Zionsville Redevelopment Commission (ZRDC)

ZIONSVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MEMORANDA FOR Monday, July 24, 2017 at 6:30pm Zionsville Town Hall-Community Room 1100 West Oak Street Members Present: Brad Johnson, President Luke Phenicie, Vice President, Kent Esra, Secretary, Sanjay Patel, and Mike Shafer. Also Present: Wayne DeLong, AICP, Director of Planning & Economic Development, Bruce Donaldson, Counsel to the RDC. A. Opening a. Call meeting to order – Brad Johnson called the meeting to order at 6:30pm. b. Review of Memorandum from the July 13, 2017 Executive Session (Memorandums are available). 1. Action Taken: A motion was made by Sanjay Patel (seconded by Luke Phenicie) to approve the Memorandums of both meetings, as proposed. The motion was unanimously approved. B. Old Business a. Redevelopment Area project update: Wayne DeLong offered a summary of activities within the Town’s four Tax Increment Finance Districts. The financial status of Town Hall was discussed, with the discussion centering on sharing information as to the funding mechanism for the project (conventional mortgage). b. Creekside Committee Reports: The following information was shared: 1) Project is complete, however, retainage has not been released. 2) Renewal of the current Environmental Insurance Policy was discussed-no action required (policy expires in May 2018). 3) The need for the issuance of an ALTA was discussed as well (requiring the engagement of a Professional Surveyor), including the need for the preparation of a Secondary Plat of the remaining lots in Creekside Corporate Park (with both scheduled to be discussed at a future point in the meeting). c. Rockland Development LLC Purchase Agreement (Creekside Corporate Park Lots 1- 5, 7-14): Brad Johnson introduced the matter and Luke Phenicie summarized the changes which have been made to the Purchase Agreement since the July 10, 2017 meeting. Brad Johnson suggested that further amendments related to the 1) PUD amendment as well as the 2) Repurchase Agreement should be considered to be made to the Purchase Agreement in an effort to further clarity roles and responsibilities (clarifying repurchase market value of improvements which may not be of value to a third party). Luke Phenicie suggested the following list of items that  remain to be finalized following the action of the Redevelopment Commission’s approval of the Purchase Agreement: Updates to Section 22 of the Purchase Agreement (PUD), inclusion of assignment language specific to the Commissions Environmental Insurance Policy. Luke Phenicie also outlined that very recent information related to a potential user which has expressed an interest in Creekside; Rockland Development LLC was encouraged to reach out to the potential user and engage in conversations related to the expressed interest (and identified that, at a minimum, a meeting should occur between the interested parties). Katie Culp requested to provide public comment. Katie Culp, an audience member expressed who identified herself, as well as Mike Semler (also in attendance), as parties representing the referenced potential user, expressed interest in participating in the future meeting (as referenced previously), as well as providing any specific information requested by the Town. 1. Action Taken: A motion was made by Luke Phenicie (seconded by Kent Esra) to approve the Purchase Agreement, subject to refinement to a) amendments to Section 22, b) addition of assignment language related to the Commission’s current Environmental Insurance Policy, c) the occurrence of a meeting, using best faith efforts, with the interested party referenced by the Commission and Katie Culp, to identify a deal that could work for all parties, and d) Exhibit B, D 3 revision regarding repurchase of improvements at “market value” that may not have value to a potential third party purchaser. The motion was unanimously approved. d. Requests for Quotes (site landscape / turf stabilization services & landscape installation). Brad Johnson introduced the matter and Wayne DeLong indicated that the lowest quote (and most responsive and responsible respondent) related to landscape installation: Earth & Turf at $14,037.60; lowest quote (and most responsive and responsible respondent): BrightView, remainder of 2017: $11,906.00 2018: $21,495.00 Brad Johnson inquired if construction inspection would be undertaken. Wayne DeLong indicated that it was anticipated that Town Staff would be providing construction inspection services. Brad Johnson indicated that, if necessary, Staff should consider augmenting the service by utilizing Rundel Ernstberger (landscape design team working within Creekside). 1. Action Taken: A motion was made by Kent Esra (seconded by Sanjay Patel) to approve BrightView for site services in years 2017 and 2018, and a separate motion was made by Kent Esra (seconded by Sanjay Patel) to approve Earth & Turf related to landscape installation. Both motions were unanimously approved C. New Business None was presented D. Boone Economic Development Commission Update: No report was offered E. Other Business: An Addendum to the current Creekside Contract related to preparation of the 1) ALTA associated with Creekside and 2) preparation of the Secondary Plat for Creekside in the amount of (not to exceed) $23,000 was presented by Staff. It was indicated that because of timing the described work is necessary to be completed here in the near future (given the pending sale of Creekside to Rockland Development, LLC). 1. Action Taken: A motion was made by Sanjay Patel (seconded by Kent Esra) to approve Addendum 7 to the current Creekside Professional Services Contract. The motion was unanimously approved. Adjournment (the meeting adjourned at 7:08pm) Respectfully Submitted, Kent Esra, Secretary The next meeting of the Redevelopment Commission is scheduled for August 28, 2017 at 6:30pm.