Zionsville Board of Park and Recreation

Zionsville Board of Parks & Recreation Meeting Minutes For Wednesday, October 11, 2023 At 7:00 P.M. EST ONSITE MEETING 1100 West Oak Street In Attendance: John Stehr, President, Jill Pack, Vice President, John Salewicz, Secretary, Kris Barksdale, Kimberly Lane, Coralie Palmer Absent: Ryan Cambridge Staff attending: Amy Nooning, Attorney OPENING Call to Order/Roll Call Stehr I’ll call to order this meeting of the Zionsville Board of Parks and Recreation for Wednesday, October 11th. The first item of business is to take the roll. So with that in mind, Vice President, Jill Pack? Pack Here. Stehr Secretary, John Salewicz? Salewicz Here. Stehr Ryan Cambridge? [No response] Is not here, let the record show. Stehr Kris Barksdale? Barksdale Here. Page 1 of 37 Stehr Kimberly Lane? Lane Here. Stehr Coralie Palmer? Palmer Here. Stehr And I am here as well, obviously, so we have six tonight. We have a quorum and we can move forward. Approval of the Minutes The next item on the agenda is the Approval of the September 13, 2023 Meeting Minutes. Has everybody had a chance to take a glance at those? Anybody have any questions or comments? Do I have a motion to accept the minutes as presented? Pack I will make that motion. Stehr Jill Pack makes a motion. Do we have a second? Lane Second. Stehr Kimberly Lane makes a second. All in favor say aye. All Aye. Stehr All opposed? Salewicz Abstain. I was not here, so abstain. Stehr Okay. The motion passes 5 to nothing with one abstention. Thank you. Salewicz You’re welcome. Public Presentations/Comments Stehr All right, the next item on the agenda is Public Presentations or Comments. There, I don’t believe anybody in the room tonight to do that. Anybody online Drew? Shumpert No. Page 2 of 37 Parks Foundation Update Stehr No? Okay, so we’ll move on. The next item on the agenda is the Pathways Committee Update. The Pathways Committee has been busy the last few months and Kris Barksdale is our liaison to the Pathways Committee. Kris – Barksdale Yes, we continue to identify potential pathways and prioritize what we think is maybe the most pressing but we encourage the community to reach out and, via email with any recommendations they might have. We cannot think of all of the little places that are in need of pathways. We’re also going to try to work on identifying a process for when new developments are brought before the Town. We want to make sure that pathways are being considered in any new developments and so that the committee can make any recommendations on pathways or what might make the most sense. So that’s kind of our next pressing thing. Stehr Okay, great. Anybody have any questions for Kris or any comments? Salewicz No. Stehr All right, thank you very much. Next item on the agenda we’re going to get into the staff reports and we begin with our Superintendent, Jarod Logsdon. Hello Jarod. Staff Reports Logsdon Good evening John. Thank you. Good evening Park Board. Just a couple of items I’d like to highlight from the Superintendent Report. Earlier this month I attended the IPRA Trails gathering in Goshen, Indiana. It was a great opportunity to talk about the trail initiatives around the state, best practices and other seminars to inspire ideas for programming our trails so bringing back some ideas from that. I want to give a special shout out and kudos to our Maintenance team for finishing the Rail Trail bollard installation along all intersections of the Big 4 Rail Trail. So, a pretty large task when you look at the specs of how much concrete had to be poured and the asphalt removed so want to give a special kudos to them. I want to update the Park Board on where the Master Plan is. So, earlier this year you approved a resolution to adopt the Park’s 5-Year Master Plan Page 3 of 37  for 2023 through 2028. That draft has been sent to the Plan Commission and at the September 18th meeting it received a 7 in favor, 0 opposed recommendation to be forwarded to Town Council. So, those documents will be before Town Council and on an upcoming agenda soon we hope for final approval and adoption into our Comprehensive Plan and once in there we can get rolling on all the projects, initiatives, and opportunities within that document. Two more items of note – earlier this month we celebrated our connection with Whitestown as they finalized their segment of the Big 4 Rail Trail and had a great ceremony with stakeholders, the State of Indiana’s DNR as well as representatives from both communities as we celebrate that community connection. And last week we also had a dedication ceremony for the Carpenter Nature Preserve. So, Thursday, October 5th we did sign the dotted line and that 215 acres in Union Township is now under the purview, stewardship and care of the Zionsville Board of Parks and Recreation. So, a great victory for our park system moving us up from 500 acres to 715 now. And so we’ll get to work on the next phases of that public park. And that’s all from the Superintendent Report. Stehr Anybody have any questions or comments for Jarod? All right, thank you Jarod. Let’s move on then with our Maintenance Director, Chris Flanagan, making his way to the podium right now. Hello Chris. Flanagan Hello, how are you? Stehr Good, good. Flanagan Good. Alrighty, so to get started, we had no instances of graffiti logged for September. How great is that? In general, we had the Wabash Club of Indianapolis came out and they helped volunteer dead-heading some of the sedges at Mulberry Fields. We really appreciate the hours they put in. It was a lot of good, hard work they did. So at the Big 4 Rail Trail we placed habitat restoration signage at the northern expansion. Our Natural Resources Technician planted trees along the trail at the Spring Knoll corridor. We dug, framed out, poured concrete for the memorial bench pad near the Overley-Worman Park bridge and once that was set, installed that memorial bench. We installed a new bike rack near the Starkey switchbacks. We placed benches and trash receptacles at the new Zionsville trailhead and prepped for that opening. And as Jarod mentioned, we installed those bollards at the northern expansion road crossings and I do want to say a special thank you to the Page 4 of 37  Zionsville Wastewater Department for lending us the use of their water vac truck. That made the job exponentially easier. Carter Station we just blew off leaves and debris from hardscape trails. We have actually started doing that fairly regularly now that autumn is upon us. So we’re getting out there a lot and doing that. Heritage Trail Park, our Natural Resources Technician planted 12 total maple trees in the dog park, 6 on each side. We removed posts and fencing from the established trees in the dog park and we laid stone in the low, wet areas throughout the dog park to help with some of the soggy, muddy spots and we installed info signs for the community gardens. At Lincoln Park we did some spot spraying and removed volunteer growth in the landscape beds and we decorated the gazebo and entrances to the park with mums to match the season. Creekside Nature Park and Creekside Corporate we blew leaves and debris from the hardscape trails and cleared some fallen trees that had been blocking the paths. Elm Street Green, again, installed info signs for the community gardens, blew leaves and debris from the hardscape trails, playgrounds and shelters and we had to treat a large ground hornets’ nest which had developed along the trail. At Mulberry Fields we planted three tulip trees, we installed the prairie information signage. One is located inside the Mulberry Fields playground and the other is located along the prairie pathway near Ford Road. We replaced a broken irrigation belt box and Musco was out installing new controllers for our field light system out there and I did some troubleshooting out there and we’re good to go there. Stehr Good. Flanagan Alrighty, at Starkey Park