Zionsville Board of Park and Recreation

Summary Minutes of the Meeting of the Zionsville Park and Recreation Board 6-9-2021 The Zionsville Board of Park and Recreation met Wednesday, June 9, 2021 at 7PM. Note: Due to the COVID- 19 Emergency Health Situation, this meeting was required to be a hybrid meeting. Park Board Members, John Stehr, Tim Casady, Jill Pack, John Salewicz, & Sarah Moore were present. Not present were John Wollenburg & Erin Bidwell. Also present was Superintendent Jarod Logsdon, Director of Recreation, Mindy Murdock, Tech Advisor Joe Rust, and Park Board Attorney, Roger Burrus. Minutes The Park Board by motion and vote approved the previous month’s minutes after a few minor typographical corrections and a change in the ice rink approval process. Motion made by John Stehr, seconded by John Salewicz, approved unanimously. Public Presentations/Comments -None Identified Staff Reports Park Superintendent, Jarod Logsdon updated the Park Board by highlighting items in the Staff Reports. The Southern Rail Trail Contract was awarded to HIS Construction. The pre-construction meeting is tomorrow. Also, the Starkey Stair SP3 was awarded to HIS Construction. This contract is still in legal review. Heritage Trail Park Phase II has begun; awarded to Globe Asphalt. Also, the Parks Department has officially moved to the Town Hall. Offices are upstairs with a nice view of the Rail Trail. From the maintenance report, Mr. Logsdon informed the Park Board that the maintenance staff had repaired a portion of the Rail Trail that had erosion damage making it a smoother ride for the cyclists. Also, the maintenance staff has been removing honeysuckle from the north end of the Rail Trail. Our Director of Maintenance, Dave Moliterno last day is June 15th. He has moved on to a new job and career. Mr. Logsdon said that Mr. Moliterno was a great addition and welcomed part of the Parks team. The Park Board agreed and stated that they appreciated his help and wish him the best. Superintendent Logsdon highlighted items from the programs report. The Nature Center had over a thousand walk-ins last month with a record high of 160 in one day. The Nature Center’s bearded dragon turned 12 this month. Mr. Logsdon hoped that the Park Board would all attend the Barns & Brew event; a fundraiser for the Maplelawn Farmstead on June 24th. This will feature local breweries as well as a lecture series. The first speaker is from DNR and highlight Indiana Bats. Roger Burrus, Park Board Attorney brought from Town Hall an Electronic Meeting Policy for the Park Board members to adopt and sign. Jill Pack made a motion to accept the Electronic Meeting Policy as submitted. Sarah Moore seconded that motion and the Park Board approved unanimously. New Business In an update with the Heritage Trail Park Phase II, Mr. Logsdon stated that Phase II at the last minute included an addition of a water line over to the Dog Park and a concrete pad poured on each side of the fence. This would allow for the ability to have water for both small and large dog sections. So, two fountains will be to be purchased that are similar to the fountain that exists at Heritage Trail. Mr. Logsdon would like to use Willoughby Fountains. Older fountains that the Parks presently have frequently rust out and he believes that WBF make a better-quality product. A motion was made by Tim Casady to authorize the Park’s Superintendent to negotiate the purchase of two additional water fountains for Heritage Trail Park and to expend no more than $7,000 for such water fountains. John Stehr seconded the motion, and this was approved unanimously by the Park Board. Another item under New Business are two more Memorial Donations of Park benches. We have two bench requests: one at Zion Nature Sanctuary and the other at Creekside Nature Park. A motion was made by Jill Pack to approve the purchase of two benches, one at ZNS and the other at CNP. The motion was seconded by John Salewicz and was approved unanimously by the Park Board. Mr. Logsdon stated that the next item up for discussion is discussion the expansion of the shelter reservation policy to include vendors, inflatables, and other additional amenities. The immediate request was from a non-profit organization wishing to host a small event in one of our parks to include a food vendor. This event is June 8 from 5-9 at Mulberry Fields. After a discussing with the Park Board, Mr. Logsdon decided to hold this for now. The Park Board will need to see what they will want to allow for an extended shelter reservation. For the present shelter reservation, Mr. Logsdon will inform them that if they still want to make it a larger occasion they will need to apply via the Town’s special event application. Old Business Trish McClellan, REA updated the Park Board on the construction of the Overley Worman Park. Right now, the playground is what the Constructors are focusing on. Stone will be going in and then playground equipment and even the concrete sidewalk that will enclose the area. Next item under Old Business is the Southern Rail Trail Extension. The contract has been signed and the kickoff meeting is tomorrow. Winterfest is moving forward. Mr. Logsdon is working with members of the Town in revising the contract agreement with Ice America and he believes it is ready for signatures. He has been working with the Zionsville Schools and the United Methodist Church as both are willing to work with the Parks on parking and overflow parking. Maplelawn is also working to add to this programming. Mr. Logsdon has had sponsorship conversations with some people for this event. Claims A motion to approve claims was made by Park Board Member, John Stehr and seconded by Jill Pack. Motion was approved unanimously by Park Board. Adjournment The meeting was then adjourned with a motion made by Park Board Member Tim Casady, seconded by John Salewicz & the vote was unanimous at ~8:00 PM. The next regular Park Board meeting is scheduled for July 14, 2021 at 7PM, at the Zionsville Town Hall’s Council Chambers (Room 105). _____________________________________ ______________________________________ Tim Casady, President John Wollenburg, Secretary