City Council

THE CITY OF ©f_y ~ANES!:ILLE] OF~ Zanesville 401 Market Street• Zanesville, Ohio 43701 Council - Mayor ~~7:o"uu~ Phone(740}617-4875 E-mail: council@coz.org Government Zanesville City Council Public Service Committee Agenda Council Chambers, 401 Market Street, Zanesville, Ohio Monday, February 9, 2026 at 5:00 p.m. This meeting is open to the public to attend in person or remotely by using the information below. This meeting is for discussion pertaining to the upcoming Ordinances and discussion items of the Public Service Committee for review as follows: 1. Roll Call 2. Approval of Minutes - January 12, 2026 Ordinances 3. Ordinance No. 2026-10- Introduced by Council -An Ordinance authorizing the Public Service Director to enter into a professional contract with QCI for construction administration and inspection services of Phase 2 of the Leasure Farms Subdivision and declaring an emergency. (First Reading 2/9/2026) Discussion Items 4. None Next scheduled meetings of Public Service Committee 2026: Monday, March 9, 2026 Monday, July 13, 2026 Monday, November 9, 2026 Monday, April 13, 2026 Monday, August 10, 2026 Monday, December 14, 2026 Monday, May 11, 2026 Monday, September 14, 2026 Monday, June 8, 2026 Tuesday, October 13, 2026 This meeting is open to the public who may attend in person or attend by phone or Internet using the information below. Phone 1-844-621-3956 US Toll Free or 1-415-655-0001 US Toll Use Access Code: 1267508098 # Online with WebEx - Enter zanesvillecity.webex.com in web browser. Enter Meeting Information 1267508098 PUBLIC SERVICE COMMITTEE MEETING MINUTES- JANUARY 12, 2026 The Public Service Committee met on January 12, 2026 at 5 p.m. in Council Chambers at City Hall, 401 Market Street, Zanesville, OH 43701. Mr. King: Good evening, everybody. Welcome to the Zanesville City Council Public Service Committee meeting for January 12, 2026. If we could have roll call, Mrs. Corns. COMMITTEE MEMBERS PRESENT: Mr. King (Chairman), Council 6t h Ward Mrs. Osborn, Council-at-Large Mr. Ballmer, Council-at-Large Mr. Taylor-Lehman, Council 4t h Ward COMMITTEE MEMBERS ABSENT: None OTHERS PRESENT IN PERSON: Scott Brown, Public Service Director Lisa Hittle, IT Administrator Billie Corns, Clerk of Council Don Mason, Mayor Shawn Digity, TR Reporter Chip Saunders, City Engineer George Eckelbarger, Citizen Dan Vincent, Council President Karla Frye, Council-at-Large APPROVAL OF MINUTES - DECEMBER 8, 2025 Mr. King: Did everybody get a chance to look at the minutes for December 8, 2025? Any questions or comments? Mr. Ballmer moved to approve the minutes as written. It was seconded by Mr. Taylor-Lehman. Mr. King: All in favor say aye. Opposed? A voice vot e was taken with all being in favor. None were opposed. Mr. King: The minutes are approved . ORDINANCES Ordinance No. 2026-04- Introduced by Council - An Ordinance allowing a moral claim. Mr. King: We do have Mr. Eckelbarger here to speak to us tonight. Please come up to the podium. Welcome! Public Service Com m ittee Meeting M inutes - January 12, 2026 Page 1 of 5 George Eckelbarger: I would like to have compensation if it's possible. I was coming in the date on that, across Commissioner and going into the alley to Modern Glass, where I work. I bounced my head off the top of the truck and everything else. I thought, what in the world? Anyhow, I parked the truck, took the flashlight, and no damage. I went to go back to see what I hit, what happened, and, Steve Overly, another employee at Modern, he was just at the same spot only he blew his front tire out. And then we looked at the hole, and we called Jamey with the city. He came and looked at it. We had the Sewer Department, Street Department, I think the Water Department there to figure who is at fault here or what happened. I think what happened is the night before had torrential rains. Right beside this big hole is a storm catch basin. So, whether something broke under water under the street and whatever, we don't know. I'm thinking what happened is my four-wheel drive truck ran over the asphalt. Of course, it was 6:30 or whatever, so it was dark, didn't see anything, ran over the asphalt. The front tire pushed it in. The back tire went in and bounced