blew leaves and debris from the switchbacks, cleared mud from the boardwalks and stairs and I met with a girl scout who is interested in rebuilding one of the bridges in lower Starkey for their gold award project so, I will have more information there as that proceeds. At Turkey Foot Nature, our Natural Resources Technician, Sam, led this fall’s first weed wrangle there. We picked up where we left off last season making our way towards Eagle Creek. We did only have one volunteer Page 5 of 37  show up for that, however, they did get a very large amount of work done so kudos to them and the work they did. We did some temporary repairs on some rotted boards along the bridge at Turkey Foot and we have ordered some replacement boards. We have to get those specially milled. So we installed some additional bollards in lower Turkey Foot and at redbud trail entrance to further deter unauthorized motor vehicles from driving on the pathways. We replaced a damaged dog waste station and, again, blew leaves and debris from hardscape trails. At Legion we trimmed along the fence lines leading to the Rail Trail, trimmed shrubs and spot treat landscape beds, blew debris. Nature Sanctuary all we really did out there was clear some of the boardwalks and we had another ground hornets’ nest to treat. At Overley-Worman Park blew leaves and debris from the hardscape trails, trimmed and sprayed the gravel beds near the Overley-Worman Park bridge, replaced dog waste station bag dispensers that have been damaged, we trimmed along the mountain bike trail and disc golf course and cleared fallen trees that were blocking the rustic trails. At Village Corner our Natural Resources Technician applied an insecticidal soap to the redbud tree to treat a scale infection and then at just tennis court and tot lots was just resetting the nets to proper height and clearing debris. That’s all I got. Stehr That’s a lot. Busy month. Flanagan We’re always busy. Stehr Anybody have any questions or comments for Chris? Salewicz One question – the crossing at 875 and the Rail Trail, is that, there’s still a lot of chatter online about – Flanagan I’m working on it – Salewicz ______ 9:55 Flanagan I’m in contact with our contractor for that trying to come up with a solution. We think the issue is with the brain box and I’m trying to troubleshoot that to see if we’ll need to order an entirely new one. Page 6 of 37 Salewicz Okay. Flanagan So definitely am working on it. Salewicz Appreciate it. Flanagan Thank you. Stehr Thank you Chris. All right next up is our Director of Recreation Services, Mindy Murdock. Murdock All right, good evening everyone. A few things to highlight for the month of September – one, we moved full speed into school programming. So you see we had quite a number both for kindergarten and first grade at Pleasant View Elementary and Boone Meadow Elementary that the Naturalists were out there for several days. This month actually Rachel kicked off her Nature Connections so she’ll be out, she was actually out at Eagle Elementary most of this week and she’ll be out at Trailside a little bit later after fall break so we are right in the busiest time for school, school season for our programs. We moved our Intro to Pickleball classes from the tennis courts at Lions to Mulberry Fields last month. It went very well. It seemed like the participants that usually use the courts were very understanding. We made sure we had some good signage so people knew that we were using those for those programs so we will have those, we have a couple this month and then we’ll take a break until the spring when we can bring those back in but they always are very well attended and very popular so. Just a few other things with our outreach and our events – we attended our last Farmers Market on September 2nd with the Creekstomper so had good attendance and the opportunity to talk to a lot of people about different things. If anyone happened to be at the Fall Festival parade, we were there all my staff and the Creekstomper itself and you happened to notice the green shirts. So, those shirts just based off of feedback that people yelled to us during the parade and then approached me at Aldi after the parade we decided to put those up as a pre-order. So that pre-order is going until Friday so I know a lot of you have already snagged a shirt but Friday will be the last day and right now we’re about 115 shirts that we have sold. So, so once we get those pre-order sales, we’ll get those ordered and hopefully everyone will have them for if they want to do holiday gifts so. Page 7 of 37  We also had some private rentals of the Creekstomper. We went back out to Raintree community again. We were there last fall so they did invite us to come back again. It stormed pretty much right up to like half an hour after the event was supposed to start but we still were able to do it, it was just a little soggy. And then I know Chris had mentioned but our staff had worked at doing some interpretative signage so we replaced the interpretative signs that were at Mulberry Fields that had to be taken down just because of age. They had deteriorated and then also our staff worked on the new sign that is at the golf course with the, the restoration project. So those were nice to be seen. And then, of course, we never keep things going slowly so we’ve got two big events going on this month in October and so ticket sales for those are going very well. One is our longstanding Trick-or-Trees program which will be at Elm Street Green so we’ve got about, about 40 spots left for that one and then we’ll determine if we want to try to open some more spots or not. And then the other one is the new Fright Nights at Maplelawn Farmstead, if you haven’t gone by the Farmstead and gotten scared by the scarecrow that’s sitting out there. So those sales are going slowly but I think they, they will pick up once people realize that it’s, it’s Halloween season and they’re looking for things to do. So but that’s all I have unless you have questions. Stehr So the, the shirts that we’re selling – 115 of them you said at $25 a piece? So we’re going to have to pay for the shirts but there’s going to be money leftover so what, what are we specifically going to do with the money that’s leftover? Murdock That money will go into our 211. It’ll be used for our programming. So it’ll stay within the department for the Nature Center and rec programming. So we haven’t anything earmarked specifically for it but that was just kind of a, a general opportunity to kind of fundraise to get a little bit extra in there for – I mean, our programmings are growing, especially with our events so our costs grow with that as well so it’s nice to have a little cushion here to work with. Stehr And I’ll mention to the Board they would make excellent stocking stuffers with a _____ 14:56 notes near family. Lane Exactly. If one neglected to fill out the form when it came across your social media, is it on the website anywhere? Page 8 of 37 Murdock For? Lane To order one. Murdock To order one? Yes. It will actually go out again on social media but if you would go to the MyRec website, the one we use for all the registration – Lane Okay – Murdock Under, I can’t remember which tab it is, I think it’s under the program tab there’s one that says Parks store and if you click on that there’s an area that says Park apparel and that’s how you can get to it, if you can’t find a shortcut. Or you can always ask me and I’ll help you out so. Stehr Yeah. Anybody else? Thank you Mindy. Next up and making his way to the microphone here is our Golf Course Manager, Mike Wall. Mike – Wall Good evening. The golf course, yeah, we had another great month at the golf course. Just over $72,000 in revenue. To date, we are over $550,000 in revenue at the golf course which is roughly $2,500, almost $2,600 per day that we’re open. That will obviously decrease, I mean, as we go now into the twilight but for every