Zionsville Redevelopment Commission (ZRDC)

ZIONSVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MEMORANDA FOR Monday, June 23, 2014 at 6:30pm Zionsville Town Hall-Community Meeting Room 1100 West Oak Street Members Present: Luke Phenicie, President, Mark Plassman, Vice-President, Craig Anderson, Secretary, Katie Culp, Treasurer, and Brad Johnson. Also Present: Ed Mitro, Town Manager, Wayne DeLong, AICP, Director of Planning & Economic Development, and Bruce Donaldson, Town Attorney. A. Opening a. Call meeting to order-Luke Phenicie called the meeting to order at 6:35pm b. Review of Memorandum of the April 28, 2014 meeting (Memorandum is available). 1. Action Taken: A motion was made by Craig Anderson to approve the April 28, 2013 Memorandum. The motion was seconded by Mark Plassman. The motion passed unanimously. c. Review of Memorandum of the June 16, 2014 meeting (Memorandum is available). 1. Action Taken: A motion was made by Mark Plassman to approve the June 16, 2014 Memorandum. The motion was seconded by Craig Anderson. The motion passed unanimously. B. Old Business a. Update on the Micro-Loan program: Wayne DeLong offered a summary of the topic to be discussed, being: Multiple loans used at different businesses locations/entities. Luke Phenicie suggested that this matter be moved to later in the agenda until such time as Katie Culp could fully participate in the meeting (Katie Culp had not yet arrived at the meeting). It was agreed to move the agenda item to later in the agenda. b. Redevelopment Area project update: Wayne DeLong offered an update on projects within and near the TIF area (and provided a written report). c. Update on the Micro-Loan program: Wayne DeLong reintroduced the topic as previously described and Katie Culp facilitated a discussion related to the current Micro- Loan Program and how it may or may not support requests for loans when generated from a prior applicant with a current loan, but for use a different business locations and/or by a different entity. In summary, it was suggested that the program and supporting documentation be clarified to indicate support of the concept of the same  applicant pursuing more than one MicroLoan on more than one location or by an different entity. d. Legal expenses related to Lids/Hat World transaction: Wayne DeLong updated the Commission, indicating that staff is projecting legal expenses to reach $70,000.00 related to the Lids/Hat World transaction. The Commission discussed the status of the billing and the timeline related to a closing. 1. Action Taken: A motion was made by Luke Phenicie to increase the legal expenses fee cap to $70,000 related to Lids/Hat World. The motion was seconded by Brad Johnson. The motion passed unanimously. e. Discussion/Summary of Wetland Delineation Report (Creekside Corporate Park): Brad Johnson indicated that the Creekside Committee had been in receipt of the study for several months and was anticipating a presentation by the consultant at the next Creekside Committee meeting. f. Discussion/Summary of Storm Water Study (Creekside Corporate Park) (This discussion was combined with the Master Plan implementation discussion – item g). g. Discussion of Creekside Corporate Park Master Plan implementation: Brad Johnson indicated that Wetland delineation and identification process is critical to the next steps with the master plan implementation. A group discussion occurred regarding next steps and timing and a road map was outlined as to next steps being: filing of a wetlands mitigation plan with the State of Indiana with permission then being granted to disturb wetlands and then moving forward with internal road design and construction. The group discussed the various potential phasing scenarios available to Creekside. C. New Business a. Update on marketing process of Creekside Corporate Park: Paul Kite of Rockland, LLC offered the following update to the RDC: Two to three parties are interested in 4-20 acres of land with one party with interest in an office building (30-40K square feet in size) with another being interested in siting a 10K square foot building, with the third being interested in siting a 60K square foot land use. Discussions also centered on the potential of a Brokers event occurring soon after any Lids/Hat World Ground Breaking activity. b. Update on 106th Street / Zionsville Road intersection traffic signal project: Wayne DeLong summarized the same information that was provided in the Redevelopment Area project update and the timing of the project was discussed. It was mentioned that it’s typical to need a need a few months lead time related to ordering material and it was indicated that it’s believed the project can be substantially completed yet this year. c. Mid-Year Budget Review / review of upcoming projects / financial obligations: Luke Phenicie introduced the topic and indicated the main focus of the review was to take a look at end of year expenses and the potential for the need for re-appropriations. Luke Phenicie reviewed a handout with the Commission which identified potential revenue sources and forecasted expenses. The handout also identified future projects and associated potential expenses associated with those projects. The Commission was encouraged to begin further contemplation of prioritization of future projects. Discussions followed the presentation of the information by Luke and centered on various line items with in both the revenue and expenses portions of the handout. d. Noah Grant Expansion incentive request discussion: Mark Plassman introduced the topic and reviewed the background in the development of the proposed incentive  request of Valarie Swack. Mark Plassman outlined the various efforts he had undertaken related to his research pertaining to tax rates and to learn more about the overall incentive request. Mark Plassman introduced Valerie and Michael Swack to the Redevelopment Commission and Ms. Swack spoke in depth to the Redevelopment Commission regarding the conversion of the building (95 S. Main Street) from a retail / commercial use to a restaurant use. The Commission asked a variety of questions of Ms. Swack including potential timing, square footage to be utilized, and the building conversion methods required to be utilized in order to facilitate the project. Upon hearing additional details and reviewing the materials provide prior to the meeting, the Redevelopment Commission recommended that the request receive further consideration by a sub-committee of the Redevelopment Commission (which will then offer a recommendation to the Redevelopment Commission). Redevelopment Commission members Mark Plassman and Brad Johnson volunteered to participate in the Committee. Wayne DeLong indicated that he would facilitate the set-up of a future meeting date and time, and the dates of July 2 and July 16 were discussed as potential meeting dates (with July 2 being identified as a tentative meeting date). D. Boone County EDC update: Craig Anderson indicated that Bryan Brackemyre has indicated to the executive committee of the Boone County EDC that he intends to resign from his position. It was indicated that he would remain on staff with the Boone County EDC through July 3, 2014. E. Other Business: Luke Phenicie introduced the topic of a change in financial reporting. Bruce Donaldson indicated that a change in law had occurred that the RDC was required to undertake a variety of actions related to the change in law. Additionally, Bruce Donaldson recommended that the Redevelopment Commission’s record reflect that the Commission intends to capture all of the increment in 2015 (not exceeding 200 percent of expected obligations), and to identify a responsible party for delivery of the notices to the taxing units (delivery to occur prior to July 15, 2014). Action Taken: A motion was made by Luke Phenicie to capture all of the TIF increment from the Town’s allocation area in 2015, and to authorize Town Manager Ed Mitro to deliver the letters to each of the taxing units prior to July 15, 2014. The motion was seconded by Katie Culp. The motion passed unanimously. F. Adjournment (the meeting concluded at 7:55pm) Respectfully Submitted, Craig Anderson, Secretary The next meeting of the Redevelopment Commission is scheduled for July 28, 2014 at 6:30pm.