Zionsville Architectural Review Committee (ZARC)

Zionsville Architectural Review Committee Meeting Minutes Tuesday, Jan 28th, 2014 Attendees: Chris Bucher Beth Casselman Eileen Davis Brad Johnson Dave Rausch Mike Zeller Zionsville Director of Development Wayne DeLong The meeting opened about 7:30am with President Dave Rausch opening the meeting in the Fireplace Room with review of the Agenda. Quorum was present nd Motion by Mike Zeller to approve the Agenda, 2 by Eileen Davis Agenda approved unanimously. Motion to Approve Minutes of December meeting as amended made by Brad Johnson, 2nd by Mike Zeller Minutes as amended approved unanimously. Election of Officers Mike Zeller made a motion to elect the following- David Rausch as Chair Brad Johnson as Vice Chair Chris Bucher as Secretary nd Eileen Davis 2 Slate Elected Unanimously Old Business: -A David Rausch recuses himself as Chair. Brad Johnson begins as Chair. David Rausch presents as design professional for 305 S. Main project 1. 305 S. Main/The Scoop a. After discussion of this project in December, David Rausch went through the line item refinements of the application for this project i. Floor ii. Exterior Lighting iii. Cost Breakdown iv. Ceiling of Porch to be white or blue b. Mike Zeller asked whether the application was ready to be voted on with the  changes made from December. Brad Johnson also wanted to make sure that the application was complete before the committee votes. He is also willing to hear a motion to vote on the project, contingent on funding for the town and application completeness. c. The committee currently has $23,924.50. The next Town Council meeting is Feb rd 3 . Chris Bucher offered to push any decision until the next meeting. General consensus was that it was unnecessary as the committee’s vote, and any funds allocation, would be contingent on the funds being there and the applicant was comfortable going forward. d. Mike Zeller made a motion to Approve the 305 S Main St Project, known as “the Scoop” contingent on funding from the Town Council, approval and refinement of the application granting half (50%) of the total cost of $68,616, for a total from the Façade Grant program of $34,308 maximum. nd e. Eileen Davis 2 f. Discussion—none g. Votes to approve the grant for $34,308 for the 305 S. Main Project—Chris Bucher, Eileen Davis, Beth Casselman, Brad Johnson, and Mike Zeller. h. No votes in the negative. 2. 20 E Cedar St /Jennings a. Currently they are refining the estimate. b. There will be a formal update in February At this Point Brad Johnson cedes the Chair to David Rausch. 3. 40 S Main / Ciao a. General consensus is that the project looks great. b. There are a few items that remain unfinished and will be finished as soon as the weather allows. c. The committee is waiting these items for both the final inspection and the completion form before any further action can be made. 4. 160 S. Main/Cobblestone a. Waiting for the weather for any new progress. 5. 10 ½ N Main st/Casalini a. Waiting for the weather for any new progress. b. 6. Rules Subcommittee a. Progress on this has been delayed due to scheduling and availability b. Mike Zeller discusses that he is looking for refinement on what funding formula should be going forward. i. Brad Johnson explains that funding only 30% means that a project is probably not worth doing. ii. We should probably keep the 50% maximum. iii. We need to maintain our status of being good stewards of taxpayer money in every case. iv. Any policy change needs to make sure that it adds clarity to our documents c. Wayne DeLong discusses changing the size to match ratio, and we should look to better wording for the committee’s match ratio d. Brad Johnson wants to make sure that we have new funding language by the next meeting. e. It is offered that perhaps Steve Mundy might be invited to the next ZARC meeting. f. Mike Zeller offers to work on committee opinion on funding ratio wording via  email discussion before the next meeting. 7. Motion to Adjourn made by Eileen Davis nd a. 2 by Beth Casselman th The next Meeting of the Zionsville Architectural Review Committee will be on February 24 , 2014 Respectfully submitted Chris Bucher, Secretary