day that we’ve open, we’ve been making roughly $2,600 a day. So for rounds, we’re now over 23,000 rounds. So, that’s roughly 110 rounds every day that we’ve been open. Obviously we’ve been closed some days so that includes those days that we’ve been closed so 110 rounds per day and that’s paying customers. So whether it’s a season pass, greens fees, that’s 110 rounds. Now, obviously, we have people that just show up, go to the putting green. We have people that watch their son and daughter in matches so we have a lot of people that come to the golf course on a daily basis so, 110 people every day. We’ve been open roughly 210 days so 23,000 plus so. Like I said, we’re kind of in the twilight of our career or not our career but the season right now. I’m in the twilight of my career but, you can see my grey hair. So, we’re tailoring back. Right now we open around 8, 8:30. The past two days we’ve had frost. Our last tee time is 5 p.m. We’re adjusting staff every day so not staffing like we were in the summer. Mowing, we’re not mowing greens every day. Golfers know that there’s going to be leaves on the green so true golfers kind of know this in the fall there’ll be leaves on the green, leaves on the fairways so. A couple of highlights – yesterday the tree on hole 5, the big cottonwood is no more. That came down. The stump still remains but the tree came Page 9 of 37  down. It was, there were some of the limbs that were coming, dead, so we took it, decided last Park Board you guys approved and it came down yesterday so. It will definitely make that hole play a little bit different but it was definitely time for it to come down. October 30th and 31st we’re going to be aerating greens, tees, fairways and top dressing greens and tees so the course will be closed those two days. We’ll definitely send out messages via social media and our foreUP system so that people are definitely aware. They won’t be able to make tee times but we’ll definitely send out messages but, and that’s about it. Stehr Are you beginning to contemplate a closing date at this point? Wall Well, like I told you right before this I mean right now I’ve looked at the long-term forecast. It looks like it’s we’ve been favorable so far. I mean so season passes technically go through November 15th. The weather looks favorable, temperatures in the 50s through then so I don’t have, I mean like people come in and they ask us that question every day and I just kinda say it’s weather dependent. Last year we did aeration the same date and then 10 days later we got snow so Mother Nature really is dependent on when we kinda close. I’ve always been a proponent that when we have that snow and it gets cold there’s really no sense in staying open because when you take a divot and there’s a ball mark on the green we can’t, they don’t heal and golf courses that kind of stay open when you take divots and they can’t heal and then you try to open you can make some money but those courses that are open don’t make that money in June and July because those divots and those wounds are still there and people don’t really go back to those courses then. So, once we have that snow and those cold temperatures, that’s when we’re going to close and that’s always been kinda my belief so. Once we get cold, we’ll close and we’ll be closed. We won’t, we won’t reopen just for a nice, warm 60-degree day just to make some money because we’ll suffer in the long run in June and July. Stehr Okay. Anybody else have any questions for Mike? All right, thank you Mike. Wall All right. Stehr All right, next item and we’re going to hear from our Parks attorney. Amy – Nooning Yes, sure. I’ve worked with Jarod this past month to finalize the terms of the MOU for the Fright Night event at Maplelawn. Jarod mentioned also Page 10 of 37  that we closed on Carpenter Nature Preserve on October 5th so there was a lot of activity leading up to that to make sure everything was in line for closing. I have some additional information to share but I think are we going to talk about that now or do you want to wait until New Business? Logsdon New Business. Nooning Okay, we’ll talk about that during New Business so that’s all I have to report. Stehr Okay. So that’s it? Nooning Yes. Stehr Well Amy mentioned the Carpenter Nature Preserve. So as we move into New Business there are a couple of issues we have to deal with relative to our ownership of the Carpenter Nature Preserve, the first being a lease arrangement that we have with a person who occupies the property. So, you want to get into that? Do you want to talk on it first or do you want Amy to talk about it? Logsdon I’ll set the stage and then punt it over. Nooning Okay. Stehr Okay. Nooning Perfect. Logsdon All right, under New Business the first item not on the agenda would the the consideration of developing a lease for a tenant to operate their mechanic shop out of the existing shops on the site. We can set the duration of this. My, my first idea would be that he would be allowed to continue business until we open up as a public park or until construction in that area would interfere with his operations as well. A little background – this is the former mechanic for the Wolf Run Golf Course and he has been operating independently out of that facility as the property changed hands to the Carpenters and in that time the Carpenters understood how fantastic of a mechanic he is. Truly anything with a motor he can find a way to fix and get, bring back to life. As we began to learn about his operations, we learned that our own golf course was taking advantage of those services so he has a legitimate business and is saving Page 11 of 37  the Town a lot of money by his cheaper rates and his ability to spend time with any device and get it back up to snuff. So we utilize his services with both our golf course and our Parks Department. If a blower goes down or there’s a carburetor issue, he’s there to take a look at it and give his first opinion and get it up to speed and if he can’t then we would take it to the dealers or wherever that equipment could be serviced further so. With your consideration, working with Amy, we would develop a lease and to do that there are a couple of mechanisms we have to follow and now I will hand it over to Amy to kind of explain that process. Nooning Sure, yep. So, in order to lease any real estate we have to go through a statutory procedure that’s almost identical to the procedure you follow when you sell real estate. So it starts with needing to get two appraisals of the fair market rental value of whatever land you’re leasing. So this would just be very limited in scope to just the maintenance – Logsdon Yeah. Nooning Building, I believe, right? Logsdon Yep. Nooning So, we would need to get an appraisal, two different appraisals of the rental value for just the maintenance building. We can then advertise and receive bids for anybody who might be interested in leasing that property for no less than the average of the two appraisals so that’s what we would need to advertise it at. Then you would receive bids and you could lease to the highest bidder. Now you don’t need to lease for the average of the two appraisals, you can lease for – if you lease for 90% less than the average of the two appraisals, you can do so, but we just have to advertise another notice in the newspaper. So, that’s the full procedure before we get to the negotiation of the lease itself and then after that we’re going to negotiate with whoever the lessee will be based on the terms involving insurance and maintenance and those sort of things. Stehr And, and the idea is that Mr. Couger (sp?) would stay there while the work is going on to get it ready to open to the public. Once it’s open to the public, that would be when that lease would probably end and – Logsdon Yes. Stehr He would, he would move on and it would be open to the public. Page 12 of 37 Logsdon Yep. Stehr So that is what we were thinking