Zionsville Redevelopment Commission (ZRDC)

ZIONSVILLE REDEVELOPMENT COMMISSION SPECIAL MEETING MEMORANDA FOR Thursday, March 26, 2015 at 5:00pm Zionsville Town Hall-Community Meeting Room 1100 West Oak Street Members Present: Luke Phenicie, President, Brad Johnson, Vice-President, Mark Plassman, Secretary, and Wade Achenbach, Treasurer Also Present: Wayne DeLong, AICP, Director of Planning & Economic Development A. Opening a. Call meeting to order-Luke Phenicie called the meeting to order at 5:05pm B. New Business: 1. Incentive Request: Village Kitchen. The matter was introduced and Bryan Avery (Village Kitchen) spoke to the materials provided to the Commission (application and details of the request). Wayne DeLong affirmed that the requested amount was 10 percent of the anticipated construction costs. Luke Phenicie and the Commission discussed the history of the program and its guidelines specific to incentivizing permanent improvements at an amount not exceeding 20 percent of the overall town investment into the property (as the property had already been awarded, in 2012, a façade grant in the amount of $27,915). Based on the discussion the Committee determined it was supportive of providing up to $7,806.00 in the form of an Economic Development Incentive. Action Taken: A motion was made by Brad Johnson to award the Village Kitchen with an Economic Development Incentive not to exceed $7,806.00. The motion was seconded by Luke Phenicie. The Motion was unanimously approved. 2. MicroLoan Committee membership: The Commission affirmed that it was actively pursuing a new member for the Committee. 3. IEDC Grant Application: As per the Sales Agreement with Lids, the Commission pledged to pursue grant funding with the IEDC specific to 106th Street roadway improvements which will be installed prior to the Lids facility being occupied. A completed IEDC Grant Application was presented for review and consideration. Action Taken: A motion was made by Mark Plassman to authorize the signing of the Application as presented (signature by Luke Phenicie). The motion was seconded by Wade Achenbach. The Motion was unanimously approved.  4. HWC Contract Addendum: Wayne DeLong introduced the contract addendum and outlined the reasoning behind the need for the addendum. Discussions ensued and primarily revolved around how a change in a project’s scope impacts the fee anticipated by the Town’s professional service provider. In particular, it was of concern to the Commission that a change to reduce the scope of a project did not have a measurable impact on the overall cost of the project and that it was the Commission’s expectation to be provided a more in depth explanation (of impact to fees) when these situations arise. Staff indicated that it would discuss the situation with each provider (HWC and BLN). Action Taken: A motion was made by Brad Johnson to increase HWC’s current contract by $8,000.00 to cover expenses related to permitting the Temporary Stream Crossings as well as incorporation of the Northside Access Design into the Creekside plans. The motion was seconded by Mark Plassman. The Motion was unanimously approved. 5. Earth and Turf: Wayne DeLong introduced the contract addendum and indicated that in order to facilitate the expeditious completion of the Tree Clearing at Creekside, two (2) streams were required to be crossed. As the streams were under the jurisdiction of the Army Corps of Engineers, permitting had been completed and a specific method to cross the stream was required to be utilized. Action Taken: A motion was made by Luke Phenicie to increase Earth And Turf’s current contract by $6,902.00 to cover expenses related to the installation of two (2) temporary stream crossings. The motion was seconded by Mark Plassman. The Motion was unanimously approved. 6. Other Business: No other business was presented C. Adjournment (the meeting adjourned at 5:49pm) Respectfully Submitted, Mark Plassman, Secretary The next meeting of the Redevelopment Commission is scheduled for April 27, 2015 at 6:30pm.