MEETING August 19, 2024 at 5:00 p.m. Mr. Roberts: All right. It is 5 p.m. I am going to go ahead and call this meeting of the Zanesville City Council Ways and Means Committee to order. Can I have roll call, please? Committee members present: Councilperson Andy Roberts, Chairperson; Councilperson Mark Ballmer; and Councilperson John Taylor-Lehman. Mrs. Osborn was absent. Others present: Billie Corns, Clerk of Council Steve Layman, Leasure Farm Dev. Maddy Fraioli, Muskingum County Arts Council Donald Mason, Mayor Karla Frye, Council-at-Large Kristy Szemetylo, Muskingum County Arts Council Mark Goodall, Muskingum County Arts Council Daniel M. Vincent, President of Council Glen Gregor, IT Brian Wagner, Musk. Co. Comm. Foundation Kade Haddox, Budget & Finance/Safety Director Allison Weeks, Muskingum County Arts Council APPROVAL OF MINUTES OF JULY 15, 2024 Mr. Roberts: We have a quorum. I'll entertain a motion on the minutes of July 15, 2024. Mr. Ballmer: So moved. Mr. Taylor-Lehman: Second. Mr. Roberts: All those in favor, aye. Opposed same sign. A voice vote was taken with all present in favor. None were opposed. Mrs. Osborn was absent. Mr. Roberts: Motion carries. RESOLUTIONS AND ORDINANCES Mr. Roberts: Ordinances and resolutions, we have none. DISCUSSION Muskingum County Arts Council Presentation Mr. Roberts: Discussion items, first thing up is the Muskingum County Arts Council Presentation, Kristy Szemetylo is here, and the floor is yours. Page 1 of 15 Kristy Szemetylo: Thank you. Thank you for listening and considering our request this evening. We are here to be of service to enrich and enliven this community for our fellow residents through history, visual performing arts, and our Appalachian culture and more. To create a strong sense of place that makes our citizens proud that others want to visit, live in, and invest in. You received on Friday some information about the Arts Council to date. I hope that some of you found that inspiring. It's already shared the impact that's been created and that which we anticipate. But let me cut to the chase. We are a strong volunteer board creating an Arts Council that benefits Zanesville and Muskingum County as a whole. We are a terrific, smart, creative, committed group of taxpayers from throughout the county. However, we do not have one person among us who has the time, talent, expertise, and network required to run this Arts Council 40 hours a week to achieve its best outcome for all stakeholders without pay. The most effective needs to be a professional director. So we're seeking a financial partnership for three years between the cities, towns, villages, and county to fund the position of Executive Director and the possible part-time assistant. We are asking the City of Zanesville to contribute less than 1/3 to this cost in the amount of $24,000 per year for three years, equivalent to slightly less than $1 per capita per year. I understand there are a couple of instances where the City does share the salaries of certain nonprofit leaders who provide a benefit to the City. This would be a similar scenario, providing a benefit and accountability. This professional would not only connect the dots between existing arts and humanities entities, providing opportunities for their growth and collaboration, but provide insight and a valuable network to grow and enhance projects in the City and county. To serve as a source for project funding ideas, for projects that are arts and culture specific, or community development that benefits from this input. We are committed to creating a synergy between all our cities and towns and villages that will cross pollinate enthusiasm throughout our region. So what are the benefits to Zanesville? Here are the top four. Creating an intellectual stimulation for adults of all ages helping to diminish depression and loneliness. Creative aging, a newly documented fact. Creative and intellectual stimulation for our youth, making them better students. The arts positive impact on student progress and test scores is a well-documented fact for many years. Creating a safer downtown experience due to more people enjoying downtown, the marketing of Zanesville to potential visitors, potential new residents, and business investors. And consider a very important point, having an active arts council with a professional director with funding support from local government indicates the civic leaders' commitment to the arts and community. The Zanesville Museum of Art is actively working on their expansion and possible relocation to downtown . A multimillion dollar project to make the ZMA nationally recognized as the best regional museum specializing in American