of in the arrangement. Does anybody have any questions about that or any concerns, comments? Salewicz So there’s a chance that if you have someone who bid this, outbid him to rent this then he’d be out? Nooning Uh huh. There would be a chance, yeah. Lane But we don’t have any control – Stehr You know, public process – Lane We have the steps. We don’t have any control over that. Salewicz Right. Stehr We have to do the public process. Nooning Yes, we do have to do the public process. You can, we can put in the advertisement for bids some specifications you want the building to be used for such and such, you know, so, so someone who is interested in using it for a dog kennel couldn’t come in for instance and use that building for something like that. We can set some parameters but, yes, then we receive bids and we need to. Salewicz Okay. Nooning Yep. Pack Do we anticipate at the point where the park opens that these maintenance buildings will then be used by the Parks Department for maintaining Carpenter? Logsdon Yes and, and just additional storage for our operations and kind of a northern campus, you know, 50 years from now when we have a park system throughout Union Township perhaps they would be able to service all that area. Pack Okay. Page 13 of 37 Stehr Anybody else? So what do we need to do? Do we need to make a motion to enter into this process of – Nooning Yes. Stehr Advertising? Nooning Yep, I would have you entertain a motion to move forward with the procedure to lease this particular area. Stehr And how long will, will it take to go through this process? Nooning Oh, probably a month to two months. Stehr And in the meantime he can stay – Nooning Uh huh – Stehr Under the current arrangement that we have, right? Okay. Would anybody like to make a motion to begin the process of considering the leasing of our facility out there at the Carpenter Nature Preserve? Salewicz I’ll make a motion to approve. Stehr Okay. We have a motion from John Salewicz. Do we have a second? Lane Second. Stehr Kimberly Lane seconds. Let’s take a vote. Jill Pack? Pack Aye. Stehr John Salewicz? Salewicz Aye. Stehr Kris Barksdale? Barksdale Aye. Stehr Kimberly Lane? Lane Aye. Page 14 of 37 Stehr Coralie Palmer? Palmer Aye. Stehr And I say aye as well making it 6 to nothing. Salewicz Can I ask one question? Stehr Sure. Salewicz Is, is he currently paying the rent now? Logsdon No rent but covering utilities. So I don’t know that we need to monetize the space but definitely cover any costs associated with it. Stehr And as Jarod said, there is a benefit to the Town. He is working on our machinery and he’s been helpful to the Parks Department so he’s saved us a lot of money in that process. Chris is shaking his head. He’s really, he’s really good at what he does. Logsdon I’m sure they could get a cost comparison if you’d like but – NEW BUISNESS Special Use Permit: Carpenter Nature Preserve Stehr All right, moving on now. The next item under New Business also has to deal with the Carpenter Nature Preserve and the Special Use Permit by the Nature Conservancy. Jarod – Logsdon Yes, so now that the Carpenter Nature Preserve is under the purview of the Park Board, there are lots of interested parties that want to visit the site whether that’s just to celebrate the accomplishment or begin to become a partner and look at financing or partnering on future activities, endeavors or opportunities. So, at this time, to permit access to the site since it’s not ready for the public, it’s not, there’s a lot of hazards and potential opportunities for trouble and mischief and damage so we will keep the facility locked and monitored but we can permit certain activities and groups to visit the site if they sign into the Special Permit Agreement so. The Nature Conservancy would like to invite their Board of Trustees out to the site to visit it, celebrate it and just have a strategy session for how they can partner with us in the future. So, with the Park Board approval, we would authorize the Nature Conservancy to visit the site on October Page 15 of 37  20th during the morning with the caveat that they are to make sure that the gate is secured upon entrance and exit of the Preserve and follow all existing park rules which I’ve attached as an exhibit to this. So with your consideration, to approve this request for a special permit to Carpenter Nature Preserve. Stehr A question I would have is are we indemnified against injuries if somebody turns an ankle or something would happen out there, hit by lightning, who knows? I mean are we, do we have some protection? Logsdon Yes, both the Town of Zionsville, the Parks Department and the Park Board are all listed and removed from any claim, demand, suit, loss, cost or expense or any damage whatsoever. Amy’s, Amy’s vetted the process and ensured that we’re protected if we grant these opportunities for individuals and groups. Stehr Okay. Nooning That’s included in the permit application. Stehr Okay and perhaps some of the people will be so inspired they donate to the, the fund to move forward in developing that site so that’s a good thing. Anybody have any thoughts or questions about that? All right, with that being said, I’ll make the motion that we accept the Special Permit Agreement for the Carpenter Nature Preserve for the event on October 20th. Do we have a second? Palmer Second. Stehr Coralie seconds. Let’s take a vote. Jill Pack? Pack Aye. Stehr John Salewicz? Salewicz Aye. Stehr Kris Barksdale? Barksdale Aye. Stehr Kimberly Lane? Page 16 of 37 Lane Aye. Stehr Coralie Palmer? Palmer Aye. Stehr And I say aye as well making that pass 6 to nothing. Alrighty – Logsdon Before we move on, just a question for the Board – I anticipate we’ll receive many more of these requests in the near future as interested parties want to go out. Whether they be nature enthusiasts or potential partners or even the Boone County Sheriff's Department who operates and trains out there so would the Board prefer that each month these, these agreements come before you for approval individually or that I vet the process and the terms and then present it to the Park Board President for execution? We can go at it either way I just, there are, the reason I say this is because there could be opportunities where they want to come out in the next two weeks and we might not have a meeting before that next event. Barksdale I think the Board President can execute it for us. Lane Absolutely. Pack Yeah. Stehr Yeah, I don’t have a problem with that either. I mean, if, if things do come up we do want to be able to take advantage and share this beautiful spot that we have out there with as many people as we can so. Barksdale Yeah. Stehr And, you know, I think, I would request that you use some discretion on the groups that are coming in and make sure it’s a, the type of group that we would want to welcome out there so. Logsdon Absolutely. Stehr Okay. All right. Salewicz Do we need a motion for that? Nooning John, I – yes, I would recommend that you make a motion there – Page 17 of 37 Stehr Okay. Nooning On that one and you could move to authorize Jarod to manage this Special Use Permit process for Carpenter Nature Preserve – Stehr Okay. Nooning And then recommend certain applications to John for execution and for John to sign. Stehr Do we have a motion to do what Amy said? Salewicz I’ll make a motion to approve Jarod to the special permitting for Carpenter Nature Preserve and then have the President sign off. Stehr Okay. Do we have a second? Barksdale I second. Stehr Kris Barksdale seconds. Let’s take a vote. Jill Pack? Pack Aye. Stehr John Salewicz? Salewicz Aye. Stehr Kris Barksdale? Barksdale Aye. Stehr Kimberly Lane? Lane Aye. Stehr Coralie Palmer? Palmer Aye. Memorial Bench Donation Stehr And I say aye too. Great. Well it’s nice and then more people are going to get to enjoy it now. All right, next item Jarod – a memorial bench. Page 18 of 37 Logsdon Our memorial bench program