out of it. And then, like I said, I got my fla shlight and looked good and went to go back to get a cone from the shop. By that time, Steve Overly was already just out of it, blew his front tire, and just shut it off there and called Jamey and told him what was happening. And then he had everybody or whoever come over and take a look at it and got it fixed up. About a month or so prior to this, I know that alley had a lot of under wash also because there's a great big patch down there. Because we'd be walking out and look down and we were measuring how deep that hole was and was wondering with the semis that come in there before somebody would take care of it or a semi would break through it, kind of like what I did. So, myself and Steve are just asking if we can have compensation for that. Who is at fault? I don't know. Mr. King: We see the information that you submitted there for the moral claim. Are t here any questions from the committee? Mr. Brown, do you have anything additional to add to this? Scott Brown: Just simply that we did a waterline project in that alley either in late spring or during the summer months in '25. Part of that was open cut and some of it was directional bore. So, this specific area, I believe, was a directional bore. I don't know if the active directional boring the waterline created some of that area to be unstable. Unfortunately, it was something that until the vehicle drove over it, we had no indication there was an issue. So, there was no way for us as a city to respond and fix it prior because we didn't know anything about it. Mr. King: Okay. Is there any other discussion? Would anybody like to make a motion to send t his to Council for additional consideration? Mr. Ballmer: I'll make a motion to send it to Council for consideration, yes. Mr. Taylor-Lehman: Second. Mr. King: Thank you. We'll vote on sending this to Council then. We'll take the vote on that. Mr. Ballmer: Aye. Mrs. Osborn: Aye. Mr. Taylor-Lehman: Aye. Mr. King: Any opposed? No. Thank you. We'll send that to Council. Thank you, Dan. Public Service Committee Meeting M inutes- January 12, 2026 Page 2 of 5 Ordinance No. 2026-05 - Introduced by Council -An Ordinance allowing a moral claim. Mr. King: Mr. Eckelbarger kind of referred to Mr. Overly, a very similar situation. Can we make a motion to send this to Council, as well? Mr. Ballmer: I'll make a motion. Mr. Taylor-Lehman: Second. Mr. King: All in favor say aye. Opposed? A voice vote was taken with all being in favor. None were opposed. Mr. King: This one will go to Council, as well. Ordinance No. 2026-06 - Introduced by Council - An Ordinance authorizing the proper city official to enter into a contract with Environmental Design Group for professional engineering services for the SS4A Safety Action Plan Project. Scott Brown: I can explain some of this, and if there are more questions, I can let Chip weigh in. About a year ago, my office applied for a grant that stands for Safe Streets for All, which is what SS4A is. It's through the federal Department of Transportation. And then we had some backlog that took place in Washington, D.C. for many months. It just finally, after almost a year, finally came about, and they're ready now to execute that grant. So, part of that grant is, we don't do it ourselves, we hire an engineering firm basically to do all of the work. The DOT is paying 80 percent I think, and we're paying 20 percent of that. Now, the question is why and what does this do? It takes a look at a lot of our intersections and our heavily traveled parts of the city and basica lly gives us an evaluation of improvements from all aspects, from transportation, pedestrian, bicycle, and anything I'm forgetting. And then basically from there, this then would check a box that we could then go after larger pots of money to actually redo those intersections based off of the recommendation. But a lot of your DOT programs basically they make you do an evaluation first with their criteria. And then based off of the results being from their criteria, they'll chose whether to fund or not fund projects. With all grants, sometimes you get shot down a few times before you finally get them. But, the point is, that we wouldn't