art pottery in the country, creating local jobs and spurring other investment. The City of Zanesville's commitment to arts and to the arts council will encourage donors, grant makers, and other government entities to invest in this pride of Zanesville-Muskingum County project. So, we are seeking your committee's approval or recommendation for consideration to Council for an investment from the City of Zanesville that will allow the acquiring of this valuable tool for the arts council toolbox. The director will get the show on the road, facilitate funding for sustainability of the arts council, and directly benefit the localities many times their investment. Not only through dollars generated for local businesses, sales tax, gas, but by enticing others to invest in our downtown and surrounding villages . Again, the amount we're requesting is less than $1 per resident. For the City of Page 2 of 15 Zanesville, that's an investment in $24,000 per year for three years. Please use your power to make something incredible happen - a vibrant, strong Zanesville for all. Thank you. Mr. Roberts: Thanks, Kristy. Okay, a couple things. First off, so the ask is $24,000 on three years. You made some mention of the City paying for other nonprofit directors. Kristy Szemetylo: I understand there's been a couple instances where the City does participate in the funding of a position that's not a city employee. Mr. Roberts: The only one that I'm aware of right now is Transitions and that is because they're producing a municipal service for us. Trust me, we went rounds and rounds on that one. I will tell you, which next question, what is the structure of your organization? Is it a 501(c)(3)? Kristy Szemetylo: It will be a 501(c)(3). We are in the application process right now. Mr. Roberts: We've had these conversations a lot over the last five years. So, historically and as recently as a couple weeks ago, we've had some conversations about 501(c){3)'s. We, as committee people and as council people, have to be careful because the money that we're dealing with comes directly from the taxpayer. So, we have had kind of a trying to figure out is it in the best interest of the taxpaying citizenry for us to decide where their charitable contributions go, when we have levied those monies off of them for municipal services? So, I'm just trying to frame in where we're coming from. I think the idea of having an arts council is great. I think what you guys are trying to do is great. It's just a matter of trying to determine whether we and council as a whole believe it to be a good fit for a municipal grant. So, the only other thing, you had mentioned something about the return on investment. Have you guys done any pro form a that would show if there is what ... Kristy Szemetylo: Well, considering $24,000 is a pretty small investment for what the amount of tourism and business investment that could come from that, the role of the director besides helping acquire all of that is to provide a report. So you would have a report at the end of their employment year let's say because they wouldn't be employed like tomorrow. So at the end of their first year, second year, third year, you would receive a report that describes the economic impact and cultural impact that comes from your dollars, which would more or less give you a more accurate representation of that. Mr. Roberts: Okay. Questions from the committee? Mr. Taylor-Lehman: Yes. Mr. Roberts: Mr. Taylor-Lehman. Mr. Taylor-Lehman: There are two arts groups here, various musical groups, a couple oftheaters doing their own publicity and outreach. How is this going to help them when they already exist? Kristy Szemetylo: Right, this goes beyond that. This is a more global experience for the county, helping to grow this organization. Sometimes they're at like certain points where they're not sure how to grow Page 3 of 15 themselves. I found this from the SEOSO and having a professional involved could help provide some insights and guidance to help to do that. Also to provide opportunities where there could be collaboration or maybe SEOSO does something with another arts group or the plays would do something with the concerts at Secrest. Or you know, some kind ofthingthat would be more of a global experience, intercounty, if not just in the City and provide general expertise. Like if you're planning something. I know that you plan a lot of activities for the City. You know, having another person who maybe has access to information through the Ohio Arts Council, National Endowment for the Arts, and other various arts entities. Then they would be able to help with some of the input and maybe find additional