continues to be popular as more and more of the community wish to invest in our park system and partner with us on providing these opportunities for the community. So, today’s application would be for a bench near Laurel Avenue as the community connection enters the trail and heads towards the Starkey Bridge. This would be one of the two benches proposed for the historic landmark that we are partnering with the Cultural District or sorry – the, the group of citizens that came together to create a placard for the Old Rail Depot that used to sit there so. The pad would be a little larger but we’d install two benches with that marker and kind of create a placemaking there so. With your approval, we will order this bench and plan for its install in 2024. Stehr Do we need to make a motion for that too? Nooning Yes. Stehr All right, anybody want to make a motion to accept the memorial bench at the historic train station? Barksdale So moved. Stehr Kris Barksdale makes a motion. Do we have a second? Lane Second. Stehr Kimberly Lane seconds. We can just vote by acclamation right? All in favor say aye. All Aye. Stehr All opposed? [No response] Okay, there you go 6 to nothing on that. Lane Can I make a comment? Stehr Sure. Lane Our, our packets are public record, correct? Logsdon Yes. Page 19 of 37 Lane There is personal information. I haven’t seen it in previous iterations of us approving memorial benches. Can I just request that we not get that in the future? Logsdon Yep, absolutely. Lane Less of it. Logsdon Yeah, a little discretion there absolutely. Lane Thank you. Turkeyfoot Bridge Inspection Stehr Okay. Thank you. Next item the Turkey Foot bridge inspection. Logsdon All right, thank you John. It is time for an inspection of the Turkey Foot bridge to ensure that it remains in safe condition for the time being for pedestrian traffic so before you is the terms for RQAW to visit the site and develop a bridge report that we would utilize. Not only is it timely but should there be any additional findings, we could plan for that now that we have the funding in place in 2024 to begin the design of that Turkey Foot bridge rehabilitation. So with your authorization, we’ll enter into an agreement with RQAW. Amy did have a chance to look over the terms and they’ve already returned a copy with the updated – Nooning Great. Logsdon Language – Nooning Good. Logsdon So we’re ready for execution on your consideration. Stehr And we – Salewicz When was the last time it was inspected? Logsdon It predates me so we’re a little bit – it’s time to do it. Salewicz Okay. Page 20 of 37 Stehr And we should be doing that what every two years or every? Logsdon Between every two and five, yeah. Salewicz Two and five? Okay. Stehr We should make a note to do that before five years goes by. Logsdon Yeah, we’re still under five. Stehr Yeah, oh, I know but I, it’s still a bit longer than is probably comfortable, right? Logsdon Yes, absolutely. Stehr We need a motion for that too, to accept that? Nooning Yes. Stehr Okay. Anybody want to make the motion to accept the bridge, bridge inspection contract? Pack I will move to approve the bid from RQAW for the Turkey Foot bridge inspection. Stehr We have a motion from Jill Pack. Do we have a second? Salewicz Second. Stehr John Salewicz seconds. Let’s take a vote on this because this is money, real money. Jill Pack? Pack Aye. Stehr John Salewicz? Salewicz Aye. Stehr Kris Barksdale? Barksdale Aye. Stehr Kimberly Lane? Page 21 of 37 Lane Aye. Stehr Coralie Palmer? Palmer Aye. Stehr And I say aye as well. Alrighty – Salewicz Are we just being billed? Stehr Anything else under New Business? Logsdon That’s it for New Business at the moment. OLD BUISNESS Rail Trail Widening Stehr Okay, under Old Business now we have the trail widening and there is a change order that’s associated with that that I think you all know about and yes? Palmer I, I’m sorry – I don’t know if we’re on the reseeding yet or if I, on the change for the seeding is that you are? Stehr Uh, yes. Do you want to ask the question first or do you want Jarod to talk about it first? Palmer Go ahead and talk and then I’ll ask questions, yeah. Stehr Okay. Logsdon So phase 2, the paving is down as our community has began to notice so all of the asphalt is down. We’ve began to use borrow to fill in the shoulders and then topsoil will follow so. The final item to complete the project besides a couple of miscellaneous punch list items would be the seeding of phase 2 so. Along the way of the Big 4 widening project that was partnered with the northern expansion and the erosion control project, there was a miscalculation of the units required for the seed. So, one of those three projects had a number that differed from what reality was so we overran our line item for seed and in this specific project instead of being a lump sum we are a ticket-based contract so we just bid it a little differently to make sure we got a contractor and in this situation because Page 22 of 37  of the overrun we’re going to require a change order to complete the project so. We have negotiated with the contractor, Morphey Construction, for a lowered price but, unfortunately, the seed line is one of the larger ticket items per square foot and that’s because it’s not only seed but as well as the grading involved with that. So before you this evening is a change order in the amount of $130,002.66 and this would be required to complete the seeding throughout the rest of phase 2 and close out the project. Happy to answer any questions. Stehr I have one before Coralie starts. Can you speak to how we’re going to find the, the money in the project to cover this? Logsdon Yes. Fortunately, by partnering with the Department of Public Works, we received a phenomenal price on our Trailside connection with the Rail Trail to the school. So, with our appropriations in place, we can actually absorb this cost and further, we are removing some items from the Big 4 project which will be a change order probably in the next packet which will be a credit as we remove some of those items and move those in- house. So, absorbing this cost the best we can and this is why we put in place contingencies for these projects. Stehr And now Coralie has questions. Palmer Yeah, so what species are you seeding? Logsdon This is just a, a rye – Palmer Okay. Logsdon So it’s more for erosion control and it’ll return. Palmer But it’s going to, it’s going to require maintenance on that, like mowing and everything? Logsdon Yes, yep. Palmer So that seems like an extraordinarily large amount to put in for seeding. I mean, it’s, it’s about a 3-acre area, correct? Logsdon Yeah. Palmer And so by my calculations putting a, putting like, to buy the seed for that area should be around $4,000 so $130,000 to put in a species that you are Page 23 of 37  then going to have to spend money on to maintain seems like a really bad use of Parks money. So why, at that price which is about, it’s over $1 per square foot you could actually buy plug sedges and clump them for that same price. It seems though it doesn’t, where we could buy a prairie restoration mix for $4,000 and not have to do the, the fine grading and then you wouldn’t have any, any ongoing maintenance costs. So, is there any opportunity now to change? There is no, what is the reason for putting in turf grass basically on that area? Logsdon Yeah, and so the actual physical seed is a very small portion of that unit price per square foot. It’s the grading that they put in that line item that’s made it so exorbitant compared to what the actual cost of seed is. So, regardless, at, at, at this time the shoulders of the Rail Trail are not safe for pedestrian traffic. That’s a recovery zone. It’s kind of a DNR standard. That’s why we moved to those 2-foot shoulders we talked about so should a bike tire come off or there be a, an incident somebody can step off safely so. At this time, this ledge is just not appropriate