Zionsville Redevelopment Commission (ZRDC)

ZIONSVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MEMORANDA FOR Monday, February 27, 2017 at 6:30pm Zionsville Town Hall-Community Room 1100 West Oak Street Members Present: Brad Johnson, President, Kent Esra, Secretary, Wade Achenbach Treasurer1, and Sanjay Patel. Also Present: Tim Haak, Mayor, Wayne DeLong, AICP, Director of Planning & Economic Development and Richard Starkey, Counsel to the RDC. A. Opening Call meeting to order-President Brad Johnson called the meeting to order at 6:30pm. a. Review of Memorandums of the December 22, 2016 regular meeting and January 23, 2017 regular meetings (Memorandums are available). 1. Action Taken: A motion was made by Kent Esra (seconded by Brad Johnson) to approve the December 22, 2016 Memorandum. The motion was unanimously approved. 2. Action Taken: A motion was made by Sanjay Patel (Kent Esra) to approve the January 23, 2017 Memorandum (subject to revising the start time of the next meeting). The motion was unanimously approved. B. Old Business a. Redevelopment Area project update: Wayne DeLong offered an update on projects within and near the RDC’s four (4) TIF areas. b. Creekside Committee Reports: Infrastructure: Wayne DeLong summarized the current status of the Project’s schedule and noted that the project was mainly waiting on weather to break as to allow the project to be completed. Business Plan and Marketing: Wayne DeLong summarized recent efforts related to finalizing the listing contract with Colliers as well as Creekside’s nationwide marketing ad. c. Bennett Parkway Extension (discussion regarding the project): Brad Johnson introduced the matter and Sanjay Patel summarized the status of the contract and encouraged the continuing the dialog regarding the contract (and it was noted that no revised contract was currently available for discussion). The matter was moved to the end of the agenda to allow additional time to discuss the matter. C. New Business 1 Wade Achenbach arrived at 6:41pm and at the commencement of the discussion on the Pledge Resolution  a. Public Hearing (proof of publication was available): Metro FiberNet Confirmatory Resolution. Brad Johnson introduced the matter and Wayne DeLong summarized the prior steps taken by the Town’s various entities which have taken actions on the Metro FiberNet matter. Brad Johnson opened the Public Hearing and it was noted that no parties from the public were in attendance to speak on the matter. The public hearing was closed. Richard Starkey summarized next steps for the Commission based on the closure of the public hearing, and Resolution Number 2017-02 was assigned. 1. Action Taken: Kent Esra made a motion (seconded by Sanjay Patel) to approve Confirmatory Resolution 2017-02, to establish an Economic Development Area, and to approve an Economic Development Plan. The motion was unanimously approved (resulting in the execution Resolution 2017-02). b. Pledge Resolution: Brad Johnson introduced the matter and Richard Starkey summarized the need for the resolution related to the Metro FiberNet project. 1. Action Taken: Sanjay Patel made a motion (seconded by Kent Esra) to approve Pledge Resolution 2017-03, pledging revenues to the Metro FiberNet project. The motion was unanimously approved (resulting in the execution Resolution 2017-03). c. Creekside Landscape Plan at Pathway Segment parallel to Eagle Creek/ Professional Services Contract- Design: Brad Johnson introduced the matter and Wayne DeLong summarized the history of the portion of the project area and the interest in preparing a landscape plan. Steps related to this project will include the preparation of a design (which is sensitive to both the flood zone and provides for screening as encouraged by the adjacent residential use to the south of the pathway segment) and providing the final design for sign off by both the Indiana Department of Natural Resources and the Zionsville Parks Board. It was emphasized that the Commission was supportive of designing and installing landscaping in this area, however, it was not supportive of repetitively replacing the landscaping in the event of loss because of repeated flooding. 2. Action Taken: Sanjay Patel made a motion (seconded by Kent Esra) to approve Contract Amendment Number 2 for an amount not to exceed $3,500 (Rundell Ernstberger) associated with the preparation of a landscape design. The motion was unanimously approved. D. Other Business a. Wayne DeLong indicated that Tree Clearing at Creekside Corporate Park has concluded. Additionally, it was shared that Dow Chemical has expressed an interest in accessing its land via an existing gate at the northern portion of the fence line (a drawing was provided as to establish the location in question). The Commission acknowledged Dow Chemical’s interest in establishing access and encouraged the creation of an easement which includes language that establishes criteria related to be utilized in the event that damage to Creekside’s public improvements is incurred by third parties who utilize the contemplated access point. E. Old Business (Bennett Parkway Extension discussion – continued) Brad Johnson again introduced the matter and Andy Pickell with Town Engineer BLN was present to discuss the matter. Commission members asked questions related to the Contract as its currently drafted, including fees, means and methods, the recommended alignment of the future roadway, and the potential to construct the project in phases (assuming the Commission is inclined to construct an east-west segment which were to allow access to acreage which is developable). In summary, it was recognized that the Contract needs to be finalized very soon in order to allow sufficient time to develop the level of documents necessary to have the highest probability for  success with the Metropolitan Planning Organization (“MPO”) – the entity which could potentially fund a portion of the overall project. Additionally, the Commission discussed the need for a special meeting prior to the March meeting in the event that it was determined that a special meeting was necessary, and the concept of conducting additional communications with the MPO as to increase the level of understanding of the MPO’s potential response to the submittal of the Bennett Project within the funding cycle. It was agreed that a special meeting could be called in the event that it was needed and that efforts to conduct additional conversations with the MPO would occur. F. Adjournment (the meeting adjourned at 7:21pm) Respectfully Submitted, Kent Esra, Secretary The next meeting of the Redevelopment Commission is scheduled for March 27, 2017 at 6:30pm.