funding for some of the different projects that you have on down the road, including Secrest and the other things you have going on. Does that answer your question? Mr. Taylor-Lehman: Yes. Kristy Szemetylo: So it's not a community calendar. Let's put it that way. Mr. Ballmer: Mr. Chairman? Mr. Roberts: Mr. Ballmer. Mr. Ballmer: So this is located, its base is in downtown Zanesville? Kristy Szemetylo: The office for this person will be in Downtown Zanesville. But it serves the entire county. But as the highest population is here, you're going to get the most bang. Mr. Ballmer: Right, and the county is going to help with part of the funding for all of this? Kristy Szemetylo: Yes, they already have committed three years $50,000 for three years. Mr. Ballmer: Okay, thank you. Mr. Roberts: Kristy, what's your total goal? Kristy Szemetylo: Well, for just the director would be around 75 for benefits and everything, but would like to go a little beyond that to be able to cover an assistant, so that when that person is out and about doing things, they have someone holding down the fort. Mr. Roberts: So, what's your total goal? Kristy Szemetylo: Probably closer to 97 with that person, 92. Mr. Roberts: So then comes the long question. So you're asking for a runway of three years, what happens at the end of the three years? Page 4 of 15 Kristy Szemetylo: Meanwhile, when this person comes on board, part of their role is going to be funding for the organization including their own position. The thing is to hire someone in, you can't just say, oh we have funding for you for one year, thank you for moving to Zanesville. They will want to know that they have at least a three-year guarantee window that they1re going to have income. While they're developing all the different resources to get that funding, which is going to come from a variety of sources. So the plan is not to come back to you, unless you ask us to because you're so impressed. Mr. Roberts: Okay. What's your timeline for all of this? Kristy Szemetylo: Well, of course the sooner the better on a decision, on a commitment. We wouldn't need any money in hand for the first year until somewhere between mid-November to mid-January, whatever works with your fiscal year or how you do your funding. We anticipate recruiting this person starting end of September, beginning of October, hopefully having someone that we can hire to start January 1. Mr. Roberts: Any questions from the committee? Mr. Taylor-Lehman: No, no more. Mr. Roberts: Okay, thank you. Kristy Szemetylo: Thank you very much. Mr. Roberts: I think I need to think about this a little bit more. Does everybody else? Mr. Taylor-Lehman: Absolutely. Mr. Roberts: Okay. We'll get back with you. Does the administration have anything that they wanted to pitch in here or are you all good? Mayor Mason: I was wondering on the ordinances that you went over, were you going to cover the 8 Main Street? Mr. Roberts: No. We will review the TIF. We're good on that. Matt Schley: We do have to go over the 8 Main deed swap ordinance. It is -107. That's the only one I think we should go over today. Leasure Farm TIF Discussion Mr. Roberts: Okay. We'll go over that after we get through with Leasure Farm. All right, Leasure Farm TIF Discussion. Mr. Schley, I believe this is your show? Matt Schley: If you 1 d like it to be. Page 5 of 15 Mr. Roberts: Okay, and we do have Steve Layman here, right? Okay. Let Matt say his piece real quick, and then we'll have you give a presentation if that's what you want to do. Matt Schley: So we took the data that Mr. Layman and his attorney, Chris Connelly, gave us. I did leave a couple voicemails for Chris, but I understand he is a busy guy. So we went through everything based off of that information. There were some inconsistencies between the information that Mr. Layman had given us and Mr. Connelly, so we went for the most conservative investment possible. I'm going to run through this and then ... Mr. Roberts: Matt, I'm going to stop you real quick. A quick question for you two guys (to Mr. Ballmer and Mr. Taylor-Lehman), do you guys understand the general mechanics of a TIF? Mr. Taylor-Lehman: I do not. Mr. Roberts: Okay. So I'm going to give a 10,000 foot view and then Matt can fill in where needed. So, tax increment financing, more or less what we're doing is you create a TIF on a specific piece of property. Instead of those tax dollars or a portion of those tax dollars going to all ofthe political subs that it's been designated to go to, it goes into a special fund once there are improvements above and beyond the value of the land that was already there. So then, after a part of it gets built and