Zionsville Redevelopment Commission (ZRDC)

ZIONSVILLE REDEVELOPMENT COMMISSION SPECIAL MEETING MEMORANDA FOR Monday, February 29, 2016 at 12:30pm Zionsville Town Hall-Community Meeting Room 1100 West Oak Street Members Present: Brad Johnson, President, Mark Plassman, Secretary, Wade Achenbach, Treasurer, and Katie Culp. Also Present: Ed Mitro, Town Manager, Wayne DeLong, AICP, Director of Planning & Economic Development, Ben Worrell, Boone EDC, Lance Lantz, Street and Storm Superintendent, and Tom Engle, Counsel to the RDC. A. Opening a. Call meeting to order-President Brad Johnson called the meeting to order at 12:30pm. 1. Action Taken: A motion was made by Luke Phenicie (seconded by Wade Achenbach) to approve the January 25, 2016 memorandum. The motion was unanimously approved. B. New Business a. Authorization to execute contract with Sub Surface of Indiana: Brad Johnson introduced the agenda item and asked if attendees have had the opportunity to review the contract language. Wayne DeLong offered that project financing was schedule to be in place by March 4, 2016. 1. Action Taken: Based on the above discussion, a motion was made by Katie Culp (seconded by Mark Plassman) to approve the execution of the contract with Sub Surface of Indiana, as presented, associated with Creekside Corporate Park. The motion was unanimously approved. C. Other a. Walk on business: Construction Inspection Contracts. Brad Johnson described that the RDC was in receipt of two proposals related to contemplated components within Creekside (HWC and REA). In summary, it was described that HWC would provide inspection services for the bulk of Creekside and REA would provide inspection services for select items within the project for which REA served as the designer. Discussion commenced as to which design team would be responsible for which component within Creekside (the letters of engagement for professional services detail the extent of each team’s services). The group also compared known hourly rates of other firms related to Construction Inspection services to rates contained in the proposals being considered. 1. Action Taken: Based on the above action, a motion was made by Mark Plassman (seconded by Katie Culp) to approve the following professional service contracts related to Construction Inspection services (both associated with not to exceed amounts), as  presented, associated with Creekside for the following amounts: HWC; $170,000, and, REA: $19,250. The motion was unanimously approved. b. Adjournment (the meeting adjourned at 12:37pm) Respectfully Submitted, Mark Plassman, Secretary The next meeting of the Redevelopment Commission is scheduled for March 28, 2016 at 6:30pm.