Zionsville Redevelopment Commission (ZRDC)

ZIONSVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MEMORANDA FOR Monday, September 26, 2016 at 6:30pm Zionsville Town Hall-Community Room 1100 West Oak Street Members Present: Brad Johnson, President, Luke Phenicie, Vice President, Wade Achenbach, Treasurer, Mark Plassman, Secretary, and Kent Esra. Also Present: Wayne DeLong, AICP, Director of Planning & Economic Development, Bruce Donaldson, counsel to the RDC, Richard Starkey, counsel to the RDC. A. Opening a. Call meeting to order - Brad Johnson called the meeting to order at 6:30pm b. Review of Memorandum of the August 22, 2016 regular meeting (Memorandum is available). 1. Action Taken: A motion was made by Kent Esra (seconded by Luke Phenicie) to approve the Memorandum. The motion was unanimously approved. B. Old Business a. Redevelopment Area project update: Wayne DeLong offered an update on projects within and near the RDC’s four (4) TIF areas (and provided a written report). b. Creekside Committee Reports: Infrastructure: Wayne DeLong summarized the current status of the Project’s schedule (copy of current schedule and percent complete was available as a part of the discussion). Business Plan and Marketing: (Brad Johnson suggested that the report focus on an update as to conversations with prospects) Wayne DeLong updated the Commission as to ongoing efforts to identify a party who would have the ability to construct a speculative office building. Financial: Wayne DeLong offered a summary of the current projected expenses related to the construction of Creekside (project is currently within budget) related to construction expenses and professional expenses. c. 2017 Redevelopment Commission Budget; Brad Johnson introduced the item and Wayne DeLong summarized the Town’s timeline for creation, consideration, and approval of the 2017 budget. C. New Business a. MetroNet Presentation: Brad Johnson introduced the item and Steve Biggerstaff with MetroNet was introduced to the Commission (a handout of a digital presentation was available). Steve offered background information on MetroNet (a fiber to the premise / business provider) – and Indiana company currently serving 150,000 plus customers currently and  indicated that Zionsville is a community which MetroNet is evaluating as to serving. As part of that evaluation, MetroNet is confirming costs as to providing services community wide (being the Urban area) and as part of that evaluation is interested in determining if Zionsville is interested in considering the sharing of Tax Increment Financing revenue (with MetroNet) generated from the future installation of 1) the fiber and 2) the fiber plant (being business personal property tax exclusively generated from those two assets). MetroNet does not pursue tax payer based participation; revenue pledged to pay any future bonds (issued by MetroNet) would be generated from the two assets within the district. In response to the presentation, the Commission’s questions focused on MetroNet’s roll-out of the service (being the potential overall coverage area, the potential overbuilding of existing fiber services, the timing of the initial build-out, and the potential to expand to expand the initial build-out area), the Commission’s ability to offer the same level of assistance to another fiber service provider, and the location of other fiber service providers within the Town (currently). Additionally, next steps were discussed as to the creation of the district and the associated documents, and the expenses associated with the creation of the district and documents. The discussion concluded with the indication that any professional fees (legal and accounting) incurred with the creation of the district and associated documents were a negotiable item (with MetroNet). 1. Action Taken: None b. Tree Clearing Creekside Corporate Park. Brad Johnson introduced the matter and Wayne DeLong summarized the three bids opened at a prior public meeting which were received from Homer Tree Services ($59,000 in total), Snider Construction ($70,000 in total), and Tri-State ($95,200 in total). Staff is requesting that the Commission authorize Staff to begin conversations with both the apparent lowest bidder and the second apparent lowest bidder in order to determine if the lowest bidder is also most responsive and responsible bidder. 1. Action Taken: Brad Johnson made a motion (seconded by Luke Phenicie) to authorize Staff to contact Homer Tree Services to determine if the submitted proposal includes all aspects of the distributed Scope and to develop a contract with Homer Tree Services once confirming acceptance of Scope (and, in the event that Homer Tree Services is determined by Staff to not be the most responsive bidder, that Staff is authorized to commence with conversations with Snider Construction). The motion was unanimously approved. c. Construction Inspections (Creekside): Brad Johnson introduced the matter and Wayne DeLong summarized the request of Rundell Ernstberger as to a Contract Amendment (Amendment Number One, $8,900.00). In summary, Rundell Ernstberger is being asked by Staff to take on additional responsibilities in Creekside related to inspections (results in a reduction of responsibilities for other team members) of infrastructure it designed in Creekside Corporate Park. 1. Action Taken: Luke Phenicie made a motion (seconded by Kent Esra) to authorize the requested Rundell Ernstberger Contract Amendment Number One for the amount of $8,900. The motion was unanimously approved. d. Creekside Corporate Park Brokerage / Marketing Proposal: Brad Johnson introduced the matter and Mark Plassman summarized the efforts to finalize the selection of a Brokerage service beginning in 2017 (current contract expires on December 31, 2016). Based on that effort, and discussions occurring at prior Commission meetings, it was determined that the Commission desired to move forward with a full service proposal and develop an agreement with Colliers International to list Creekside and develop an awareness program related to Creekside.  1. Action Taken: Wade Achenbach made a motion (seconded by Kent Esra) to authorize Wade Achenbach and Mark Plassman to review the forthcoming draft agreement with Colliers International and negotiate the same (with Brad Johnson as signatory). The motion was unanimously approved. D. Boone Economic Development Commission Update (no update was provided) E. Other Business (no other business was discussed) Adjournment (the meeting adjourned at 7:55pm) Respectfully Submitted, Wayne DeLong, Director of Planning & Economic Development The next meeting of the Redevelopment Commission is scheduled for October 24, 2016 at 6:30pm.