it starts generating tax revenue, it gets pushed over into this TIF account. This TIF account then can be used to pay for public infrastructure, utilities, roads, and things like that. So it's an economic development tool to try and make a project pencil out that didn't otherwise pencil out. Good, Matt? Matt Schley: Yes, that's perfect. So, we took a look at the numbers that Mr. Layman gave us, as well as his attorney, Mr. Connelly and kind of put everything together in a nice little package to make it easy to understand . So, I want to preface with all of this with we do not have any engineer's estimate on any of the expenses that Mr. Layman's going to undertake. And those expenses include things such as water and sewer lines, roads, sidewalks, curb, and storm water to build a housing development. When, based on the expenses Mr. Layman shared with us, his total estimated expenses to get this property site ready is $8,875,000. Based on the proposed revenues, he'd be bringing in $9,155,000. That comes out, and this is without a TIF, it comes out to a profit of about $280,000. When taking into consideration the valuations presented by Mr. Connelly, adding a TIF to this property would generate approximately $5,156,257. There were some questions that we presented to Mr. Connelly. However, he wasn't able to get back to us. This is obviously, there are a few questions, such as this property was brought into the City under a Type 2 Annexation agreement, which means that Falls Township does retain property taxation rights. Additionally, there were a couple of questions regarding the valuations and the timeline, but by and large, we would recommend saying that these numbers presented are pretty close. The only problem is, is we don't necessarily know the exact engineer's estimate for the public infrastructure. And I don't believe that Mr. Layman knows yet because I believe that ADR is still working to get those plans put together. Steve Layman: Chip is looking at the plans. They have not blessed them yet, so we don't know. May I? Page 6 of 15 Mr. Roberts: By all means. Steve Layman: We'd like to kind of simplify this and ask if we could just put the TIF on what we would consider phase 1 and 2, which would be 84 building lots that sit at the top of the hill. I think I can show you . Can I bring stuff up? Mr. Roberts: By all means. At this time documents were passed out to Mr. Taylor-Lehman, Mr. Roberts and Mr. Ballmer. Steve Layman: There are multiple phases. We know what we're going to do first. First of all, we're going to buy the land in two weeks or three weeks. We will own the land after that. We do not own it now. We have a contract with the foundation. Somewhere around the 12th , we're going to buy the land. For us to do this development, just basing these estimates on two other projects we've done in the last three years, roads have gotten very expensive. We think they are going to cost about $1000 a running foot. That would get us water, sewer, storm sewer, curb, gutter, and asphalt for the street. It's pretty expensive. We also have some wetland issues. We have a turn lane on Route 60. We have agreed to buffering along Route 60 on the backside. It's just expensive. We don't think we can make a profit and cover our risk building that design with these costs. It's not your problem, not your fault, and not our fault. It's just the way it is. So what we've proposed is a non-school, non-city, and apparently it's going to be a non-Falls Township TIF. Right? Does Falls Township, can they be cut out on this or not? Matt Schley: That was one of the questions I had asked of Chris, and he had not gotten back to me yet. Steve Layman: It will be what it will be. I mean, we understand we're asking for help . So what would happen is that the school district is made whole, the City is made whole, and Falls Township is made whole. Excluding Falls Township because I didn't know what that meant, was that about 37% of the millage would be exempt. And based on some quick figures that we did, I don't know if this jives with you, that that would be the TIF payment for, now this does not include Falls Township. At this time, Steve Layman hands Matt Schley, Kade Haddox, John Taylor-Lehman, Andy Roberts, and Mark Ballmer a document. Matt Schley: Pretty close, out by $30,000. That's pretty close. Steve Layman: I don't believe that we're looking for Council to absolutely say positively yes, we're going to do this. What we're looking for Council to do is to indicate there's some way that we can help mitigate some of these expenses and make this development doable. I am happy to talk if there are any questions. Mr. Roberts: Steve, quick