Zionsville Board of Park and Recreation

Summary Minutes of the Meeting of the Zionsville Park and Recreation Board March 14, 2018 The Zionsville Board of Parks and Recreation met Wed., March 14, 2018 at 7:00 PM. The meeting took place at the Zionsville Town Hall’s Council Chambers (Room 105). Board members Tim Casady, Jeff Edmondson, John Wollenburg, Steve Bullington, Wayne Bivans and George Abel were present. Also present was Park Department Superintendent, Matt Dickey & Park Board Attorney, Roger Burrus. Agenda/Meeting Wayne Bivans made a motion to approve the February 14, 2018 regular board meeting minutes with a few minor typographical corrections as suggested by Park Board Attorney, Roger Burrus. These corrections were noted. Tim Casady seconded. The motion passed unanimously. Public Presentation/Comments - None Identified Staff Reports Park Superintendent, Matt Dickey had a couple of items with which to brief with the Park Board. The first being the filing deadline for the Plan Commission was earlier this week. The Holliday Farm Plan Unit Development (PUD) has been submitted to the planning department. A PUD is where the Town’s Plan Commission to relax certain zoning requirements, in exchange for certain other (plan) commission-defined objectives. This development is located north of Turkey Foot on the east side of Eagle Creek and general west of 421. A proposed PUD golf course is planned for construction located at the southern end.. These trails will be a part of the 5 Year Master Plan. Mr. Dickey said that if the Park Board members want to see the PUD booklet, they can stop by the Planning Commission conference room and view them there. A few Board members asked about comment opportunities to the Plan Commission. Mr. Dickey also stated that the Nature Center Day Camps are filling up pretty quick. 6 of the 12 camps are completely full and the rest at about 2/3rds full. For his report, Park Board Attorney, Roger Burrus informed the Park Board that the Town Council had their first reading of the revised smoking and tobacco ordinance (ordinance applies only to Town-owned or managed property). He did speak with the Deputy Mayor, Ed Mitro about the potential effects of this ordinance on the parks and the golf course. The intent of the Town Fathers is that outdoor areas will be included in this ordinance. This will be discussed further at the next Town Council meeting which is being held next Monday, March 19th. Mr. Dickey informed the Park Board that the Sycamore Street Bridge is going to be worked on by the County. The Parks Department has given permission to do some borings from the Creekside Nature Park side. As part of that, the Streets Department & Storm Water Superintendent, Lance Lantz and Mr. Dickey have asked that the County work on the dip in the asphalt that’s under the bridge. The connector trail underneath the bridge will be closed for 2 months while this bridge is under repair. New Business Mr. Dickey related that our Naturalist; Mindy Murdock has requested the Park Board to close the Nature Center on Easter Sunday, April 1. Such closing above and beyond the Town-set Holidays and so this would have to be approved by the Park Board. A motion was made by John Wollenburg to close the Nature Center on Easter Sunday, April 1st; this motion was seconded by Steve Bullington and was passed by the Park Board unanimously. During discussion it was mentioned this was not a Town Council approved Holiday. Old Business Superintendent Dickey suggested that in regards to the Master Plan/Capital Planning, the Park Board to consider the relative merit a small fishing deck observation area at Carter Station on the pond, but this should only be considered in his opinion if there is funding for it and the many other higher priority projects. Mr. Dickey only brought this up for the Park Board to be thinking about. Park Board President, Jeff Edmondson then encouraged the public to attend the final meeting for the 5 Year Master Plan consulting; where they can see what the plans are and will be able to discuss these plans. Updates on Park Board’s Citizen Advisory Committees - None Identified Other Board Related Items Mr. Dickey explained that every 3 years, the Parks Department opens up mowing quotes. 6 of 8 firms turned in quotes for review; quotes for mowing in the parks and various cemeteries (approx. 28 mows). Mr. Dickey shared with the Park Board quotes received from these firms and discussed which firm had the best quotes. With quotes up to $1,376 per week, Turf Boss’s quote at $628 per week was considerably lower. George Abel made a motion to accept Turf Boss’s quote, subject for review by Park Board Attorney Roger Burrus. John Wollenburg seconded the motion and this was passed unanimously. Claims Tim Casady made a motion to approve the claims as submitted. Wayne Bivans seconded and the motion was passed unanimously. Adjournment The meeting was then adjourned with a motion made by Steve Bullington, seconded by George Abel & the vote was unanimous at ~8:31PM. The next regular Park Board meeting is scheduled for April 11, 2018 at 7PM, at the Zionsville Town Hall’s Council Chambers (Room 105). _______________________________ ____________________________________ Jeff Edmondson, President John Wollenburg, Secretary