even be able to apply for the grants unless we were able to check the box, which is what this does. Mr. King: Are there any questions? Mrs. Osborn: Mr. Chair? Mr. King: Yes. Mrs. Osborn: Is this a program that's similar to the Safe Railways? Have we done that? Scott Brown: Well, I don't know of a Safe Railways program. I'm not saying there isn't one there. I just personally never done it. There's one that's called Safe Routes to School, and that was looking at pedestrian transportation in and around schools specifically located on state routes. In Community Development, they are pursuing that one. So, both Community Development and Public Service are working together on DOT grants similar but accomplish two different things. And so, we are also looking Public Service Committee Meeting M inutes - January 12, 2026 Page 3 of 5 at our schools and trying to expand the ability for kids to walk or parents. But this one more looks at heavily traveled intersections and what can be done to alleviate issues or in theory take more cars off the road by making them more accessible for people to walk or ride their bike is some of the goal of the program. Mr. Ballmer: What is the timeframe on this? Chip Saunders: If I may? Thanks Scott; that was really very thorough. I don't have much to say about the work up now. You guys approved the grant agreement with the federal government last year. So, it's ready to go. So, this is approving us to enter into contract with the engineering company. And both the federal portion and the city match is in the temporary budget. So, if you would consider it, I would request that we waive the readings. Mr. King: So, that $53,000 is in the budget? Chip Saunders: It's in the temporary budget; it sure is. Mr. Ballmer: Thank you. Mr. Taylor-Lehman: Mr. Chairman, I have a question. I can't remember how many years ago it was, but it was before I was on Council, there was, it seemed like quite an evaluation of Maple Avenue, putting curbs shut off access to the road in different places. Was there an evaluation like this that proceeded the work then? Scott Brown : So, I think the evaluation you' re talking about is one that took place after 2020, but say, before 2023. If that's the one you're talking about, yes. We asked ODOT t o take a look at, not all of Maple. We asked them to take a look at the section from basically the Walmart and Bethesda and that area up to Brandywine because we were having a basically it was a chokepoint and we couldn't exactly figure out what all was going on. They did come back with recommendations. As the local DOT often does, they'll have kind of the least invasive, medium invasive, and then full invasive. And so, the least invasive was to do things like put up better traffic signs around like the stoplights so you'll see them better and stuff like that, all the way to, you're right, basically taking real estate back away from people, closing off their entrances into their properties and that sort of thing. When we went through that study, we followed through with im proving all of the safety standards that were recommended. At the time the city did not move forward with doing things like taking real estate rights away from property owners and closing off their driveways. Mr. Taylor-Lehman: Thanks. It seemed like in front of Wendy's, things changed . There was a big curb put in there and ... Scott Brown: I can explain that, and Chip can too. But because that site was a complete demo, so it was a comp lete rebuild, the bank went away, the old Wendy's went away, a new Wendy's came up, the bank never came back, and instead 7 Brew came up. So, as a result we were able to then take a look at their traffic impact on that intersection because it was a new development. Between Community Development and Engineering, we were able to impose some engineering restraints to allow a betterflow of traffic. And I think it has worked. But, that had more to do with that specific development than it had to do with what DOT did as far as looking at the Maple Corridor. They were really kind of two separate issues. One we had Public Service Committee Meeting M inutes - January 12, 2026 Page 4 of S home rule; the other was basically the state saying