question. When you say that you're going to make the schools and the City whole, is that off of prior valuation or the valuation ... ? Page 7 of 15 Steve Layman: No, it's off the current, the valuations going forward. My understanding is the taxes are abated. All the money just sits there. Then special, correct me if I'm wrong (to Matt Schley}, special payments are made to the school district, which is in fact what they would have received. Mr. Roberts: Okay. Steve Layman: Special payments made to the City which is in fact what they would have received, okay? I know there's a name for it. Matt Schley: Service payment. Steve Layman: Service payments, thank you. So, the City and the school districts would be made whole. So we're just getting a little slice of the pie to help offset our costs so that we can afford to do this. And we want to, you know we're hung up by, we're going to get hung up by the weather. We have a lot of dirt to move to do this. I don't know if you're familiar with it, but there is some terrain. There's a slope to it, and we're really running out of time. We were trying to get in the ground in September, to start pushing dirt in September. I think that we've figured out that we need to know we don't have to have a final agreement with the City, but we need to know if the City is willing to consider an agreement with us. So we're probably at this point don't start in September just because we don't know what it costs yet. When do you think you'll be done with the plans? Matt Schley: They're in Chip's hands now. I've already given him the thumbs up on that side, but I know that ADR is still working on getting the plat documents put together. Steve Layman: Yes, but they can do that in a day or two according to those guys. They know you need it. Matt Schley: Yes. As long as there are no comments, typically it takes Chip three weeks or so. Steve Layman: We're still in that process of your engineer reviewing our engineer's plans. As you said, there are comments back and forth. I would hope that at this point by October we would have an approved set of plans? Matt Schley: Oh absolutely. By October? Steve Layman: Yes. Matt Schley: Absolutely. Steve Layman: But if it's October, then we've missed the season to move a lot of dirt and compact it because it doesn't get warm enough to dry out. If you get a rain, it's just a mess. So we'll probably talk about we'd start work, whether permitting, with the infrastructure at the end of this year, weather permitting, early next year, with the intent of having lots available for sale in June or July, as soon as we can get asphalt down. I mean, the holdup would be asphalt. So, shoot for June. We have an agreement Page 8 of 15 with D.R. Horton for them to buy the lots. And we would expect them to start construction in July. And their commitment would be 10 lots a quarter, they'd build 10 houses a quarter. So it will be done in two years. J mean, by '26 they'll be done. There will be 84 houses by 2026. One of the things that we've done here and talked to the Mayor earlier, Horton will pay more for the lots than we're selling them to them for - we know that. But what we're trying to do is to make them affordable. There is a ratio between what they're going to pay and the house they're going to build. We're trying to get the houses in 350 and maybe a little bit lower. So we're selling them the lots at 65. We know they would pay 75, but then they're going to be a $400,000 house. And we're hoping that we can convince you that the TIF is a good investment to bring the homes in at a more affordable way. Mr. Roberts: Steve, one question I had real quick. You had mentioned $1,000 a foot . That covered road, curb, and storm. Was that it? Steve Layman: Water and sewer. It's the whole. Mr. Roberts: Oh, so that includes water and sewer as well? Steve Layman : It's the whole thing. What it doesn't include is the wetlands. What it doesn't include is a turn lane. What it doesn't include is the buffering along 60 that we've agreed to. And we don't want the property owners to do that because we want it to be uniform. And if you let the property owners do it, everybody's going to have their own way. So we have to do it. Mr. Roberts: So, more or less what you're saying is by the time you put everything in, these lots would be ready for a builder to show up onsite, tap in, and build? Steve Layman: Yes. Mr. Roberts: Good, because you guys aren't building? Steve Layman: No, we're not building. We're going to sell. And our agreement with them, I mean we've done two subdivisions with them . So we know how they think, and they know how we think. Mr. Roberts: Okay. Steve Layman: Everything would