for that so that, all that dirt work that’s in that unit price is required to get it back to a safe level. Palmer What, what is, you’ve put the price of the seed installation but what is the price, okay, so what is the price of the regrading? Logsdon The regrading would be approximately $0.91 per square foot. Palmer Okay and so – Logsdon The, the seed is right around $0.20. Stehr But altogether it’s what 3 acres but it is linear so there is, there is – Palmer It’s, it’s under. It’s like 2.7 acres square foot by – Stehr Right – Palmer But, okay, you’re saying that the regrading has to be done no matter what seed we’re putting in? Stehr Yes. Logsdon Yeah. Palmer Okay. Page 24 of 37 Logsdon Just to have safe, a safe trail with the, with our level of standard and allowing the public back on it we would need that additional topsoil and grading. Palmer And is that the same price that we’ve paid per square foot for the rest of the – Logsdon This is actually a negotiated lower price. So the seed line has just run over because of those variances and the erosion control problem as well as when we shifted the Spring Knoll portion of the trail, that just added a little bit more and we don’t monitor how much they throw out so the actual quantities versus the calculation can be a little bit of an error as well but it’s just compounded because it’s such a large project that’s spanned over these three phases. Palmer Okay, so given that you’re having to pay this to have that regraded and you’re having to seed it anyway, why are we putting in, why are we putting in turf grass that we’re going to have to pay to maintain going forward and cost us thousands of dollars to mow and things? What was the decision, what was the thinking in that? The decision? Logsdon That’s just what we have the capacity for right now. We just haven’t had experience with the, the sedges or experimenting with other types of plantings yet and, as I mentioned, we’re, we’re fully open to exploring that but we have to finish up this project and get the control of potential erosion in place now and then we can always look at in the future. Palmer But it would cost us more to remove that going forward if we’re paying this amount to put it in now – Logsdon Right – Palmer Rather than, I understand that we have to finish this but what is – Salewicz This, this is the recovery areas, right? Logsdon Yeah and it’s and it’s, and this will serve as erosion control and just stabilizing the dirt. I think there would be some challenges between the different pockets of sunlight versus the wooded corridor and I think we would have to have a prescription for what’s going to succeed throughout this mile segment of trail and we just haven’t had the chance to explore that and I think we have other priorities, you know, so far our strategy for maintenance has been identifying opportunities where we can save funds. Page 25 of 37  So, if we’re mowing an area for no reason like with Temple Road and the golf course, as we identify those projects we move them out of just mowing turf and we’re using or transforming them into higher quality habitat that serves a purpose then – Palmer And I understand that and I think, I don’t want to criticize what you’re doing. I think you’re doing a great job, I just question spending this amount of money at this stage for something that’s not ideal because it, it just seems short term like, it seems like a short-term decision and I understand that you have to have erosion control but does this, there’s definitely sedges and native plants that can do that and will require minimal maintenance going forward if you’re able to, to put sedges in that would require virtually no maintenance going forward. You will not have to mow that. If we’re putting in native plants then you’ll have to mow it twice a year – Logsdon And, and I – Palmer So I think that – Logsdon Yeah, and I just need to see that as an example and how that will be applicable to the parks industry and how it’ll apply to our lands. Palmer Okay so would you, I mean, this is not a huge area, 3 acres or so. So would you be open to exploring that for this, what, you know, like – Logsdon I’m sorry, I missed the last half of that. Palmer Would you be open to, would you be open to trying, this seems like a realistic area to try those on so that you can because if, so that you can experiment and get to grips with it so that we can expand it to the rest of the parks rather than putting in turf grass here and then having to dig up turf in another area to experiment and try. We already have to reseed this so. Are you open to reseeding it with something other than turf grass? Logsdon What, I guess I just don’t even under, don’t even know the investment it’ll take for the establishment of it and what kind of care. We just haven’t had a chance to research and establish those resources so. Palmer So, yeah, so what it would take to establish it basically the same as establishing turf grass. You would have to keep it mowed for the first year or so and then it will be very low maintenance going forward as long as Page 26 of 37  you, you know, it will, it will require the same establishment in watering and mowing the first year during establishment. Logsdon You, you, you said it will require watering? Palmer It will require watering and mowing the first year during establishment but following that it shouldn’t require ongoing – Logsdon And, and we just, we don’t water any portions of the Rail Trail turf so that’s, the success rate of it is just what it establishes itself. Palmer Right, well it, it’ll require the same as turf grass to go in, many of these species. I, I just think it’s, it just feels a lot of – Logsdon Our challenges are just our limited resources so – Palmer I understand that, I understand that but it seems like we’re spending money, we’re putting ourselves in a position where we’re spending money and then we’re tying ourselves into increased spending in the future for the maintenance of this turf grass that we’re putting in when it’s not a great thing to be putting in. We, we’re looking to reduce the area into turf grass across the parks to reduce cost and increase habitat and if we’re paying to put turf grass in we’re, we’re increasing our costs in the long term and that doesn’t seem to, it seems like this might be an opportunity and, again, I don’t want to criticize what you’re doing. You’re doing a fantastic job and I realize that you, you have that restriction of, of resources but this seems like a slightly longer look at the use of our resources. You are tying yourself into increased costs going forward through maintenance of this. Logsdon My, my biggest concern is just what that first year of maintenance and watering would look like for – Palmer It’s no more than turf grass. It’s like if you – Logsdon Well, I’m just saying though like our turf grass is zero. We, it, it’s broadcast out – Palmer But you mow it. Logsdon Correct, yes. Page 27 of 37 Palmer Right. It would be no more than turf grass, it would be broadcast and then mowing for the first year so that it doesn’t, basically what you don’t want it to do is ____ 48:19 is flower the first year. Logsdon Yeah, yep and I, I think our water resources throughout that segment would be the challenge as well. Flanagan I just want to throw in just thinking from the maintenance side of things, the prairies look great but it will get tall – Palmer It doesn’t have to be a prairie species. Flanagan Well I’m just saying we just, we would have to be very specific on what we grow because anything that grows over and into the trail we’ll have to mow back off the sides anyway. Palmer Right. Flanagan Which I think is why we go for the grass instead of, it’s a ___ 48:49. I just wanted to throw that in. Palmer But we have, we have native grasses rather than it doesn’t have to be a prairie mix. I think it can be a native mix that’s not a prairie mix. It can be a ____ 48:59 or a sedge mix. I