here are some things you can do if you want to and that sort of thing. Mr. Taylor-Lehman: Okay, thanks Scott. Mr. King: All right. Are there any questions? Someone can make a motion to send this on to Council. Mr. Ballmer: I'll make a motion to send it to Council and waive the readings. Mrs. Osborn: Second. Mr. King: All in favor say aye. Opposed? A voice vote was taken with all being in favor. None were opposed. Mr. King: All right. This will go to Council with the recommendation to waive. DISCUSSION ITEMS Mr. King: That is it for the ordinances this evening for the Public Service Committee meeting. Is there anything else anyone would like to add? Motion to adjourn? Mr. Ballmer made a motion to adjourn the meeting. It was seconded by Mrs. Osborn. A voice vote was taken with all being in favor. None were opposed. Mr. King: We are adjourned . The meeting ended about 5:15 p.m. Billie Corns Michael King Clerk of Council Public Service Committee Chairman Public Service Committee M eeting Minutes - January 12, 2026 Page 5 of 5 Public Service Committee Mike King, Chair ORDINANCE NO. 2026 - 10 INTRODUCED BY COUNCIL AN ORDINANCE AUTHORIZING THE PUBLIC SERVICE DIRECTOR TO ENTER INTO A PROFESSIONAL CONTRACT WITH QCI FOR CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES OF PHASE 2 OF THE LEASURE FARMS SUBDIVISION AND DECLARING AN EMERGENCY. WHEREAS, the Leasure Farms Subdivision will contain public roadway and utility improvements which must be inspected to assure conformance with the approved plans and specifications before being accepted as public by the City; and WHEREAS, the City Administration selected Quality Control Inspection (QCI) per Ohio Revised Code 153.65 -153.71 to provide construction administration and inspection services for the project; and WHEREAS, the administration would like to proceed with the construction administration and inspection services for Phase 2 of the Leasure Farms Subdivision as detailed in substantial form in Attachment A; and WHEREAS, enactment of this Ordinance is an emergency such that the City Administration must have construction administration and inspection services available before construction can begin in order to protect the welfare of the citizens of the Zanesville by assuring that safe and reliable public improvements are provided by the project. NOW, THEREFORE, BE IT ORDAINED, by the Council of the City of Zanesville, State of Ohio, that: SECTION ONE: The Public Service Director is hereby authorized to enter into a professional contract with QCI for the construction administration and inspection services for Phase 2 of the Leasure Farms Subdivision. SECTION TI.VO: The cost for the services is estimated to be $124,464.40, shail come from line items 603-5470-53299 and 604-5450-53299, and shall be funded in full by the project developer. SECTION THREE: For the reasons stated above, this Ordinance is declared to be an emergency measure. Provided it receives the affirmative vote of six (6) or more members of City Council, this Ordina nce shall take effect and be in force immediately upon its passage and approval of the Mayor. Otherwise, it shall take effect and be in force from and after the earliest period allowed by law.  ORDINANCE NO. 2026 -10 PASSED: _ _ _ _ _ _ _ _ _ ___,2026 ATTEST: BILLIE CORNS, DANIEL M . VINCENT, Clerk of Council President of Council APPROVED: _ _ _ _ _ _ _ _ _ ___,2026 THIS LEGISLATION APPROVED AS TO FORM DONALD MASON, LAW DIRECTOR'S OFFICE Mayor  Ordinance 2026-10 Quality Control Inspection, Inc. Attachment A 9500 Alidm st _-liw11e, Gmjield Height,, Ohio 44125 Telrphone 440 }59-1900 Fa.,·440 }59-19]5 Engineering Support Sen,ices. Qu,il1ty 011 the iub. @ J=muy 23, 2026 VIA EMAIL ONLY Mr. Steve Beros, E.L Assistant City Engineer The City of Zanesville 401 Market Street Zanesville, Ohio 43701 Re: Contract Amendment Request for continued Contract Administration and Inspection of Leasure Farms Subdivision, Phase 2. Dear Mr. Beros: Transmitted herewith, please find Quality Control Inspection, Inc.'s (QCI's) Request for a Contract Amendment to continue Administration and Resident Project Representation Services during construction of the above reference project. QCI has based our Contract Amendment request on the following information: 1. On February 17, 2025, Quality Control Inspection Submitted a Fee Proposal for $148,580.00 for the Contract Administration and Inspection Services of the Leasure Farms subdivision in the City of Zanesville, Ohio. 2. On March 20, 2025, Quality Control Inspection Inc. received a signed Scope of Services, and a City of Zanesville Purchase Order No. 251124 authorizing QCI to proceed with Contract Administration and Inspection Services of the Leasure Farms Development. 