be, the ground is graded. They just come in with a backhoe and dig for footers, put in the underground utilities, and away they go. It's worked so far. We have every reason to suspect this works. We're also talking about, and this is probably also next year, 15 condominiums that you can see that shows up. It's just a small project. We have a building we really, really, really want to build. We're going to actually set off of Dr. Merker's driveway. We have an agreement. We don't have it signed, but apparently we have an agreement. Leave that out of the TIF. And then we come back when we do the stuff downhill, which is the potential for 80-some condos and a couple hundred apartments, come back and revisit that when we know more of what we're doing. I would rather not lump it all in together, but just do one. Consider it four different projects - the single-family house, the 15 condos. That's one and two. Then three would be the 80-some condos down the hill, and then a couple hundred Page 9 of 15 apartments would be the rest. I would rather take those separately, and we won't TIF the 15 condos. They'll just come in at market and pay fair tax. Mr. Roberts: So, Steve, are you going to retain ownership of the lots when they're built, or will Horton be the one ultimately selling the properties? Steve Layman: We will sell lots to Horton as soon as the final plat is recorded, I think. Mr. Roberts: I guess the end question here is, you were talking about affordability, what time of assurance do we have that Horton's going to ... ? Steve Layman: Just that they'll do what they say they'll do. Mr. Roberts: Okay, I like paper. Steve Layman: Okay. Mr. Roberts: I mean, I don't know what that metric is, but I would rather have something in writing to that effect than just ... They are probably good people; I have no doubt about that. Steve Layman: His response will be, this was our intention. We're going to do what the market tells us to do. Mr. Roberts: Okay. Steve Layman: And if the market says 365, that's what they'll build. Mr. Roberts: Okay. Steve Layman: They have to do volume turnaround, velocity. That's how they make their money. They want to get in and get out. This is not a 5-year project for them. They're going to build them, sell them, and move down. So I guess the good news/bad news, if the market's at 400, that's what they'll build. If the market's at 330/340, that's what they'll build. Mr. Roberts: And I'm not trying to pick at the statement that you made about affordability, but I mean, we're effectively going outside the market with this TIF because we are now going to put a tax abatement on. I was just asking the question, as far as what guarantee do we have? Steve Layman: I can guarantee you what our price will be to Horton . Mr. Roberts: Okay. Steve Layman: The regional president who we work with, I've explained to him. Because when I called him about it, he said did the price go up? I said, no the price went down and here's why, because we Page 10 of 15 think we're going to be able to get a TIF. We want to deliverthis project to you cheaper than you thought we were going to because we want you to build a house that is less expensive than maybe you thought you were going to build. I'm not talking about quality; we're just talking about price. Mr. Roberts: Okay. Mayor Mason: Mr. Chairman? Mr. Roberts: Mr. Mayor. Mayor Mason: We are supportive, the administration is supportive, of the application. We do think that the houses will be valuable to building out our housing infrastructure. I know that he's working with ADR, the same company that we used, of course, for Dug Road, Muskingum Avenue. So we're just scrutinizing numbers to make sure that the project will go forward, again with the infrastructure as estimated. As we all know, as interest rates go up, then that means the value of the property might drop. If interest rates go down, the property might go up. Those are just intangibles that no one sitting in here can figure out today. If we could figure those things out right now, Steve Layman: We wouldn't be sitting here right now. Laughter in the room. Mayor Mason: The bottom line is there is an inverse relationship between interest rates and what you can sell a property at. We've seen that in our market in Zanesville over the last several years. Mr. Roberts: Did you guys have any questions (to the committee members)? Mr. Taylor-Lehman: I'm good. Mr. Ballmer: Good. Matt Schley: Mr. Chair? Mr. Roberts: I was just going to ask in what form would you like? I don't have any problem with this Steve. I think it's great. I think you guys are going to build out a nice product up here. The most important thing to