Zionsville Redevelopment Commission (ZRDC)

ZIONSVILLE REDEVELOPMENT COMMISSION MEETING MEMORANDA FOR Monday, December 22, 2014 at 6:30pm Zionsville Town Hall-Community Meeting Room 1100 West Oak Street Members Present: Luke Phenicie, President, Mark Plassman, Vice-President, Craig Anderson, Secretary, and Brad Johnson Also Present: Bruce Donaldson, Counsel to the RDC, Ed Mitro, Town Manager, Wayne DeLong, AICP, Director of Planning & Economic Development, and Molly Whitehead, Boone EDC A. Opening a. Call meeting to order-Luke Phenicie called the meeting to order at 6:30pm b. Review of Memorandum of the October 27, 2014 regular meeting (Memorandum is available). 1. Action Taken: A motion was made by Craig Anderson to approve the October 27, 2014. The motion was seconded by Mark Plassman. The motion was unanimously approved. B. Old Business a. Redevelopment Area project update: Wayne DeLong offered an update on projects within and near the TIF area (and provided a written report). Commission members requested an update as to status of incentive funding Rosie’s, and Moody’s, an update on Lid’s / Hat World timing, and Creekside Committee meeting schedule. Wayne offered an update as to current funds received by both Rosie’s and Moody’s, indicated that Lids / Hat World is working towards a December 31, 2014 substantial completion milestone, and indicated that the Creekside Committee last met on December 4 (with a subcommittee meeting occurring on December 11). b. Marketing Efforts - Creekside Corporate Park: Mark Plassman summarized recent efforts and outlined next steps regarding marketing efforts through the spring of 2015 c. Southeast corner of West 106th Street/Bennett Parkway: Luke Phenicie introduced the topic and Wayne DeLong outlined the details covered in the two Appraisals received by the Commission. It was indicated that the next steps related to the disposal would require the Commission to “accept” the two Appraisals, establish criteria associated with the disposal, including the preparation of an Offering Sheet, and the publication of a legal advertisement which is published a minimum of two times. Bruce Donaldson provided details regarding the content of the Offering Sheet as well as details regarding the legal advertisement. The Commission also discussed the “gross acreage” of the property and the related “net acreage” as identified in the appraisals.  1. Action Taken: A motion was made by Luke Phenicie to accept the Appraisals as outlined and authorize staff to move forward with the preparation of the legal advertisement. Before the motion was seconded, Brad Johnson requested that Bruce Donaldson speak to the potential for the insertion of conditions into the disposal process. The Commission discussed this concept and agreed that the Creekside Committee should be convened to create the conditions associated with the sale. Upon the conclusion of the discussion, Luke Phenicie amended his previous motion, to accept the Appraisals as outlined, authorize staff to move forward with the preparation of the legal advertisement, and to work with the Creekside Committee on the content of the advertisement and requirements for purchase of the land. The motion was seconded by Brad Johnson. The motion was unanimously approved. C. New Business a. Professional Design Services Contract: HWC (Creekside Corporate Park at Zionsville): Luke Phenicie introduced the topic and requested that Brad Johnson speak to the details of the proposed contract. It was indicated that the contract is a “full service” agreement designed to get the Commission from design to the beginning of construction for a Base Fee of $297,500. Additionally, it was indicated that Additional Services were suggested to be included into the contract were identified (such as additional soil borings, additional surveying, and an archeological survey) and are associated with a fee of $22,000 (for the reimbursable type Additional Services). Further, the proposed contract indicates an optional service item of Construction Inspection Services. And finally, one additional optional service had been identified – Rail Trail Construction Drawings – at a fee of $10,000. The proposed contract amount, as contemplated, in total, is $329,500 (and covers the Base Fee, the Additional Services, and the Rail Trail Construction Drawings) with the Commission contracting with HWC (with team members including Christopher Burke and Rundell Ernstberger supporting the project). The Commission, prior to coming to a vote on the proposal, discussed the evolution of the overall Creekside Corporate Park layout and affirmed that the project as proposed was focused on the concept of constructing the through road within the Park and not terminating the interior roadway in the form of a cul-de-sac (and the expectation that the professional design services would generate a roadway design reflective of a through road being “a full loop”). The Commission also discussed the concept of the Town conducting its own construction inspections and recognized that four options were available to the Town (being, hire a third party conduct the inspection services, utilize a “team” who is already in Town to work on a separate project, utilize Town staff to conduct the construction inspection, or utilize a “hybrid” of the previously identified options to accomplish the construction inspection). The final item discussed prior to the vote was the timing of the design and how soon could the Commission be under construction with the improvements identified in the forthcoming design. Based on the multiple processes which need to concur, its anticipated that the earliest construction could commence would be June 1, 2015 (this was recognized as “aggressive”). 1. Action Taken: A motion was made by Brad Johnson to approve the HWC contract for the amount of $329,500.00 (contract includes of engineering services of $297,500.00, the Rail Trail construction documents option of $10,000.00, and reimbursable type expenses of $22,000.00. The motion was seconded by Luke Phenicie. The motion was unanimously approved. b. Declatory Resolution establishing the Oak Street Economic Development Area and approving the Economic Development Plan (EDP). Luke Phenicie introduced this item, and requested that Ed Mitro speak to the details of the Declatory Resolution. It was outlined that the Town Council for some years has been focused on the need to do  something with the current Town Hall as related to its inefficiencies and updating needs. It’s recognized that the Council is at a crossroads (either to invest substantial resources into the existing Town Hall or to redevelop the existing site and construct a new Town Hall). Whatever the final selection, the Council is focused on creating a funding source which includes the creation of a Tax Increment Finance (TIF) area. As to timing, the Commission, the Town Council, and the Town’s Plan Commission are all involved in the creation of the TIF (adopting the Declatory Resolution and approving the EDP), with the Plan Commission holding a meeting at its typical January 2015 meeting (adopting a Resolution and approving the EDP, the Council giving consideration to the documents at its normal February 2015 meeting (adopting a Resolution and approving the EDP), and the Commission then hosting a public hearing at the normal February 2015 meeting which results in the adoption of a Confirmatory Resolution. It was confirmed and clarified that the base date of the Resolution is March 1, 2014. Action Taken: A motion was made by Luke Phenicie to do two things: 1) approve Declatory Resolution 2014-03 establishing the Oak Street Economic Development Area (EDA), and 2) to approve the Economic Development Plan Associated with the EDA. The motion was seconded by Brad Johnson. The motion was unanimously approved. D. Boone EDC Update: Molly Whitehead spoke to the Commission regarding the Boone EDC’s forthcoming 2015 Strategic Plan, the EDC’s current search related to its open position, and the recent announcement regarding Smart IT tenancy within Northwest Technology Center. E. Walk on item: Recognition of the 2015 Meeting Schedule (the RDC affirmed the adopted schedule by the Town Council, noting that the schedule needs to reflect that all meeting are to occur on the 4th Monday of the month, except for adjustments based on the presence of a holiday). F. Other Business: The Commission recognized Craig Anderson’s service to the Town and thanked him for his service to the Community. He was presented with a retired project banner from the Commission’s 106th Street water/sewer project which contained signatures of local elected and appointed officials. G. Adjournment (the meeting adjourned at 7:32pm) Respectfully Submitted, Wayne DeLong, Director of Planning & Economic Development The next meeting of the Redevelopment Commission is scheduled for January 26, 2015 at 6:30pm.