3. As ofJanuary 21, 2026, Quality Control Inspection has approximately $14,875.00 of funding remaining on Purchase Order 251124. 4. On j anuary 20, 2026, the City of Zanesville Requested a fee proposal for QCI to continue Administration and Inspection Services on the Leasure Farms Development, Phase 2. The city estimates this work will require an additional 24 weeks to complete. Therefore, Quality Control Inspection Inc. is requesting a contract amendment for an additional $124,464.40 to continue providing Contract Administration and inspection Services on the Leasure Farms Development Phase 2. Schedule/Duration: Based on information provided by the site Contractor, QCI anticipates providing an additional 24 weeks of contract administration and Inspection services from the time the contractor commences work and an additional 2 weeks of project closeout services. QCI's anticipated hours and schedule are detailed in the attached fee schedule (Attachment A). Cl,veland • Columbus • Cincinnati • D'!)'ton • T oledo  Ordinance 2026-10 Attachment A E11gi11nrmg Support Sert•icer. Q1111liry on the/ob. Mr. Steve Bcros, E.I. Leasure Farms Subdivision Phase 2 January 23, 2026 Page 2 Fee: QCI's fee for the additional 26 weeks of services is as follows: Leasure Farms PH 2 Construction Adminis tration, Insoection and Materials Testing Fee Hours Rate Total Remaining Funds on PO 251125 as of January 21, 2026 $14,875.00 Project Inspector 976 87.55 $85,448.80 Project Inspector OT 240 131.33 $31,519.20 Construction Ernti.neer 156 108.15 $16,871.40 Sub Additional Funds needed to continue Services in Phase 2 Total $118,964.40 Resource/Task Unit Rate Total Reimbursable 1 500.00 $500.00 PSI Materials Verification Testing Placeholder 1 5,000.00 $5,000.00 I I QCI Estimated Total= $124,464.40 This amendment request is based on our experience and the contract time of completion you provided. While we have prepared this cost proposal using the aforementioned information, work performed beyond the contract time of completion, excessive overtime and/ or multiple project representatives may require a possible adjustment to our fee. Additionally, QCI only charges for days or services performed, therefore if the project is completed ahead of schedule, or does not require various materials testing, the fee will be reduced. This fee includes $500.00 in reimbursable expenses. The fee also includes a $5,000.00 placeholder for verification materials testing services that can be provided by QCl's subconsultant PSI/Intertek if required. QCI's materials testing is not intended to replace the materials testing of the Developer. Terms: 1. Mileage Reimbursement - QCI shall be reimbursed the current IRS "Standard Mileage Rate.:.'. for mileage reimbursement for any on project driving required. 2. QCI's rates conform to the following cost principles: Monday through Friday, five (5), eight (8) hour workdays. Cl,veland • Columbus • Cincinnati • Dqyton • Tokdo  Ordinance 2026-10 Attachment A E1gi11e~ring .\upport Sen•ii-e,. Q11,ility 011 ti,, Joh. ® Mr. Steve Beros, E.I. Leasure Farms Subdivision Phase 2 Janua.ry 23, 2026 Page 3 3. Overtime will be billed at 1.5 times the regular rate for any hour exceeding forty (40) per week. QCI will charge 2 hours of inspection time for any no-call/no-show cancellation without at least 1 hour of prior notice. 