remember is that the only funds are being redirected are for public improvements. This isn't going towards anybody building a house. This isn't going towards anybody's private property. This is just public improvements being made for development. Steve Layman: It would repay the developer for public improvements and that'll all be whatever proofs you need. You'll have them. Mayor Mason: We will try to work through the numbers. The first meeting is what? September 9th , I think. Does that sound right? Page 11 of 15 Mr. Roberts: What are you talking about? Mayor Mason: For City Council. Mr. Roberts: We have one more this month. Mr. Taylor-Lehman: Yes, we have one next week. Mayor Mason: Yes, but I think the deadline is Wednesday at noon. Mr. Roberts: And Steve, you said you wanted to start in on, okay let me ask this. If we have this working through, because it takes about 2 ½ months for us to get legislation passed regular. But if you know that it's in the works, is that good enough for you? Steve Layman: Yes. Mr. Roberts: Okay. Steve Layman: We're well aware. I think on the original I think they said it was November? Matt Schley: Yes. Steve Layman: We understand. I'm just looking at good faith. I'm going to work this out, and I get that the numbers are kind of raw; that's the best way to say it and they'll move around. Mr. Roberts: So we will have an engineer's estimate by the time we put this legislation on? Matt Schley: Yes, we should. Mr. Roberts: Okay. Matt Schley: I should also, if I may, explain a little bit of the process of this TIF. Mr. Roberts: Okay. Matt Schley: Because this is a pure residential TIF, it is a little bit different under the Ohio Revised Code. So, we cannot move forward with this until we have an economic development plan. We will need that from your attorney in order to move forward. We have not gotten that yet. Steve Layman: First I've heard of it. Matt Schley: It is part of the ORC to actually present to Council. Page 12 of 15 Steve Layman: Chris knows about it? Matt Schley: He should. Steve Layman: if you know about it, I'm sure he knows about it. I didn't know about it. Matt Schley: Yes, so what has to happen is there will be an economic development plan that is adopted by City Council, and it will address all of the things that need to be done . It's not very difficult. I've spoken to another municipality that did a similar fully residential TIF. It's about a three-page document. And then from there, there needs to be something signed by our engineer stating that the utilities and the infrastructure in place are not suitable to serve this development in line with the adopted economic development plan. And at that point in time, we can go through with a fully residential TIF . But that is just one step. There's multiple ways to do TIF's and multiple ways to qualify TIF's. We're going to talk about another one hopefully in a minute. But that's just what we have to do. And Chris is aware of that. Steve Layman: Okay, how about if we set up a time next week to have a three-way call. Matt Schley: Absolutely. Steve Layman: Thank you for your time. I appreciate it. Mr. Roberts: Thank you for coming in to see us. Matt, what are you looking for from this committee? In way of are you looking for something official or are you just looking for a nodding of heads? Matt Schley: Maybe a nodding of heads at this time. Mr. Roberts: Okay, and I think we've got that. I don't feel comfortable making a full-blown recommendation without seeing the final engineer's estimate on it. I know we have it close, but just not knowing final numbers. I would rather look at the numbers. So, once we have that. Billie, when is our next Ways & Means meeting? Mrs. Corns: The 16th • Mr. Roberts: So that's after our first council meeting, which would still put us in November. All right, we can work out fine particulars of that or we can move Ways & Means maybe before, depending on when you have stuff done. Matt Schley: Yes, as soon as I have something done, I'll make sure that the Mayor and this committee gets it. Mr. Roberts: Are you guys available the first of September? Pretty open? Mr. Ballmer: I think so. Page 13 of 15 Mr. Taylor-Lehman: I'm sorry, when? Mr. Roberts: The first of September, do you have anything going on? The first two weeks of September. Mr. Taylor-Lehman: Should be alright, yes. Mr. Roberts: Just if we happen to move it around. Mayor Mason: Just so we can get a quorum, Mr. Chairman? Mr. Roberts: I was just wondering if we needed to move it before that September 9th meeting to get it on before council. Then, if we needed to have it the week prior if we had all the numbers, it's going to kind of be a