just, if you’re not open to it that’s fine and it’s understandable. I just think it’s really worth the Parks Board knowing that if we’re paying this amount of money to put down turf grass we are then tied into mowing and maintenance of that turf grass in the long term and our, I think our overall on our Master Plan and our overall strategy is to reduce the amount of turf grass and to increase habitat and it seems that we need to, this could be an opportunity to do that. Logsdon And I’m not opposed to exploring this whenever it’s applicable, I just think based on our availabilities and our resources today we should make this recreational trail turf grass for this project and explore opportunities to see how those substitutes would perform and then apply them on a grander scale. It just makes me nervous and we have a very small maintenance team, four full-time and one part-time year round and then seasonals in the summer that are also maintaining the other 500 acres and we, in the past year, well, year and a half, we’ve developed the natural resource side of that Maintenance Department and they are specializing in these habitats we’re establishing and the trees we’re planting so that we’re not having trees that fail after year one because they weren’t properly cared for in those first three years when they really need that assistance. So, to Page 28 of 37  experiment with this large of a segment of our trail that’s easily our heaviestly used amenity, it just makes me nervous and from my professional opinion, I don’t think we’re ready to make that leap for the Rail Trail in that capacity but we are open to exploring things that can be successful and that we know can be successful like the milkweed plantings on the northern expansion so where that makes sense we’re establishing those. Our goal is to transform that northern expansion to pollinator space, it’ll be linear and then we will continue to mow one swipe on each side just to allow for that recovery zone and easy maintenance so. Where we can find these solutions I’m more than willing to explore but in this instance to wrap up this project and not have delays as well as based on our capacities for maintenance next year, I would propose that we stick with the turf grass. Salewicz And we have to move forward on this because we have to _____ 51:14, if we drag our feet then there’s immobilization and then there’s erosion, more erosion issues and it’ll cost us more money because – Logsdon Correct but – Salewicz Wheat and rye germinates faster so it’s going to hold the soil during the winter now as well too because if we don’t do, if we don’t get it germinating now then we’re in trouble. We’re going to have, some of those areas are going to have some heavy erosion so. Palmer So, I understand what you’re saying I, I’m, I understand what you’re saying and I, you know, you, you have expertise and professional advice on, on this scale. I, I would like to request that I have expertise in this area too and I’ve offered to give you advice on, on what we can plant. I, I feel like we spend every month we sign off thousands of dollars’ worth of mowing and that is, it’s, we, we have, we have a climate action plan where we’re trying to reduce the amount of carbon that we’re producing and we’re mowing. We are spending money mowing that is a waste and perhaps you can identify areas then where we can do – and I understand that you’ve done some great prairie restorations and some great prairie plantings but we, it doesn’t need to be prairie and it can be ____, 52:33 it can be ____. 52:35 It doesn’t have to be prairie. It would be wonderful if you could maybe identify some areas going forward in these big construction projects where that’s thought ahead of time and we’re not at the stage where we have to suddenly there’s been a miscalculation and suddenly we have to to spend this amount of money on, you know, on something that isn’t ideal and we’re having to make a rush and not do it. Page 29 of 37 Lane I, I would second that. I think that’s a great idea. I’d like to see it in future plans. I, I understand that we’re, now we’re where we’re at with the timing of the year and getting it in but I would like to see, see it going forward incorporated into more of the plants. Logsdon Absolutely, we can do that. Stehr So how many, how many times a year do we mow that, Chris? How many, how many times a year do we mow along the trail? Flanagan _________ 53:26 inaudible off microphone. We try to do a swipe on each side at least once a week. Stehr Once a week? Palmer So we spend thousands of dollars on mowing. Stehr Is that burdensome to you? Flanagan What? Stehr Is that burdensome to you and your staff? Flanagan It’s just one guy on the mower. It’s, it’s about a couple hours, maybe four hours. Stehr So you go all the way up one side and then turn around and come all the way back the other side? Lane I just think it’s – Stehr And, and just so I understand – I’m sorry. You, you want to say something? Lane I, I think it could be a great opportunity to, to educate our local constituents too about, that we’re doing some trials in different areas and we can advertise it that way and mark it that way and see how it goes and encourage them to maybe consider this in their own landscape. Stehr So, Coralie, just, just for my understanding, so what you’re saying is, you’re, you’re advocating for a mix that will not grow? Palmer I’m advocating for – Page 30 of 37 Stehr Substantially enough that needs to be cut? Palmer Yeah. I’m advocating for a mix of sedges that would, that would not grow more than a foot at maturity and they spread out, they stabilize the grass seed. The ____ 54:38 end up like grasses. It’s very hard to tell the difference between a grass and a sedge from just looking at it but they don’t need mowing. If we have native ones they provide habitat, you can have ____ 54:49 grow through them, you can have other native plants grow through them but effectively it wouldn’t, it would, it would, it would require, they germinate as quickly from seed for sure the sedges you can get mixes that do but you could put plug plants in that cost about, would cost less than a dollar per plug. They spread quickly. I think the staff it would be something that I understand what you’re saying with the origin and its time scale but I do think that’s something going forward that should be planted in areas where we’re looking, once ______ 55:21 our maintenance costs would be massively reduced. Barksdale Can I ask? I, I’m not familiar with sedges. I’m glad you’re bringing it up. So, for people who are on the Rail Trail and choose to run along the side of it, does it tolerate – Palmer Yeah – Barksdale Like people running on it and? Palmer Yeah, it depends and you can mow them if you decide to mow them, most of them, I mean we have hundreds and hundreds of, of native species and most of them are native to Indiana. They’re a really important part of our ecosystem and most of them can be mowed, we get them they vary in height, most of them can be mowed. Same as the grass if you choose to, they don’t have to be, just depending on the species, they’ll get from 6 inches to 3 foot maximum, 6 at most. Most of the nice ones that we, we would recommend would get to about a foot maximum at maturity. They would never have to be mowed and you can walk on them. There have been, there are a lot of experimental areas, not experimental, there are a lot of municipalities that are starting to using them in place of turf grass. They’re clumpy so they’re not fantastic for a playing field but for walking on and lawn, lawns it’s a really cost-effective alternative in the long run. Stehr So there are some areas of the trail that are just in the blazing sun all day long – Page 31 of 37 Palmer Yeah. Stehr And others that are in shade all day long. Palmer Yeah, so you would change your species depending on, on which. So you just, if you were ____ 56:52 a section of, of trail that was in sun and dry it would be a different species but there, we have, which, I think over 200 such species here and they’ll adapt to almost every, almost every niche in the environment. So, it, it is, it would be a really cost effective thing to do, it would reduce our, it would fit in with our climate reduction plan, it would reduce our costs and it would increase our habitat so it’s kind of a win-win when everybody and I, I have some expertise in helping you to choose which I would be more than happy to provide and just help but we also have a lot of sedge experts here in Indiana who I know would, who are part of the Native Plant Society who are very willing to give their expertise on these kind of things. We have whole sedge symposiums. It’s a whole, it’s a whole ____. 