4. Reimbursable expenses mean the actual expenses incurred directly or indirectly, plus 10%, in connection with the project including: expendable materials, on the project transportation and subsistence incidental thereto; telephone calls, reproduction of reports, drawings and specifications and similar project related items. If this Contract Amendment request is acceptable to the City of Zanesville, execute the signature page attached and email a copy of the executed agreement to mapce@qcigroup.com. Should you have any questions or concerns regarding this proposal, please do not hesitate to contact us. Sincerely, Mark Pace Regional Director of Business Development C: Rick Capone, Quality Control Inspection, Inc. Danielle Wensel, Quality Control Inspection, Inc. Mark Schneider, P.E., QCI Regional Manager Dc\QCI\BD\ ZanesV'!lle, C1ty of\J.casure Fanns C/\CI\ 1.4 l' ec\ l'cc Proposal Rev 1 02-17-2025.docx Cleveland• Colut11bur • Cincinnati• Dqyton • Toledo  Ordinance 2026-10 Attachment A F11gi11eem,g S11ppu11 Sn1•im. Qu,t!ity 011 1/,eJoi,. ® Mr. Steve Berns, E.I. Leasure Farms Subdivision Phase 2 January 21, 2026 Page4 IN WITNESS WHEREOF, the parties have caused this fee Proposal be executed on this _ _day of _ _ _ _, 2026. QUALITY CONTROL INSPECTION, INC. - - .- ,., _,,..,:-:· By_ _ _ _ _ _ _ __ _ _ _ _ __ Print Name: Rick E. Capone Title: President City of Zanesville By:_ __ __ _ __ _ _ __ Print Name: _ _ _ _ _ _ _ __ Title: _ _ __ _ __ _ _ _ __ Clevela11d • Columbus • Cincinnati • Dqyton • Toledo  City of Zanesville, Ohio Leisure Farms Construction Administration and lnsrection Services ATTACHMENT A ··-··1 W..k Months ·1Oescrlptlon lcat~ory --~ WI< l HR .I To~l Hr, 1,. ODOT R•j Sub-Total I TOQJ I l Nou,• O 5 O Pre-Constrvctron SUll,ces (1-4 cal days) ConslrtJctron Manager 0 6 0 10815 0 00 000 Preconslln:ihon Services Arrange and Administrate Pre-consltucbon Conferencs 8 1 5 Earthwork (42 cal days) 30 Work Days 126 Work Days ot 25 weeks otwork d educ:tmi weekends and holida}'I Pro;ect l111pector Pro;ect lnsp11etor OT • " 6 10 2'0 60 87 55 131 33 21,01200 1.e19 so FuH Tune Inspection Con11Juct1on Env1neer 6 6 36 lOfl 15 3,893.40 32.785 20 Cooodtns/Jon of Freid Ch•~•. Proiecl M8rt1ge1Mn! Shop drtJwin p f8\ll'CWS, submit•/ Rc\l'leWs 1 5 Storm Sewer (42 cal days) 30 Work Cays Proiect Inspector 4 40 160 87 55 14,008.00 Full Time Inspection 126 W ork Days or 25weeks of work dedUcting weekends an<I holidays ProJect Inspector OT Construction En1t1neer '' 10 • '°24 131 33 10815 5,253.20 2 ,595 60 21,85680 Cooodrnstion of F1old Chanqu. Project Mana~ment Shop dnlwlng reviews, submitt11f Rewaws t 5 Sunitasy Sewer (42 ca.I dll)'li) 30 Work Da)'il Pro1ect llli PCC!Of 6 ,o 240 67 55 21,01200 FtJII Time lmpecllon 126 Work Days or 25 weeks of work deductlngweckend1- an d hcfida vs Project ln5pector OT 6 10 60 131 33 7,37990 Construcllon Engineer 6 6 36 10815 3,893 40 32,78520 Cooodrnf t1ot1 of field Ch• n{lf!s, PrOJec/. MBfl• gsm.nt Sh0pdr&wi"9 fOYICWS, submittal Reviews •• 1 5 Waterl,ne (42 cal days) 30 Work Days f>roifd Inspector ,o 160 87 55 14,008.00 Flllt TVM (nspechon 126Work D~ or 25 weeks ol work deducbng weekends and hollciiiys Pro,ect: Inspector OT 10 40 131 33 5,253.20 Conl!lbvcbon En;ineer ' 6 24 108 15 2,595.60 21,85680 Cooodiru,tion of h eld Changn. Project MINlagr:ment ShOp dt1JW1"9 reviews, submittal Reviem 15 Roadv,,·ayWOfk (42caldlly»}30Work0ays ProJecl Inspector 126Work Days or 25 weeks of work dedl.lC'lng weekends and holidays Project Inspector OT ' 4 " 10 160 •O 87 55 131 33 14,008.00 5,253.20 Full Time lnspecbon con,wctron Engineer • 6 24 108 15 2,595 60 21,858 80 Cooodlnation ol Field Cha~s, Project ~~e~I Shop dr11wing review$. s!lbmiltul Reviews 1 5 Post Cons.truc:bon Servtees (42 caJ day,) 30 Work Da)"I 126Work Days or 25 week• of work dltdvctrng weckendr.: and hoh d..iys Pr01~ lnipector Prqec:t ln1-peclor OT 2 2 • 0 16 0 87 55 13133 • 1, 00.eo 000 ConslNctlon Engineer 2 • 12 10815 1,297 80 2,ts9!160 Lea$ure Farms Con~trucUon Adminls tratlon, lnsoectlon and Materlars Testln Fee Hours Rate Total Remaining Funds on PO 251125 as of Janu11y 21, 2026 $14 875.00 Pro;ect Inspector 976 87.55 $85 448.80 Proiect ln1pector O T 240 131.33 $31,519.20 Con11rUcllon Enomeer 156 106,15 $16,871.40 Addi, onal Funds needed to continue SeN1ces 1n Phase 2 Sublotal S1 18%4.40 9500 MldWcst Avenue R.e,,>aree/fu\: Unit R~te Tow Garfield He1glts, Oh10 44125 Reimbucsablc I swoo $500.00 PSI Materials Vcofie1non Tcson~ Ptaceho!dcr 1 5,0.JI.HXl SS,000.00 I I Mark Pace QCJ Esrmuted Total = $124,464.40 11'2112028 0 i~ g." ..-"' 3 "0 fil "' >'?: 0 1190961 BS #REF!