juggling act. Okay, 24-107. Matt Schley: So, like I just got through saying, there's a number of different ways to set up a TIF. And each different type of TIF requires some different ways to set it up. This is a TIF for a building rehabilitation. And how this will work is called TIF 41B. These types of TIF's are fairly common in downtown revitalization projects. This step is the first step in actually undertaking that, and that is for the City to enter chain-of-title. By the City entering chain-of-title, then the improvements to the fai;ade and mechanicals, utilities, and all that fun stuff can be declared a public purpose. So, this was reviewed by Mr. Tarbert. We went through the ORC. We found all the sections. We explained it, and he gave his thumbs up of approval on that. This is to redevelop 8 1 10, and 12 Main, at the base of the Y-Bridge, for condos, Airbnb's, commercial space, and office space. So basically it will be an in and an out on a chain- of-title. Mr. Roberts: And is that the extent of the TIF, Matt? Or is it ongoing? Matt Schley: It will be a 10-year TIF when it's all said and done, but we will not be in chain-of-title more than 30 seconds. Mr. Roberts: And so that would wipe sales tax off of materials? ls that correct? Matt Schley: It would, but we're not undertaking that. The Port Authority is. Mr. Roberts: We're not doing all that into it? Matt Schley: No, we're not going to go that route. Mr. Roberts: In 10 years we'll pay back what percentage? Matt Schley: Approximately 30%. Mr. Roberts: It sounds like a good deal to me. Committee, I'll entertain a recommendation to Council. Page 14 of 15 Mr. Ballmer: So moved. Mr. Taylor-Lehman: Second. Mr. Roberts: A motion and a second to recommend to Council passage of this legislation . Matt, is there any emergency on this7 Matt Schley: No, we've been working with them. We're well within their timeline. Mr. Roberts: Okay sounds good. All those in favor, aye. Opposed same sign. A voice vote was taken with all being in favor. None were opposed. Mrs. Osborn was absent. Mr. Roberts: Motion carries. We'll recommend that to Council. Do you want us to do these other two7 Matt Schley: We don't have to. They're just standard CRA agreements. Mr. Roberts: I think Council can deal with those themselves. Anything else for the good of the order? I'll entertain a motion to adjourn. Mr. Ballmer: So moved. Mr. Taylor-Lehman: Second. Mr. Roberts: A motion and a second. All those in favor, aye. A voice vote was taken with all being in favor. None were opposed . Mrs. Osborn was absent. Mr. Roberts: We are adjourned. The meeting ended about 5:41 p.m. Regular scheduled meetings with the next dates as follows: Monday, September 16, 2024 Monday, November 18, 2024 Monday, October 21, 2024 Monday, December 16, 2024 Billie Corns, Clerk Andrew Roberts, Chairperson Page 15 of 15  ORDINANCE NO. 2024-121 INTRODUCED BY COUNCIL AUTHORIZING THE PROPER CITY OFFICIAL TO ENTER INTO AN AGREEMENT WITH TYLER TECHNOLOGY SOLUTIONS FOR A NEW TIMECLOCK SOLUTIONS PROVIDER FOR THE CITY OF ZANESVILLE WHEREAS, the City has developed the need to have a time clock solution (hardware and software) that integrates with the current Tyler Payroll system; and WHEREAS, the City will need to have physical (biometric) timeclocks, a software solution that allows supervisors, employees and delegates to approve the employees’ time prior to being submitted to payroll; and WHEREAS, Tyler Technologies is the exclusive software vendor for the City and will allow for more efficient time entry as well as limit human error in time entry calculations; and WHEREAS, the agreement will also include professional/installation fees and annual maintenance costs for the software and hardware; and WHEREAS, the administration would like to proceed with awarding of the contract for this project to Tyler Technologies as our sole-sourced vendor; and NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Zanesville, Ohio, that: SECTION ONE: The project cost is estimated at $80,000.00 SECTION TWO: Each department will be charged based on how many employees are in their department for their pro-rata share of the project costs. Those accounts will be provided once the final agreement has been awarded. Expenditures will be paid from each respective department in accounts ending in XXX-XXXX-53299 and XXX-XXXX-53399. SECTION THREE: This ordinance shall take effect and be in force from and after the earliest period allowed by law.  ORDINANCE NO. 2024-121 PASSED: _ _ _ _ _ _ _ _ _ __,2024 ATTEST: Billie Corns Daniel M. Vincent Clerk of Council President of Council APPROVED: _ _ _ _ _ _ _ _ _ __,2024 Donald L. Mason Law Director's Office Mayor