57:52 Stehr Well here, here’s where we are, I mean, we’re, we’re at this point in the year where it would be in our best interest to get, get planted with the mix that we have decided upon or that Jarod had, is proposing. We do have money to be able to afford it. I think in the future there are going to be more trails that are going to be coming online and there’ll be more opportunities to, to look at these types of plants so I think the expedient thing might be to go ahead and approve this change order tonight but in the future look to some different, different vegetation along the ends of the trail to or along the sides of the trail to deal with the erosion to give us a, a soft landing spot off the side of the trail. Anybody have any thoughts on that? I mean I think if we, if we table this and don’t vote on it until next month we’re going to miss our opportunity to grow grass on the side of the trail and it’s going to be a muddy mess and I don’t think we want that. Salewicz Potential undermining of the trail too so. Stehr Yeah. So with that, if anybody has no more comments I’ll make a motion that we accept this change order as presented with the caveat that in the future we’ll, we’ll be more mindful of, of some of the other options along the side of the trail. Salewicz I second. Stehr John Salewicz seconds. Let’s take a vote. Jill Pack? Page 32 of 37 Pack Aye. Stehr John Salewicz? Salewicz Aye. Stehr Kris Barksdale? Barksdale Aye. Stehr Kimberly Lane? Lane Aye. Stehr Coralie? Palmer Aye. Rail Trail Trailhead Stehr And I say aye as well so it passes 6 to nothing. Thank you. Next item – the mural on the Rail Trail trailhead. Logsdon Just give an update on the trailhead. We are just waiting on a couple of items to be installed and then that will be ready to welcome the public. While we’re closed and finishing up, we do have a gift from the Zionsville Parks Foundation and that is a new mural on the trailhead. It’ll feature a scene like you would see on Eagle Creek and portions of that so. The mural was originally proposed for Bloor Lane, the bridge, but there was some issues with that design once again so ultimately this slightly smaller project seemed like a better fit for the Foundation so. That mural is underway and should be there to welcome people as they enter the site next month. Stehr And as far as the trailhead, the construction fence is down, the port-a-potty is gone and it looks like all the construction operations have ended – Logsdon Yeah – Stehr We’re just looking for a couple more parts and, and what is the timeline now to open this up? Page 33 of 37 Logsdon It really just depends on the shipping of a couple of items. We just want to have a complete project so we’re not working after the doors open. Stehr Okay. Salewicz This is a all-season pathway, correct? Logsdon Yes. Salewicz Okay. Logsdon Rain or shine, winter or summer you can go in there. Salewicz Since we’re opening and closing it I couldn’t remember if it was – Logsdon They are dawn to dusk just like the majority of our park system – Salewicz Yeah – Logsdon So there are magnet locks on the doors that once it is dusk and the light on the inside goes off, they will lock for the evening so. Stehr So we don’t have to do any action on this tonight, although if you have a chance to stop by and see it you may want to do that. It’s, it’s cool. It’s coming together. It’s very cool. Okay, anything else under Old Business? Logsdon That is all. Stehr I have just a couple of things under Other Board Related Items. I think it would be remiss of us not to mention the extraordinary effort by Jarod and Mindy and the rest of the staff and others including Amanda Vela that organized some of the recent events we’ve had to highlight some of our successes like the, the Rail Trail extension and the Carpenter Nature Preserve. Reasons to celebrate and they were well attended and well thought up and well done and I, I think it’s all very positive for, for our Parks Department and our Town. So, thank you for your effort. Also, some of you may or may not know that by the next time we meet Jarod is going to be a married man and not only is he going to get married but he’s going to marry up at the same time so we should congratulate him on, on that effort and, and – Logsdon Thank you. Page 34 of 37 Stehr Wish him all our happiness if we can. He’s going to be getting married next week so he’ll be out of the office – Salewicz Congratulations. Stehr Obviously and – Barksdale Congratulations. Stehr Enjoying a short honeymoon as well so congratulations. Logsdon Thank you John. Thank you everyone. Claims Stehr All right, anybody else have anything under Other Board Related Items? No? Okay. Claims – has everybody had a chance to look at the claims? Pack Yes. Stehr Any thoughts on the claims? Pack Just that Carpenter is in it again. We approved it last month with Carpenter – Stehr Right. Pack And it’s, it’s in it again so we just need to make sure that – Logsdon We’re not paying for it twice. Pack Verify the amount, approving that payment twice. Stehr Well there’s not enough money in that account to pay for it twice so. And why is it in there twice? Logsdon I believe that we sought the authorization last month and then this is the actual transaction but we’ll – Stehr Okay. Page 35 of 37 Logsdon We’ll firm that up with Finance and make sure there’s not a $9 million dollar bill there. Stehr Yeah, okay. And then one other thing that I want to point out on page 4, I think it is, yes page 4, at the bottom there is a charge for the Zionsville Cultural District which is $982. That is money that comes to us from the Boone County Foundation that we are simply a passthrough and it’s a legality that the Foundation gives the money to us, the Cultural District spends it and we just pass it through to them. So, if anybody had any questions about that that’s a bit of a large expense and that’s what that, what that is. And I don’t see any other questions on there. If anybody else is, has anything. If not, do we have a motion to accept the claims as presented with a question about the – Pack ______ 1:03:54. Stehr Yeah – Pack Yes. Stehr Cost for the Carpenter Nature Preserve? So Jill makes the motion. Do we have a second? Salewicz Second. Stehr John Salewicz seconds. So let’s take a vote. Jill Pack? Pack Aye. Stehr John Salewicz? Salewicz Aye. Stehr Kris Barksdale? Barksdale Aye. Stehr Kimberly Lane? Lane Aye. Stehr Coralie Palmer? Page 36 of 37 Palmer Aye. Adjournment Stehr And I say aye as well. Alright. That’s it if nobody has anything else. I would take a motion for adjournment. Do we have a motion to adjourn? Salewicz So moved. Stehr John Salewicz makes a motion. Do we have a second? Palmer Second. Stehr Coralie Palmer seconds. All in favor say aye. All Aye. Stehr All opposed? [No response] All right, that’s it. Please sign your paperwork before leaving the building and our next meeting is November 8th and we’ll see you all then. Thank you. _____________________________________ ________________________________ John Stehr, President John Salewicz, Secretary Respectfully submitted, Bonnie Black Parks MAC Professional – 11/8/2023 Page 37 of 37