Zionsville Redevelopment Commission (ZRDC)

Meeting Minutes Redevelopment Commission 6:30pm - March 25, 2013 Regular Meeting Town Hall – Community Room Meeting was called to Order at 6:30pm by Mark Plassman. Members present were Mark Plassman, Craig Anderson, Brad Johnson, Town Manager Ed Mitro, Director of Planning & Economic Development Wayne DeLong, and Counsel Andy Buroker. Mark Plassman asked for members to comment on the December 17, 2012 minutes. Craig Anderson suggested changes to the second sentence on the first page: -delete ‘y’ Craig Anderson motioned to approve the minutes, with changes. Brad Johnson seconded the motion. Unanimous vote of approval of members present. Mark Plassman asked for members to comment on the January 14, 2013 minutes. Craig Anderson suggested changes to the seventh sentence on the first page: -correct ‘nominate’ Craig Anderson motioned to approve the minutes, with changes. Brad Johnson seconded the motion. Unanimous vote of approval of members present. Mark Plassman asked for members to comment on the January 28, 2013 minutes. Craig Anderson suggested changes to the third sentence on the second page: -delete subject Craig Anderson motioned to approve the minutes, with changes. Brad Johnson seconded the motion. Mark Plassman asked for members to comment on the February 25, 2013 minutes. Brad Johnson motioned to approve the minutes with no changes. Craig Anderson seconded the motion. Unanimous vote of approval of members present. It was then requested that Old Business be discussed with the first matter being the 5 th Amendment to the Purchase Agreement. Andy Buroker indicated that we are waiting on Dow to approve the Amendment to the agreement which expired in February. In summary, the Agreement proposes a closing date of May 23, 2013. The amendment would get the property back under contract and more information would be provided as it becomes available. Mark Plassman asked if there was a new map available which describes the parcel as this is the only new information to discuss. Wayne DeLong described the map which was circulated to the Commission members and indicated that the property which was the subject of the amended purchase agreement is currently being described as an 87 acre site comprised of the area sought to be purchased plus the 13 acre area labeled as the Option Parcel. The school site is also identified and is comprised of an 8.8 acre site. Mark Plassman indicated that the acreage would be updated once a new survey was authorized. Mark Plassman asked if the School Corporation has undertaken any additional activities Andy Buroker confirmed that that the School Corporation was waiting on the signing of the 5 th Amendment before it moved forward with additional actions associated with the project. It was also indicated there were a number of items the School Corporation needed to receive in order to continue with its own due diligence. Mark Plassman indicated that he would be asking other Commission members to assist with additional efforts with the review of the Dow transaction. Craig Anderson asked about the timing of the August Mack Environmental report. Mark Plassman suggested that the Commission hold a special meeting related to the release of the report. Andy Buroker indicated that April 8, 2013 was a realistic date to anticipate receiving the report and suggested April 11 or April 12 as a date for a special meeting. It was determined that the special meeting would occur at 9:00am on April 12, 2013 with the room being determined based on availability. The next item of business discussed was the Microloan. It was indicated that Luke Phenicie had been speaking with Patrick’s Kitchen and Drinks regarding its loan and the question of who is in the first position with the loan, as well as administrative functions regarding the loan. It was indicated that State Bank of Lizton had indicated a concern about the positioning related to refinancing. It was indicated that Luke Phenicie would be reaching out to others regarding the funding and additional information would be provided at a future meeting. Under new business, Wayne DeLong provided an update to the Commission related to current TIF area projects. Wayne DeLong provided an updated to the Commission related to the status of the water line and sewer line installation project on Zionsville Road as well as 106 th Street, and the Bennett Parkway extension. Craig Anderson provided an update as to the status of the Boone County Economic Development Commission’s search for a new director. It was indicated that the Board will meet on April 1 to discuss the status and search which consisted of three candidates at this time. Further under new business, Wayne DeLong described the proposed Amendment to the 106 th Street Water Design contract. In summary, project engineer Bean Longest & Neff has indicated that $11,600 in additional fee was required in order to provide additional project management and right-of-way engineering services for the project. Wayne had reviewed the fee request and indicated that he believed the fee was warranted. Andy Pickell of Beam Longest & Neff spoke to the Commission as well regarding the fee request and clarified that the fee request was outside and beyond the previously approved supplement (requested in December 2012). The supplement is associated with the design of the systems; the requested Amendment is fee for project management and right-of-way (not design elements). Mark Plassman asked if Commission members had any questions. Craig Anderson motioned to approve the requested Amendment. Brad Johnson seconded the motion. The motion was unanimously approved by those members present. Mark Plassman asked if any additional business was to be presented to the Commission. Ed Mitro distributed a monthly report from the Clerk Treasurer’s office related to budget line items. It was indicated that the Commission would receive regular monthly reports. Hearing no further business, a motion was made by Brad Johnson to adjourn the meeting. The motion was seconded by Craig Anderson. The motion was unanimously approved by those members present. Meeting adjourned at 7:02pm.