Zionsville Board of Park and Recreation

Summary Minutes of the Meeting of the Zionsville Park and Recreation Board 10-14-2020 The Zionsville Board of Park and Recreation met Wednesday, October 14, 2020 at 7PM. Note: Due to the COVID-19 Emergency Health Situation, this meeting was required to be a virtual meeting. Park Board Members, John Stehr, John Wollenburg, Jill Pack, John Salewicz, Erin Bidwell, & Wayne Bivans were present. Not present was Tim Casady. Also present was Superintendent Jarod Logsdon, Naturalist, Mindy Murdock, Tech Advisor Joe Rust, and Park Board Attorney, Roger Burrus. Minutes A motion was made by John Stehr, seconded by Wayne Bivans to approve the September 9, 2020 Park Board Minutes with a couple of corrections noted by Park Board Attorney Roger Burrus. Those corrections were made. Minutes were approved unanimously by roll call vote. Public Presentations/Comments None Identified. Staff Reports Jarod Logsdon, Superintendent deferred last month’s staff reports to the then acting Interim Superintendent Mindy Murdock. Ms. Murdock informed the Park Board that the Arch of Greater Boone County did some volunteer work at Mulberry Fields. Also, Mr. Bivans commented on what a great job our Maintenance staff has done in repainting the Basketball Court. Ms. Murdock gave the Park Board an update with the Nature Center. The virtual programming did 4 programs in September and will continue in October. Schools are excited that this is an option for them to use in the classroom. The Tails on Trails has 56 registered as of today and most everyone who has registered is participating on the walks. Facebook live is continuing every Friday; Rachel Felling is in charge of doing these live programs. The next live program’s focus is on Different Groups of Mammals. Park Board Member, John Wollenburg told Ms. Murdock that he appreciated her stepping in as the Interim Superintendent this last few months. Park Board Attorney, Roger Burrus updated the Park Board on several items that he has been looking on. He is working on the Golf Cart Lease agreement. Mr. Burrus has met with the Mayor and County Officials on the Holliday Road Vacation project and plans are being made for this. The Planning Commission approved the Heritage Trail Park Phase II and the Overley Worman Park Phase I plans at their last meeting. These will go on to the Town Council. Mr. Burrus did receive the deed from the developer for the final donation parcel on the Overley Worman Park. He is expecting the signed deed to be handed to him any day now. This deed was holding up the Parks commitment to the Department of Natural Resources because of the $200,000 grant that the Parks received years ago to use for the development of the OWP. The Land & Water Conservation Fund requires that a restriction be placed upon that land so that it will be used for outdoor recreation. Mr. Burrus explained that he will need a motion to amend this current agreement. A motion was made by John Wollenburg to authorize either the Superintendent or the Park Board President to sign the amended declaration of restriction for a portion of the Overley Worman Park that was submitted for development using the Land and Water Conservation Fund Grant. Wayne Bivans seconded the motion and this was passed unanimously by a roll call vote. Mr. Burrus will be meeting with the Mayor on the South Rail Trail Project. There are two trail head properties that he will have an update on at the next Board meeting. New Business Park Board Attorney, Roger Burrus said that the Parks can use the Non Reverting Funds of $500,000 on acquiring the Henkaline Property. The Parks can acquire 5 acres of Park land without the house. This re-appropriation of funds was approved by the Town Council. Also $40,000 from the Park Impact Fees was approved for the Heritage Trail Park. A motion was needed to go ahead and pursue this acquisition and to authorize the Superintendent and/or the Park Board President to sign. John Stehr made this motion and Wayne Bivans seconded. This motion then was passed unanimously by a verbal roll call vote. Mindy Murdock, Park Naturalist introduced Laura Gangstad from the Hussey-Mayfield Memorial Public Library (HMMPL) who was present to explain the Elm Street Green StoryWalk with the HMMPL. This would start in the wooded area at ESG. This is a fun interactive activity and a great outreach to the community. This story walk was modeled after a similar one in Vermont. The Library would maintain the structures and story lines, while our Maintenance staff would install the 20 high quality stainless steel posts. The Library will be funding this through a grant. The story lines would be changed 4 times a year. A motion was made by John Stehr to enter in an agreement with the HMMPL to do the Storyline at Elm Street Green Park. John Wollenburg seconded the motion and this was passed unanimously by the Park Board through a verbal roll call vote. Ms. Murdock explained to the Park Board about the Community Outreach Plan. This plan would provide important economic, health and social benefits to the community by increasing the scope and programming potential for the Parks Department through Zionsville residents. Two components to this are Discover Your Backyard and Play in the Parks. These components are described in the documents provided by Ms. Murdock to the Park Board. In the 2021 Park Budget are two items needed for the Community Outreach Plan and those are the Recreation Programmer position and a Park Staff Van. No motion is needed at this time. Old Business Tricia McClellan from REA was present to update the Park Board on the Overley Worman Park pre bid meeting which had 8 general contractors attending; this was a good turnout. All bids are due October 28. Also, REA updated the Park Board on the Big-4 Rail Trail Bridge Replacement project. They presented the Park Board with 3 options and explained each option. The Park Board decided to evaluate these options and where monies should come from and then discuss this at the next Board Meeting. Also, on the agenda are the Starkey SP-3 Stair Replacement agreement. An agreement was presented to the Park Board to make the changes as discussed in the last Board Meeting with BFS Engineers. This agreement gives the alternate to the bridge constructors and would place them in charge of making those changes. Installation would be next year. A motion was made by Jill Pack to authorize the Superintendent and/or the Park Board President to sign supplemental agreement #2 for Design Services on the SP-3 Starkey Park Stairs as written. This was seconded by John Stehr and was approved unanimously by the Park Board through a verbal roll call vote. Mindy Murdock has been working on the HT Dog Park rules/fees and presented these to the Park Board and explained her recommendations. After discussing the changes the Park Board would like to make, Ms. Murdock stated she would make those changes. The Park Board approved the dog park rules and fees as presented with changes as requested. This was motioned by Wayne Bivans and was seconded by John Stehr. The Park Board approved unanimously through a verbal roll call vote. An update on the Park Board 2021 budget was presented to the Park Board by Mindy Murdock. She met with the Mayor and informed the Park Board of the Mayor’s changes. One change is the Director of Recreation Service would be funded by removing the Full Time Administrative Assistant position. The HTP Dog Park was removed, due to this being completely covered; all paid for this year. The Nature Center $500,000 was removed from the 2021 budget as well as the Zion Nature Center Contract Service budget. The Mayor is meeting with Ms. Murdock next week to discuss what the plans are for the Nature Center. Left in the 2021 budget are the HTP Phase II, Holliday Nature Park, Turkey Foot Bridge Repairs, Starkey Stair Replacement and the Starkey Bridge Replacement. Ms. Murdock will give the Park Board and update at the next Board meeting on the changes with the Nature Center. The date for the next Board meeting will be changed to November 12th due to the 11th being a holiday. It was decided by the Park Board that this meeting will continue as a zoom meeting. Claims A motion to approve claims as submitted was made by Park Board Member, Jill Pack and seconded by Wayne Bivans. Motion was approved unanimously by a verbal vote. Adjournment The meeting was then adjourned with a motion made by Park Board Member John Stehr seconded by Erin Bidwell & a verbal roll call vote at ~9:45PM. The next regular Park Board meeting is scheduled for Thursday, November 12, 2020 at 7PM, at the Zionsville Town Hall’s Council Chambers (Room 105) or virtual via ZOOM. _____________________________________ ______________________________________ Tim Casady, President Wayne Bivans, Secretary